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EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 “IOAN SLAVICI”– PRIVATE UNIVERSITY Project: Quality in education, college and universities, using innovative methods and new laboratories MARKETING PLAN 2011‐2012 IPA 117 MIS ETC 488 Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 I. INTRODUCTION The Chartered Institute of Marketing defines marketing as: 'The management process responsible for identifying, anticipating and satisfying customer requirements profitably'. Marketing is a management function that offers a framework for increasing productivity. It is a communication process that manifests itself in carefully formulated programs designed to bring about exchanges of values with target markets to achieve the objectives of the college. It is as difficult as it is important, and a key element is planning. The marketing mix must include product development, pricing, promotion, distribution, advertising, media relations, publications, and market research. The marketing plan is part of the business plan and defines the target markets, competitive environment, demographic profiles, and the needs of the clientele. Higher Education Marketing is a growing field of practice, but suffers from a lack of theoretical discourse. The development of a theoretical discourse for Higher Education Marketing will nurture the development of meaningful marketing practice. The present marketing plan argues that while Higher Education should not be commoditized, its place in a highly marketized world environment should not be left to chance. It argues that domesticating our own approach to Higher Education marketing is the first step to developing a relevant marketing environment for Higher Education. In a successful university / college marketing program, students and high-quality instruction are top priorities. Marketing research should investigate student needs and frustrations, the products offered, value received for time and money invested, physical convenience and appeal, and promotional strategies. Program research and development suggestions are offered. At “Ioan Slavici” University, the marketing process is a logical extension of the strategic planning process. Marketing encompasses the continuum from making decisions about which academic programs will be offered to providing those programs at a place and rate students are willing and able to access them. The marketing plan of the University outlines critical marketing strategies and the communication methods used to assist in accomplishing institutional objectives. Information about academic programs, educational outcomes, delivery methods and tuition policies is found in the University’s strategic plan, strategic enrollment management plan and other key planning documents. II. THE MARKETING TEAM Composition of the Marketing Team is critical to its productivity. As Director of Marketing and Economic Development for both Faculties of Economics and Engineering, my responsibility is to provide leadership in developing and facilitating internal and external communications as they relate to Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 academic and economic development within the university, corporate, government and military communities. The team comprises the following faculty and staff: • Director of Marketing and Economic Development (Chair) • Director of Development (Co-Chair), • Director of Publications, • Director of Multi-Media Productions, • Public Information Officer, • Associate Dean for Research, • Associate Dean for Facilities & Information Technology, • Faculty Chair • Assistant Dean for Recruitment, • Director of Training and Communications • Director of Technology Incubator, • Dean of the Faculty of Engineering. • Dean of the Faculty of Economics The team is available to assist faculty and staff with their marketing needs, including developing new marketing plans and changing existing plans. While the college has a general marketing plan, each program, center and unit within the faculty is developing individual plans. Communicating with the faculty, staff and departments within the college is paramount. III. MARKETING TEAM VISION STATEMENT “Ioan Slavici” University from Timisoara is a nationally competitive, student-centered research university serving Timisoara and the cross-border area by its partnerships with education institutions. Our University provides personal, social and economic value through four separate but complementary programmatic areas and six areas of emphasis that are of strategic importance in the 21st Century. Programmatic areas include: 1. undergraduate education, 2. graduate education and research, 3. technology transfer and continuing education, and 4. technology-based business incubation and job-creation. Areas of emphasis include: 1. biological, chemical and food processing, 2. database and telecommunications, 3. electronic manufacturing, 4. environmental and ecosystems analysis, 5. materials and manufacturing, and Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 6. transportation, logistics and infrastructure. IV. MARKETING TEAM MISSION STATEMENT Recognizing that Ioan Slavici University, Timisoara, is an institution with consequent responsibilities in teaching, research and service, and realizing that these are mutually dependent and necessary responsibilities, by its two Faculties and 1one master program it seeks to provide quality educational experiences for a culturally diverse student body at the B.S., M.S., and in the same time seeks to assist in the economic development of Timisoara region. To achieve its stated purpose, “Ioan Slavici” University adopted the following five goals: 1. to offer high-quality course of instruction involving classroom, extracurricular activities that will result in professionals qualified to begin a career in the field of economics and engineering and prepared to assume a responsible place of leadership in society; 2. to provide state-of-the-art course and research experiences that result in all graduates being capable of independent analysis and design, and all graduates capable of extending the state-of-the-art in their formal education; 3. to provide local, regional, national and international seminars, symposia, short courses and credit courses to economists/engineers and others in the technical community to help them further their formal education and keep abreast of new developments in technology; 4. to actively and vigorously assist in the growth and development of country by developing new high technology, by updating the existing technology within the industrial community, by providing educational support services and by assisting in attracting new industry; 5. to maintain a reputation for academic excellence to the corporate, social, industrial, government and military sectors to attract talent to our college and to obtain public and private support for the continuation and expansion of our programs. V. THE MARKETING PLAN The process of developing and reviewing a marketing plan is as important as creating the original document itself. Our success in accomplishing our mission depends on our ability to recognize and respond to new challenges and to not only keep abreast of, but to keep ahead of, a rapidly changing world. The marketing plan is simply a roadmap to assist us in reaching our destinations. As technology changes, as the economy changes and as society changes, the marketing plan must also change. Strengths, weaknesses and opportunities must be recognized and dealt with in a positive manner. Objectives must be defined and goals must be established. Actions taken must be measured. The success in meeting these challenges rests with the exploration and development of new ideas and directions. The future is an exciting one for the academic community, but we must adjust to change. The marketing plan is a tool to assist the college in making these changes, to become better educators, better communicators, and better citizens in our global society. The development of the college marketing plan began with the creation of the Marketing Team in January 2002. Initially, the team met for two hours weekly during the first year. Current plans are to meet twice a month for the next two years. Market research necessary to formulate the plan was then Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 completed. The team identified our clientele (target audience) and then assessed their needs. This information was then given to specific focus groups to determine a plan of action. At that point, we determined what weaknesses needed to be strengthened and what strengths needed to be improved—a "build a peak-on-peak" concept. We asked ourselves several questions: Why do we need marketing? How do we use it? Where do we begin? The steps needed to develop the marketing plan were: (a) Market Summary: review changes in the market share, leadership, players, market shifts, costs, pricing and competition, (b) Product Definition: describe products and services to be marketed, (c) Competition: provide an overview of product competitors, their strengths and weaknesses, and position competitor’s product against our product, (d) Positioning: statement that distinctly defines the product in its market and against its competition over time and statement summarizing the benefit of the product or services to the consumers, (e) Communication Strategies: messaging by audience and target consumer demographics, (f) Public Relations: develop a public relations plan and have backup plan including editorial calendars, speaking engagements, conference schedules and presentations (g) Advertising: overview of strategy, media, timing and budget, (h) Direct Marketing: overview of strategy, vehicles, scheduling, response targets, goals and budget, (i) Vertical Markets/Segments: address specific market segment opportunities, distribution strategies and use of third-party partnership roles, (j) International programs and partnerships: consider culture, language and needs, (k) Develop Success Metrics: first year goals, additional year goals, measures of success or failure and requirements for success. VI. MARKETING TACTICS While marketing strategies are developed to help accomplish expected outcomes, key marketing tactics are used to support many of those strategies. One of the basic tactics is utilizing a consistent design for marketing materials, making University messages easily recognizable by the public. Printed promotional pieces, including open house guides, scholarship brochure and scholarship guide, will incorporate this consistent look. “Ioan Slavici” University will use “Quality in education, college and universities, using innovative methods and new laboratories” marketing plan as the tagline in advertising and on publications. This tagline was developed and is being implemented for the following reasons: • It focuses on the primary, consistent institutional message of quality academic programs. This claim can be substantiated by academic programs through success rates on licensure exams, earning and maintaining accreditation, and student success as demonstrated by professional acceptance rates. • It fosters diversity. “Generation” has taken on added meaning, and now often refers to groups who have common interests, experiences and backgrounds in addition to an age cohort. • It is relevant to traditional and non-traditional student audiences. Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 • It acknowledges past and present successes by students, faculty and alumni, while implying continued emphasis on quality. Prospective students and parents who visit campus like what they see and are overwhelmingly positive about the experience, especially after meeting with faculty and staff. We will continue to implement “drive to campus” tactics focusing on bringing more potential students and parents to campus, as a campus visit is a strong predictor of applying and enrolling. Recruitment events, including open houses, will receive significant emphasis. Marketing materials will include a call to action, “Visit us and see what we have to offer you!” The ISU Web site will continue to be a critical tool in effectively communicating with all audiences, and as such will receive special emphasis. The content management system being developed during the past year will launch with updated design, functionality and content. Design of Datatel Web elements will begin this year. A media plan outlining advertising projects designed to support marketing strategies will be implemented throughout the year. Advertising projects that will be deployed include open house promotion and diversity initiative support. Special emphasis will continue to be given to promoting the Space Science Center. This initiative continues to have a positive halo effect on the academic reputation of the entire institution. VII. MARKETING PLAN OUTLINE Marketing plan strategies address the following elements: Audiences Reaching audiences include focusing externally on prospective students and other key constituencies as well as internally on those providing academic services and student support. Faculty and staff are critical partners in the communication flow. Market analysis Market analysis provides a foundation for making decisions regarding prioritization and allocation of promotional resources. Determining external market potential and assessing internal outcomes help guide those decisions. Messages Communication methods Conveying consistent institutional messages is critical to leveraging limited resources in order to achieve maximum impact. Communicating enrollment goals and expected educational outcomes assists faculty and staff in planning. Reaching prospective students requires using different methods at different stages in the decision process. Mass media and direct marketing are more relevant to building awareness, while personal contacts are critical at the point when prospective students are making a commitment. Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 An overview of the marketing process, depicting the relationships and flow among these elements, is found on the following page. VIII. OVERVIEW OF MARKETING PROCESS Internal External Audiences Current students Subgroups Faculty Dean Staff ADS Enrollment services Prospective students Subgroups/target areas (Romania-Serbia) Parents Alumni and friends School systems Legislators/Government leaders Community/regional leaders Employers/ Business community News media Public Accrediting bodies Market analysis Economic and computer profile/ enrollment reports New student surveys Your first student year survey Strategic plan assessments Accreditation assessments Survey of school counselors Branding survey Institutional profiles Romanian Dept. of Education Strategic plan assessments Messages Quality academic programs Enrollment goals Student experiences Customer service expectations Quality of teaching Current policies and procedures Scholarship opportunities Audience & market information Successful outcomes External messages Professional school acceptance Employment experiences Communication methods Publicity Training Personal contacts Web / e-mail / Intranet Publicity Web Newspaper releases Promotion Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 Enrollment services materials Advertising Personal contacts Events This overview regarding the marketing process within “Ioan Slavici” University is not intended to present a comprehensive list. The list of possible subgroups of current and prospective students alone would be extensive. It should illustrate the interdependencies and continuous flow of marketing process. IX. MARKETING STRATEGIES FOR ATTRACTING AND RETAINING TARGET AUDIENCES a. Expected Outcome: Increase enrollment of better-prepared students (50 student year-to-year increase) Audiences Market analysis Messages Communication methods Prospective students; ethnic minority students; parents; school systems staff;; deans/dept. chairs; Enrollment Services alumni; ethnic minority Enhanced enrollment and retention; scholarships, transfer student diversity enrollment; scholarships, transfer scholarships; successful outcomes Produce scholarship brochure and guide, post guide on Web, news release, provide guide to school counselors, provide campus copies; incorporate scholarship opportunities in advertising, including college guides b. Expected Outcome: Increase market share in service region (90 student year-to-year increase) Audiences Market analysis Messages Communication methods Service region prospective Service students; parents; alumni; school school systems staff county; region high Scholarship Enrollment Services graduates by opportunities; recruitment materials; event dates; enhanced Web content; Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 Enrollment Services visit dates; registration opportunities; free high school class, dual credit and cadet opportunities; advertising in service region counties; Enrollment Services visits; news releases; events, c. Expected Outcome: Increase market share in Timisoara outside the service region (25 student yearto-year increase) Audiences Market analysis Messages Communication methods Prospective students; High school graduates by parents; alumni; school county systems staff in Timisoara outside the service region Scholarship opportunities; event dates; Enrollment Services visit dates; registration opportunities; successful outcomes Enrollment Services recruitment materials; enhanced Web content; advertising in target counties (Romania and Serbia), newspaper releases; events. d. Expected Outcome: Increase out of private enrollment (25 student year-to-year increase) Audiences Market analysis Messages Communication methods Out of state prospective High school graduates by Scholarship students; parents; alumni; state and by key out of opportunities, school systems staff; state counties. especially out of state tuition scholarship; tuition value; revised mandatory housing policy; Enrollment Services recruitment materials; enhanced Web content; advertising in key areas, newspaper releases; events. Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 e. Expected Outcome: Increase student body diversity (25 student year-to-year increase) Audiences Market analysis Messages Communication methods Prospective students, Ethnic especially in relatively enrollment diverse markets; parents; alumni; school systems staff minority Scholarship opportunities, including diversity scholarship; availability of diversity enrichment programs, including multicultural student services; valuing diversity Tactics outlined in campus-wide diversity initiative, including sponsorship, advertising in relatively diverse markets and in media reaching a diverse audience; f. Expected Outcome: Increase enrollment of adult learners (50 student year-to-year increase) Audiences Market analysis Messages Communication methods Non-traditional students; part time students; working adults; place bound students; withdrawing/nonreturning students in regional campus areas and/or near degree completion Workforce Development data; enrollment of students at regional campuses and in distance learning programs Regional campus programs, flexible schedule opportunities; convenient access to programs; financial aid opportunities Regional campus Web pages; advertising in regional campus area county newspapers and radio stations; including regional campus locations in others ads; news releases; information at adult learning centers; mail, email and phone contacts Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 g. Expected Outcome: Increase graduate student enrollment (70 student year-to-year increase) Audiences Market analysis Messages Communication methods Alumni; school systems Faculty visits, Scholarship promotion, staff; working adults. Regional campus events Graduate assistanceship and scholarship opportunities; new graduate programs in English and Information Systems; online opportunities Graduate catalog in print and on the Web; graduate program brochures; advertising; STATEMENT X. MARKETING STRATEGIES FOR ENHANCING MARKET ANALYSIS Expected Outcome: Identify potential market for academic programs and delivery methods Audiences Market Analysis University administration; deans; regional campus and distance learning directors; strategic enrollment management task forces and work groups; Enrollment Services Messages Communication Methods Romanian Regional Potential for Publish report Chamber of commerce serving additional analyzing market and industry data students potential within crossDept. of Education data; border region and beyond XI. MARKETING STRATEGIES FOR DEVELOPING INSTITUTIONAL MESSAGES Expected Outcome: Identify public brand perception of “Ioan Slavici” University and incorporate positive aspects into institutional messages Audiences Market Analysis Messages Communication Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT University administration; Branding survey rector/deans; regional campus and distance learning directors; strategic enrollment management task force and work groups; Enrollment Services; university relations staff Structural Funds 2007 - 2013 Methods Public perception Phone, mail and e-mail of “Ioan Slavici” contacts University XII. MARKETING STRATEGIES FOR ENHANCING COMMUNICATION AND METHODS Expected Outcome: Enhanced communication via the Web Audiences Market Analysis Messages All Incoming freshman survey; Web usage data from other survey instruments Quality academic programs; scholarship and financial aid opportunities; successful outcomes; enhancements to programs and services; event information Communication Methods Launch best in class Web content management system; update academic program content; update Enrollment Services content; school relations site; legislative site Expected Outcome: Enrollment management information utilized in decision-making Audiences Market Analysis University administration; Faculty visits, faculty and staff; strategic Scholarship promotion, enrollment management Regional campus events task force and work groups Messages Communication Methods Current enrollment Web site and management related annual strategic information enrollment management plan progress report Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 Expected Outcome: Enhanced communication with alumni, friends and parents Audiences Market Analysis Alumni; parents Reader survey Messages Communication Methods satisfaction Quality academic Expand university programs; publications successful (Demnitatea outcomes; newspaper, brochures, enhancements to flyers) to three issues programs and per year; include services parents in distribution Expected Outcome: Enhanced communication with prospective students, current students and parents Audiences Market Analysis Prospective students; Registered parents; current students, group including regional campus groups; faculty and staff users Messages Communication Methods alerts; Campus e-mail and text by Safety University and messaging system campus closings; important dates “Ioan Slavici” private University is committed to providing equal educational opportunities to all persons regardless of race, color, national origin, age, religion, sex, or disability in its educational programs, services, activities, employment policies, and admission of students to any program of study. In this regard the University conforms to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. XIII. PARTNERSHIPS During the “Quality in education, college and universities, using innovative methods and new laboratories” project and not only this, during all the projects that “Ioan Slavici” University implemented in partnership with various universities from other country until now, we reach the conclusion that the partnerships are the key to the development and growth of any program. Currently, we are developing partnerships with corporations and other national and international universities. Specific development areas are in four programmatic areas: 1. undergraduate education with “Ioan Slavici” high school Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net. EUROPEAN UNION GOVERNMENT OF ROMANIA SERBIAN GOVERNMENT Structural Funds 2007 - 2013 2. graduate education and research, Preschool Teacher Training College “Mihajlo Pavlov” Vrsac, Universitatea d epetrol si gaze Ploiesti, University of Szeged, INCEMC research institute from Timisoara 3. technology transfer and continuing education, INCEMC research institute from Timisoara 4. technology-based business incubation and job creation in partnership with Regional Agency for Labour Market Force Timis Collaborations include: • local, state, national and international corporations, • government agencies, • two and four year state, national and international academic institutions, • professional associations • Cultural institutions • Researchers specialized in educational research XIV. MARKETING RESEARCH Marketing research is equally as important to the successful marketer as academic research is to the faculty. The role of marketing research, as the science of feedback, is to integrate, organize, and interpret the various data “flows” so as to provide marketing intelligence which will improve the quality of managerial decision-making throughout the college. There is an important difference between market research and marketing research. Market research focuses on the market: its size, composition, structure and so on. In contrast, marketing research is about any problem in marketing, not just the market. Marketing research is regarded as a supplement to executive judgment. Few functions in marketing are more important to the successful operation and growth of the college and its programs than marketing research. XV. CONCLUSIONS Our marketing concept is a consumer-oriented philosophy of business which focuses all college resources on the profitable production of consumer satisfaction. The marketing concept is simple in principle, but complex in implementation. The importance of marketing is in internal and external communication. We must capture our excitement and communicate to our clientele. We are marketing all the time, but we don’t always recognize what we are doing as marketing. To be more successful, we must be more effective, more efficient and more productive. Nothing happens until you make it happen. Investing in your future IPA Cross-border Cooperation Programme is financed by the European Union under the instrument for Preaccession Assistance (IPA) and co-financed by the partner states in the programme. More information is available on the website www.romania-serbia.net.