Survey
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
* Your assessment is very important for improving the workof artificial intelligence, which forms the content of this project
BUCS Home Nations 2017 & 2019 (Information for bidding Universities / Organisations) 1. Introduction The Home Nations is regarded as the ‘pinnacle’ of BUCS’s domestic representative programme. It is a Home Nations tournament covering several of the main team sports. The following institutions have hosted the event 1995 Birmingham 1996 Swansea 1997 Edinburgh 1998 Ulster 1999 Loughborough 2000 Birmingham 2001 Glamorgan 2002 Exeter 2003 Edinburgh 2004 Bath 2006 Swansea 2008 Edinburgh and Heriot Watt 2010 Edinburgh and Heriot Watt 2012 Nottingham The event is held over a four day period around Easter and currently involves five core sports with men’s, women’s or teams playing on the same site or sites of close proximity, the aim being to create a multi-sport high performance atmosphere. The event takes the form of a quadrangular tournament, English, Welsh, Scottish and Northern Irish Universities, with results from individual sports contributing towards producing an overall winning nation. The Home Nations has traditionally attracted the best players in the University sector, including a significant number of internationally capped players, both senior and junior. 2. Dates The dates set aside for the forthcoming event run from the 10-14 April 2017. These should be considered as preferred dates although other dates may be considered. Please state clearly the dates offered for Home Nations within the bid and submit alternative dates, if required, in order of preference. 3. Sports The British University Games has five core sports: Football Basketball Hockey Netball Rugby 7’s (Men & Women) (Men & Women) (Men & Women) (Women) (Men & Women) Facility requirements for the core sports are listed below and more technical specifications can be found in the appropriate appendix or by request. Sport Association Football Basketball Hockey Netball Rugby 7’s Facility Specification Minimum of four playing and two practice grass pitches. Match pitches should be within the following dimensions (length: min 100m max 110m. width: min 64m, max 75m) with high quality playing surface. Minimum of one FIBA approved court with sprung wooden floor and sprung hoops. Fixed electronic multipurpose scoreboard and 24 second shot clocks. Minimum spectator capacity of 200. Two international standard water-based synthetic turf pitches with floodlights. The floodlights must have a minimum of 500 lux. Electronic scoreboard and covered dug outs for teams and technical delegates. Minimum of one match court with sprung non-slip surface, fixed electronic scoreboard and clock. Minimum spectator capacity of 150. Courts must conform to AENA category 3 Netball Court requirements as a minimum. Minimum of one IRB standard sized rugby pitch plus one training pitch Dimensions: The field of play does not exceed 100 metres in length and 70 metres in width. Each in-goal does not exceed 22 metres in length and 70 metres in width. 1.3 LINES ON THE PLAYING *With all these sports spectator viewing is highly desirable if not stated as essential. Full technical specification documents are available from the BUCS office on request should they be required to supplement the above guidelines. 4. Changing Rooms Suitable quality and quantity of changing rooms and showers (men’s & women’s) are required at the various venues listed above for teams and officials as appropriate. Ideally changing accommodation should enable competing teams to change separately. 5. Training facilities The sports would need to have training times allocated to them throughout the tournament, which therefore must be accommodated within the programme. Training may also be required by some teams prior to the start of the tournament, e.g. the day/evening before. Where possible a separate arena/venue/pitch should be allocated solely for training purposes. 6. Accommodation The Home Nations is an event in which the competitors and officials reside on campus for the duration of the competition. The following accommodation is required for three nights for Basketball, Football, Hockey and Netball and one to two nights for Rugby 7’s. Basketball, Football, Hockey, Netball plus HQ staff Ideal 550 en-suite single rooms Minimum 500 enhanced single rooms and 50 en-suite rooms Rugby 7’s Ideal Minimum 120 en-suite single rooms 100 enhanced singles and 20 en-suite Accommodation blocks must be in close proximity to each other and preferably near to the HQ, physio clinic and sports facilities. For a standard Home Nations with arrival / opening ceremony on Monday and closing ceremony on Thursday afternoon, the accommodation package should start with Monday evening meal and end with Thursday breakfast. Due to facility and timetable issues there is the possibility that one or two teams will arrive on the Sunday 9 April 2017. The accommodation blocks/facilities should have access to laundry facilities. 7. Catering Bed/Breakfast and Dinner package with outlets open for lunch on a cash basis should be provided. The menus should be geared towards the athletes’ nutritional requirements (the menu from 2009 Home Nations is enclosed as Appendix 2). Vegetarian and other dietary options must be available for all meals and at all venues. Suggested meal times would be as follows: Breakfast: Dinner: 07.30 – 09.00 17.00 – 21.00 (this could be broken into two sittings) The dining halls must be able to cope with a sitting of 300 - 400 people at any one time, peak demand normally being around breakfast period. 8. Transport Competing teams will make their own arrangements to arrive at the event. It is then the responsibility of the host institution for all other transport during the event, including the cost of provision. The event should preferably be campus based; however, if there is need to use a venue in close proximity to the host venue then there must be provision of suitable transport to transfer the competitors and officials between sites. The cost of this transport should be included in the bid information and would be met by the host institution. It is expected that opposing teams would not share the same transport to a match. Additional transport must also be available for spectators, including those from other sports. Transporting athletes to training venues will also be the responsibility of the host institution. 9. Administration Headquarters With an event of this scale the Organising Secretary and his/her team will need a headquarters to co-ordinate and manage the event. The HQ becomes the focal point of the event and is ideally located in or adjacent to the accommodation. It would be beneficial to the event if a photocopier were provided in the office. An adjacent secure storage room for equipment should also be provided. Ideally it will also have one or more rooms close by to act as team meeting rooms during Home Nations. The HQ office and the physiotherapy and medical rooms described below must be secure, with specific identifiable locks. There should be at least two keys available for BUCS staff for each room. 10. Physiotherapy Cover The event venue should be able to provide suitable facilities for a physiotherapy clinic. This clinic would operate both in the morning and the evening and be of an appropriate size to accommodate at least six physiotherapy plinths. There will need to be at least four separate power points in the room. All linen, towels and pillows should be provided for the clinic, along with laundry arrangements to ensure clean supplies every day. The clinic must also have direct access to running water, preferably by sink(s) within the room. Provision of, or access to, a plentiful supply of ice is also essential. In previous years the physiotherapy service has been housed as part of the main accommodation block, ideally on the ground floor to make access easier for injured parties. It is beneficial if the physiotherapy clinic and HQ are located in close proximity. The physiotherapy team is approximately ten people. The need for ice during the event is significant. One or two ice machines is not sufficient and it is suggested the host look to supply bags of ice from local superstores throughout the event, as well as provide ice in house via at least two ice machines. 11. Medical Cover There will now also be at least one event doctor provided throughout the event. Whilst the doctor is envisaged to use the physio room, consideration should be given to offering facilities specific to the needs of a medical practitioner. A separate consultation room should be provided in close proximity to the clinic. A First Aider must be on duty at all times during the event. In addition, Emergency First Aid Cover must be present at all matches that are based off campus. The cost of this should be included within the bid tender. 12. Cost The cost of facility hire, accommodation and catering provision will be major criteria in determining the success of a bid. BUCS has been very grateful to the majority of past hosts for offering their sports facilities free of charge. Accommodation costs and/or secondary spend are likely to generate significant income for the institution. 13. Social programme As well as the sporting competition, the host venue should be able to provide some social activities for the competitors during the evenings. The Home Nations is a high performance event and therefore the entertainment programme should be tailored to such an event e.g. avoidance of bar promotions and other alcohol/drink related activities. At previous events, the Vice-Chancellor has hosted receptions after the opening ceremony for all team managers, coaches and officials. 14. Athletic Union / Sports Department Involvement Bids from Universities should preferably be joint bids involving the University Conference office, Sports Facility provider and Athletic Union, reflecting the essential contribution of each of these to the success of the event. There are several roles in which the Athletic Union / Sport Office will be involved e.g. recruitment of volunteers, liaison with local media, production of nightly newsletters and the organisation and promotion of social events. As it is expected that several different departments within an institution will be used for a successful event, it is important to identify at the outset of the bid, the lead agency that will be the point of contact for the BUCS office. 15. Media Coverage, Marketing and PR Materials Whilst it would remain the responsibility of BUCS to promote the event to the national media and to the membership, it would be expected that the host institution would be able to assist with regional and local media exposure. It may also be possible for an institution to assist in other aspects of marketing the tournament and bids should include details of any ideas that a host institution may have for increasing the profile of the event. 16. Sponsorship Rights and Opportunities All sponsorship rights for the event and the teams remain with BUCS at all times. Local companies who wish to be associated with the event must be directed to the BUCS Marketing and Communications Manager for further information. 17. Opening and Closing Ceremonies The Home Nations competition would be opened officially at the Home Nations Opening Ceremony on the Monday evening. This event would preferably take place in the main sports hall or equivalent and we would expect the majority of competitors and officials to attend (up to 500 people). In the past representatives from Local Councils, National Governing Bodies, National Sporting Associations and current athletes have been invited to speak. The Host institution would be expected to provide VIP guests to this event and host a small reception for invited guest speakers and other VIPs. The Home Nations Closing ceremony is of a much more informal nature. Both BUCS and the Host institution would provide speakers to close the event. This would be followed by the presentation of the awards and trophies. 18. WIFI It is expected that all areas will have access to a fast internet connection with the Organising Committee having its own separate login. 19. Bid Process BUCS would be pleased to receive initial expressions of interest (EoI) which should outline of the following: Sports facilities Proposed accommodation Top line financial proposal Preferred dates Once EoI’s have been received BUCS will review and set up a series of inspection visits followed by a request for a more detailed proposal covering all aspects of the event and any value added that a host may be able to generate. EoI’s should be received by no later than 31 August 2016. All bids should be sent to [email protected]