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Database and Fulfillment Coordinator Title: Database and Fulfillment Coordinator Reports to: Director of Development and Marketing Location: Based out of Administrative Office in Avon, Colorado. With some time spent at the camp location in Gypsum, Colorado. Some travel may be required. Position Summary: The primary role of the Database and Fulfillment Coordinator is to maintain Roundup River Ranch’s (RRR) donor database and support continued stewardship of donors through fulfillment of recognition and benefits. Additionally, the Database and Fulfillment Coordinator will provide administrative and general support to the Development Department in order to achieve and exceed the fundraising goals of the organization. This position is responsible for maintaining RRR’s donor database including but not limited to gift entry and acknowledgement, data entry, database maintenance, pulling financial reports and mailing/email lists, ensuring the database is being utilized to the greatest capacity, and providing trainings for other staff members. This position is also responsible for working conjunction with the development team to identify fulfillment strategies for donors and is responsible for administrative tasks including but not limited to sending direct mailings, supporting special event functions, coordinating in-office volunteers, filing, purchasing supplies and implementing IT updates as directed by the Director of Development and Marketing. The Database and Fulfillment Coordinator will work closely with the Director of Development to identify and prioritize administrative needs of the Development & Marketing team. Qualifications: The ideal candidate understands the importance of and upholds the confidentiality of information relating to donors, prospect research, and any other proprietary information; has experience in database management; and has a willingness to learn and work within a dynamic, fast-paced team environment. To succeed in this position, a sense of flexibility and agility in order to support a six-person Development Team and assist on projects that vary in size and scope is essential. College degree or equivalent work experience required. An inviting personality and strong communication skills to interact with a variety of constituents, internally and externally, is necessary. Some evening and weekend work is required, primarily to support fundraising and cultivation events. This position must demonstrate proficiency with Microsoft Office products; experience in database management (Raiser’s Edge experience needed); and ability to work comfortably in a virtual environment. Requirements: - Strong inter-personal and communication skills. - Strong organizational skills - Experience with MS Outlook, Word, Excel, and database management, specifically the Raiser’s Edge database system or equivalent experience. - Bachelor’s degree. - Some evening and weekend work required, includes fundraising and cultivation events RoundupRiverRanch.org Key Responsibilities: - Maintain The Raiser’s Edge database, and ensure the accuracy, consistency, and integrity of all information stored. - Process all gift entry and acknowledgements. - Generate financial reports, mailing lists, and donor lists. - Oversee the addition of all new information into the database, including changes to records. - Perform regular data cleanup as necessary, through system audits and long-term cleanup projects. - Serve as the Accounting Department’s point person for audit and monthly reconciliations to ensure gifts are recorded correctly between the two systems. - Create template queries, reports, and exports. - Develop data management practices to assist the team in achieving goals. - Work with the Development the team to fulfill donor recognition strategies and donor benefit fulfillment including event sponsorship recognition, individual giving societies and corporate leadership giving levels. - Assist Development Team with the execution of mailings, appeals and associated tasks involving promotions or solicitations. - Create weekly gift log reports and support making thank you phone calls. - Maintain the donor filing system. - Develop and produce key reporting for committees and board meetings, including note taking during meetings as requested. - Provide professional development opportunities to team members to ensure The Raiser’s Edge is used and leveraged appropriately. - Manage all technology associated with The Raiser’s Edge and take the lead on leveraging technology for increased revenue. - Oversee the implementation of RE policies and procedures. - Act as a primary liaison with Blackbaud. - Provide event support for fundraising, cultivation, and stewardship events including event registration systems, on-site event support, and event follow up as needed. - Participate in Development Team meetings and staff meetings. - Maintain the Development Team calendar. - Attend fundraising, cultivation, and stewardship events as determined by the Director of Development and Marketing. - All other duties as assigned by the Director of Development and Marketing. Applications Applications (cover letter and resume) may be sent to Human Resources at [email protected] For more information, please visit www.RoundupRiverRanch.org RoundupRiverRanch.org