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International Research Initiative on Adaptation to Climate Change (IRIACC) Inception Meeting June 2-3, 2011, Ottawa Location: IDRC, 150 Kent Street, 8th Floor (IDRC Boardroom) The Canadian Institutes of Health Research, the International Development Research Centre, the Natural Sciences and Engineering Research Council and the Social Sciences and Humanities Research Council jointly designed and funded the International Research Initiative on Adaptation to Climate Change. The goal of the program is to help vulnerable populations or sectors in Canada and in low and middle income countries adapt to climate change. The initiative supports five multi-national teams to advance knowledge and training to develop a fuller understanding of climate and related stressors; shape policies or practices; and establish networks that enhance the capacity of governments, the private sector and civil society to adapt to climate change. The meeting is organized for the principal investigators to exchange ideas and strategies for implementing their research programs. Collectively, this group will manage a significant amount of research funding, coordinate hundreds of collaborators and partners, organize a substantial number of graduate and non-formal training programs, and design and implement multi-sited, comparative and inter-disciplinary research programs that seek to inform the policies or practices of public, private and/or civil society organizations. The principal investigators have a significant amount of expertise in managing programs of this nature. Drawing on this experience, the meeting is structured to provide a venue to: 1) introduce the five research programs funded through the IRIACC competition; 2) discuss and respond to the feedback provided by external reviewers and the adjudication committee; 3) exchange strategies/approaches on topics of interest, and those raised by the adjudication committee for further development; 4) identify interests/ opportunities for working with one another to share and disseminate findings; and 5) understand the grant administration and reporting requirements. Day 1 - Thursday June 2, 2011 9:00 – 9:10 Welcome & Overview of Agenda Chair: Naser Faruqui, IDRC 9:10 – 9:30 Introductions 1 9:30 – 12:00 Research Program Overviews Chair: Naser Faruqui, IDRC The chair will review the aims and objectives of the IRIACC competition. Following, team members will outline their research programs. Sections A, C and D of all research proposals will be circulated. 9:40 – 10:05 10:05 – 10:30 10:30 – 10:45 10:45 – 11:10 11:10 – 11:35 11:35 – 12:00 Presentation Coastal Cities at Risk: Building Adaptive Capacity for Managing Climate Change in Coastal Megacities (CcAR) Anond Snidvongs, Chulalongkorn University, Thailand Gordon McBean, University of Western Ontario Partnership for Canada-Caribbean Community Climate Change Adaptation (ParCA) Murray Simpson, the CARIBSAVE Partnership, Barbados Daniel Scott, University of Waterloo Break Adapting to Climate Change: Protecting Water Resources in West Africa and Canada (FACE) Driss Ouazar, Université Mohammed V Agdal, Maroc Taha Ouarda, Institut national de la recherche scientifique Indigenous Health Adaptation to Climate Change (IHACC) Alejandro Llanos, Universidad Peruana Cayetano Heredia, Peru Shuaib Lwasa, Makarere University, Uganda James Ford, McGill University Lea Berrang Ford, McGill University Vulnerability and Adaptation to Climate Extremes in the Americas (VACEA) Fernando Santibañez, Universidad de Chile, Chile David J. Sauchyn, University of Regina Timing: Presentations should be no more than 15 minutes followed by 10 minutes for discussion. 12:00 – 1:00 Lunch 1:00 – 4:00 IRIACC objectives and Adjudication Committee feedback Chair: Christopher Bryant, Université de Montréal This session provides an opportunity for teams to address topics the Adjudication Committee felt merited further development. 2 The chair will introduce each topic followed by team presentations. The presentations and discussions will seek to highlight team plans and resources of potential interest to other teams. Time 1:15 – 1 :45 1:45 – 2:15 2:15 – 2 :30 2:30 – 3:00 3:00 – 3:30 3:30 – 4 :00 Presentation Strategic Partnerships & Managing Networks Coastal Cities at Risk: Building Adaptive Capacity for Managing Climate Change in Coastal Megacities (CcAR) Anond Snidvongs, Chulalongkorn University, Thailand Gordon McBean, University of Western Ontario Adapting to Climate Change: Protecting Water Resources in West Africa and Canada (FACE) Driss Ouazar, Université Mohammed V Agdal, Maroc Taha Ouarda, Institut national de la recherche scientifique Break Knowledge Mobilization and Translation Indigenous Health Adaptation to Climate Change (IHACC) 1, 2 Alejandro Llanos, Universidad Peruana Cayetano Heredia, Peru Shuaib Lwasa, Makarere University, Uganda James Ford, McGill University Lea Berrang Ford, McGill University Partnership for Canada-Caribbean Community Climate Change Adaptation (ParCA), Animation Murray Simpson, the CARIBSAVE Partnership, Barbados Daniel Scott, University of Waterloo Knowledge Integration Vulnerability and Adaptation to Climate Extremes in the Americas (VACEA) Fernando Santibañez, Universidad de Chile, Chile David J. Sauchyn, University of Regina Timing: Presentations should be no more than 20 minutes. 4:30: – 6:00 Reception (8th Floor, IDRC) Day 2 – Friday June 3, 2011 9:30 – 10:45 Managing your Grant / Understanding IDRC policies The funding agencies agreed to use IDRC policies and procedures to administer the grants. This session will identify programmatic and financial considerations that teams need to be aware of. 3 Financial Your budget: When and how to report (Kim Daley) Financial Workbook User Guide (English) Financial Workbook User Guide (French) Programmatic: Role of program staff: what support is provided and what to expect (David O’Brien) Communications: Ideas and forms of support (Maite Ormaechea) IRIACC Communications Plan Open Access: What are the implications of the Open Access policy for disseminating research and reporting (Sachiko Okuda) Narrative Reporting: When and what to report (David O’Brien) Guidelines for Technical Reports Ethics and Research on Ethics (Erica Di Ruggiero) Supplementary resources on ethics and health 10:45 – 11:00 Break 11:00 – 12:00 Managing your Grant / Understanding IDRC policies (Continued) 12:00 –1:00 Lunch 1:00 – 2:30 Future Planning Chairs: Isabelle Proulx and Mark Redwood, IDRC In breakout groups, identify activities for future collaboration that may add value to teams and the initiative as a whole. In two groups, one will explore topics 1&2 and the other 3&4. Both groups will discuss topic #5. Following the discussion, each group will present potential ideas for follow-up. Topics: 1) Research: Are there research activities where inter-team collaboration would add value? 2) Training: Are there opportunities to share or develop formal / informal training materials? 3) Knowledge-mobilization and translation: What activities might be jointly developed that would add value to your work? 4) Monitoring and peer support: Is there interest in developing or exchanging tools for monitoring or for managing networks? 5) Future meetings: To promote learning among teams and external audiences, the funding agencies have agreed in principle to host a mid-term and final meeting. How might these meetings be designed to add value to your work? 4 2:30-3:00 Closing Remarks Follow-up: Clarifications, Tools and Examples 5