Download Academy of Oriental Medicine at Austin

Job Description
POSITION:
Admissions and Marketing Assistant
SUPERVISOR: Director of Admission and Director of Marketing
SUPERVISES: n/a
JOB SUMMARY: Assists Director of Admissions and Director of Marketing with generating admissions inquiries,
cultivating inquiries to applicants, marketing of AOMA and other administrative duties.
DUTIES:
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Responds to email inquiries as assigned in Admissions Inbox; informs the director of admissions of
communications
Enters notes in HubSpot database
Front-line support: fielding/returning all phone calls, managing all drop in inquiries
Schedules all admissions visits
Assists with preparation for and attendance of onsite and offsite recruiting events
Works with various departments to administer communications sequences through HubSpot
Assists Marketing Director with creation of marketing materials
Assists in content strategy
Website maintenance and updates
Uses HubSpot and MailChimp for marketing campaigns
Manages HubSpot workflows, contact properties, and content for Admissions and Marketing departments
Assists with Social Media postings
Other duties as assigned in Admissions and Marketing
MINIMUM REQUIREMENTS:
 Computer proficiency, including Microsoft Office programs and Outlook
 Outgoing, good-natured, and friendly
 Capable of maintaining professional demeanor and dress
 Organized, efficient, and accurate
 Strong communication skills
 Admissions experience preferred
 Candidates with HubSpot experience preferred
 Marketing experience preferred
PHYSICAL REQUIREMENTS
 Travel as necessary
 Attend events where standing may be required for several hours at a time
 Walking, stooping, kneeling, crouching, reaching and twisting as needed
 Occasionally moves/transports, lifts up to 25 pounds
 Communicates, detects, converses with, discerns, conveys, expresses oneself, discusses and exchanges
information
 Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes,
assesses. Attention to detail essential, including proofreading documents and lines of text and numbers, visual
discrimination
12-2016