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SAK3002 – IT and Its Applications
4
Chapter
APPLICATION
SOFTWARE
Chapter 4
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Objectives of this chapter:
You can…
Identify the types of application software
Explain how to work with application software
Explain ways software is distributed
Chapter 4
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Overview
This chapter covers
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Introduction
Word Processing Software
Spreadsheet Software
Presentation Software
Database Software
Graphics and multimedia software
Other software
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.1 Introduction
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SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction
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What is application software?
Programs designed to make users more productive and/or assist
them with personal tasks
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SAK3002 – IT and Its Applications
Introduction (cont’d)
How do you start an application?
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From the desktop, click the Start button, point to All Programs, and
click the name of the application
The program’s instructions load into memory
Application
Start button
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All Programs
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction (cont’d)
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SAK3002 – IT and Its Applications
Introduction (cont’d)
How is software distributed?
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Packaged software, mass-produced
Custom software, performs functions specific to a business or
industry
Open source software, provided for use, modification, and
redistribution
Shareware, copyrighted software that is distributed free for trial
period
Freeware, copyrighted software provided at no cost
Public-domain software, freeware with no copyright restrictions
Pirated Software, software obtained illegally
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction (cont’d)
Common Features of Software
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The GUI
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User interface - the user-controllable display screen that allows you to
communicate, or interact, with the computer
A User can interact with the display screen using a keyboard or a
mouse
Graphical user interface (GUI) - allows users to use a mouse or
keyboard strokes to select icons and commands from menus
The three features of GUI are desktop, icons, and menus
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction (cont’d)
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Window
A rectangular area of the screen that displays a program, data, and/or
information
Menu Bar
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Introduction (cont’d)
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Dialog box
A window that provides information, presents available options, or requests
a response
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Introduction (cont’d)
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The Help Command
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Help command - a
command generating a
table of contents, an
index, and a search
feature that can help
you locate answers
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SAK3002 – IT and Its Applications
Introduction (cont’d)
Software Suite
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Individual applications share a common program code
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Popular office suites offer a word processor, spreadsheet, database, presentation,
and other programs
Microsoft Office
WordPerfect
Office 12
Lotus
SmartSuite
Word processing
Microsoft Word
WordPerfect
Word Pro
Spreadsheet
Microsoft Excel
Quattro Pro
Lotus 1-2-3
Database
Microsoft Access
Paradox
Lotus Approach
Presentation
Graphics
Microsoft PowerPoint
Corel
Presentations
Freelance
Graphics
Personal information
managers
Microsoft Outlook
Corel Central
Lotus Organizer
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SAK3002 – IT and Its Applications
4.2 Word Processing Software
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SAK3002 – IT and Its Applications
Word Processing
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What is word processing software?
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Allows users to create and
manipulate text and graphics
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This process includes editing, deleting
and printing the text and multimedia resources
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Clip art is a collection
of graphics
that you can
insert in
documents
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Word Processing (cont’d)
AutoCorrect
Columns
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AutoFormat
Grammar
Checker
Ink Input
Macros
Popular word processing features
Reading
Layout
Mail Merge
Smart Tags
Tracking
Changes
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Collaboration
Tables
Research
Templates
Voice
Recognition
Thesaurus
Web Page
Development
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.3 Spreadsheet Software
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Spreadsheet software
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What is spreadsheet software?
Organizes data in rows and columns
Performs calculations and
recalculates when data changes
= A1+B2 (*C12)
= D1+E2 (*F12)
= SUM (C12:Y12)
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Spreadsheet software (cont’d)
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How is spreadsheet organized?
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Columns identified by letters
Rows identified by numbers
A cell is the intersection of a column
and row
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Spreadsheet
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Function
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A predefined formula
that performs
common calculations
=B10+B11+B12+B13+B14
=SUM(B10:B14)
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Spreadsheet software (cont’d)
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Charting
Allows you to display
spreadsheet data in
graphical form
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SAK3002 – IT and Its Applications
Spreadsheet software (cont’d)
There are 4 types of charts:
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i.
Column Chart
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ii.
Bar Chart
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Suitable for time series data
Pie Chart
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Not suitable for time-based data. Best used for
comparison purposes
Line Chart
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Used to show changes in time and widely known as the
time series
Widely used to show percentages
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
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SAK3002 – IT and Its Applications
4.4 Presentation Software
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Presentation software
Presentation graphics software
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Used to create visual aids for presentations
A presentation is sometimes
called a slide show
Example: Microsoft PowerPoint
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Presentation software (cont’d)
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Presentation-graphics programs offer templates to
help organize presentations
Templates are of two types:
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Design templates - offer formats, layouts, background
patterns, and color schemes that can apply to general
forms of content material
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Content templates - offer formats for specific subjects
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Presentation software (cont’d)
Graphical presentation program allow users to view
the presentation in variety of forms:
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i.
Slide view
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ii.
Outline view
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Allow speaker notes to be added at each slide
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Display graphical images of each slides and allow users to change the
position of the slides
Notes view
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v.
Display all text only
Slide sorter view
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iv.
View the slides one by one – users may add or edit slide
All presentation software must have the basic components of the slide
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.5 Database Software
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Database Software
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Database software
Allows you to create
and manage data
Add, change, delete,
sort, and retrieve data
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Database Software (cont’d)
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Essential to manage a large amount of data, for
easy, direct access, to avoid data redundancy and
to save time. Examples are: Lotus Notes, Dbase,
Microsoft Access and Paradox
Database - a collection of interrelated files
Database software - a program that sets up and
controls the structure of a database and access to
the data
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Database Software (cont’d)
Types of database software:
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Dekstop Database
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Network Database
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For individual use
Usage is limited to 5 to 10 users at a time
The database functionality is limited as compare to a network databse
The data security system is limited especially in locking the database
Examples of databases are Microsoft Access, and Microsoft Visual FoxPro
For both individual and corporate use
Support bigger number of users that is exceeding 100 users depending on
the database brand
Moreo funtionalities provided
Information access and retrieval is faster
Higher security system
Examples are Oracle, Microsoft SQL Server, and Dbase
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SAK3002 – IT and Its Applications
Database Software (cont’d)
Benefits of databases:
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Avoid data redundancy
Data integration
Data security
Data independence
Data maintenance
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Database Software (cont’d)
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The parts of a database
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A table contains records
A record is a row in a
table that contains
information about a
given person, product,
object, or event
A field is a column in
a table that contains
a specific category of
data within a record
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Database Software (cont’d)
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How a relational database is organized:
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Tables of rows and columns
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Row (record) - example: a person’s address
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Column (field) - example: the person’s last name
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Database Software (cont’d)
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How various records can be linked:
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Key field - a field that is used to sort data
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Primary key - holds a unique value for each record
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Foreign key - used to cross-reference data among
relational tables
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.7 Graphics and Multimedia Software
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Graphics and Multimedia Software
What is graphics and Multimedia Software?
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Software that used to manipulate images, audio and
video.
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia Software
Paint/image editing software
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Used to create and
modify graphical
images
Sometimes called
illustration
software
Example:
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Microsoft Paint
Corel’s Paint Shop Pro
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia Software
Professional photo editing software
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Allows users to customize digital photographs
Save images in a variety of file formats
Example: Adobe Photoshop, Adobe Ilustrator
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia Software
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Video and audio editing software
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Video editing software allows you to modify a segment of a video, called a
clip
Audio editing software allows you to modify audio clips
Example: Adobe Premier, Cakewalk Sonar, Cubase etc
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Graphics and Multimedia Software
Multimedia authoring software
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Allows you to combine
text, graphics, audio,
video, and animation
in an interactive
application
Example
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Macromedia Flash
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Macromedia Director
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
4.7 Some other Software
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Other Software (cont’d)
Note taking software
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Enables users to enter typed text,
handwritten comments, drawings,
or sketches anywhere on the page
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Notes are organized like a
notebook
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SAK3002 – IT and Its Applications
Other Software (cont’d)
Project management software
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Allows you to plan, schedule,
track, and analyze the events,
resources, and costs of a
project
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Other Software (cont’d)
Accounting software
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Helps companies record and
report their financial
transactions
SAK3002 – Information Technology and Its Application
SAK3002 – IT and Its Applications
Other Software (cont’d)
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Web page authoring software
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Helps users of all skill levels to create Web pages
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Some application software programs include Web page
authoring programs
video
audio
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graphical
images
animation
organize
manage
maintain
SAK3002 – Information Technology and Its Application
Web pages
and/or
Web sites
SAK3002 – IT and Its Applications
End of Chapter 4
Chapter 4
SAK3002 – Information Technology and Its Application