Download REPORTS TO: General Manager - California Special Districts

TEHACHAPI-CUMMINGS COUNTY WATER DISTRICT
JOB DESCRIPTION
JOB TITLE:
Business Manager
DEPARTMENT:
Administration
REPORTS TO:
General Manager
LOCATION:
District Office, Tehachapi, CA
JOB DESCRIPTION: Works under the direction of the General Manager to plan, direct, manage,
organize, and supervise the work of staff of the Administration Department; to ensure short and longrange financial and budgetary planning, preparation, and reporting, and analyze, develop and
recommend policies, procedures and process improvements for accounting systems, internal controls,
and practices. This is an at-will exempt classification and serves at the pleasure of the General
Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES
 Plan, organize and direct all details of administrative/business operations including human
resources, long-range financial planning, operating and capital budget management,
accounting, payroll, debt financing, banking and investment management, purchasing, utility
billing/collection, financial grant management, tax administration, water conservation and
clerical activities of the District’s Watermaster duties.
 Supervise administrative staff; perform annual/periodic evaluation of assigned staff; make
recommendations to the General Manager regarding compensation, performance issues and
disciplinary action.
 Direct and participate in the development and implementation of fiscal policies, objectives
and priorities.
 Plan, organize and direct the investment of District funds.
 Plan, organize and assist in preparation of the budget; provide periodic budget performance
reports to the General Manager, department heads and Board of Directors.
 Review contracts and ensure that expenditures are made in accordance with the terms and
conditions of approved contracts.
 Oversee the purchasing system, consistent with the purchasing policy and systems of internal
control.
 Ensure the effective and timely completion of routine financial and human resource
operations and transactions.
 Manage fixed asset inventory system.
 Perform those duties specified in County Water District Law (Water Code Section 30000 et.
seq.) and the relevant Government Code sections relating to the duties of a Treasurer.
 Direct the District’s accounting and bookkeeping systems in accordance with proper
governmental accounting/bookkeeping procedures; provide support and response to the
annual independent audit preparation and assure compliance with all relevant governmental
accounting standards.
 Prepare fund balance projections and perform other budget-related functions as assigned.
 Oversee the preparation of the District’s payroll.
 Prepare and supervise the preparation of financial reports to State and Federal agencies as
required.
 Research, analyze, prepare cost benefit analyses, and recommend alternatives for financing
District services and capital projects, and advise the General Manager as appropriate.
 Analyze Federal, State and local legislation to determine fiscal impact on the District.
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Oversee the accounts payable/receivable functions.
Analyze and develop recommendations on utility user fees and other charges for service as
related to District costs.
Administer assessment districts, improvement districts, special tax measures, bond issues,
grant programs and other indebtedness programs.
Serve as the District’s risk manager and Americans with Disabilities Act (ADA) compliance
officer.
Oversee all District insurance programs, coverages and requirements.
Attend Board meetings and make presentations to the Board of Directors.
Assists with responses to public inquiries and complaints and assist with resolution of issues.
Oversee the District’s water conservation programs and ensure timely reporting.
Oversee the clerical, record-keeping and reporting duties of the Watermaster for the three
adjudicated basins.
Act as the General Manager in the General Manager’s absence when assigned.
Other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE: Bachelor’s Degree from an accredited college or
university in public/business administration, accounting or a closely related field; and
four (4) years of professional accounting or auditing experience, preferably governmental; and two (2)
years of supervision of accounting staff and systems, including utility billing/collections.
KNOWLEDGE/ABILITIES/SKILLS:
Knowledge of:
 Principles and practices of public finance administration, including accounting and auditing
procedures, short and long-range financial forecasting, projections and analysis, fiscal
reporting, revenue and expenditure monitoring and reporting programs.
 Principles of governmental operating and capital budgeting.
 Principles of municipal organization, administration, budgeting and purchasing.
 Principles of preparation and presentation of financial information in executive summary
format, both oral and written.
 Principles of cash management and investments.
 Principles of debt management.
 Principles of costing pension benefit planning, risk management and procurement.
 Principles of supervision, training and employee development.
 Federal and State laws, and administrative regulation affecting municipal financial operations.
 Cash management and investment programs.
 Federal and State laws affecting payroll, workers’ compensation administration,
unemployment insurance administration, CalPERS retirement programs, and other employee
benefit programs.
 California Urban Water Conservation Council water conservation programs.
 Watermaster rules, duties, processes and legal directives from the adjudications.
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Ability to:
Plan, organize, delegate, supervise, train, monitor and evaluate the work of administrative
staff.
Analyze and evaluate administrative and abstract accounting concepts and procedures.
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Devise new and/or revise policies and procedures to adapt to internal and external policy
changes or legal mandates.
Be apprised of procedural or programmatic changes and select and assemble appropriate
training materials for staff.
Produce and manage the production of various comprehensive fiscal reports.
Prepare or oversee the preparation and compilation of budgetary requirements to ensure
completion of annual projected and adopted budgets.
Read and understand contractual language.
Understand and apply a wide range of federal, state, and local laws and regulations related to
government fiscal operations.
Manage the investments of District funds.
Analyze and interpret fiscal performance data and determine cash flow needs.
Review legislation and advise on implications and applications.
Prepare accurate revenue and expenditure forecasts.
Maintain effective relationships with subordinate staff, General Manager, other department
heads, public officials, other government agencies, and public.
Write clear and concise reports.
Make public oral presentations.
Develop and/or implement the installation of automated systems and procedures.
Develop methods for compilation and preparation of financial reports and statistical
statements.
Understand and utilize data processing and specialized accounting operations in developing
and/or revising departmental policies and procedures.
CERTIFICATES, LICENSES, REGISTRATIONS: Valid California Class “C” driver’s
license required. Possession of a Certified Public Accountant certificate or Certified Public
Finance Officer certificate, or obtaining one of those certificates within two years of employment
with the District is highly recommended. Additional certificates, licenses, registrations or
training may be required on an ongoing basis to fulfill essential duties. District will provide
resources to obtain any additional requirements.
PHYSICAL DEMANDS: The physical demands described here are representative of those that
must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear.
The employee frequently is required to use hands to finger, handle or feel objects, tools or
controls and reach with hands and arms. The employee is occasionally required to stand, walk,
stoop, kneel, crouch or crawl and taste or smell.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision depth perception and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.
The noise level in the work environment is usually moderate.