Download Project Coordinator

JOB PROFILE
JOB STORE # 184
TITLE: PROJECT COORDINATOR, NE MAJOR PROJECTS OFFICE
CLASSIFICATION: ADMINISTRATIVE OFFICER 18
CONTEXT:
NE Major Projects Office is a service oriented team, focused on supporting the Natural Resource Sector (NRS)
to further improve the effectiveness and accountability with all major projects. Through collaboration within
FLNRO and with other provincial agencies, the branch is engaged with small scale projects to large and
complex projects.
The NE Major Projects is accountable to:
 Implement short and long-term solutions to reduce unnecessary administration.
 Oversee the coordination of tools for project tracking and monitoring, with the goal of capturing and
reporting on projects from concept to completion.
 Provide a simple, web-based “one-window” information portal into projects. This portal would have
both an internal working component and a public component.
 Ensure that projects that are evaluated using decision making tools that can lead to appropriate and
durable decisions. This includes dealing with cumulative effects resulting from multiple projects.
 Develop staff support strategies to improve consistency and effectiveness across the regions (and
across agencies).
 Develop improved decision support tools, in order to create more durable decisions.
 Lead partnership with EAO, particularly to support Federal-Provincial harmonization a well as
improve post EAO compliance with certification conditions.
The Project Coordinator will provide coordination to the Major Projects Office work plan priorities for regional
operations in the Northeast. The position requires a motivated individual who can work independently on
numerous projects. The Project Coordinator will support project managers in on a variety of large scale
complex projects and provides coordination on components of assigned projects.
JOB OVERVIEW:
The Major Projects Coordinator provides project management coordination functions for a variety of large
scale complex projects, including project tracking, monitoring and reporting. The Project Coordinator is directly
accountable for assigned portions (e.g., sub projects) of larger projects as a project team member.
Career Group:
Job Family:
Project Management
Project Management
Job Stream:
Role:
Technical
ACCOUNTABILITIES:
Required:

Provides project coordination for a variety of large scale complex projects and manages assigned
portions of projects within project management standards that cross the organization.

Carries out the planning, implementation and delivery of assigned initiatives as a project team
member.

Monitors project performance, analyzes outcomes, and reports on performance indicators.

Identifies project risks and develops risk mitigation strategies and/or risk controls.

Provides work direction to contracted resources and may provide work direction to a small project
team.

Develops detailed cost estimates, budgets and schedules.

Prepares and presents project management information in the form of project charters,
implementation plans, Gantt charts to support informed decision making by executive.

Conducts post implementation reviews to analyze findings, draw conclusions and produce reports.

Acts as a resource at meetings and presentations with stakeholders and other interested parties to
provide project information.

Leads and facilitates project planning sessions with senior managers and project participants to identify
clear project goals and objectives, scope and deliverables and performance measures.

Responds to queries raised by the public and/or stakeholders.

Monitors and controls contractual arrangements with outside consultants.
JOB REQUIREMENTS:

Degree or diploma in a related field such as business or public administration or project management;

Some post-secondary education or training in the area of project management, or equivalent.

Experience conducting detailed analyses and preparing reports.

Experience providing project management and coordination services for assigned projects.

Experience managing multiple concurrent projects or tasks complicated by shifting priorities and
deadlines.

Demonstrated experience/expertise with PowerPoint, Excel spreadsheets, MS Word, briefing notes
and report writing. Database experience would be an asset.
Knowledge, Skills and Abilities

Knowledge of project management principles and practices.
Proviso

Some travel to regional centers will be required.
Career Group:
Job Family:
Project Management
Project Management
Job Stream:
Role:
Technical
BEHAVIOURAL COMPETENCIES:
Planning, Organizing and Co-ordinating involves proactively planning, establishing priorities and allocating resources.
It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work
to accomplish goals and deliver to the organization's mandate.
Problem Solving and Judgement is the ability to analyze problems systematically, organize information, identify key
factors, identify underlying causes and generate solutions.
Flexibility is the ability and willingness to adapt to and work effectively within a variety of diverse situations, and with
diverse individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on an
issue, adapting one's approach as situations change and accepting changes within one's own job or organization.
Results Orientation is a concern for surpassing a standard of excellence. The standard may be one's own past
performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has
set; or even improving or surpassing what has already been done (continuous improvement). Thus, a unique
accomplishment also indicates a Results Orientation.
Initiative involves identifying a problem, obstacle or opportunity and taking appropriate action to address current or future
problems or opportunities. As such, initiative can be seen in the context of proactively doing things and not simply thinking
about future actions. Formal strategic planning is not included in this competency.
Self-confidence is a belief in one's own capability to accomplish a task and select an effective approach to a task or
problem. This includes confidence in one's ability as expressed in increasingly challenging circumstances and confidence
in one's decision or opinions.
Partners with Stakeholders is the desire to work co-operatively with all stakeholders to meet mutual goals. It involves an
awareness that a relationship based on trust is the foundation for success in delivering results.
Relationship Building is working to build or maintain ethical relationships or networks or contacts with people who are,
or may be, potentially helpful in achieving work-related goals and establishing advantages. These people may include
customers, clients, counterparts, colleagues, etc.
Teamwork and Cooperation is the ability to work co-operatively within diverse teams, work groups and across the
organization to achieve group and organizational goals.
Service Orientation implies a desire to identify and serve customers/clients, who may include the public, colleagues,
partners (e.g. educational institutes, non-government organizations, etc.), co-workers, peers, branches,
ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the
needs of the customer/client.
Career Group:
Job Family:
Project Management
Project Management
Job Stream:
Role:
Technical