Download MINUTES OF A REGULAR MEETING OF COUNCIL HELD BY THE

MINUTES OF A REGULAR MEETING OF COUNCIL HELD BY
THE TOWN OF MORRIS
July 26th, 2012 @ 7:14 pm
Councillors Present:
Bruce Third
Mike Hinchey
Bill Ginter
Scott Crick
Ruth Murray
Councillors Absent:
Trevor Thiessen
Also Present:
Brigitte Doerksen, CAO
Chris Janke, Assistant CAO
Presiding:
Mayor Gavin van der Linde
01/07/12
Agenda
Moved by Councillor Bill Ginter
Seconded by Councillor Ruth Murray
BE IT RESOLVED that the Agenda for the July 26th, 2012 regular Council meeting be
approved as amended.
(Carried)
02/07/12
Minutes
Regular
Meeting
Moved By Councillor Bruce Third
Seconded by Councillor Scott Crick
BE IT RESOLVED that the minutes of the June 28th, 2012 Regular Council Meeting
be adopted as presented.
(Carried)
DELEGATIONS:
None
CORRESPONDENCE:
a) Minister of Local Govt
Bill 23
Noted
SEM/INARS & EDUCATION:
a)
b)
c)
d)
e)
f)
RRVPC
Butterfly Golf Tournament
Royal Cdn Legion Ladies Golf Tournament
Plum Coulee
Plum Fest Parade
FIPPA
Session
Disaster Mgmt
2012 Conference
#03/07/12
#04/07/12
#05/07/12
#06/07/12
#07/07/12
Town of Virden
#08/07/12
Communities in Bloom
03/07/12
Moved by Councillor Mike Hinchey
RRVPC
Seconded by Councillor Bruce Third
Golf Tourney NOW THEREFORE BE IT RESOLVED that 2 Council/Staff members be authorized to
attend the RRVPC Butterfly Golf Tournament held at the Emerson Golf and Country Club
September 8th, 2012.
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
(Carried)
1
04/07/12
Cdn Legion
Ladies Aux
Golf Tourney
Moved by Councillor Ruth Murray
Seconded by Councillor Mike Hinchey
NOW THEREFORE BE IT RESOLVED that 4 Council/Staff members be authorized to
attend the Canadian Legion Ladies Auxiliary Golf Tournament held August 25th, 2012 in
Morris Manitoba.
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
(Carried)
05/07/12
Plum Coulee
Plum Fest
Parade
Moved by Councillor Bruce Third
Seconded by Councillor Bill Ginter
NOW THEREFORE BE IT RESOLVED that 1 Council member to authorized to attend
the Plum Coulee Plum Fest Parade August 18th, 2012 in Plum Coulee Manitoba;
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
(Carried)
06/07/12
FIPPA
Session
Moved by Councillor Mike Hinchey
Seconded by Councillor Scott Crick
NOW THEREFORE BE IT RESOLVED that 2 Staff/Council members be authorized to
attend the ½ day FIPPA Session held October 3rd, 2012 in Winnipeg, Manitoba;
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
(Carried)
07/07/12
2012 DMC
Moved by Councillor Bill Ginter
Seconded by Councillor Bruce Third
NOW THEREFORE BE IT RESOLVED that 5 Staff/Council members be authorized to
attend the Disaster Management Conference held November 7th to 9th, 2012 in Winnipeg,
Manitoba;
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
(Carried)
08/07/12
CIB Conf.
Virden
Moved by Councillor Scott Crick
Seconded by Councillor Ruth Murray
NOW THEREFORE BE IT RESOLVED that 1 Staff/Council member be authorized to
attend the 14th Annual Communities in Bloom conference and awards held in Virden,
Manitoba September 7th & 8th, 2012;
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
FINANCIAL:
a)
b)
c)
d)
e)
f)
July List of Accounts
June Financial Statements
Minister of Local Govt-2012 Gas Tax Pymt
Audited Financial Statements
Assessment Changes
Pool Equipment – Diving Board
#09/07/12
#10/07/12
Noted
#11/07/12
#12/07/12
#13/07/12
09/07/12
July List
Of Accounts
Moved by Councillor Bill Ginter
Seconded by Councillor Scott Crick
BE IT RESOLVED that the accounts, being Cheque #’s 12285 to 12372 in the amount of
$96,838.75, Electronic Payments of $96,302.69 and Payroll Direct Deposits in the amount of
$39,102.27 be approved as presented.
(Carried)
10/07/12
June
Financials
Moved by Councillor Scott Crick
Seconded by Councillor Bruce Third
BE IT RESOLVED THAT the Financial Statements for the month ending June 30th, 2012
of the Town of Morris be adopted as presented.
(Carried)
11/07/12
Moved by Councillor Bill Ginter
2011 Audited Seconded by Councillor Ruth Murray
Financials
BE IT RESOLVED that Council accept the auditor’s report and the 2011 Financial
Statements for the Town of Morris as presented.
(Carried)
2
12/07/12
Assessment
Additions &
Reductions
Moved by Councillor Scott Crick
Seconded by Councillor Mike Hinchey
WHEREAS the Assessment Branch has sent the list of assessment additions and
reductions for the 2012 tax year;
NOW THEREFORE BE IT RESOLVED that Council authorize the additions and
reductions of the assessment changes to the 2012 tax roll as per Section 300 (6) and 326 of
the Municipal Act;
AND FURTHER that the amended tax notices be sent to the taxpayers as per Sections 300
(7) and 327 (1) with a reference to their right to apply for an assessment revision as per
Section 327 (2);
AND FURTHER that penalties of one (1) percent per month shall be added to added taxes
in arrears effective December 1, 2012 and a discount in the amount of 1% will be allowed on
added taxes prepaid by September 30th, 2012.
(Carried)
13/07/12
Pool Diving
Board
Moved by Councillor Bill Ginter
Seconded by Councillor Bruce Third
BE IT RESOLVED THAT Council authorize a quote of $2,400.00 from Oasis Leisure
Centre for a diving board repair at the pool.
(Carried)
NEW BUSINESS:
a)
b)
c)
d)
e)
f)
Subdivision No. 4435-12-5847 (Parkview Courts)
Subdivision No. 4435-12-5845 (Brunet Const)
Hiring of New Office Assistant
Morris EcoCentre Agreement Renewal
Road Opening-Southwood Estates
SMCC-Proposal to the CIIF
#14/07/12
#15/07/12
#16/07/12
#17/07/12
#18/07/12
#19/07/12
14/07/12
Moved by Councillor Mike Hinchey
Subdivision Seconded by Councillor Bruce Third
Parkview Crt WHEREAS Bruce Gregory has submitted an application for subdivision for a land
parcel located at Lot 21, Block 3, Plan 13247 within the Town of Morris. The
Subdivision would result in the creation of 3 additional titles, requiring Lot 1 and Lot
2 to have a right-of-way declaration in order to provide access to Lot 3 and Lot 4;
NOW THEREFORE BE IT RESOLVED THAT Council approve the proposed
subdivision.
(Carried)
15/07/12
Subdivision
Brunet
Moved by Councillor Mike Hinchey
Seconded by Councillor Bill Ginter
WHEREAS owners, Brunet Construction Ltd. And G. Brunet Construction Ltd. Are
proposing to subdivide a 1.17 acre lot, to be developed as a Tim Hortons, from their
5.6 acre lot. The legal location is Lot 2 Plan 49718, being RL’s 323 & 325 in the
Parish of Ste. Agathe, Town of Morris. All services will be provided by the town;
NOW THEREFORE BE IT RESOLVED THAT Council approve the proposed
subdivision.
(Carried)
16/07/12
Hiring of
Office Asst
Moved by Councillor Ruth Murray
Seconded by Councillor Mike Hinchey
WHEREAS the CAO recommends the hiring of a new Office Assistant;
AND WHEREAS the starting salary for the position of Office Assistant will be
$13.00/hr for a 3 month probation period, after a satisfactory 3 month probation
period the salary will increase to $13.50/hr with employee benefits;
NOW THEREFORE BE IT RESOLVED THAT Council authorize the hiring of
the new Office Assistant and that position start August 1st, 2012.
(Carried)
3
17/07/12
Eco Centre
Agreement
Moved by Councillor Bill Ginter
Seconded by Councillor Ruth Murray
BE IT RESOLVED that Council authorize to renew the Eco Centre Agreement for
another 2 years, commencing August 1st, 2012 to July 31st, 2014 and that the Mayor
or Alternate and CAO be authorized to sign same.
(Carried)
18/07/12
Southwood
Estate - Road
Opening
Moved by Councillor Bill Ginter
Seconded by Councillor Mike Hinchey
WHEREAS the development of Southwood Estates requires a Road Opening;
AND WHEREAS Lankhout Land Surveying & Geomatics have provided a quote of
$1,975.00 plus GST;
NOW THEREFORE BE IT RESOLVED THAT Council accept the above
mentioned quote and Lankhout Land Surveying & Geomatics proceed with the Road
Opening Plan.
(Carried)
19/07/12
SMCC
CIIF
Moved by Councillor Bill Ginter
Seconded by Councillor Mike Hinchey
BE IT RESOLVED THAT Council authorize the Southern Manitoba Convention
Centre to complete a funding proposal to the Community Improvement Infrastructure
Fund (CIIF) for the Mezzanine Improvement Project.
(Carried)
BY-LAWS & POLICIES
a) By-Law 05/09 Zoning By-Law
On hold
UNFINISHED BUSINESS
a) MIT re: Hwy 23 Bridge Project
b) Rivers West – MOU
c) CAO Report
20/07/12
Climate
Change Plan
On Hold
#20/07/12, #21/07/12
No report
Moved by Councillor Mike Hinchey
Seconded by Councillor Scott Crick
WHEREAS the Economic Development Council for Manitoba Bilingual Municipalities
(CDEM) through the legal authority of the Association of Manitoba Bilingual Municipalities
(AMBM), in partnership with Rivers West has the mandate to develop “The Power of One –
River Corridor Vision” Master Plan for all communities along the Red River.
WHEREAS the Climate Change Local Action Plan, within the context of the Master Plan
corresponds to a concerted regional long-term vision and also positions itself within the
Town of Morris’ commitment towards climate change action and the reduction of
greenhouse gas emissions.
BE IT RESOLVED THAT the Town of Morris hereby develops a Climate Change Local
Action Plan which will include a climate change adaptation strategy and a greenhouse gas
reduction plan.
(Carried)
21/07/12
Moved by Councillor Bill Ginter
PCP Program Seconded by Councillor Bruce Third
WHEREAS pollution resulting from human influences could lead to some abrupt or
irreversible impacts, depending on the rate and magnitude of climate change accelerated by
pollution;
WHEREAS the International Panel for Climate Change (IPCC) anticipates the following
impacts from climate change over the next century for North America:
- Decreased snow pack, more winter flooding, and reduced summer flows resulting from
warming in western mountains, exacerbating competition for over-allocated water
resources;
4
-
Increased aggregate yields of rain-fed agriculture by five to 20 per cent, but with
important variability among regions; and major challenges for crops that are grown close
to their highest suitable temperature or that depend on highly used water resources;
- Increased number, intensity and duration of heat waves for cities that currently
experience them, creating potential for adverse health impacts; and
- Increased stress on coastal communities and habitats as a result of the interaction of
climate change impacts and development and pollution;
WHEREAS GHGs (e.g. carbon dioxide, methane, nitrous oxide), released from burning
coal, oil and natural gas acting as pollutants, and from cutting trees and clearing land for
agriculture and development, can be seen as possible contributors to climate change;
WHEREAS municipal investments in building retrofits, community energy systems,
water conservation, renewable energy technologies, waste reduction, landfill gas
capture, fleet management, public transit and other sustainable measures reduce
operating costs, help maintain community services, protect public health and
contribute to sustainable community development while cutting GHG emissions,
which can be seen as possible contributors to climate change;
WHEREAS the Federation of Canadian Municipalities (FCM) and ICLEI–Local
Governments for Sustainability have established the Partners for Climate Protection (PCP)
program to provide a forum for municipal governments to share their knowledge and
experience with other municipal governments on how to reduce GHG emissions;
WHEREAS over 200 municipal governments across Canada representing more than 75 per
cent of the population have already committed to reducing corporate and community GHG
emissions through the PCP program;
WHEREAS PCP participants commit to working toward reducing GHG emissions in
municipal operations by a suggested target of 20 per cent below 2000 levels, and a suggested
target of six per cent below 2000 levels in the community within 10 years of joining the PCP
program;
WHEREAS the PCP program is based on a five-milestone framework that involves
completing a GHG inventory and forecast, setting a GHG reduction target and vision,
developing a local action plan, implementing the plan, and monitoring progress and reporting
results;
BE IT RESOLVED that the Town of Morris communicate to FCM its participation in the
PCP program and its commitment to achieve the milestones set in the PCP five-milestone
framework as good stewards of the environment;
BE IT FURTHER RESOLVED that the Town of Morris appoint the following:
a) Corporate staff person (Name) Brigitte Doerksen
(Contact number) 204-746-2531
b) Elected official (Name) Mike Hinchey
(Contact number) 204-996-6055
to oversee implementation of the PCP milestones and be the points of contact for the PCP
program within the municipality.
(Carried)
NOTICE OF MOTION: None
COMMITTEE REPORTS:
Councillor Bill Ginter attended the following meetings:
 Red River Health Foundation
 Communications Meeting
 Financials
 Pembina Valley Water Coop
 Bloom meeting regarding water issues
 Landfill
 Highway Signage Meeting
 RCMP Supper
 SMCC
 Volker Beckmann Seminar
Councillor Bruce Third attended the following meetings:
 Rivers West Meeting at Legion Hall
 Communication meeting
5







Meeting with Tim Kroeker
Economic Development and Building Inspector
Meeting with highways to discuss street signs on highway
Attended President’s Reception for Stampede
Attended reception for RCMP Musical Ride
Volker Beckmann Seminar in Otterburne
EDO Meeting
Councillor Mike Hinchey attended the following:
 Bloom Boy concerns
 Kroeker Creative
 RRVPCC Nevada booth
 RCMP Musical Ride Dinner
 Volker Beckmann Seminar in Otterburne
 Housing and Economic Development
 Fire Department
Councillor Ruth Murray reported on the following:
 Highway Beautification and Bloom concerns
 Chamber Meeting
 Kroeker Creative
 Highways meeting in regards to signs
 Valley Weed meeting
 President’s Reception at Stampede
 RCMP Musical Ride Banquet
 Volker Beckmann Seminar in Otterburne
IN CAMERA ITEMS: None
Next Meeting Date:
Adjournment:
August 23rd, 2012
There being no further business the meeting was adjourned at 8:21 p.m.
TOWN OF MORRIS
_____________________________________
MAYOR
_____________________________________
CHIEF ADMINISTRATIVE OFFICER
6