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ORGANISATIONAL STRUCTURE OF A MASS CRUSADE CRUSADE COMMITTEE The Chairpersons and Vice Chairpersons will oversee and coordinate all the working Committees 1. COUNSELLING AND FOLLOW-UP COMMITTEE 2. USHERING COMMITTEE 3. HELPS COMMITTEE 4. EVANGELISM COMMITTEE 5. FUNDRAISING COMMITTEE 6. INTERCESSORY COMMITTEE 7. MUSIC COMMITTEE 8. SECURITY COMMITTEE 9. TRANSPORTATION COMMITTEE 10. HOSPITALITY COMMITTEE 11. MEDIA COMMITTEE 12. YOUTH COMMITTEE 13. MOBILIZATION COMMITTEE 1 Pastors and leaders are to mobilize every Christian in the Body of Christ to bring their unsaved friends to the Crusade and to get actively involved in the Crusade in the following areas: 1. Counseling and Follow-up Committee The Chairperson for counseling must be a minister who is also an experienced counselor. They must form an Executive Committee; appoint a secretary and other officials from various churches to work with. FUNCTIONS -The committee is expected to train counselors from all participating churches. -They must make sure that each church provides as many counselors as possible. The larger the church, the more counselors will be required. -The Chairperson of the counseling committee and the crusade director will train leaders who in turn will return to their zones and train their counselors. -All training centers need to register all participants. -The Counseling Chairperson should draw up a counseling programme for the various zones. -Follow up booklets for the crusade can be collected approx.2 hours before each day’s crusade starts. Left over booklets must be brought back each day. -The new convert booklet needs to be covered during the training. There are two options: • Distribute the names of new converts evenly, according to the number of participating churches. E.g. If there are 10 participating churches and 1000 new converts, then each church gets 100 new converts. This can prove unfair and unrealistic if for example, two churches are doing 95% of the work, or shouldering the budget. It is fair that they reap more as they have sown more. • Each church is responsible for providing its own team of counselors / altar workers. This means the more counselors from the church, the greater amount of people counseled. Every person counseled receives an invitation to that specific church and follow-up from that church. NOTE: If a person is brought to the crusade by a Christian friend, responds to the altar call, is counseled, fills out a follow up form and it is discovered that they where brought to the crusade by a Christian from another bible believing church, contact them after the crusade, yet it works out best for their existing friend to fill the already role of follow up and discipleship. You may contact their friend to fulfill this role in their lives. You may of course befriend them and invite them to one of your church services for fellowship purposes. 2 After the crusade, it is vitally important to contact each new convert. Contact those who filled out the forms and visit them in their homes. This is only possible if the churches participate. This process will radically influence the growth of your church. It is common practice in some crusades for most of the members of the church to be involved as a crusade counselor. Note: They are not required to be professional counselors; they are merely ensuring that the new convert receives helpful literature and they make a record of their details. They do not need to be a mature Christian; they may be a new Christian. They have to attend specific courses for the crusade and attend a general meeting, where they receive instruction. They will receive a Save the World Foundation Counseling Training Manual or other materials provided the Crusade Director approve them. This is what they will do at the Mass Crusade: 1. Help the new convert to fill out the follow-up form in triplicate a. Counselor keeps a copy and phones new convert b. The counselor’s church receives a copy – the church calls the new convert. c. Evangelism organizer: contacts new converts. The follow up form should contain the following information • Name • Surname • Physical Address • Postal Address • Telephone numbers-home,work,cell • E-mail address-home & work • Gender-male/female • Age • Church background • Counselors name church & telephone numbers • Did you come with a Christian friend? What church do they belong to? What is there name? What is their telephone number? 2. Give the new convert a follow-up booklet and write their contact details in it, the name of their church, pastor, telephone number, physical address and 3 time of services. You may even have your own stickers put in the follow-up booklet for each new convert. Other helpful hints • If new converts are a great distance from your church, refer their form to a church that you know in their area or give the form to the Counseling Committee to correctly distribute the form. • New converts should be contacted within 2 days after the crusade for follow-up and discipleship to begin. In the event of a crusade going on for longer than a week, then they should be contacted within 2 days after the first week. • When the new convert lives outside of the crusade area, in another city, region or nation, their form must be sent to a likeminded church in their city with a cover letter to that pastor sharing that they made a commitment for the Lord during that crusade. The Church in that area, as well as the new convert must be informed of each others details. 4 2. Ushering Committee: The Chairperson of ushering must be a minister and preferably an ex-police, traffic or military experience. They shall form an Executive Committee; appoint a secretary and other officials from various other churches to work with. FUNCTIONS • Help during crusade with seating arrangements. If there is standing room only, they will need to be able to control the crowd. • Arrange the car parks so that there is order. • Ushers should help to clear the road for easy access of the speaker, his team and Executive Committee members. • Help take up the offering – passing basket around • Helps watch who puts up their hands during the altar call and encourages them to go forward for an altar call or help to usher to a counselor. • Helps answer any relevant questions. • All ushers from participating churches may meet at crusade venue one week or one day before event and be informed. - The responsibility of Ushers: may be men, woman and teenagers. must have a Christian witness in the community 5 3. Helps Committee: The Chairperson of helps must be a person who is very resourceful and helpful. They shall have an Executive Committee, secretary and helpers • • • They shall help with any aspect of the crusade when called upon, by the Crusade Chairman, Crusade Director or any other committee. E.g. erecting posters, handing out pamphlets, door-to-door invitations, road show, clean up, equipment set up, etc. Mobilize volunteers from the participating churches Draw up a list of people to call on 6 4. Evangelism Committee: The Chairperson of the evangelism Committee needs to be a Senior Evangelist in the city. They shall form an Executive Committee, made up of the evangelists in the city and appoint a secretary. FUNCTIONS: • • • • • Mobilize all full-time and part-time / lay evangelists to do pre-evangelism as a build-up to the crusade. These evangelists must be nominated by a church or in the case of having their own evangelism ministry, must be endorsed by the Evangelism Committee. They then need to be approved by the Evangelist (Jarrod Davidoff) or Save the World Foundation. If they are not known by the Evangelist, yet are endorsed by the Evangelism Committee, then they may participate in the Evangelism Campaign. Ensure that all evangelists preach a pure salvation message and give a clear and effective altar call, focused on Jesus-His life, death, burial and resurrection. Target and map all schools, prisons, old-age homes, orphanages, old age home, door-to-door, and every conceivable form of evangelism. Mini-crusades held throughout the city as a 1-2 month build-up – local evangelists preach. The evangelists in the community will be greatly inspired for future evangelism. 7 5. Fundraising Committee: The Chairperson for fundraising needs to be a respected, influential, Christian businessperson with the ability to help raise the finances for the Crusade. They shall form an Executive Committee of various Christian businesspeople from around the city or nation. The members of this committee need to representative of various churches. They should also have a secretary. FUNCTIONS: • Their primary gifting, calling and function will be to help raise the necessary finances to conduct a crusade of this magnitude. • Committee must compromise of leading business leaders from various churches. • They will use their personal business contacts for personal and company financial contributions. • Committee members draw up a list of potential contributors and make personal presentations of the vision of the crusade, strategy and budgets. • They will be responsible for the collection of finances pledged or agreed upon, from participating churches, businesspeople and individuals. • The Finance Committee oversees all the expenses of the crusade and accounting thereof. • The local churches need to take up offerings within their local churches to help meet the budget of the crusade. Churches are also encouraged to put aside a portion of their mission’s budget each month towards the crusade. Churches should contribute financially according to the size of the congregation. The The finances that are necessary to conduct some crusades that are held in more disadvantaged regions ,nations and continents, such as Africa ,should be supported by “First World’’ churches and be seeing as a sowing/outreach event. • The budgetary expenses for the crusade should be contributed by each Committee and then be presented at an Executive Board Meeting, to be discussed and finalized. A Crusade Accountant needs to be appointed, to manage the finances (payment and dispersement). • The finances that each church raises needs to be deposited into the Crusade Account, with their churches name down as a depositor. The deposit slip must then be sent (fax or email) to the Crusade office and Fundraising Chairman. The contributions of each church must be published to be reviewed at the next Committee Meeting. • Just Before and after the crusade the contributions of each church can be published and sent to each participating church and Committee member. 8 • • • • A full audit may be done, accounting for all the expenses. The Crusade Director And invited evangelist may assist to where the finances are best delegated,i.e. media,promotion,follow up literature,etc If the visiting Evangelism Ministry finances most of the crusade then they have a larger control factor to where the finances are best utilized. There needs to be a supportive working relationship in this Committee with everyone going their share. 9 6. Intercessory Committee: The Intercessory Committee Chairperson must be a Pastor or Evangelist who is already actively involved in citywide or nationwide intercession. The Executive Committee must be made up of members who are all active intercessors from various churches. They shall appoint a secretary. FUNCTIONS: • • • • • • • • Organize prayer groups throughout the city and make prayer needs known. Pray for - unity among churches, salvation of the multitudes, financial needs. Draw up a general programme so that Christians can participate Choose appropriate church venues across the city and meet at least once a week for intercessorymeetings.In the evening is best for most. Should last about 1 hour. Each intercessor to give details to leaders, who will email or contact them with items of prayer and report backs. Every church should give time in their regular Sunday services to pray for the upcoming crusade. This should last 5 to 10 min. Month end prayer night may be conducted at a venue in the city. All prayer groups participating in the crusade must attend. On the last Saturday before the crusade, Christians from all over the city must meet at the crusade venue for a time of intercession and to dedicate the crusade ground. A special intercessory team must pray about 3 hours before the crusade starts until the close of the meeting. The Committee must organize this .An area will be given for this. 10 7. Music Committee: The Chairperson of the Music Committee must be a senior worship leader or music organizer. They must form an Executive Committee from other worship leaders from the community. They should appoint a Secretary. The must work in association with the Save the World Foundation Music Director. FUNCTIONS • • • • Organize sound, staging, musical instruments and lighting. Organize music and dance groups. The style of music must be relevant to the community that you are trying to attract to your crusade. Organize a mass choir integrated from local church, including local singers and musicians. To do this you need to first bring together choir leaders from the local churches You also need a powerful praise and worship team that can bring people into the presence of the Lord. 11 8. Security Committee: The Chairperson of the Security Committee should be a senior person from police, army, traffic, security firm or of the government Intelligence Service. They must form an Executive Committee; appoint a Secretary and other officials from the various churches. When hosting a guest / organization, it is important that their safety be considered at all times, especially when your ministry / organization is responsible for them. FUNCTIONS • The nature and person of your guest will determine the volume of security required. • To provide 24-hour protection for the equipment on the crusade ground from the day that it arrives until the day that it leaves the crusade ground. • Can draw volunteers from participating churches. Men and women are required. • All security reports must be reported to the Chairperson of the Security Committee who may then give a report to the police. o o VIP Guests: At least one security person should be with them at all times. When traveling, he / she may sit in the front seat of the car with the driver. If the guest elects to travel with someone else, the security may follow in another car. When sleeping, the security may either sit outside the VIP’s room to ensure that they are not bothered, or take an adjoining room. When there is a knock on the door, the guard can monitor the situation. In a hostile, anti-Christian community, security may require heightening. You may have shifts watching your VIP’s. Make sure that they are professionals. At the crusade: They can have a luminous jacket with “security” written on to show their presence. Car watch – security must patrol to see that visitors’ cars are safe. Roaming guards – To bring an awareness of security to the guests / public and would-be thieves on the prowl. Positioned guards: • Positioned at the entrances of the crusade ground. • Positioned around the main stage area and hospitality area. 12 Positioned at steps of the stage to prevent anyone from running up. • Positioned around crusade. E.g. eating area, sales area, sound box, media personnel, camera operators, etc. Government Security • In and around the crusade ground for added security. • This includes police, army and undercover operatives. • Ambulances and medics on grounds to help deal with minor injuries, heart attacks, etc. • Fire Brigade on standby. • 13 9. Transportation Committee: The Chairperson of the Transportation Committee must have been involved in transport work and have a good working relationship with transportation owners and unions. An Executive Committee must be appointed, a Secretary and helpers from other churches. FUNCTIONS • Organize and arrange traveling requirements. E.g. flight schedules • Have drivers on 24-hour standby. • Entourage must be ready at the airport to transport the team to their destination. • Always ready outside hotel or crusade ground for immediate transportation. • The vehicles must be comfortable, presentable and spacious • Acquaint the drivers of the entourage with regard to the destination and schedules in the event that separation occurs during the journey. • Put on lights and emergency lights (flashing) when traveling in groups. It shows unity, presence and informs other vehicles not to push in. This also helps the lead driver in front to account for the participating cars. • Have standby cars available if for any reason some cars give mechanical problems. • Make sure all cars are well-serviced, suitable tires, always full of petrol – especially for long distances – and well presented, washed and polished. • Appoint drivers to members of the visiting team. • The Committee shall be responsible for contacting all bus, taxi, train and other transportation vehicles, to be operational to transport people to the crusade and back home. All participants will pay their own fares. The Committee must try to organize discounted fares for the crusade. • Contact the road safety traffic department to work within the vicinity of the crusade venue to prevent accidents, avoid human, and transport traffic. • Let the Committee organize the transport of people from places such as orphanages, old age homes, hospitals and the like. Special seating may be organized at the crusade. Organize with Ushering Chairman. Churches and companies may sponsor this. 14 10. Hospitality Committee The Hospitality Committee Chairperson shall be an outstanding church leader. They shall form an Executive Committee; appoint a Secretary and various other officials from various other churches. FUNCTIONS: Organize a welcoming / sending off committee • When your guest(s) arrives from the airport, make sure that there is a significant group to meet them – 10, 50, up to 500 or more – depending on the magnitude of the occasion. This shows your guests that you highly appreciate them and shows the public that something significant is about to happen and they are all invited. • Get the press to be at the airport to cover the arrival. • May have press to ask a few questions right there. • May even have a band of singers singing. • Have welcome banners. Hotel Accommodation: • Book the Team into a comfortable hotel. • Try to be no more than 30 minutes from the crusade venue. • Senior Evangelist and possibly his right-hand person to have their own rooms. • May pair off the rest of the team, two per room, with two single beds, unless they are married. • Put fruit and snacks and fruit / mineral water drinks in their rooms, in case the team gets hungry or does not feel like having a big meal. • Must be in a safe area. Hospitality area at crusade: • Set up a lounge at the stadium or a tent / caravan in an open-field crusade. • Have seats to sit, drinks and light snacks for guests. Organize • • • Crusade Banquet: Organizing Committee is to plan this banquet. To be held a few days before the start of the crusade. Include Senior Pastor and spouse (other church pastors if budget allows); Community evangelist and spouse; Business leaders, sponsors and spouses; media representatives and spouse. • Follow a similar format to the breakfast. 15 • • Have in a neutral venue e.g. a hotel. Schedule praise and worship, speeches – have the evangelist share (20 minutes), pray (5 minutes), chair-people share, take up offering towards the crusade. Organize Vendors at the Crusade Venue • Church members can apply through this committee to have food, drink, product and sales stales. This can financially empower Christians in the community or churches can initiate these. 16 11. Media Committee: The Chairperson of the Media Committee must be a reputable Christian. Either they must be a publisher, editor, journalist, marketing/public relations/advertising or media related expert. They must appoint an Executive Committee and team of dynamic promoters. They must appoint a Secretary. FUNCTIONS: • Their function is to mobilize all Christians involved in the media in any way, shape and form, to formulate a media campaign, using television, radio, newspapers, magazines,internet,etc • They must also formulate a promotions campaign using posters, pamphlets, etc. • Include: Radio Station and publications owners and executives, journalists, reporters, etc. • They need to start the media campaign at least two months prior to the crusade as to inform the public to attend. • They must ensure that the crusade gets daily coverage in the media • Ensure that the Media have special seating, with refreshments. Most will roam the venue yet it helps to have this area. Media Campaign A. Prepare and Send out Press-Release Packages The committee determines which press channels to target and sends these to the relevant individuals e.g. editors, journalists, reporters, executives, publishers, owners, etc. Contents: 1 x Portrait picture of the evangelist 1 x Crowd picture 1 x Crowd picture including the evangelist 1-Page information sheet on the evangelist. I.e. history, etc. 1-Page information sheet on dates, times, venue and scale of participation, contact details, chairperson of media. Date of press conference – give them ample advance warning – one month – then send them one or two reminders. 1 x Brochure of evangelist’s ministry 1 x Promotional video of ministry 17 This press release will give every relevant and targeted media group the awareness of the crusade. It is still up to them whether they want to promote it (free) or publicize it. B. Decide on Media Channels (1). Newspaper ads (see Promotion chapter) (2). Magazine ads (see Promotion chapter) (3). Radio sports and interviews (see Promotion chapter) (4). Television ads and interviews (see Promotion chapter) (5)Mass email and use text messages to cell phones (see promotions chapter) Your budget will influence what level of Media you may use to advertise, but interviews and editorials are generally free. C. Promoting the crusade (see Promotion chapter) • • • • • • • • Banners Posters Pamphlets / Bookmarks Road show Personal letter invitations Telephone calls Mass text to cell-phones Mass emails D. Main Press Conference • • • • • • • The Media Chairman and Committee are to organize this. The entire “media world” is to be invited. Give them ample notice – one month beforehand, with one or two reminders. Usually a few days before the main event occurs. Interview of Senior Evangelist. Venue must be neutral e.g., hotel conference hall – not a particular church, as other churches may be offended. Provide nametags for reporters as they enter the conference. Media Chairman controls the meeting. Process: 1. Media Chairman invites all the press, hands over to the Crusade Chairman. 18 2. Crusade Chairman welcomes the evangelist and team and asks to share before permitting press to ask questions. 3. Evangelist shares the vision of the crusade for about ten minutes. Be honest and bold and say that it is to share the Gospel of Jesus Christ. 4. Media Chairman takes control and gives various media the opportunity to ask questions. The evangelist then answers. 5. Allow about 10-15 questions. (a total of 20-30 minutes) 6. Media Chairman then thanks all for attending and expresses excitement to see everyone at the crusade. E. Select Media Appearances • • • • • Schedule the Evangelist to be on popular TV and radio shows (Christian and secular), those that have a wide listening and viewing audience, which can greatly influence the volume in the Crusade attendance. Also, have a few newspaper or magazine interviews. The Media Chairman must organize this with the consent of the Crusade Director and Evangelist. This process assists in the build up to the crusade, as well as during the crusade. Hold interviews and appearances in the morning or early afternoon, if the evangelism meetings are in the evenings - preferably plan them all in the mornings (11 am – 1 pm). Remember, the evangelist may only go to sleep at midnight, so do not plan interviews for 7 am or 8 am. (only as an exception) F. Live or Taped Footage of the Crusade • • • Get a professional Production Company to cover the crusade or use a city ministry renowned for its professionalism. Use multi-cameras during footage (at least three) - one on the evangelist, one panning the crowd, one on the crowd reaction for close-ups. Media Committee: depending on their influence and the nation, options include: o Air live each night on regional / national / international television. o Clips from each day shown on news and other daily shows. o Committee may even buy this time to promote the crusade. Those who were not able to attend the crusade receive complimentary tapes or CD’s: video / audio. G. Resource and Sales Tents 19 • • • Sell daily messages in these tents / areas. Other tapes, books, CD’s and videos sold at the crusade. Make space available at crusade ground. H.Daily coverage of the crusade *The Committee needs to secure from the various media channel that will be covering the daily events. This will help to spread the gospel and help to draw even more people to the crusade. I. Prepare Badges for Committee Participants 1. Pastor 2. Evangelism Committee 3. Counselor 4. Prayer 5. Usher 6. Helps 7. Security 8. Fundraising 9. Transportation 10. Hospitality 11. Media 12. Youth 20 12. Youth committee The Chairperson of the Youth Committee must be a well respected Youth leader in community, who has a working relationship with most youth groups and youth organizations. They shall form a Youth Committee, comprising of various youth leaders from around the city. They must appoint a Secretary. FUNCTIONS • Organize a list of all of the above institutions, including all contact details for correspondence purposes. • Contact and book the Evangelist (Jarrod Davidoff) into as many of the above as possible. If time does not permit include the Associate Evangelists of the ministry (SAVE THE WORLD FOUNDATION) as possible. • You may also include evangelists from your city and nation to participate in this campaign. They must be nominated or endorsed by the YOUTH AND EVANGELISM COMMITTEE. Their names and ministries must then be approved by the main invited Evangelist (Jarrod Davidoff) or Save the World Foundation. If they are not aware of the potential participating evangelist then the Crusade Organizing Committee must approve their participation. • In institutions where it is absolutely forbidden and would cause major conflict, then the Youth Committee can still promote the upcoming CRUSADE along these lines 1. Share a motivating message at the assembly, about purpose and destiny and for the last few minutes encourage the youth about how awesome and dynamic the Crusade will be. Share with excitement who the awesome bands will be, what famous personalities will be there share there story (testimony) and how the Evangelist will share an awesome message that will revolutionize their lives forever. 2. Take a dynamic, energetic, gifted band into every on of these outreaches. 3 .Hand a brochure or invitation pamphlet to everyone here includes their teachers and staff. • To co-ordinate every outreach to have a follow up team to be left at each institution. This team is responsible for spiritual follow-up, nurturing and ongoing discipleship. The Youth Committee must co-ordinate with the Counseling and Follow-up Committee, which churches and youth groups will be adopting which institutions. Churches and youth groups may adopt a few institutions and share responsibility in a particular institution. 21 13. Mobilization Committee The Chairperson for the mobilization of churches in the city or community must be a well respected minister in the city and have a good, working relationship with many to most of the other pastors and Christian leaders in the community. FUNCTIONS -They must visit with pastors of churches throughout the community and share the vision for the Campaign. They may give promotional material to each visited leader, for viewing purposes, namely preaching samples of Jarrod Davidoff -They must be in regular contact with all churches and use their influence, especially with those that have not yet committed to being involved in the Campaign -They must help promote unity for the crusade amongst all or as many participating churches as possible. -They must give a report at the Committee meetings regarding the participation of churches within the city 22 GREAT GOSPEL CRUSADE WITH JARROD DAVIDOFF Budget Breakdown Transport – Airplane, car etc. Accommodation Food Offering Amount ______ ______ ______ ______ Transport Accommodation Food Offering ______ ______ ______ ______ Crusade Evangelism Conference (Stadium, Convention Centre, Hall, Open-air field) ______ 1. The Evangelist and Team: 2. Musicians: 3. Venue Hire: 4. Sound system 5. 6. 7. 8. Cost of____@____days Generators Staging Lighting Tents (VIP/prayer/sales), chairs, toilet hire Advertising Television Radio Newspapers Magazines 9. Promotion Posters Pamphlets Letter-invitations Road-shows Press packages Badges Telephone calls Banners TV/Video coverage 10. Hospitality Tent – during event. 11. Leaders Pre-Banquet 12. Crusade Banquet 13. Follow-up material: New converts (schools) New converts (crusades) Follow-up pamphlets 14. Personal detail forms – new converts 15. Crusade Dinner. 16. Security 17. Toiletts GRAND TOTAL ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ _____ ______ _____ ______ _______ _______ 23 CITY –WIDE CAMPAIGN FORM The below form is a template for you as a list of crusades conducted during the Campaign. The amount of evangelism teams that can mobilized for mini crusades, will determine the scope and volume of crusades. For example, here is a list of the various spheres of society in which outreaches may be conducted as a build-up to the main crusade event. Each of the 20 listed focus groups may be reached by specific teams. 1 Primary Schools 2 High / Secondary Schools 3. Colleges / Universities 4. Hospitals 5. Orphanages / Children’s Homes 6. Old age Homes 7. Prisons 8. Houses, flats / apartments, townhouses – street by street. 9. Shopping Centers 10. Taxi / Bus Ranks/ Train Stations 11. Parks 12. Sports Complexes 13. Prostitutes 14. Homeless / Street Children 15. Intellectual, Political and Business Communities 16. Theme Events – Christmas, Easter, National Public Holiday events 17. Drug Addicts, Alcoholics 18. Music, Arts and Entertainment Community 19. My Workplace 20. Media Outreach – Radio, TV, Magazines, Newspaper 24 Campaign List Name of Venue Physical Address Postal Address Telephon e#& Code Contact Person Contacts email Contacts Mobile Christian Contact No.people at Venue 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 25 26