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Effective Presentations Christine Bauer-Ramazani, with contributions from Colin Pillay Anxiety Reduction Visualize Delivery Know Subject Respect Preparation Practice Presentation Relax Mind Respect Audience Delivery – Key Considerations The setting Be familiar with • Room, equipment, back-up resources • Do a trial run. The audience Who? What do they know? What do they want to know? Delivery—Key Considerations The speaker Credible Well-prepared Calm, confident Good posture Humorous The message Content: background, findings, supporting evidence & examples; appropriate subject terminology and concepts Organization: description, cause-effect, chronological, argument, problem-solution Structure: introduction, body, conclusion Structure of Presentation Introduction Introduce yourself Establish credibility State purpose + outline presentation content Body Identify main points Give supporting details Keep clear focus VISUALS Slide show Graphics (clip art, topicrelated pictures) Exhibits (graphs, charts, diagrams, calculations) Handouts Back-up copy! Purpose of Visuals Illustrate key points Reinforce verbal message Stimulate audience interest Focus audience attention Visuals – Guideliness Design Cover page: title, date, name(s) Bullets (keywords and phrases); no long sentences Simple and clear Easy to read--appropriate font size Contrasting colors Spell-check every slide! Use Check visibility. Introduce each slide topic with a complete sentence. Speak to the audience, not the visual. Stop talking when making adjustments to equipment. Change visual when finished with topic. Decide how to advance slides. Make a transition to the next topic and speaker. Nonverbal & Verbal Communication Body Language Voice Posture Eye contact Facial expression Hand gestures Appropriate dress Volume Inflection Articulation Rate Nonverbal Communication Do’s Don’ts Face the audience. Look at each person in the audience. Glance at notes occasionally. Smile! Get someone else to click the mouse. Practice in the same room you will be presenting. Do not hold on to anything! Do not read from your notes or the screen! Do not put hands in pockets! Do not keep looking at the screen! Do not look at the professor only! Verbal Communication Do’s Speak loudly and clearly; enunciate. Speak slowly but with confidence. Emphasize important points Slow down! Speak louder! Don’ts Don’t race through your speech! Don’t mumble! Don’t use slang. Don’t use verbal fillers (“like”, “uh”, “and”) Conclusion Summarize main points (or findings). Emphasize a specific point. Question & Answer Guidelines Encourage audience to ask questions. Make eye contact with the speaker. Listen carefully. Answer a specific question. Be honest. Avoid interrupting. Before the presentation …