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Access Utilities P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Built-in Access Utilities for Developers, Users & Administrators Access Utilities 1 Access Utilities Multiple Cases Access Utilities 2 Access Utilities P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Back Up Database Access Utilities 3 Launch Backup Utility Multiple Cases Access Utilities 4 Name the Backup File Multiple Cases Access Utilities 5 Directory Listing w/ New Backup Multiple Cases Access Utilities 6 Access Utilities P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Linked Table Manager Access Utilities 7 Linked Tables Powerful feature of Microsoft Access Very widely used Sets up “pointers” in the database Can link to text, Excel, dBase, etc. Another type of data source is ODBC We will link to ODBC as one example Then we will “relink” regular Access tables as another example Multiple Cases Access Utilities 8 Linked ODBC Tables ODBC = Open Database Connectivity Microsoft supplies a generic middleman driver with Windows Vendors supply drivers for their specific database or data source This enables Access to link to data in almost any kind of database including Oracle, MS SQL Server, DB2, MySQL, etc. Multiple Cases Access Utilities 9 Launch Link Tables Dialogue Multiple Cases Access Utilities 10 Link Dialogue Select files of type ODBC Multiple Cases Access Utilities 11 Select Data Source Multiple Cases Access Utilities 12 Login to Data Source Multiple Cases Access Utilities 13 Select Tables to Link Multiple Cases Access Utilities 14 Access Database Window with Linked Tables Multiple Cases Access Utilities 15 Admissions Database Multiple Cases Access Utilities 16 Launch Linked Table Manager Multiple Cases Access Utilities 17 Linked Tables & Locations Multiple Cases Access Utilities 18 Select Table to Relink Multiple Cases Access Utilities 19 Locate Database or File (for Text, Excel ,Etc.) Multiple Cases Access Utilities 20 Table Relinked Successfully Multiple Cases Access Utilities 21 Access Utilities Database Splitter P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Access Utilities 22 Database Splitter Splits an Access database into two components A new “back end” database with “_be” appended to the original database name. This database has the tables The original database with the tables replaced by table links to the tables in the new back end database Multiple Cases Access Utilities 23 Why Split a Database? Pro Can improve performance Allows front end to be changed or overlaid without disturbing the back end data Con May complicate maintenance, esp. by endusers Multiple Cases Access Utilities 24 Admissions Database Multiple Cases Access Utilities 25 Launch Database Splitter Multiple Cases Access Utilities 26 Start the Split Multiple Cases Access Utilities 27 Create Back End Database Multiple Cases Access Utilities 28 Original Database (Front End) Multiple Cases Access Utilities 29 Linked Table Manager Connections Multiple Cases Access Utilities 30 New Back End Database Multiple Cases Access Utilities 31 Access Utilities P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Switchboard Manager – Covered in Access Introductory Courses Access Utilities 32 Access Utilities Upsizing Wizard P.O. Box 6142 Laguna Niguel, CA 92607 949-489-1472 http://www.d2associates.com Multiple Cases Access Utilities 33 Upsizing an Access Database Upsizes to MS SQL Server only Several approaches Create tables in SQL Server only Create tables in SQL Server and add table links to existing Access database (we will use this approach) Create a “project” file (.adp). Deprecated in Access 2007. Multiple Cases Access Utilities 34 Factory 2000 Database Multiple Cases Access Utilities 35 Launch Upsizing Wizard Multiple Cases Access Utilities 36 Select Database Type Multiple Cases Access Utilities 37 Select Server and Database Name Multiple Cases Access Utilities 38 Select Tables Multiple Cases Access Utilities 39 Select Attributes Multiple Cases Access Utilities 40 Specify Application Approach Multiple Cases Access Utilities 41 Upsize! Multiple Cases Access Utilities 42 Print Upsizing Report Multiple Cases Access Utilities 43 DB Window with Linked Tables Multiple Cases Access Utilities 44 Using Linked Tables Linked tables can be manipulated as if they were regular tables, subject to certain restrictions. Can be used in queries, reports, forms Data can be modified But… table structure cannot be altered via Access Multiple Cases Access Utilities 45 Linked Table Manager Connections Multiple Cases Access Utilities 46 SQL Server Database Multiple Cases Access Utilities 47