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276–403-5354 Quote F. O. B. Martinsville, VA. REQUEST FOR SEALED BID City of Martinsville P. O. BOX 1112 Martinsville, Va. 24114-1112 FAXES AND EMAILS NOT ACCEPTED DIRECT REPLY TO: KAREN MAYS, PURCHASING AGENT For inquiries only: [email protected] Issue Date: 04/19/10 1. Wesco This in an inquiry not an order. Please attach this page with any submittals. The City of Martinsville reserves the right to accept or reject any and all bids, to purchase any part of the whole of items bid upon, to waive any informalities, and to award this bid as determined to be the most advantageous to the City. All sealed bids must be delivered to the Central Warehouse, 300 Fishel Street, Martinsville, VA 24112 or mailed to the P.O. Box 1112 address as listed at the top of form. Bids are subject to the City’s Purchasing Manual and Virginia Public Procurement Act. Reply Not later Than: 05/03/10 @2:00 PM 4. Graybar Date Delivery Requested: 2. Irby 5. National Transformers 3. HD Supply Utilities 6. Martini & Associates 7. Gexpro 8. T & R Electric Quantity Description Sealed bids will be received until 2:00 p.m. on Monday, May 3rd, 2010 by the City of Martinsville to contract with a firm for the purchase of New, not refurnished: 6 Ea 12 Ea Unit Price Amount 50KVA Conventional Pole Mount Transformers, 120/240V, with Taps & Bushings, 95KV Bil, Single Phase, 7200/12470Y, as per bid specifications 25KVA Conventional Pole Mount Transformers, 120/240V, Double Bushings, 7200/12470Y, as per bid specifications The loss data sheet must be complete to be eligible for this sealed bid. Quote F.O.B. Martinsville, VA. Freight prepaid and allowed. Zip code is 24112. Point of Shipment: Terms: FOB: MARTINSVILLE,VA Promised Delivery Date: Freight Prepaid and Allowed Quotation date: Authorized Signature: 276–403-5354 REQUEST FOR SEALED BID Quote F. O. B. Martinsville, VA. This in an inquiry not an order. Please attach this page with any submittals. The City of Martinsville reserves the right to accept or reject any and all bids, to purchase any part of the whole of items bid upon, to waive any informalities, and to award this bid as determined to be the most advantageous to the City. All sealed bids must be delivered to the Central Warehouse, 300 Fishel Street, Martinsville, VA 24112 or mailed to the P.O. Box 1112 address as listed at the top of form. Bids are subject to the City’s Purchasing Manual and Virginia Public Procurement Act. City of Martinsville P. O. BOX 1112 Martinsville, Va. 24114-1112 FAXES AND EMAILS NOT ACCEPTED DIRECT REPLY TO: KAREN MAYS, PURCHASING AGENT For inquiries only: [email protected] Issue Date: Reply Not later Than: 1. 4. 2. 5. 3. 6. Date Delivery Requested: Quantity Description Bids will be publicly opened and read in the office of the Purchasing Agent, Karen Mays, Central Warehouse, 300 Fishel Street in Martinsville, Va. 24112. Bids may be hand delivered or sent by FedEx or UPS to the Fishel Street address or may be mailed to the City of Martinsville Purchasing Department, PO Box 1112, Martinsville, Va. 24114-1112. In the lower left hand corner of envelope put “Transformers” and the bid opening date of May 3rd, 2010. Unit Price Amount The City of Martinsville reserves the right to accept or reject any and all bids, to waive any informalities, to determine equality, and to award this bid as determined to be advantageous to the City. For more information contact Karen Mays by email at [email protected]. Point of Shipment: Terms: FOB: MARTINSVILLE,VA Promised Delivery Date: Freight Prepaid and Allowed Quotation date: Authorized Signature: REVISED SPECS Distribution Transformer Specifications, 25KVA and 50KVA Conventional Pole Mount General All characteristics, definitions, and terminology, except as specifically covered in this specification, shall be in accordance with the latest revision of the following ANSI and NEMA standards. C57.12.00 - IEEE Standard General Requirements for Liquid-Immersed Distribution, Power and Regulating Transformers. C57.12.20 – Overhead Type Distribution Transformers, 500 KVA and Smaller, High Voltage, 34500 Volts and Below: Low Voltage, 7970 / 13800 Y Volts and Below. C57.12.35 – Bar Coding for Distribution Transformers C57.12.90 – IEEE Standard Test Code for Liquid-Immersed Distribution, Power and Regulating Transformers and IEEE Guide for Short-Circuit Testing of Distribution and Power Transformers. C57.12.91 – Guide for Loading Mineral Oil Immersed Overhead and Pad-Mounted Transformers Rated 500 KVA and Less with 55 Degree C or 65 Degree C Average. Type: Single Phase 60 Hz, Oil Insulated, Self- Cooled, Pole Mountable Distribution Transformer Primary Voltage: 12470 GRD Y/7200 Volts, 95 KV BIL Secondary Voltage: 120/240 Volt 30 KV BIL * No-load Tap Changer: Should be furnished with two-2 ½% full rated taps below rated high voltage and two 2-1/2% full rated taps above rated high voltage Primary bushings: Two top mounted porcelain bushings, insulated for 12,470 volts Windings: Primary windings shall be copper. Impedance shall be between 1.9 and 2.5 percent based on nameplate rating Transformer shall have the KVA rating in 2-1/2” high figures stenciled in contrasting colors on two sides of the transformer. One marking shall be located beneath the secondary bushings and the other located diametrically opposite. Tank 1. The tank shall be provided with a stainless cover ring loop and stainless steel bolts. A bronze nut shall be provided to eliminate corrosion problems and avoid galling. 2. Standard accessories as specified by ANSI C57.12.20 Support Lugs (Mounting Brackets) centered beneath the high voltage bushings Internal Liquid Level Marking Lifting Lugs Pressure Relief Device (35 scfm flow rate) Instructional Nameplate Tank Grounding Provisions Low Voltage Grounding Provisions Lightning Arrester Mounting Provisions 3. Tanks coating shall meet all requirements of ANSI C57.28 including Salt Spray test Crosshatch Adhesion Test Humidity Test Impact Test Oil Resistance Test Ultraviolet Accelerated Weathering Test Abrasion Resistance – Taber Abraser Testing All units are subject to routine tests as prescribed in ANSI C57.12.00. In addition, impedance, voltage and load loss tests are considered to be routine. Note: The words NON-PCB Less Than 1PPM, must be engraved in the nameplate. Acceptable brands are GE, Cooper, ABB, Kuhlman, Ermco and Howard. LOSS DATA TO BE COMPLETED BY BIDDER Loss Data Information QTY TNLL In Watts @ 85 C PP TLL In Watts @ 85 C Evaluated Cost Manuf. KVA _______ _______ _____ $________+$3.00 x ____________+$1.00 x _____________ = ___________ _______ _______ _____ $________+$3.00 x ____________+$1.00 x _____________ = ___________ _______ _______ _____ $________+$3.00 x ____________+$1.00 x _____________ = ___________ Total Purchase Price $___________ Total Cost of Ownership $ __________ ADDITIONAL COMMENTS, EXPLANATIONS, OR EXCEPTIONS Manuf. KVA % 1X %Z @ 85 C Total Losses @ 85 C Weight _______ _____ ______ ________ ______________ ___________ _______ _____ ______ ________ ______________ ___________ _______ _____ ______ ________ ______________ ___________ _________________________________ Bidder ______________________________ ________________________________ Date By _________________________________ Title ____________________________________ ____________________________________ Address NEGOTIATION In the event the bid from the lowest responsible bidder exceeds available funds, the City may negotiate with the apparent low bidder to obtain a contract price within available funds. The procedures for such negotiations shall be as follows: a. City, Engineer, and apparent low bidder together will review the project and attempt to find mutually agreeable proposed changes that will effectively reduce the cost of the project. b. Apparent low bidder will present reasonably documented and substantiated proposed deductions in project cost for each potential project change, which will allow City to evaluate each proposed deduction. c. The parties will attempt to negotiate and sign a reasonable contract for the entire project, the price of which does not exceed available funds.