Download Social Functions Coordinator

Social Functions Coordinator
Objective


To establish a broad social calendar for the season and end of season to provide a range of appropriate entertainment
for all Club members and to enhance the appeal of the Club to the wider community.
To provide support to the Committee members to ensure the efficient operation of the Club
Responsibilities
Relationships
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Reports to the Marketing and Publicity Director and General Committee
Liaises with all relevant committee members and any person responsible for and or running any social event under the
Club umbrella
Liaises with the Website, Newsletter and Facebook Facilitator for marketing functions
Liaises with the Facilities and Room Hire Officer for function centre bookings
Liaises with Junior Football Committee and Junior Social/ Fundraising/ Trophies/ Recognition Coordinator
Liaises with official Club suppliers & other key stakeholders
Accountability
 The Social Functions Coordinator is accountable to the Marketing and Publicity Director and the General Committee.
 Provide a report on portfolio operations to the Marketing and Publicity Director for the monthly Committee meeting as
required
 The Social Functions Coordinator shall seek ratification from the General Committee of the social calendar including
financial arrangements and shall thereafter have the authority to act within the limits of that arrangement
JOB DESCRIPTIONS
 Appoint a sub-committee to program and organise social events for the Club.
 Prepare a calendar of social events that will attract the widest involvement form all members of the Club prior to the
commencement of the season.
 Past Players Day
 Ladies Night
 Anzac Round
 Sponsors Day
 Ladies Day
 Team of the Week program (Modified football teams included)
 Presidents lunch
 Senior Presentation Night (U17.5, A & B Grade)
 End of Season Formal Club Function
 End of Season Trip (A & B grade players only)
 Ensure that all social events held are at least cost neutral to the Club.
 Assist other Committee members in their duties as required
 Undertake tasks at the request of the President or General Committee
Timetable for position responsibilities:
Task
Liaise with
November
Volunteer to position –
Planning Work to develop social calendar and strategies with

Full Committee

Junior Committee Junior Social/ Fundraising/ Trophies/
Recognition Coordinator

Marketing, Merchandise and promotions
Senior and Junior Committee
December
Attends at first Meeting of new Committee. Discuss1. Forecast budget for season
2. Senior Football Operations
3. Social Functions
4. Sponsorship
5. Presentation day and other Functions
Work with the

Marketing and Publicity Director (functions suitable)

All Grade coaches & team managers for types of
functions wanted

Sponsorship & Fundraising Director

Facilities and Room Hire Officer

Junior Social/ Fundraising/ Trophies/ Recognition
Coordinator
Attend all Committee Meetings as needed.

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players

Discussing for finalising Social Calendar
Senior and Junior Committee
Senior Football Operations Manager
Coaches/Team managers previous year
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
February
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players

Social Calendar ratified - advertise
Senior and Junior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
March
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Attend Committee Meetings as required by Marketing and
Sponsorship Director

reporting of portfolio facts through Marketing and
Sponsorship Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function – advertise
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
January
April
May
Senior and Junior Committee
Senior Football Operations Manager
Coaches/Team managers previous year
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
JOB DESCRIPTIONS
Timings
Task
Liaise with
June
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
July
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Prepare needs for planned Function - advertise
Attend Committee Meetings as required by Marketing and
Publicity Director

reporting of portfolio facts through Marketing and
Publicity Director

liaise with Committee for support

Liaise with club members and players
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
August
September
October
October Debrief Report
Prepare Report for Marketing and Publicity Director on this
Portfolio for November Annual General meeting
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
Senior Committee
Junior Social/ Fundraising/ Trophies/
Recognition Coordinator
Catering Coordinator
Marketing and Publicity Director
Sponsorship & Fundraising Director
JOB DESCRIPTIONS
Timings