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TERMS OF REFERENCE
FOR NATIONAL CONSULTANTS
Job:
A consultant on meteorology for development of the
decision of the Prime Minister on the implementation of
the climate service framework for Vietnam
Subject:
01 National Consultant
Project title:
Capacity Building and Support to the Implementation of
the National Climate Change Strategy (CBICS)
Code:
Project ID: 00082385
Starting date:
86 working days from 9/2016 to 12/2016
1) BACKGROUND
Climate has always been considered as one of the most precious natural
resources being gifted to human-beings. Such data on, temperature, humidity,
precipitation, atmospheric pressure, wind, the phenomena occurring in the atmosphere
and many other factors play a significant role to all socio-economic activities.
However, the so-called "erratic" characteristic in climate, especially the processing of
the natural disaster have made adverse effects on production planning and caused
severe damages to the people’s social life. In Vietnam, starting from early of 2015,
intense heat with temperatures taking historical record high (60 years) has occurred on
a large scale from the northern to the southern central provinces, leaving
approximately 190.000ha drought and more 44,000 cattle and poultry heads dead.
Meanwhile, in some places like Quang Ninh, there were other rainfalls with other
records intensities, forcing damages accounting for about 2,700 million VND. The
whole province has 17 people found dead, hundreds of houses completely collapsed,
thousands of households flooded and thousands of hectares of rice and vegetables,
aquaculture area of aquaculture products and many infrastructure projects severely
damaged. In addition, the phenomenon of landslides, river banks slide and coasts slide
has occurred in many places; saltwater intrusion happened earlier and reach way
further into the inside land; the depletion of water resources in the rivers is
increasingly popular (Mekong River water level dropped to the lowest in 100 years)
causing unfavorable influences on people’s daily life. Currently, Vietnam is ranked 7th
globally with an annual average of 392 deaths and more than 1% of GDP damages
taken due to the natural disaster-related problems
Therefore, understanding the trends and historical climatic risks, closely
monitoring the current climate occurring, early and effectively forecasting, warning
their movements in the future is the best methods to minimize the negative impacts
caused by the climate, and they also allow us to find the appropriate adaptive measures
for the management, direct the implementation of plans for the season, as well as other
long-term production planning..
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In Vietnam, the climate service activities are mainly provided by the National
Centre of Hydrometeorology and the Institute of Meteorology, Hydrology and Climate
Change. These services are mainly public services, while most of climatic information
supplied was alerts, newsletters on climate, climate change scenarios. In fact, climate
service activities in our country are not gaining corresponding concerns and
investment due to the following reasons:
- Unable to make a diverse range of products in order to satisfy the customers;
- The products being supplied are making a wrong focus on researching and
archiving instead of caring about the real users’ demand;
- The mechanisms, organizations, and management of climate services
activities are inadequate and so-called administrative, mainly for the need of political
missions;
- Not seriously thinking about the advantages of promotion and marketing of
the products;
- The level of science - technology does not meet the needs of climate services.
- Lack of mechanisms and legal framework, developmental policies for climate
services activities. This has led to the disjointed, confusing, inefficient, lack of
coordination from all levels of governmental agencies, between government agencies
and organizations and agencies professionally related in the field of climate services
activities. As a result, the implementation of the Global Framework for Climate
Services (GFCS) in Vietnam was delayed.
On the other hand, data and information in climate field is independent from the
national boundaries; therefore, the enhancement of exchanges and cooperation, sharing
information effectively nationally, regionally and globally are extremely essential,
especially for developing countries with limited infrastructure and facilities for the
collecting and providing climate information like Vietnam. Thus, making best effort
on building a legal foundation for the implementation of an efficient, synchronous
GFCS in Vietnam is the best way to take advantages for the building of documents
namely "The decision of the Prime Minister on the implementation the framework for
climate services Vietnam "
Recognizing the role, importance, benefits and opportunities to effectively
deploy the GFCS, the Government of Vietnam has assigned the Ministry of Natural
Resources and Environment participated in the Intergovernmental Panel on GFCS. To
fulfill this task, the Ministry of Natural Resources and Environment has assigned the
Bureau of Meteorology, Hydrology and Climate Change implementing the global
framework for climate services in Vietnam under the provisions of law (Decision No.
1269/QD-BTNMT July 31, 2013 by the Minister of Natural Resources and the
Environment regulating the functions, tasks, powers and organizational structure of the
Department of Meteorology, Hydrology and climate change).
Currently, the World Meteorological Organization (WMO) is promoting the
development of issues service and climate information application focusing on the
following priority areas: (1) disaster risk reduction, (2) agriculture and food security,
(3) public health, (4) and water resources (5) energy. Therefore, to research issue the
climate services framework in Vietnam in a scientific way, ensuring the effectiveness
following these priority areas, in 2015, the Bureau of Meteorology, Hydrology and
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Climate Change has developed, and Ministry of Natural Resources and Environment
has approved scientific research projects at ministerial level "scientific and practical
research on implementing the Global Framework for Climate Services in Vietnam".
The main objective of this research is to study the provisions of the Global Framework
for Climate Services and international experiences in implementing Global Framework
for Climate Services to propose a real-life plan which is able to be implemented
effectively at Vietnam, with the implementation period of two years: 2015 - 2016.
However, because grant funds to implement the project were not met as planned, so
far, it’s only studying on processing guidance on deployment the framework of global
climate services of the World meteorological Organization for the priority areas: (1)
disaster risk reduction, (2) agriculture and food security and (3) public health and (4)
water resources.
However, to ensure a global service framework soon to be deployed effectively
in Vietnam, making sure it compatible to the functions and tasks assigned by the
Ministry of Natural Resources and Environment, which are to manage and organize
the work forecasting and meteorological warnings, weather forecasting service of the
prevention and mitigation of natural disasters, as well as ensure to comply with the
spirit of the World meteorological Organization approved "application program
information and weather forecasts - CLIPS" considering climate information as the
basis for the planning and direction of economic activity - social and decisions; calls
on all countries to encourage the implementation plan CLIPS within the national
hydrometeorology sector ", the research and development framework global climate
services primarily focused on the field of mitigation disaster risks.
World Meteorological Organization has confirmed that the value of climate
services in the field of disaster risk reduction is giving warnings about the potential
risks of these types of meteorological disasters, then it helps us to have the assessment
and preparedness in preventing, responding to the dangerous weather events as they
occur. At the same time, development of climate services will help managers in
planning, policies building to form a society with a high tolerance when faced with
disaster risk.
Therefore, in that context, UNDP has decided to support the Bureau of
Meteorology, Hydrology and Climate Change to perform the tasks outlined in the
project through strengthening national implementation strategy on climate change
(CBICS). Framework for national climate services is studied and designed to improve
and systematize for the sake of effectively implementing the information on
meteorological services, creating a legal foundation for the application of the product
of climate services serving for socio-economic development in Vietnam, primarily in
the field of disaster risk reduction.
Therefore, Project Office CBICS would like to select the appropriate
consultants with expertise in meteorology, climate, which is capable and experience to
join the Consultative Group Framework for research and development services in the
field of risk reduction disaster as a basis for drafting a Decision of the Prime Minister
on the implementation of the climate services framework for Vietnam.
2) OBJECTIVE OF CONSULTATION
Consultants on meteorology, climate will do research, make proposals on writing
regulations about elements, meteorological information provided in the types of climate
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services in the fields of climate disaster risk reduction to support writing the draft
decision of the Prime Minister on the implementation framework for climate services
Vietnam and collaborate with other experts in the group finishing this report.
3) WORK CONTENT
It is a must for the consultancy to achieve the above objectives as they
should perform the following contentd
1. Collect and synthesize relevant documents about the research, deployment of
climate services in the field of disaster risk reduction;
2. Analyze and evaluate the current state of the database and model as well as
meteorological forecasting technology in meeting the need in climate services in the
field of disaster risk reduction
3. Research and evaluate the current state of information systems
meteorological data and the ability to meet the climate services framework in the field
of disaster risk reduction;
4. Analyze and identify factors and meteorological information which may be
provided in the types of climate services for the field of disaster risk reduction;
5. Assess the situation in the context of climate change, analyze and identify the
agencies and units interested in using the service of factors, meteorological
information in the field of disaster risk reduction, thereby give recommendations that
can be pilot case in next 5 years;
6. Write reports of task performance (including meteorology, hydrology), which
also includes the content about the overall proposed implementing climate services
framework in Vietnam;
7. Submit qualified products as listed in the section 4 below:
4) OUTPUTS AND DURATION OF COMPLETION
No.
Name of outputs
Requirements
Time to complete
Brief, concise,
practical for the sake
of building the
climate service in
Vietnam
Octorber 2016
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Analysis and assessment report on the
current state of the database and model,
meteorological forecasting technology
in meeting the need in climate services
for the field of disaster risk reduction
(detail content in Section 2)
Analysis and assessment report on the
current state of information systems
and meteorological data capacity to
meet the need in climate services
framework in the field of disaster risk
reduction (detailed content in Section
3)
Analysis and identification report on
the
factors
and
meteorological
information which may be provided in
Brief, concise,
practical for the sake
of building the
climate service in
Vietnam
15th of October
2016
Brief, concise,
practical and
scientific based for
1st of December
2016
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4
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the types of climate services for the
field of disaster risk reduction (detailed
content in Section 4)
Assessment report the situation in the
context of climate change, analyze and
identify the agencies and units
interested in using the service of
factors, meteorological information in
the field of disaster risk reduction,
thereby give recommendations that can
be pilot case in next 5 years (detailed
content in Section 5)
the sake of building
the climate service in
Vietnam
Brief, concise,
practical and
scientific based for
the sake of building
the climate service in
Vietnam
Task performance report (including
meteorology, hydrology), which also
includes the content about the overall
proposed
implementing
climate
services framework in Vietnam
(detailed content in Section 6)
Brief, concise,
practical and
scientific based for
the sake of building
the climate service in
Vietnam
15th of December
2016
25th of December
2016
5) TIME, PLACE
1- Work place:
Hanoi (At the request of the Department of Meteorology, Hydrology and
Climate Change)
2- Time to work:
- Work regularly under contract : September to December 2016 .
- Working irregular at the request of the Department of Meteorology,
Hydrology and Climate Change.
6) TERM OF MONITORING AND PROGRESS
The contractor will work directly under the supervision of PMU, and DMHCC,
responsible for reporting to the PMU and DMHCC upon request.
After signing the contract, PMU together with the contractor identify and agree
on the rules for monitoring the progress of each part and the whole package of work,
which includes the specific terms on monitoring progress and reporting requirements
in each period, manner and time for specific reporting, requirements and conditions of
employment after the end of the contract to complete the project objectives mentioned.
7) QUALIFICATIONS AND SKILLS
- Holding a university degree or higher in one of the areas of meteorology,
climate, environment and other relevant sectors
- Having at least 10 years of experience working in the field of meteorology,
climate, or disaster prevention and protection.
- Being capable of writing reports, analyzing, synthesizing, and presenting
- Being knowledgeable of the systems management, policies, regulations and
procedures applicable in both central and local levels
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- Having experience working with departments, local industry, and the relevant
ministries
- Have experience of working in the project of the international organizations
and being proficiency in English is an advantage.
8) SUPPORTS FROM PMU
- Administrative Support: The administrative supports to facilitate technical
advisor working with government agencies (Dispatch, letters of recommendation, etc.
...).
- References:
1. National Strategy on Climate Change ;
2. National Target Programme to Respond to Climate Change ;
3. National Communication second Vietnam for the United Nations Framework
Convention on Climate Change .
4. Strategy development of Hydrometeorology 2020.
9) CONTRACT PAYMENT TERMS
- Signing a contract directly with 01 local consultant working in full-time basics
with 86 days.
- The remuneration of the consultant will be paid into three instalments upon
satisfaction of the following conditions:
+ Stage 1: The first 50% of the contract value will be paid to the consultant
after handing Analysis Report, reviews the current status of state database and model,
meteorological forecasting technology in meeting climate services the field of disaster
risk reduction and research reports , assessing the current state of information systems
meteorological data and the ability to meet the climate services framework in the field
of disaster risk reduction and Consulates directors of the Department of
Hydrometeorology and Climate change – The agencies responsible for draft decision
of the Prime Minister and UNDP office approved.
+ Stage 2: The next 40% of the contract value will be paid to the consultant
after handing analysis report, identifying the elements, meteorological information
may be provided in the type of services in the field of climate mitigation disaster risk;
The report assessed the weather situation in the context of climate change and analysis,
identifying the agencies and units wishing to use the services of factors,
meteorological information in the field of disaster risk reduction, make
recommendations which can be piloted in the next 5 years and overall synthesis report
tasks, including adding content to the overall proposed implementing climate services
framework in Vietnam (Consulates directors of the Department of Hydrometeorology
and Climate change – The agencies responsible for draft decision of the Prime
Minister and UNDP office approved)
+ Stage 3: 10 % of the contract value will be paid to the end of counseling after
the report was edited , finishing in the opinion of the Bureau of Meteorology ,
Hydrology and Climate Change , handing over and liquidate the contract agreement
and signed by the contractor and the project.
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- The remuneration of the consultant will be paid according to UN cost norms
applied for CBICS.
10) COPYRIGHTS
All intellectual property and property rights, including the maps, drawings,
photographs, documents, reports and other documents that are the outputs of policy
advisers will become assets of the Ministry of Natural Resources and Environment,
UNDP Vietnam and project, consultant has no right to publish or use of this material
without the permission of the project, MONRE or UNDP Vietnam./.
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