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Uttar Pradesh Drug and Pharmaceutical Limited
Procurement Wing
Job Description
Job title/Designation: HR Officer, HR and Admin
Grade/Level: Manager
Work Location: Lucknow
Function/Division/Department: Human Resources, Administration and Legal
Organizational Relationships:
Reporting
Relationship
Position title of
senior level
reporting
Position titles of
direct reports
Direct
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Functional
General Manager, HR, Admin and
Legal
Number: 2
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Clerical Staff
Number:
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Role Summary:
The Human Resource Officer is responsible for providing support in the various human resource functions, which
include recruitment, staffing, training and development, performance monitoring and employee counseling
He/ she will provide advice and assistance to supervisors and staff. This may include information on training
needs and opportunities, job descriptions, performance reviews and personnel policies of the Council.
He/ she will coordinate the staff recruitment process .The Human Resource Officer provides advice and support
to supervisors and staff selection committees and ensures that they have accurate and timely information in order
to make effective decisions.
This role will also ensure adherence to all statutory requirements related to Human Resources
Roles & Responsibilities:
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Recruitment Activities
o Ensure that accurate job descriptions are in place by providing advice and assistance to the relevant
teams with writing job descriptions
o Ensure that these job descriptions are posted at relevant channels such as websites, job portals,
head hunters, newpapers, etc to invite applications
o Co- ordinate with the relevant teams who are looking to hire and schedule tests, interviews, etc
o Benchmark and negotiate for salaries with the candidates
o Issue offer letters to all the selected candidates
o Carry out the on- boarding activities for all the new joiners and co- ordinate all the administration
activities such as opening of salary account, issuance of I-card, issuance of e- mail ID, etc to ensure
they are absorbed into the organization smoothly
Performance Management Systems
o Ensure all HoDs and their teams are trained in the defined performance management process
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Assist the General Manager in normalizing performance, subject to role-based and functional
constraints to ensure that all aspects of performance are well-covered
Monitor timely communication of post-performance review feedback, and roll out of performance
outcomes (promotions, fixed and variable compensation decisions)
Design and implement performance counseling processes. Mentor and coach under-performing
employees and institute them under Performance Improvement Plans
Ensure that appraisal letters are rolled out on a timely basis
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Employee Training
o Plan and coordinate technical as well as soft skill trainings for the employees of the organistion
o Manage the logistics such as rolling out invites to speakers and audiences, booking of the venue and
other related activities for the trainings
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Administration Activities
o Monitor daily attendance of all the employees and process their monthly salaries
o Process all other payment to employees such as bonus, gratuity, etc
o Investigate and understand causes for staff absences
o Take actions against prolonged absence such as recommending solutions to resolve chronic
attendance difficulties or and other disciplinary actions
o Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff
absence has been adequately covered off to ensure continuity of services.
o Ensure that staff leaves such as sick leave, casual leave, maternity leave, etc are managed
efficiently for all the employees
o Make travel and logistic arrangements for UPDPL Procurement wing employees as required.
Exit Procedures
o Manage exit procedures for employees terminating their contract, resigning, retiring from the
organization to ensure a smooth exit transition
o Ensure their resignation letters are in place and the team lead is aware of the employee resigning
o Ensure that appropriate transitioning of role/ handovers has taken place before exiting employee’s
last working day
o Ensure that handover of asset of the company, if it was being used by the exiting employee has
taken place
o Ensure that all the clearances from various departments such as Admin, IT, HR have been taken by
the employee
o Issue exit letters/ experience letters and co- ordinate with the finance team to provide all the details
such as attendance records, leave records, etc for calculating full and final settlement
o Initiate the recruitment procedure to fill the position again
People Management
o Provide coaching, guidance, mentorship and feedback to the direct reports and manage their
performance
o Manage performance of all direct reports and support capability building
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Key Result Areas:
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Recruitment Activities
Performance Management Systems
Employee Training
Administration Activities
Exit Procedures
People Management
Job Requirements:
Deputation Role: Manager in Payscale 9300-34800+ Grade Pay 4800
Essential
Desired
Educational
Qualification
Work Experience
Bachelor graduate from a recognized institute
6-7 years of overall experience in human resources recruiting,
administration work, management, etc
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Skills Required
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Supervisory skills
Team building skills
Problem solving skills
Basic counseling skills
Negotiations skills
Effective verbal and listening communications skills
Computer skills including the ability to operate
spreadsheets
and word processing programs at a highly proficient level
Effective written communications skills including the ability
to
Prepare reports, proposals, policies and procedures
Effective public relations and public speaking skills
Research and program development skills
Stress management skills
Interviewing skills
Time management skills
MBA(HR ) from a
recognized institute
2-3 years of
experience in a
Government
Company
Ability to deal with
Government
employees