Download Question 2 (cont.) - Amazon Web Services

Presented by: Lt Gen Ngubane
2013-08-13
Total cost of IT requirements
Question 1
1.1
Table 1 below provides a summary of the multi-year cost estimates for the development,
deployment and expected operational costs for the implementation of the Bill for the
Financial Year (FY) 2013/14 to FY 2015/6. Total costing, including the specific IT elements, in
summarized
format are as follows:
ITEM
FY’2013/14 (R’000)
FY’2014/15 (R’000)
FY’2015/16 (R’000)
Development Costs
R
71,490
R
42,993
R
33,144
Deployment Costs
R
50,848
R
87,684
R
92,717
Operational Costs
R
60,287
R 404,496
R 421,096
ANNUAL TOTAL:
R 182,625
R 535,173
R 546,958
3 YEAR TOTAL:
R1,264,755
Table 1 – DNA Bill Implementation Cost Estimates
1.2
The DNA Bill cost overview estimates as per Appendix “A”.
Historical
Question 2
2.1
The following meetings were held between the various role-players.
2.1.1
Meeting held on 2013-06-10.
Purpose:
Discuss and prepare the presentation for the Portfolio Committee on the status / timeframes
/
costs of Information Technology Systems in support of the Criminal Law (Forensic
Procedures)
Amendment Bill.

Attendance:
Divisional Commissioner: TMS;

Members of the Divisions: TMS, FSL & Legal Services;

Chairperson of the IJS Board;

CEO of SITA & SITA representatives.
Content:
Background information on the DNA Bill;
“Implementation of the DNA Bill” as presented by the Division: FSL;
Current process of DNA processing;
Security access to the database;
System Integration;
Budget;
Final compilation of the presentation
Question 2 (cont.)
2.1.2
Meeting held on 2013-07-11.
held
Purpose:
Meeting to discuss and prepare the presentation for the Portfolio Committee session to be
on 24 July 2013.
Attendance:
Divisional Commissioner: TMS;
Members of the Divisions: TMS, FSL & Legal Services;
Chairperson of the IJS Board;
SITA representatives;
Department Home Affairs representatives.
Content:
Feedback of presentation to Portfolio Committee;
Discussion of the As-Is & To-Be process;
Integration / Interfaces between various IJS systems in support of the DNA Bill;
Cost breakdown of implementation;
Comparison regarding SOLVE & CODIS to be done by SITA.
Question 2 (cont.)
2.1.3
Meeting held on 2013-07-12.
Purpose:
Broader team of role-players participated in a detailed discussion of the content and
implementation of the
DNA Bill.
Attendance:
Members of the Division: TMS – System Managers of all relevant systems;
Members of the Division: FSL;
Members from IJS;
SITA representatives;
Content:
Detailed discussion of the DNA Bill;
Tasking of TMS & SITA in support of the implementation of the DNA Bill;
Plans for hosting the National Forensic DNA database (NFDD);
Disaster recovery plans that supports the DNA Bill;
Status on what has been done on the establishment of NFDD; elaborate on contractual obligations if
any;
Additional functionality on information management and expert system (DeSTRLab) to support NFDD;
Availability of network infrastructure (cabling) and hardware requirements (LAN/WAN);
Gap Analysis between SOLVE and CODIS;
Internal and external integration / interface plans;
Availability of resources for development and enhancement of the solution.
Question 2 (cont.)
2.1.4
Meeting held on 2013-07-15.
Purpose:
Preparation meeting for the implementation of the Criminal Law (Forensic Procedures) Amendment
Bill.
Attendance:
Members of the Divisions: TMS & FSL;
Members from IJS;
SITA representatives;
Content:
Compilation of As-Is & To-Be process flows;
Integration / Interfaces between various IJS systems in support of the DNA Bill;
Stipulate cost breakdown of implementation;
Action plans for the implementation of the DNA Bill;
Discussion of the comparison made by SITA regarding SOLVE & CODIS.
Question 2 (cont.)
2.1.5
Meeting held on 2013-07-17.
Purpose:
Finalization of the presentation and implementation plan of the Criminal Law (Forensic
Procedures) Amendment Bill for Portfolio Committee,
Attendance:
 Members of the Divisions: TMS & FSL;
 SITA representatives;
Content:
 Compilation of As-Is & To-Be process flows;
 Integration / Interfaces between various IJS systems in support of the DNA Bill;
 Stipulate cost breakdown of implementation;
 Action plans for the implementation of the DNA Bill.
Question 2 (cont.)
2.1.6
Team
Meeting held on 2013-07-26.
Purpose:
To identify the work streams contributing to the implementation of the DNA Bill Program.
leaders were allocated to the 17 different work streams and the following information was
requested to be consolidated into one DNA Bill program plan.
Scope
oStatement
oAssumption(Internal)
oDependencies(External)
Deliverables
Timescales (Standardise on months)
Risks
Issues to be resolved
Budget requirements
oQuarterly expenditure
Hardware / Software split
o Deployment separate from development
o Recurring costs
Attendance:
Members of the Divisions: TMS;
IJS representatives;
SITA representatives.
Question 2 (cont.)
2.1.7
Meeting held on 2013-07-29.
Purpose:
Consolidation of the inputs provided from each work stream. The project plans were
submitted,
the risks as identified by each team were discussed and the budgets were
consolidated to
provide a total cost budget for the DNA Bill program.
Attendance:
Members of the Divisions: TMS;
IJS representatives;
SITA representatives.
2.1.8
Meeting held on 2013-08-02.
Purpose:
Focus on compiling the response to the questions from the Portfolio Committee. The
questions were allocated
to managers from the various areas and feedback was provided on the
progress with the consolidated program plan and budget.
Attendance:
Members of the Divisions: TMS & FSL;
IJS representatives;
SITA representatives.
Question 2 (cont.)
2.1.9
Meeting held on 2013-08-05.
Purpose:
Verify and consolidate the feedback to the Portfolio Committee in response to the questions.
Attendance:
Members of the Divisions: TMS & FSL;
IJS representatives;
SITA representatives.
Question 3
3.1
align
were
The SOLVE software was bundled for free as part of the PCEM tender award. As the costs to
and configure the SOLVE product with the business requirements was un-quantified and
expected to be high, no decision to use SOLVE was made by the Division: Technology
Management Services (TMS).
Analysis of sample and a database
Question 4
4.1
511
The four year period stipulated in the presentation was referring to the development and
implementation of the Labware Software in the entire Forensic Science Laboratory i.e all
of the Laboratory e.g. Ballistics; Chemistry, etc. The implementation of Labware to meet the
requirements of the DNA Bill is required at the Biology Section of the Forensic Science
Laboratories. This implementation at the Biology Section is estimated to be approximately
days.
4.2
the
This office is of the opinion that the concern of obsolescence does not pose a major risk as
analysis process is well established and supported.
sections
Question 5
5.1 CODIS: The Division: TMS will sign an agreement with the FBI to acquire software and obtain
training on CODIS. The estimated cost of this is budgeted at R1million. An additional estimated
cost of R11,9million is required to address the functionality of the NFDD system which is not
provided for by CODIS. The timeframe will be dependent on the availability of stakeholders to sign
the agreement and finalisation of the travel arrangements of the FBI trainers.
5.2
Labware: The Division: TMS and SITA will continue to compile the generic business process
models for the Division: Forensic Science Laboratory (FSL). These generic models form the
baseline of all processes within the Division: FSL components e.g. registration, etc.
5.3
Parallel to defining the generic models, the Division: TMS is also compiling the business
processes for Biology. Refer to WBS 15 of the attached programme plan for timelines. Attached as per
Appendix “B”.
5.4
the
5.5
Biology
Meetings are underway to identify the process gaps between the functionality provided as
standard within Labware versus the business processes required by the Division: FSL. The
identified gap functionality that is not provided within Labware will have to be developed.
Timeframes for the development is dependent on the extent of the gap and complexity of
processes.
The configuration and development of additional functionality for Labware specific to the
division was budgeted at R8million. Refer to WBS 15 of the attached programme plan
(Appendix “B”) for timelines.
Question 6
6.1
system
to be
DeSTRLab consists of a simple laboratory process management capability and the expert
modules for DNA analysis work. The goal is to replace the process laboratory process
management capability of DeSTRLab with that of Labware, while retaining and enhancing the
processing throughput of the DNA expert system modules of DeSTRLab, which will continue
utilized for DNA analysis into the foreseeable future.
6.2
In the short term, DeSTRLab will be configured to support the Bill and the processing
throughput
scaled up to meet the expected biology testing demand. The more detailed
analysis and
configuration of the Labware will take place in parallel to this and will
systematically replace the
process management of DeSTRLab as and when the Labware changes
have been effected.
6.3
“B”)
Reference is again made to the relevant sections of the attached programme plan (Appendix
for more information.
Question 7
7.1
the
SIBus
As discussed under paragraph 3, no decision was made to use SOLVE. Reference is made to
attached programme plan (Appendix “B”) to illustrate the integration planning through the
to existing SAPS systems. The planning is based on the use of CODIS.
Integration and ‘dependencies’
Question 8
8.1
Additional hosting capacity is required for hosting the system, which must be sized and
procured as well as additional disk storage for NFDD.
8.2
These
Cost estimates for the additional hosting and storage capacity is provided in Table 2 below.
figures have been rolled up in the cost summary provided in paragraph 1 supra.
Expenditure Type Description
(Development)
CAPEX
hardware
(servers)
CAPEX
hardware
(storage)
Once-off Costs
Recurring
Costs (p.a.)
– Additional servers
R 700,000
n/a
– New storage requirement not
catered for in the current RFQ.
R 5,000,000
R 300,000
Total:
R 5,700,000
R 300,000
Table 2 - Hosting Capacity and Storage Upgrade cost estimates
8.3
Timescales of approximately 20 weeks are required from proposal initiation to
implementation of the servers as is provided for in the attached programme plan (Appendix “B”).
Question 9
9.1
In the short to medium term there are sufficient support staff to support the hardware and
server operating system, but for the long term an additional Microsoft WINDOWS Server
system administrator will have to be appointed.
Question 10
10.1
planning for
10.2
plan
Attention is drawn to the attached programme plan (Appendix “B”) showing the
the integration of the various SAPS systems.
The integrations with PIVA, the NPA (ECMS) and DOJ&CD (ICMS) are not reflected on this
as they are part of the overall IJS Programmes integration roadmap. The status plan for these
additional integrations are as follows:
10.2.1
Person Identity Verification – development has been completed and tested with
DHA. The
solution is currently in pilot test phase within the SAPS and
the commencement of rollout is
imminent;
10.2.2
The NPA ECMS version 2 system is currently in development. Additional changes
to support
the electronic I/O diary integration with SAPS ICDMS are
currently in the analysis phase;
Question 10 (cont.)
10.2.3
Development on ECMS is expected to be completed by end FY ’2013/14. The
electronic I/O
diary functionality on ICDMS has been
completed. Integration will follow between ICDMS and
ECMS once the ECMS
development has been completed. This integration will support the
notification of prosecutors of the existence of DNA lead reports for dockets that have been
booked out to the NPA;
10.2.4
The next version of the DOJ&CD ICMS is being prepared to provide case outcome
information,
which will be provided via the IJS transversal hub to the
NPA ECMS and SAPS CAS/ICDMS and
CRIM systems once completed. The
expected timeframes for the completion of the
development is by the end of FY ’2013/14 to coincide the ECMS phase 2 integrations;
10.2.5
systems will be in
It should be noted that the deployment of the DOJ&CD ICMS and NPA ECMS
accordance with the IJS priority court rollout schedule;
10.2.6
Funding has also been approved for the upgrade of the DHA HANIS system to
support
requests for identification searches. This project
started in the current FY ‘2013/14 and is
expected to be ready for
integration via the IJS Transversal to SAPS during the 4th quarter of
the 2014 calendar year;
10.2.7
time due to
No comment on planning in regards to the DCS RDOM System can be made at this
supplier issues that are currently being addressed by DCS.
Question 11
11.1
The current version of PCEM does not provide all the functionality that is currently in
development in the PCEM project. Once the development and testing of the next release of
PCEM is completed, it will replace the current version that has been deployed at the 14 sites.
11.2
The rollout plan for the PCEM project to the SAPS 13 stores is depicted in table 3 below.
Province
Total Stations
2014
2015
2016
North West
82
28
27
27
Limpopo
97
33
32
32
Free State
110
37
37
36
Western Cape
150
50
50
50
Northern Cape
91
31
30
30
Eastern Cape
194
65
64
65
Mpumalanga
86
29
29
28
Gauteng
141
47
47
47
Kwazulu Natal
184
62
61
61
Total
1135
382
377
376
Table 3 – PCEM SAPS13 Stores Rollout Plan
Question 12
12.1
The only reliable means to confirm that a buccal sample has been taken is to use a fast
searchable biometric test to positively identify the person at the time of the taking of the
sample.
12.2
of
to
this
and
Although the business process requires that a SAPS76 set of fingerprints is taken at the time
arrest, the turnaround time on the associated fingerprint search is not currently fast enough
confirm the identity of the person (and their sample test status) at the time of arrest. Until
issue is overcome (see paragraph 12.3 below), it will be necessary to take a buccal sample
redoing the DNA profile test each time a person is arrested for a schedule 1 offence.
12.3
The Person Identity Verification Application may provide some short term assistance, but this
will only be to the extent that the SA ID number of the arrested person is disclosed at the
of arrest. Although the (“10-P”) identification search capability is being developed as part of
overall HANIS upgrade project, it is unlikely that the performance will assist in solving this
problem as the overall database is considerably larger than that of the SAPS AFIS database.
Furthermore, this will not help with persons arrested who are not known to DHA.
time
the
Question 12 (cont.)
12.4
To overcome the limitations and accuracy issues, SAPS is in parallel with the DNA process,
currently exploring the use of multi-modal biometrics testing that can be taken at the point
of
arrest to confirm if the person is previously known to SAPS, to return their personal
information
including if a buccal sample has previously been taken. This investigation is being
conducted as
part of the IJS Person Strategy and associated Integrated Booking Project that is
currently being
initiated within SAPS.
12.5
Once the Integrated Booking Process has been established in SAPS and supported by the
necessary backend biometric matching systems, it will be possible to assign a unique criminal
justice person identifier for each person, which in turn will carry a DNA profile status
indicator.
12.6
FP
a
the
Until such time as this is possible, linkages of DNA profiles will continue to be made via the
number of the CRIM system. The integration between CAS/ICDMS and CRIM will also provide
link between the CAS “mens-nommer” and the FP number and DNA profile status linked via
FP number on CRIM.
Project Management
Question 13
13.1
their
A number of risks have been identified in each of the project areas. The headline risks and
associated mitigation strategies are provided in table 4 below.
RISKS
MITIGATION STRATEGIES
Resources: availability of suitably qualified and experienced 
Use existing SITA development SLA and ensure that the
project resources. This may delay a number of projects by up to
FY’2014/15 SLA updates are agreed to before the start of the
4 months.
new financial year

Use the SAPS skills tender to appoint additional resources.
PCEM contract renewal before expiry date December 2013. Initiate negotiations before end of August 2013 with supplier for
Address the lack of procurement vehicle of PCEM related contract renewal.
equipment and consumables.
Hosting capacity limitations – current hosting capacity limitations Expedite the finalization of a proposal from SITA and necessary
(mainframe processing, memory and storage) impacting on all approvals to order and implement upgrades (see programme plan:
SAPS crime systems and integrations.
Hosting Environment Upgrade)
Network Capacity Upgrades – the SAPS NNUP is focused on
upgrading the station local area network (LAN) infrastructure and
does not carry operational budget for the necessary increase in
wide area network (WAN) bandwidth costs (once-off upgrade
and increased monthly bandwidth costs).
SITA to produce proposal to increase WAN bandwidth in
accordance with IJS deployment requirements. Application to be
made to increase the allocation of WAN infrastructure networking
costs.
Maintain alignment and performance of all project areas.
Establish a DNA Bill programme with appropriate steering
committee representing all the stakeholders, supported by a
dedicated programme management capability.
Table 4 – DNA Bill Programme Headline Execution Risks and Mitigation Strategies
Question 14
14.1
long
There are currently two Microsoft SQL Server database administrators available for the
administration of the NFDD database which is sufficient for short to medium term. In the
term an additional database administrator will need to be appointed.
Question 15
15.1
All projects supporting the implementation of the Bill will be under the leadership of the
Component Head: Applications Portfolio Management as well as SITA Head of Systems
Solutions. A Programme Manager will be appointed under the EPMO. The project will also be
monitored by
the EPMO of the Division: TMS.
Question 16
16.1
The SAPS regards the implementation of the Bill as a Programme with different project teams
managing systems involved in the Bill, the resources on these teams have supported SAPS
systems over a number of years on Application Maintenance SLA (7 years on average). SITA is
in
the process to appoint technical resources to establish dedicated teams for the DNA
Database and Labware configurations.
Question 17
17.1
The composition of the steering committee is provided in Table 5 below.
Division
Person
Forensic Science Laboratory
Chairperson: Divisional Commissioner: FSL: Lt Gen JK Phahlane
Detectives
Maj Gen Johnson
Maj Gen Botsheleng
Visible Policing
Section Head: Community Services Section
Forensic Science Laboratory
Component Head: Quality Management: Maj Gen A Shezi
Section Head: Forensic Database Management: Brig J Smit
Organisational Development
Section Head: Process Development: Brig Britz
Supply Chain Management
Brig Prinsloo
Brig Du Plooy
Technology Management Services
Component Acting Head: Application Portfolio Management: Brig N Pillay
Acting Section Head: Enterprise Project Management: Colonel J Barnard
Section Head: Enterprise Architecture: Brig T Malapela
Section Head: Specialised Crime Investigation Systems: Brig M Ngake
Section Head: Crime Systems: Brig P Mosoeu
SITA
Divisional Head SITA Government Solutions and Standards: Dr Daniel Mashao
IJS
IJS Board Chairperson: Mr G Leseba
Table 5 – DNA Bill Programme Steering Committee Nominations
Additional
Question 18
18.1
As the planning is currently underway, it is not yet available for submission to the
committee as at the date of this response.
THANK YOU