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HAWAII ORGAN DONOR LEAVE POLICY Applies to: All Regular and Temporary Employees in Hawaii Overview Effective July 3, 2014, the State of Hawaii enacted the Hawaii Donor Leave Act SB 1233. The act allows employees to take leaves of absence for organ, bone marrow, or peripheral blood stem cell donation. Employers shall not discharge, fine, suspend, expel, discipline, or in any other manner discriminate against an employee who exercises a right provided under this chapter; or opposes a practice made unlawful by this policy. Employees are eligible for a leave of absence not exceeding: 1. Seven days each calendar year to serve as a bone marrow or peripheral blood stem cell donor; 2. 30 days each calendar year to serve as an organ donor; 3. The leave may be taken in one or more periods, but shall not exceed the amount of leave outlined in 1 and 2 above. Kelly Services, Inc., and/or its subsidiaries, (“Kelly.” “Kelly Services”) may require the employee take up to three days of earned but unused sick leave, vacation, or paid time off, or unpaid time off, for bone marrow or peripheral blood stem cell donation; and up to two weeks of earned but unused sick leave, vacation, or paid time off, or unpaid time off, for organ donation. Any period of time during which an employee is required to be absent from work to serve as an organ donor, bone marrow donor, or peripheral blood stem cell donor shall not constitute a break in the employee’s continuous service for the purpose of the employee’s right to salary adjustments, sick leave, vacation, annual leave, or seniority. During any period that an employee takes leave, Kelly shall maintain and pay for coverage under a group health plan, if applicable to the employee, for the full duration of the leave, in the same manner as the coverage would have been maintained if the employee had been actively at work during the leave period. Persons Affected All Kelly Corporate, Field, and Temporary Employees working in Hawaii. Requirements The individual must be employed with Kelly Services for at least one year immediately preceding the commencement of leave. The employee shall submit written verification to the employer of the medical necessity. Remember to keep any documentation regarding the leave or medical information in a separate medical file, not the personnel file. Documentation It is important to document unpaid leave taken by employees, should Kelly need to provide proof of compliance at a future date. Kelly Representatives, document in the following manner: For Temporary Employees – Document the number of hours and date(s) the employee will use unpaid leave in KSN. Do not list the medical reason for the leave. o From the Talent or Order Details screen, click Add Comm; the Communication Details screen displays. o From the Communication Details screen, as the Type, choose Talent Management. As the Reason, choose Leave of Absence. Add detail (the number of hours and the date[s]) in the Resolution/Note section. For Regular Employees – Document unpaid leave in the employee’s file. Contact Employees needing further information about this specific-state requirement should contact their Kelly Representative or HR generalist. 2015 Kelly Services, Inc. An Equal Opportunity Employer e1516 R6/15