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2017 ARTISTIC PROGRAM SUBMISSION MUSICAL Hayes Theatre Co is open for proposals from producers to present a production for the 2017 season. There will be a number of slots available of between 4 and 6 weeks throughout the year. We are looking for productions of new and existing work including recent shows from Broadway and the West End and reimagined classics. Submissions will close at midnight on 31 July 2016. All submissions will go through to our programming committee for assessment and successful projects will receive an offer of dates for 2017 by 31 August 2016. The 2017 season will be launched in October 2016. THE DEAL Hayes Theatre Co will be your presenting partner. This will require your project to have a dedicated emerging or professional producer attached, the creative expertise and the financial means to mount a successful high-quality production. For musical theatre productions, we are seeking productions that can run between 4 weeks and 6 weeks, with a minimum of 7 performances per week. As a presenting partner we will provide the following: 111 seat black box theatre with standard technical lighting and sound rig Ticketing management Technical Manager support for bump-in/out Box office and bar staff Marketing through the Hayes Theatre Co website, Facebook page and electronic mailing list Inclusion in the annual season brochure sent to our database of over 10,000 individuals Season announcement advertising and promotion online and in print As the producing company you will need to provide the following: A high quality, fully rehearsed show including all set, costumes and props Any technical equipment outside of our standard specifications Performance rights The cast and creative team required for the production, as well as the stage management and backstage crew Page 1 A dedicated publicist In 2017 Hayes Theatre Co will be offering subscription packages to ticket buyers. This will necessitate producers offering subscription prices equivalent to 10% off the full and concession prices being offered to patrons who book 4 or more productions in one transaction. YOUR SUBMISSION Please complete the attached form and return it with the following information: A complete production budget with an estimation of your expected income (see hire fees below for details) Proposed ticket prices Your creative vision for the production An explanation of why you think this show is a good fit for Hayes Theatre Co Details of any confirmed/interested cast and creative team including biographical information An outline of your marketing plan including a brief marketing blurb and any samples of graphic work you may have available Any dates that you are unable to commit to Any other supporting materials you have available, such as a script, score, or recordings. Please forward your completed submission and accompanying documentation to [email protected] by 31 July 2016. Should you wish to discuss your proposal prior to submitting, please contact Victoria Wildie on (02) 8065 7337. Page 2 2017 ARTISTIC PROGRAM SUBMISSION MUSICAL Title of Show Production Company Contact Contact Email Contact Phone Writers: Book Composer Lyricist Licensing Agent (if applicable) Number of Cast Instrumentation Number of Stage Crew Web/Youtube Links Brief Synopsis: (50 words) This submission is for a Type/Style of Music Workshop Reading Presentation Full Production Is this production a Tour Revival Aus Premiere Syd Premiere Creative Team Include bios/CVs as separate doc Cast Include bios/CVs as separate doc (Include bios/CVs as separate doc) Estimated Total Budget Cast & Creatives will be Please provide detailed budget Waged Profit Share Profit Share Volunteers (with a guaranteed fee) Who is your target audience and how will you target them? Any of the following identified groups Women Older People Young People Famlies GLBT Children Families Other Page 3 Preferred Season Length Preferred Season Dates (Please provide at least 2 options) Indicative Ticket Prices (add ticket types as required) Preview Full Price Concession Subscription Full Subscription Concession Page 4 HIRE FEES Theatre hire is a minimum $2500 per week (plus GST) against 30% of gross box office capped at $3500 (plus GST) maximum hire per week for 7 performances per week. Wireless radio microphones are charged at a rate of $850 (plus GST) per week for 1 – 4 microphones, $ 1 1 0 0 (p lu s GST) fo r 5 - 8 m ic r op ho nes and $1300 (plus GST) per week for 8 – 12 microphones, which can comprise of a mix of headset and handheld microphones. Alternatively hand held wireless microphones can be individually hired at $250 per week per unit. The aforementioned fees include the use of our standard sound inventory including sound desk, PA, transmitters, microphone packs and belts. Instrument microphones are available to hire at an additional rate. Additional inside charges apply to all ticket sales. Ticket Value Inside Charge Up to $40 $2.00 $41 - $50 $2.50 $51 - $60 $3.00 $61 - $70 $3.50 $71 - $85 $4.00 $86 - $99 $4.50 $100+ $5.00 Complimentary tickets are without inside charge up to 250 tickets, with an inside charge of $0.50 to be applied thereafter. HIRE FEES INCLUDE: Full Box Office services including online, telephone and in person sales. Inclusion on Hayes Theatre Co website and featured in fortnightly enewsletters, Facebook and other social media, with exposure to over 10,000 unique ticket purchasers. Page 5 Featured during program announcement events with live performance. A FOH Supervisor and FOH staff for all performances. A Technical Supervisor’s presence for up to 14 hours of bump-in and 4 hours of bump-out. The Technical Supervisor will be available to assist with the setup, plotting and focusing of lights and/or sound equipment. Additional hours will be charged at $40.00 per hour. One Sound Operator’s presence for up to 28 hours per week is included in the microphone hire charges. The sound operator will be present for bumpin (if required), technical and dress rehearsals. Additional hours (over 28 hours) will be charged at $35.00 per hour during tech week. Please include scheduled performance times when budgeting for the sound operator’s hours during tech week. Our standard lighting inventory including lighting desk and lanterns and electricity. If you require any further equipment from our stock such as projector or hazer, hire can be arranged for an additional cost. Additional (eight or more) performances incur a performance charge of $250.00 per performance. OPENING/MEDIA NIGHTS AND HOUSE SEATS Hayes Theatre Co will require 30 seats at your Opening Night performance for our stakeholders, sponsors and Board members. As a producer you may elect to have 1 or 2 nights for Opening and Media, depending on your requirements. Hayes Theatre Co retains 4 seats to every performance for their use as complimentary tickets if required. All unused seats will be returned for sale by 24 hours prior to the performance. Page 6