Download UNITED NATIONS CHILDREN`S FUND JOB PROFILE JOB TITLE

UNITED NATIONS CHILDREN’S FUND
JOB PROFILE
JOB TITLE: Database Assistant
JOB LEVEL: GS6
REPORTS TO: NOC, Marketing Specialist (Direct
Marketing) Proposed
LOCATION: Buenos Aires
JOB PROFLE NO:
CCOG CODE:
FUNCTIONAL CODE:
JOB CLASSIFICATION:
PURPOSE OF THE JOB
Under the general supervision and leadership of the Marketing Specialist (Direct Marketing), the
Database Assistant will be in charge of having a database management system in place, ready to
support FR operation and marketing campaigns in a cost efficient way.
KEY END-RESULTS
1. Contribute with the preparation of the Direct Marketing Strategy and Workplan by generating
accurate and timely data and reports from the different donor database systems.
2. Exhaustive donor database reporting system periodically updated to support timely decision
making on different PFP aspects related with donors and supporters.
3. Effective and timely database uploading & maintenance to support financial and marketing
processes.
4. Database security and confidentiality procedures, directives and instructions effectively
established, under the supervision of the Marketing Specialist, and in concordance with the
organization guidelines and regulations.
5. Effective coordination and collaboration with Market Development Officer (Campaigns),
Marketing Officer (Prospecting & Retention), Corporate Alliances Specialist, Special Events
Officer and other ACO’s areas (ICT) for efficient working processes, advisory functions and
general database support.
KEY ACCOUNTABILITIES and DUTIES & TASKS
KEY ACCOUNTABILITIES and DUTIES & TASKS
Within the delegated authority and under the given organizational set-up, the incumbent may be
assigned
the the
primary,
shared,
or contributory
accountabilities
for all or part
of thethe
following
areas
of
1. Within
delegated
authority
and under
the given organizational
set-up,
incumbent
may
major duties
and key
be assigned
theend-results.
primarily, shared, or contributory accountabilities for all or part of the
following areas of major duties and key end-results.
1. Policy, procedures and strategies
Data and reports generation from the different donor database systems
As technical professional and manager, accountable for the correct and consistent application of
 Generate
information,
mainly
from DPO
and other
internalthrough
records,
assist in of
the
policies
and procedures
in the
management
of System
administrative
functions
thetoprovision
preparation
of
reports
to
be
used
for
strategy
planning
and
work
plan
process.
technical leadership, guidance and support to the country office and sub-offices where applicable.
Contributes to global, regional and country strategic planning and policy changes/formulation on
administrative
matters as
necessary;
Provides
technical
input
contribute
to the establishment
Develop and manage
donor
database
reporting
system
totogather
individual
and corporateof
administrative
guidelines
in
close
coordination
with
the
head
of
office,
Chief
of
Operations
and
FR, marketing and financial information.
DFAM.
 Assist in the definition of different database policies and procedures.
Advises the head of the office and updates staff on administrative policies, procedures rules and
 Develop providing
periodicalauthoritative
database reporting
to audit
database integrity.
regulations,
advice and
administrative
support. Decides on the appropriate
application
and
interpretation
of
administrative
rules,
regulations,
policies
procedures.
 Audit the database at various levels to produce key metrics and
detectand
data
anomalies.Ensures
arriving and departing staff are well briefed on all necessary administrative procedures and
requirements.
Coordinates with the Regional and HQ Divisions to support policy reform in the area of
administrative service management; advises
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of 3the applicability of new policy directives at the
country level. Makes substantive recommendations on the improvement of systems and internal
controls, planning, restructuring, and resolution of sensitive issues and problems, taking into
account the prevailing conditions in the locality.
UNITED NATIONS CHILDREN’S FUND
JOB PROFILE

Import and export databases from and to database systems.

Assist in the development of statistical report that predicts attrition rates, donor´s life time
value, income projections, among other indicators.

Help gaining donor’s insight, improving marketing efficiency, tailoring campaigns and
programmes to the right donor segment, achieving higher profitability and developing longterm donor relationships.

In close cooperation with the Marketing Officer (Prospect & Retention) assist in donor´s
behaviour analysis using different segments and factors.
Database uploading & maintenance

Define database uploading & maintenance criteria.

Database security and confidentiality procedures
Cross-functional coordination

Coordination and collaboration with other PFP areas and ICT assistant.

Encourage and nurture an appropriate, fluent and effective bond with all PFP officers and
counterparts’ leaders, so as to access to key data.

Encouraging monthly meetings with PFP officers and programmatic officers and assistants,
taking into account all subjects that are ongoing, and those issues that foresee distinct
consideration.

Attend to PFP internal meetings (Corporate, Special Events and Direct Marketing) being able
to identify and anticipate internal database requirements.
JOB GRADE FACTORS 1
QUALIFICATION and COMPETENCIES ( [ ] indicates the level of proficiency required for the job.)

.Education
Completion of Secondary School. Technical and /or University level courses in System, Engineering,
Marketing analysis or any other related field of discipline relevant to the job is an asset.
.

1 The differences in the grades of jobs and positions reflect various differences, among others, in the nature of work,
individual contribution, scope of professional expertise required, organizational context, risks, coordination and networking,
engagement, partners, beneficiaries, clients/stakeholders relations, impact of decisions, actions and consequences, and
leadership roles.
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UNITED NATIONS CHILDREN’S FUND
JOB PROFILE

Work Experience
6 years of relevant national professional work experience in systems, database management,
fundraising or any other relevant function.

Language Proficiency
Fluency in Spanish and English.
4. Competency Profile (For details on competencies please refer to the UNICEF Professional
Competency Profiles.)
i) Core Values (Required)

Commitment

Diversity and Inclusion

Integrity
ii) Core Competencies (Required)

Communication (L2)

Drive for Result (L2)

Working With People (L2)
iii) Functional Competencies (Required)

Analysing (L2)

Applying Technical Expertise (L2)

Planning and Organizing (L2)

Following Instructions and Procedures(L2)
iv) Technical Knowledge2
a) Specific Technical Knowledge Required (for the job)
 Executive Board decisions relating to PFP’s mandate and budget
 UNICEF MTSP and PFP annual workplans
 UNICEF guidelines on working with the Private Sector
 PFP Master Plan
 STRATEGIC FRAMEWORK: Private Fundraising by Country Offices
 ACO CPD
 ACO PFP Workplan
b) Common Technical Knowledge Required (for the job group)
n/a
c) Technical Knowledge to be Acquired/Enhanced (for the Job) n/a
2
Reference to UNICEF and/or UN in terms of technical knowledge requirements (a and b above) are applicable only to those
who are or have been the staff members of UNICEF or the UN common system.
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