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BUCS Home Nations 2017 & 2019
(Information for bidding Universities / Organisations)
1.
Introduction
The Home Nations is regarded as the ‘pinnacle’ of BUCS’s domestic representative programme. It is a Home
Nations tournament covering several of the main team sports. The following institutions have hosted the event
1995 Birmingham
1996 Swansea
1997 Edinburgh
1998 Ulster
1999 Loughborough
2000 Birmingham
2001 Glamorgan
2002 Exeter
2003 Edinburgh
2004 Bath
2006 Swansea
2008 Edinburgh and Heriot Watt
2010 Edinburgh and Heriot Watt
2012 Nottingham
The event is held over a four day period around Easter and currently involves five core sports with men’s,
women’s or teams playing on the same site or sites of close proximity, the aim being to create a multi-sport
high performance atmosphere. The event takes the form of a quadrangular tournament, English, Welsh,
Scottish and Northern Irish Universities, with results from individual sports contributing towards producing an
overall winning nation. The Home Nations has traditionally attracted the best players in the University sector,
including a significant number of internationally capped players, both senior and junior.
2.
Dates
The dates set aside for the forthcoming event run from the 10-14 April 2017. These should be considered as
preferred dates although other dates may be considered.
Please state clearly the dates offered for Home Nations within the bid and submit alternative dates, if required,
in order of preference.
3.
Sports
The British University Games has five core sports:
Football
Basketball
Hockey
Netball
Rugby 7’s
(Men & Women)
(Men & Women)
(Men & Women)
(Women)
(Men & Women)
Facility requirements for the core sports are listed below and more technical specifications can be found in the
appropriate appendix or by request.
Sport
Association Football
Basketball
Hockey
Netball
Rugby 7’s
Facility Specification
Minimum of four playing and two practice grass pitches. Match
pitches should be within the following dimensions (length: min
100m max 110m. width: min 64m, max 75m) with high quality
playing surface.
Minimum of one FIBA approved court with sprung wooden floor
and sprung hoops. Fixed electronic multipurpose scoreboard and
24 second shot clocks. Minimum spectator capacity of 200.
Two international standard water-based synthetic turf pitches with
floodlights. The floodlights must have a minimum of 500 lux.
Electronic scoreboard and covered dug outs for teams and
technical delegates.
Minimum of one match court with sprung non-slip surface, fixed
electronic scoreboard and clock. Minimum spectator capacity of
150.
Courts must conform to AENA category 3 Netball Court
requirements as a minimum.
Minimum of one IRB standard sized rugby pitch plus one training
pitch Dimensions: The field of play does not exceed 100 metres
in length and 70 metres in width. Each in-goal does not exceed
22 metres in length and 70 metres in width.
1.3 LINES ON THE PLAYING
*With all these sports spectator viewing is highly desirable if not stated as essential.
Full technical specification documents are available from the BUCS office on request should they be required
to supplement the above guidelines.
4.
Changing Rooms
Suitable quality and quantity of changing rooms and showers (men’s & women’s) are required at the various
venues listed above for teams and officials as appropriate. Ideally changing accommodation should enable
competing teams to change separately.
5.
Training facilities
The sports would need to have training times allocated to them throughout the tournament, which therefore
must be accommodated within the programme. Training may also be required by some teams prior to the start
of the tournament, e.g. the day/evening before. Where possible a separate arena/venue/pitch should be
allocated solely for training purposes.
6.
Accommodation
The Home Nations is an event in which the competitors and officials reside on campus for the duration of the
competition. The following accommodation is required for three nights for Basketball, Football, Hockey and
Netball and one to two nights for Rugby 7’s.
Basketball, Football, Hockey, Netball plus HQ staff
Ideal
550 en-suite single rooms
Minimum
500 enhanced single rooms and 50 en-suite rooms
Rugby 7’s
Ideal
Minimum
120 en-suite single rooms
100 enhanced singles and 20 en-suite
Accommodation blocks must be in close proximity to each other and preferably near to the HQ, physio clinic
and sports facilities. For a standard Home Nations with arrival / opening ceremony on Monday and closing
ceremony on Thursday afternoon, the accommodation package should start with Monday evening meal and
end with Thursday breakfast.
Due to facility and timetable issues there is the possibility that one or two teams will arrive on the Sunday 9
April 2017.
The accommodation blocks/facilities should have access to laundry facilities.
7.
Catering
Bed/Breakfast and Dinner package with outlets open for lunch on a cash basis should be provided. The menus
should be geared towards the athletes’ nutritional requirements (the menu from 2009 Home Nations is
enclosed as Appendix 2). Vegetarian and other dietary options must be available for all meals and at all
venues. Suggested meal times would be as follows:
Breakfast:
Dinner:
07.30 – 09.00
17.00 – 21.00 (this could be broken into two sittings)
The dining halls must be able to cope with a sitting of 300 - 400 people at any one time, peak demand
normally being around breakfast period.
8.
Transport
Competing teams will make their own arrangements to arrive at the event. It is then the responsibility of the
host institution for all other transport during the event, including the cost of provision. The event should
preferably be campus based; however, if there is need to use a venue in close proximity to the host venue
then there must be provision of suitable transport to transfer the competitors and officials between sites. The
cost of this transport should be included in the bid information and would be met by the host institution. It is
expected that opposing teams would not share the same transport to a match. Additional transport must also
be available for spectators, including those from other sports. Transporting athletes to training venues will also
be the responsibility of the host institution.
9.
Administration Headquarters
With an event of this scale the Organising Secretary and his/her team will need a headquarters to co-ordinate
and manage the event. The HQ becomes the focal point of the event and is ideally located in or adjacent to
the accommodation. It would be beneficial to the event if a photocopier were provided in the office. An
adjacent secure storage room for equipment should also be provided. Ideally it will also have one or more
rooms close by to act as team meeting rooms during Home Nations.
The HQ office and the physiotherapy and medical rooms described below must be secure, with specific
identifiable locks. There should be at least two keys available for BUCS staff for each room.
10.
Physiotherapy Cover
The event venue should be able to provide suitable facilities for a physiotherapy clinic. This clinic would
operate both in the morning and the evening and be of an appropriate size to accommodate at least six
physiotherapy plinths. There will need to be at least four separate power points in the room. All linen, towels
and pillows should be provided for the clinic, along with laundry arrangements to ensure clean supplies every
day. The clinic must also have direct access to running water, preferably by sink(s) within the room. Provision
of, or access to, a plentiful supply of ice is also essential. In previous years the physiotherapy service has
been housed as part of the main accommodation block, ideally on the ground floor to make access easier for
injured parties. It is beneficial if the physiotherapy clinic and HQ are located in close proximity. The
physiotherapy team is approximately ten people.
The need for ice during the event is significant. One or two ice machines is not sufficient and it is suggested
the host look to supply bags of ice from local superstores throughout the event, as well as provide ice in house
via at least two ice machines.
11.
Medical Cover
There will now also be at least one event doctor provided throughout the event. Whilst the doctor is envisaged
to use the physio room, consideration should be given to offering facilities specific to the needs of a medical
practitioner. A separate consultation room should be provided in close proximity to the clinic.
A First Aider must be on duty at all times during the event. In addition, Emergency First Aid Cover must be
present at all matches that are based off campus. The cost of this should be included within the bid tender.
12.
Cost
The cost of facility hire, accommodation and catering provision will be major criteria in determining the success
of a bid. BUCS has been very grateful to the majority of past hosts for offering their sports facilities free of
charge. Accommodation costs and/or secondary spend are likely to generate significant income for the
institution.
13.
Social programme
As well as the sporting competition, the host venue should be able to provide some social activities for the
competitors during the evenings. The Home Nations is a high performance event and therefore the
entertainment programme should be tailored to such an event e.g. avoidance of bar promotions and other
alcohol/drink related activities.
At previous events, the Vice-Chancellor has hosted receptions after the opening ceremony for all team
managers, coaches and officials.
14.
Athletic Union / Sports Department Involvement
Bids from Universities should preferably be joint bids involving the University Conference office, Sports Facility
provider and Athletic Union, reflecting the essential contribution of each of these to the success of the event.
There are several roles in which the Athletic Union / Sport Office will be involved e.g. recruitment of volunteers,
liaison with local media, production of nightly newsletters and the organisation and promotion of social events.
As it is expected that several different departments within an institution will be used for a successful event, it is
important to identify at the outset of the bid, the lead agency that will be the point of contact for the BUCS
office.
15.
Media Coverage, Marketing and PR Materials
Whilst it would remain the responsibility of BUCS to promote the event to the national media and to the
membership, it would be expected that the host institution would be able to assist with regional and local
media exposure. It may also be possible for an institution to assist in other aspects of marketing the
tournament and bids should include details of any ideas that a host institution may have for increasing the
profile of the event.
16.
Sponsorship Rights and Opportunities
All sponsorship rights for the event and the teams remain with BUCS at all times. Local companies who wish
to be associated with the event must be directed to the BUCS Marketing and Communications Manager for
further information.
17.
Opening and Closing Ceremonies
The Home Nations competition would be opened officially at the Home Nations Opening Ceremony on the
Monday evening. This event would preferably take place in the main sports hall or equivalent and we would
expect the majority of competitors and officials to attend (up to 500 people). In the past representatives from
Local Councils, National Governing Bodies, National Sporting Associations and current athletes have been
invited to speak. The Host institution would be expected to provide VIP guests to this event and host a small
reception for invited guest speakers and other VIPs.
The Home Nations Closing ceremony is of a much more informal nature. Both BUCS and the Host institution
would provide speakers to close the event. This would be followed by the presentation of the awards and
trophies.
18. WIFI
It is expected that all areas will have access to a fast internet connection with the Organising Committee
having its own separate login.
19.
Bid Process
BUCS would be pleased to receive initial expressions of interest (EoI) which should outline of the following:
 Sports facilities
 Proposed accommodation
 Top line financial proposal
 Preferred dates
Once EoI’s have been received BUCS will review and set up a series of inspection visits followed by a request
for a more detailed proposal covering all aspects of the event and any value added that a host may be able to
generate.
EoI’s should be received by no later than 31 August 2016. All bids should be sent to [email protected]