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Social Functions Coordinator Objective To establish a broad social calendar for the season and end of season to provide a range of appropriate entertainment for all Club members and to enhance the appeal of the Club to the wider community. To provide support to the Committee members to ensure the efficient operation of the Club Responsibilities Relationships Reports to the Marketing and Publicity Director and General Committee Liaises with all relevant committee members and any person responsible for and or running any social event under the Club umbrella Liaises with the Website, Newsletter and Facebook Facilitator for marketing functions Liaises with the Facilities and Room Hire Officer for function centre bookings Liaises with Junior Football Committee and Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Liaises with official Club suppliers & other key stakeholders Accountability The Social Functions Coordinator is accountable to the Marketing and Publicity Director and the General Committee. Provide a report on portfolio operations to the Marketing and Publicity Director for the monthly Committee meeting as required The Social Functions Coordinator shall seek ratification from the General Committee of the social calendar including financial arrangements and shall thereafter have the authority to act within the limits of that arrangement JOB DESCRIPTIONS Appoint a sub-committee to program and organise social events for the Club. Prepare a calendar of social events that will attract the widest involvement form all members of the Club prior to the commencement of the season. Past Players Day Ladies Night Anzac Round Sponsors Day Ladies Day Team of the Week program (Modified football teams included) Presidents lunch Senior Presentation Night (U17.5, A & B Grade) End of Season Formal Club Function End of Season Trip (A & B grade players only) Ensure that all social events held are at least cost neutral to the Club. Assist other Committee members in their duties as required Undertake tasks at the request of the President or General Committee Timetable for position responsibilities: Task Liaise with November Volunteer to position – Planning Work to develop social calendar and strategies with Full Committee Junior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Marketing, Merchandise and promotions Senior and Junior Committee December Attends at first Meeting of new Committee. Discuss1. Forecast budget for season 2. Senior Football Operations 3. Social Functions 4. Sponsorship 5. Presentation day and other Functions Work with the Marketing and Publicity Director (functions suitable) All Grade coaches & team managers for types of functions wanted Sponsorship & Fundraising Director Facilities and Room Hire Officer Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Attend all Committee Meetings as needed. reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Discussing for finalising Social Calendar Senior and Junior Committee Senior Football Operations Manager Coaches/Team managers previous year Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director February Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Social Calendar ratified - advertise Senior and Junior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director March Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Attend Committee Meetings as required by Marketing and Sponsorship Director reporting of portfolio facts through Marketing and Sponsorship Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function – advertise Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director January April May Senior and Junior Committee Senior Football Operations Manager Coaches/Team managers previous year Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director JOB DESCRIPTIONS Timings Task Liaise with June Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director July Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Prepare needs for planned Function - advertise Attend Committee Meetings as required by Marketing and Publicity Director reporting of portfolio facts through Marketing and Publicity Director liaise with Committee for support Liaise with club members and players Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director August September October October Debrief Report Prepare Report for Marketing and Publicity Director on this Portfolio for November Annual General meeting Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director Senior Committee Junior Social/ Fundraising/ Trophies/ Recognition Coordinator Catering Coordinator Marketing and Publicity Director Sponsorship & Fundraising Director JOB DESCRIPTIONS Timings