Download Artistic Submission Form - Musical

2017 ARTISTIC PROGRAM SUBMISSION
MUSICAL
Hayes Theatre Co is open for proposals from producers to present a production for
the 2017 season. There will be a number of slots available of between 4 and 6
weeks throughout the year.
We are looking for productions of new and existing work including recent shows
from Broadway and the West End and reimagined classics.
Submissions will close at midnight on 31 July 2016.
All submissions will go through to our programming committee for assessment
and successful projects will receive an offer of dates for 2017 by 31 August 2016.
The 2017 season will be launched in October 2016.
THE DEAL
Hayes Theatre Co will be your presenting partner. This will require your project to
have a dedicated emerging or professional producer attached, the creative
expertise and the financial means to mount a successful high-quality production.
For musical theatre productions, we are seeking productions that can run between
4 weeks and 6 weeks, with a minimum of 7 performances per week.
As a presenting partner we will provide the following:
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111 seat black box theatre with standard technical lighting and sound rig
Ticketing management
Technical Manager support for bump-in/out
Box office and bar staff
Marketing through the Hayes Theatre Co website, Facebook page and
electronic mailing list
Inclusion in the annual season brochure sent to our database of over
10,000 individuals
Season announcement advertising and promotion online and in print
As the producing company you will need to provide the following:
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A high quality, fully rehearsed show including all set, costumes and props
Any technical equipment outside of our standard specifications
Performance rights
The cast and creative team required for the production, as well as the stage
management and backstage crew
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A dedicated publicist
In 2017 Hayes Theatre Co will be offering subscription packages to ticket buyers.
This will necessitate producers offering subscription prices equivalent to 10% off
the full and concession prices being offered to patrons who book 4 or more
productions in one transaction.
YOUR SUBMISSION
Please complete the attached form and return it with the following information:
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A complete production budget with an estimation of your expected income
(see hire fees below for details)
Proposed ticket prices
Your creative vision for the production
An explanation of why you think this show is a good fit for Hayes Theatre Co
Details of any confirmed/interested cast and creative team including
biographical information
An outline of your marketing plan including a brief marketing blurb and any
samples of graphic work you may have available
Any dates that you are unable to commit to
Any other supporting materials you have available, such as a script, score,
or recordings.
Please forward your completed submission and accompanying documentation
to [email protected] by 31 July 2016.
Should you wish to discuss your proposal prior to submitting, please contact
Victoria Wildie on (02) 8065 7337.
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2017 ARTISTIC PROGRAM SUBMISSION
MUSICAL
Title of Show
Production Company
Contact
Contact Email
Contact Phone
Writers:
Book
Composer
Lyricist
Licensing Agent
(if applicable)
Number of Cast
Instrumentation
Number of Stage Crew
Web/Youtube Links
Brief Synopsis:
(50 words)
This submission is for a
Type/Style of Music
Workshop
Reading
Presentation
Full Production
Is this production a
Tour
Revival
Aus Premiere
Syd Premiere
Creative Team
Include bios/CVs as separate doc
Cast
Include bios/CVs as separate doc
(Include bios/CVs as separate doc)
Estimated Total Budget
Cast & Creatives will be
Please provide detailed budget
Waged
Profit Share
Profit Share
Volunteers
(with a guaranteed fee)
Who is your target
audience and how will
you target them?
Any of the following
identified groups
Women
Older People
Young People
Famlies
GLBT
Children
Families
Other
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Preferred Season Length
Preferred Season Dates
(Please provide at least 2
options)
Indicative Ticket Prices
(add ticket types as
required)
Preview
Full Price
Concession
Subscription Full
Subscription Concession
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HIRE FEES
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Theatre hire is a minimum $2500 per week (plus GST) against 30% of
gross box office capped at $3500 (plus GST) maximum hire per week for 7
performances per week.
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Wireless radio microphones are charged at a rate of $850 (plus GST) per
week for 1 – 4 microphones, $ 1 1 0 0 (p lu s GST) fo r 5 - 8
m ic r op ho nes and $1300 (plus GST) per week for 8 – 12 microphones,
which can comprise of a mix of headset and handheld microphones.
Alternatively hand held wireless microphones can be individually hired at
$250 per week per unit. The aforementioned fees include the use of our
standard sound inventory including sound desk, PA, transmitters,
microphone packs and belts.
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Instrument microphones are available to hire at an additional rate.
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Additional inside charges apply to all ticket sales.
Ticket Value
Inside Charge
Up to $40
$2.00
$41 - $50
$2.50
$51 - $60
$3.00
$61 - $70
$3.50
$71 - $85
$4.00
$86 - $99
$4.50
$100+
$5.00
Complimentary tickets are without inside charge up to 250 tickets, with an
inside charge of $0.50 to be applied thereafter.
HIRE FEES INCLUDE:
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Full Box Office services including online, telephone and in person sales.
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Inclusion on Hayes Theatre Co website and featured in fortnightly enewsletters, Facebook and other social media, with exposure to over
10,000 unique ticket purchasers.
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Featured during program announcement events with live performance.
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A FOH Supervisor and FOH staff for all performances.
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A Technical Supervisor’s presence for up to 14 hours of bump-in and 4
hours of bump-out. The Technical Supervisor will be available to assist with
the setup, plotting and focusing of lights and/or sound equipment.
Additional hours will be charged at $40.00 per hour.
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One Sound Operator’s presence for up to 28 hours per week is included in
the microphone hire charges. The sound operator will be present for bumpin (if required), technical and dress rehearsals. Additional hours (over 28
hours) will be charged at $35.00 per hour during tech week. Please include
scheduled performance times when budgeting for the sound operator’s
hours during tech week.
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Our standard lighting inventory including lighting desk and lanterns and
electricity. If you require any further equipment from our stock such as
projector or hazer, hire can be arranged for an additional cost.
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Additional (eight or more) performances incur a performance charge of
$250.00 per performance.
OPENING/MEDIA NIGHTS AND HOUSE SEATS
Hayes Theatre Co will require 30 seats at your Opening Night performance for
our stakeholders, sponsors and Board members. As a producer you may elect
to have 1 or 2 nights for Opening and Media, depending on your requirements.
Hayes Theatre Co retains 4 seats to every performance for their use as
complimentary tickets if required. All unused seats will be returned for sale by
24 hours prior to the performance.
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