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Managing your Highest Priorities
Knowledge is Power …
Get Plugged in
Developed and Prepared for:
2014 TRAIN Supervisors’ Conference
Developed and Facilitated by:
Jan Dwyer Bang, MBA, CSP
What is your Biggest Challenge in Managing
your Highest Priorities?
Self Assessment
Myths of Time/Life Management
Time can be managed.
More and faster is better.
 People and circumstances can
make us act in certain ways.
Life Management Principles
 Time must be budgeted.
 Your ability to make decisions on your use
of time should be based on your life
mission, goals, and responsibilities.
You need to understand your own limits.
Life Management Principles
You can seize time when you schedule it
far in advance.
The ability to apply assertive
communication and say “no” is critical to
managing your schedule and your life.
You must know your own natural rhythms
of maximum effectiveness.
Barriers
Paper
 Priorities
 People
 Other

Definitions
•
•
•
•
•
Goals
Planning
Systems/Processes
Accountability
Follow-through
Laser Focused Goals
• Why do I want this goal?
• What will the goal look like when it is
completed?
• How will I feel like when the goal is
completed?
GOALS
M=Measurable
T= Time Bound
SAMPLE GOALS
st
1
By July
2014, my
quarterly e-zine and
20 Blog postings will
be completed for
editing and posting.
WHY?
By writing on a continuous basis, my
credibility will be enhanced, my
message will become deeper, and more
people will see me as an expert in the
field of service, leadership, and human
effectiveness.
The Golden Circle
Start with Why, Simon Sinek
Why
How
What
Effectiveness vs. Efficiency
Effectiveness – Doing the things that
get you closer to your goals.
Efficiency – Performing a given task
(whether important or not) in the
most economic manner possible.
Doing something unimportant
well does not make it
important. Requiring a lot of
time does not make a task
important…
-Timothy Ferriss, The 4-Hour Work Week
Goals
•Business
•Career
•Mental/Learning
•Physical
Goals
•Spiritual
•Emotional
•Relational
•Financial
ACTION STEP
On your index card, write
one MT goal that aligns
with your WHY.
Planning
Plan Weekly
• Review your “why”
• Schedule your “big rocks”
• Schedule the week
From First Things First, Dr. Stephen Covey
Weekly Review (David Allen)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Loose papers
Process your notes
Previous calendar data
Upcoming calendar
Empty your head
Review projects Lists
Review next actions lists
Review waiting for lists
Review someday/maybe lists
Review pending files
Plan Daily
• Check today’s appointments
• Make a realistic list
• Prioritize
From First Things First, Dr. Stephen Covey
How to Prioritize
•Is this a High Value Activity?
•What am I doing this morning to reach
my goal(s)?
•What am I doing this afternoon to reach
my goal(s)?
Planning (By David Allen)
1.Define purpose and principles
2.Outcome visioning
3.Brainstorming
4.Organizing
5.Identifying next actions
ACTION STEP
On your Index card, choose one project that
is new or stuck or that could simply use some
help.
•
Begin the planning process by thinking of your
purpose.
•
Think of what a successful outcome would be.
•
Brainstorm potential steps. Organize your ideas.
•
Decide on your next action.
-David Allen, Getting Things Done
Systems
Accounting System
Referral Network System
Management Team
Customer Follow up System
Organizing System
Training System
Systems
• Create a series of activities that you do on
a daily/weekly basis
• Set up benchmarks that will help you
reach your goals
• Tickler files (43 folders- 31 daily (1-31);
and 12 more labeled with the months)
• Daily calendar/Daily tickler folder
• Action lists
ACTION STEP
On your index, write down one system
that you would like to implement in your
business or job.
Note: David Allen (Getting Things Done)
is an excellent book for systems
Accountability
ACTION STEP
Write the name of one person that
you are considering forming an
accountability system with (Or
people you are considering to form
a master mind group).
Follow through
To press on in an activity or
process; especially to a conclusion
Follow-Through
•
•
•
•
Just do it!
Start now
Set a timer
Recognize your own barriers
Ideas for Just Doing it!
1.Kitchen timer
2.Delayed gratification
3.Be accountable to someone else
4.Use technology for reminders
Action Step
Write down one step that you can
take to follow through.
Action
Steps
Questions?
Managing your Highest Priorities
Knowledge is Power …
Get Plugged in
Developed and Prepared for:
2014 TRAIN Supervisors’ Conference
Developed and Facilitated by:
Jan Dwyer Bang, MBA, CSP