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POSITION DESCRIPTION Ministry of Housing and Social Development POSITION TITLE: Codes Administrator DIVISION: (e.g., Division, Region, Department) Office of Housing and Construction Standards UNIT: (e.g., Branch, Area, District) Building and Safety Policy Branch LOCATION: SUPERVISOR’S TITLE: Manager POSITION NUMBER PHONE NUMBER: SUPERVISOR’S CLASSIFICATION: Business Leadership POSITION NUMBER(S): FOR AGENCY USE ONLY NOC CODE: APPROVED CLASSIFICATION: CLASS CODE: ENTERED BY: PHONE NUMBER: 97616 Victoria 75897 PROGRAM The Building and Safety Policy Branch is responsible for developing and implementing a modern regulatory framework for safety systems and the design, construction and occupancy of buildings. The branch works to balance safety, economic and social concerns in regulations for all British Columbians. Core activities of the branch include: Building sphere (including fire and plumbing) Governance of aspects of the regulatory system framework. Stewardship of the development and application of the codes, including the Building Code, the Plumbing Code, the Fire Code (the Codes) and associated regulations. Safety sphere Governance of the Safety Standards Act and aspects of the safety system. Policy and regulatory oversight of electric, gas, elevating devices, boilers/pressure vessels, and refrigeration products and systems. Stewardship of the development and application of safety legislation, regulations and codes. Administration of the provincial relationship with the Homeowner Protection Office (HPO) and the BC Safety Authority (BCSA). In carrying out these activities, the branch: Develops and administers government policy and legislation. Communicates policies/regulations to industry stakeholders. Initiates, facilitates and provides support towards a new governance framework for the building and safety regulatory system, including system analysis, logistical support, and collaboration with industry partners. Building sphere Serves as a portal for and custodian of the Codes’ protocols and policies. Acts as Secretariat to the Building Code Appeal Board, the Province's building code dispute resolution board. Safety sphere Manages administrative agreements with delegated authorities under the Safety Standards Act (BCSA and 10 local governments). Manages Shareholder’s Letter of Expectations with HPO. Document1 Page 1 of 7 PURPOSE OF POSITION This position is developmental in nature and scope. The position provides technical research and/or technical analysis/evaluation related to the governance framework of building regulatory and safety systems, and the technical requirements of the B.C. Building, Fire and Safety Codes and regulations. . NATURE OF WORK AND POSITION LINKS The branch operates in a matrix environment whereby the position may be assigned work and receive direction from Managers, Senior Codes Administrators, or the Executive Director. The matrix environment facilitates the assignment of resources to projects or strategies as needed and promotes the coordination of activities on a branch-wide basis. The position is involved in the national codes development process and safety standards development through technical analysis and evaluation of regulatory initiatives, including consideration of alternative strategies, implications and selection of alternatives for recommendations. The position participates in developing changes to the harmonized Model National Codes which are the base documents for the BC Building Code and Fire Code (there are currently more than 13,500 technical requirements) and supports adherence to a risk management model for code development. The position also has involvement in developing related building regulations and documents (e.g. Water Conservation Plumbing Regulation; technical bulletins). Key clients of the branch are code users, institutions and businesses using building, plumbing and fire codes, building and safety officials, manufacturers, suppliers and users of construction services and materials, designers and architects, other ministries, participants in the regulatory system, major building industry associations, local governments, lawyers, insurers, and building owners. The general public is a benefactor of safe, healthy accessible buildings and safety systems. Position links: Management – provides status briefings and advisory services on technically complex issues and coordinates corporate initiatives or responses, as required. Other Ministry Counterparts – exchanges information and identifies opportunities to work in more integrated ways; obtains input for the development of technical codes and standards. Other provinces/territories - collaborates on the development of technical codes and standards. Local governments, building industry, safety associations, professional associations - liaison with local government/industry representatives to obtain input to code proposals through the establishment of committees, working groups, etc. British Columbia Safety Authority (BCSA) - provides information regarding the administration of the Province’s technical safety framework delegated to the BCSA and 10 local governments (for electrical and/or gas safety). Owners, contractors, architects and other code users - provides technical information and explanation including interpretation of provincial and national safety codes. National Research Council (Canadian Codes Centre) - participates on working groups developing/amending codes, standards, and communication materials. SPECIFIC ACCOUNTABILITIES / DELIVERABLES Entry level: Conducts research projects associated with proposed branch initiatives. Conducts in-depth searches for information and data and investigates new sources of information. Retrieves information and manipulates/compiles data into a report for senior staff. Verifies data and other evidence presented in reports to ensure that all data are accurate and properly documented and that conclusions and recommendations are sound. Participates in the development of data instruments, surveys, and other research instruments for use in research and program evaluation. Provides input to evaluation plans, strategies, research methodologies, sampling techniques, questionnaire design, data analysis, and performance indicators for programs and projects. Conducts critical reviews of current related literature for the Ministry; conduct studies of selected cross-section of journals and books. Prepares graphic and tabular representations of quantitative data and analysis. Maintains and updates databases and information sources. Provides technical assistance and interpretations for code users. Provides support for various meetings, conferences, media engagements and other functions attended by senior staff and management by researching and preparing relevant technical background material. Conducts cost/benefit analysis to determine financial impacts of the findings of research projects. Document1 Page 2 of 7 Intermediate level (in addition to entry level accountabilities): Conducts research, analysis and development of standards and codes related to building, the building industry and the building and safety regulatory systems Monitors and reviews provincial and federal policies, regulations, standards, processes, etc. that impact on branch programs and services. Provides background information, data analysis, evaluation information and options to management in the development of regulations, standards and codes. Researches code issues, both nationally and internationally. Uses statistical methods and qualitative assessment methodologies to analyze and compare current data, trends and best practices; supplies statistical and analytical information in appropriate formats (graphic, narrative form, flow charts etc). Ensures the accuracy and currency of information and the integration of information from various sources. Manages projects including developing project proposals, drafting business cases and cost benefit analyses, defining deliverables, recommending procurement of contracted resources, developing project plans, and implementing monitoring measures. Provides direction to other branch staff in a team lead situation including assigning work and monitoring performance. Manages contracted resources as required and certifies satisfactory contract performance. Participates in strategic planning and program/service evaluation initiatives; identifies program/service evaluation tools (e.g. surveys, interview guides); recommends evaluation plans, strategies and performance indicators for programs/services. Provides evaluation advice on research methods, sampling techniques, questionnaire design, data analysis and other evaluation processes. Researches and prepares briefing notes, background material, reports, and correspondence on a variety of issues; and makes presentations to stakeholders on current/emerging issues. Researches and drafts responses to ministerial and other correspondence (specifically technical content of letters). Full working level (in addition to entry and intermediate level accountabilities): Plans and conducts research, analysis and development of standards, processes and regulations related to building, plumbing, and fire codes standards, the building industry and the building and safety regulatory systems. Assesses competing and/or conflicting priorities. Identifies and analyses options and provides interpretations, conclusions and recommendations to senior management. Researches, analyses and develops options, strategies and approaches which address technical issues and service/program delivery models and methods using techniques such as cost benefit analysis, statistical and economic impact analyses. Develops and drafts technical codes, regulations and guidelines. Assesses and compares the likely impact of alternative proposals and associated risks, stakeholder response, liability and safety implications. Outlines advantages/strengths and disadvantages/weaknesses of each to ensure that executive and senior management make informed decisions. Manages projects including: developing terms of reference to define the scope of projects; drafting project plans to identify timelines, deliverables, methodologies and resource requirements; identifying obstacles and developing strategies to overcome them; liaison with stakeholders, colleagues and contacts as required to complete project elements; evaluating project processes and progress, and developing recommendations; and delivering completed projects. Provides direction to other branch staff in a team lead situation including assigning work and monitoring performance. Leads/participates in consultative process with stakeholders (including a variety of focus groups on technical building issues) to examine and negotiate consensus on issues and to obtain feedback on proposed policies and regulations. Analyzes the implications of current and proposed Provincial and Federal government strategic plans and initiatives and determines stakeholder impacts. Monitors and analyzes outside technical and commercial influences that may impact ministry direction or requirements and undertakes in-depth research on pertinent issues. Develops newsletters, technical bulletins and other informational material to ensure that the public, including the construction industry, is kept fully informed on all Codes developments and safety regulatory system issues Prepares briefing materials and decision documents. Writes briefing notes and materials, cabinet and Treasury Board submissions. Drafts position papers and makes presentations to senior executive. Develops RFPs; selects consultants, adapts standardized language to negotiate contracts, certifies performance. Document1 Page 3 of 7 FINANCIAL RESPONSIBILITY Note: financial responsibilities are integrated into the specific accountabilities/deliverables at each working level. DIRECT SUPERVISION (i.e., responsibility for signing the employee appraisal form) # of Regular FTE’s Role # of Auxiliary FTE’s Directly supervises staff Supervises staff through subordinate supervisors PROJECT /TEAM LEADERSHIP OR TRAINING (Check the appropriate boxes) Role # of FTE’s Supervises students or volunteers Lead project teams Role # of FTE’s Provides formal training to other staff varies Assigns, monitors and examines the work of staff TOOLS / EQUIPMENT Uses office tools and equipment such as computers, laptops, scanners, photocopiers, calculators, fax machines, and telephones. Proficient computer skills; familiar with MS Word and PowerPoint for preparing reports, correspondence, presentations, and other written communication materials. WORKING CONDITIONS Travel required within the province. WORK EXAMPLES Entry Level Provides support to Senior Codes Administrator in managing provincial regulations and guidelines related to: o Housing and Small Buildings Part 9 of BCBC o Building Envelope and Environmental Separation Part 5 & Part 9 of BCBC o Codes Interpretations and Appeals Conducts research and compiles results of the administrative framework for building construction across Canada and in specified foreign jurisdictions Provides support and input at stakeholder meetings such as the Mid-Rise Wood Frame Construction Technical Advisory Group Intermediate Level Assists Senior Codes Administrator in managing provincial regulations and guidelines related to: o Housing and Small Buildings Part 9 of BCBC o Building Envelope and Environmental Separation Part 5 & Part 9 of BCBC o Codes Interpretations and Appeals Uses research and results to compare data, ensure accuracy and communicate results in appropriate formats on the topic of the administrative framework for building construction across Canada and in specified foreign jurisdictions Makes presentations to stakeholder meetings such as the Mid-Rise Wood Frame Construction Technical Advisory Group Full Working Level Leads consultative processes with stakeholders relating to managing provincial regulations and guidelines Identifies and analyzes research results on the topic of the administrative framework for building construction across Canada and in specified foreign jurisdictions; develops options and provides recommendations Leads and participates at stakeholder meetings such as the Mid-Rise Wood Frame Construction Technical Advisory Group Document1 Page 4 of 7 ORGANIZATION CHART BUILDING AND SAFETY STANDARDS BRANCH January 2012 Executive Director Strategic Program Asst CS 9 Pn# 102195 Mgr Policy & Codes Dev. Business Pn# 75897 Mgr Liaison Business Pn# 61742 Safety Standards Appeal Board Registrar AO 18 Pn# 37313 Deputy Registrar CS 11 Pn# 92735 Mgr Policy & Codes Dev. Business Pn# 89018 Sr. Policy Analyst Pol SE 27 Pn # 68860 Sr. Codes Admin STO 27/LSO 3 Pn# 36962 Sr. Policy Analyst Pol SE 27 Pn# 80854 Sr. Code Admin STO 27/LSO 3 Pn# 36964 Codes Admin STO 18-24 Pn# 97616 Codes Admin STO 21-24 Pn#97617 Sr. Policy Analyst POL SE 27 Pn# 73902 Sr. Policy Analyst Pol SE 27 Pn# 88089 Document1 Pn# 36961 Office Asst CS 11-14 Pn# 88845 Sr. Seismic Eng LSO4 Pn# 88843 Policy Analyst RO 18 – 24 Pn# 75705 Sr. Policy Analyst Pol SE 27 Pn# 91962 Page 5 of 7 SELECTION CRITERIA EDUCATION/EXPERIENCE Undergraduate degree or technical diploma and four years related experience or an equivalent combination of related education and experience. Experience in the building and construction industry. Experience working effectively with a variety of internal and external stakeholders. Experience in analyzing and evaluating technical proposals. Experience in working with technical regulations (building, fire, safety and plumbing codes) and policies. Experience researching policies and providing analysis. NB. Candidates with lesser qualifications may be considered at the Entry or Intermediate Level. KNOWLEDGE Technical knowledge of the BC Building Code, BC Fire Code, BC Plumbing Code and BC Safety regulations e.g., Electrical Code. Knowledge of the codes development system code cycle. Knowledge of the building and safety regulatory systems in BC. Knowledge of applied research and quantitative analysis. Knowledge of data management, use of databases and accessing data from databases. ABILITIES/SKILLS Ability to prioritize and meet tight timeframes. Ability to participate effectively with internal and external stakeholders to initiate review of existing policies, programs or legislation and facilitate introduction of new policies, programs or legislation. Ability to conduct analysis and evaluation processes, and persuasively outline options and possible courses of action Ability to identify and analyze ramifications of proposed options and responses. Excellent communication and interpersonal skills. Document1 Page 6 of 7 COMPETENCIES Analytical Thinking Links together multiple events and actions and is able to break an issue down a problem into smaller more workable parts. Anticipates obstacles and analyzes relationships while thinking ahead to next steps. Makes complex plans and analyses. Teamwork & Co-operation Works cooperatively within diverse teams and across the organization to achieve goals by participating as a “team player”; supports team decisions; expresses positive expectations in others abilities; solicits input by genuinely valuing the input from others and promotes team cooperation. Building Partnerships with Stakeholders Building Partnerships with Stakeholders is the ability to build long-term or on-going relationships with stakeholders (e.g. someone who shares an interest in what you are doing). This type of relationship is often quite deliberate and is typically focused on the way the relationship is conducted. Implicit in this competency is demonstrating a respect for and stating positive expectations of the stakeholder. Flexibility Demonstrates ability and willingness to adapt to and work effectively within a variety of diverse situations, and with diverse individuals or groups. Prioritizes actions effectively in order to respond to numerous, diverse challenges and demands. Conceptual Thinking Identifies patterns or connections between situations that are not obviously related. Identifies key issues in complex situations by applying complex concepts such as using the knowledge of theory or different past trends to look at current situations. Service Orientation Meets the needs of clients by maintaining clear communication, taking personal responsibility for correcting problems; makes self available to clients – especially when clients are going through a critical period; may change work processes to ensure accessibility to information or service. Results Orientation Creates personal measures of excellence and improves performance by making changes to the system or own work methods (i.e. doing something better, fast or cheaper). Passion Approaches work with a passion for: taking pride in your work in service to the public; seeing ideas and people succeed; being a model of motivation and a positive influence for others. Accountability Demonstrates accountability in work through: setting clear goals and measuring success; staying focussed on the outcomes government is trying to achieve; taking responsibility for decisions and completing tasks; being consistently proactive in decisions; showing the persistence and tenacity to overcome obstacles. Document1 Page 7 of 7