Download Job Description - South Texas College

South Texas College
Classification Description
Title: Associate Comptroller
Dept: Business Office
Reports to: Comptroller
Date: 12/02/2014
Pay Grade: Administrative - B
Salary Range: $55,000 - $96,250
FLSA Status: Exempt
General Statement of Job
The Associate Comptroller applies principals of accounting to analyze financial information
and prepare financial reports. Supervises and coordinates the work of professional level
accounting staff; oversees individual employee development and training and conducts
performance appraisals for assigned staff; analyzes and organizes office operations to
ensure the efficient workflow and proper internal controls.
Specific Duties and Responsibilities
Essential Functions:
1. Supervises, delegates and follows up on staff participating in a wide variety of fiscal
activities such as preparation of reconciliations, reports, accounts payable, payroll,
general ledger activity, budgeting, and other fiscally related activity such as
cashiering and other office activities and coordinates activities and projects of various
Business Office departments.
2. Analyzes and organizes office operations and procedures and researches and
develops resources that create timely and efficient workflow.
3. Keeps abreast of accounting principles and standards and effects on the College’s
financial reporting.
4. Serves as resource to update staff regarding rules, regulations and other changes
affecting work flow, work duties and special assignments.
5. Implements and maintains internal control procedures to ensure the safeguarding of
assets and reliability of accounting data.
6. Coordinates and assists with month-end closing process and the year-end closing
process, annual financial report and audit.
7. Analyzes complex financial data and extracts and defines relevant information;
interprets data for the purpose of determining past financial performance and/or to
project a financial probability and prepares and reviews accounting transactions and
reports when Comptroller determines as necessary.
8. Develops and prepares financial reports for financial analysis, projecting, trend
analysis, and budgeting.
9. Develops and prepares project plans and appropriate action steps and ensures
proper completion.
10. Determines work procedures, prepares work schedules, expedites workflow and
provides management and accounting guidance to subordinates; determines
deadlines and plans staffing requirements for special fiscal projects; initiates and
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South Texas College
Associate Comptroller
develops fiscal management reports as required for effective accounting and
management practices and issues written and oral instructions.
11. Uses various software applications, such as spreadsheets, relational databases,
statistical packages, and graphics packages to assemble, manipulate and/or format
data and/or reports.
12. Exchanges non-routine information using tact and persuasion as appropriate
requiring good oral and written communication skills.
13. Responds to audit reports, takes corrective management actions; initiates changes to
meet discrepancies or noncompliance cited by the auditor.
14. Recommends new or updates to policies and procedures.
15. Assumes responsibility and accountability for all tasks and duties assigned.
16. Assists in registration process.
17. Performs other duties as assigned.
Required Education and Experience
1. Bachelor’s Degree in Accounting required; Master’s Degree preferred.
2. At least three (3) years of supervisory experience.
3. At least three (3) years of experience with a financial records system, preferably the
SCT/SunGard Software.
4. At least three (3) years of accounting experience, preferably in a higher education
institution.
Required Knowledge, Skills and Abilities
1. Knowledge of financial systems; demonstrated ability to coordinate and facilitate the
design and implementation of automated accounting financial systems.
2. Excellent organizational skills.
3. Ability to work under pressure and meet deadlines; ability to prioritize and work on
multiple assignments.
4. Proficient in preparation of worksheets using Excel.
5. Proficient with ten key by touch and other office machines.
6. Excellent oral, written and interpersonal communication skills.
7. Ability to read, analyze, and interpret general business periodicals, professional
journals, technical procedures, or governmental regulations.
8. Ability to write reports, business correspondence, and procedure manuals.
9. Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
10. Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists.
11. Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
12. Ability to work with mathematical concepts such as probability and statistical
inference.
13. Ability to apply concepts such as fractions, percentages, ratios, and proportions to
practical situations.
14. Ability to define problems, collect data, establish facts, and draw valid conclusions.
15. Ability to interpret an extensive variety of technical instructions in mathematical or
diagram form and deal with several abstract and concrete variables.
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South Texas College
Associate Comptroller
Checks, Certificates, Licenses, and Registrations
1. Certified Public Accountant (CPA), preferred.
2. All applicants are subject to a national criminal background check under STC policy.
Physical Requirements
1. Exerting up to 10 pounds of force occasionally and/or negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including
the human body.
2. Expressing or exchanging ideas by means of the spoken word including the ability to
convey detailed or important spoken instructions to other workers accurately and
concisely.
3. Expressing or exchanging ideas by means of the spoken word including those
activities in which they must convey detailed or important spoken instructions to other
workers accurately, loudly, or quickly.
4. Have close visual acuity to perform an activity such as: preparing and analyzing data
and figures; transcribing; viewing a computer terminal; and/or extensive reading.
The above job description is not intended as, nor should it be construed as, exhaustive of all
responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made to enable qualified individuals with disabilities to
perform the essential functions of this job.
No person shall be excluded from participation in, denied the benefits of, or be subject to discrimination under
any program or activity sponsored or conducted by South Texas College on the basis of race, color, national
origin, religion, sex, age, veteran status, or disability.
Position # 745184
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South Texas College