Download Community Services

John A. Marshall
COMMISSIONER
Department Overview:
The Community Services Department is comprised of Fire & Emergency Services; Parks Operations
and Maintenance; Recreation Facilities & Programs; Arts, Culture and Theatres Services; Business
Services (Administration) and Animal Services.
These areas provide the following services:
fire protection and emergency response to life and property, and public safety and education
culture, leisure and recreation programs, recreational facilities
parks, open space and valley land
animal services and education.
With Brampton’s rapid growth, expanding neighbourhood safety services and providing greater access
to parks and recreational programs and facilities remains a top priority of the Department.
The completion of the Parks, Culture and Recreation Master Plan in 2006 will provide the Department
with a planning framework to address the future recreation, leisure and cultural needs of all Brampton
residents. Completion of the Arts and Culture Master Plan component will ensure the City of Brampton
is recognized as a leader in programming arts, culture and entertainment. These plans will be a guide
for future construction of facilities, and enable staff to accurately forecast both financial and service
requirements and impacts. The Performing Art Centre will open its doors with a Gala event in the Fall
of 2006. A new state- of- the- art recreation centre at Dixie and Sandalwood is under construction and
will open in the Spring of 2007. Working in partnership with the Planning, Design &Development
Department and the Management and Administrative Services Department, the Community Service
Department will strive to plan, design and deliver a variety of services and facilities that will enhance
our commitment to providing recreation, culture and leisure services and programs.
Plans are underway to deliver two recreation centre expansion/upgrades (Earnscliffe and Century
Gardens) and one new recreation centre (Chinguacousy/Sandalwood) over the next three years.
Even with the significant challenges of growth, aging infrastructure and reduction of base operating
budget, staff are confident that the leisure, lifestyle, animal services and emergency services in
Brampton will continue to be a source of civic pride in 2006. Efforts in all service areas will be
maintained. We will continue to support not-for-profit community groups and their dedicated
volunteers by providing culture and recreational facilities, programs, and organizational support.
With the commitment of Council, staff will continue to identify and serve the interests of the
community and live up to the high value Brampton’s residents place on these essential services.
COMMUNITY SERVICES
CITY OF BRAMPTON
Current Budget Financial Summary
2005
BUDGET
2005
FORECAST
FIRE AND EMERGENCY SERVICES
Labour
32,455,737
Other
2,631,782
Total Expenses
35,087,519
Revenues
(179,210)
Net Expenditures
$34,908,309
2006
BUDGET
VARIANCE
2006 Budget vs.
%
2005 Budget
CHANGE
31,351,148
1,991,892
33,343,040
(187,069)
$33,155,971
31,935,734
2,597,929
34,533,663
(179,210)
$34,354,453
(520,003)
(33,853)
(553,856)
0
$(553,856)
(1.6)
(1.3)
(1.6)
0.0
(1.6)
1,659,492
3,231,711
4,891,203
(207,525)
$4,683,678
1,809,985
3,356,887
5,166,872
(340,706)
$4,826,166
149,576
26,565
176,141
132,000
$44,141
9.0
0.8
3.5
63.2
0.9
1,106,700
864,915
1,971,615
1,031,862
$3,003,477
1,106,699
617,380
1,724,079
1,094,300
$2,818,379
0
(153,882)
(153,882)
0
$(153,882)
0.0
(20.0)
(8.2)
0.0
(5.2)
8,931,358
4,233,783
13,165,141
(1,868,323)
$11,296,818
9,269,791
5,009,115
14,278,906
(1,931,368)
$12,347,538
338,483
779,417
1,117,900
(32,521)
$1,085,379
3.8
18.4
8.5
(1.7)
9.6
RECREATION FACILITIES AND PROPERTIES
Labour
9,428,604
Other
6,725,980
Total Expenses
16,154,584
Revenues
(14,097,059)
Net Expenditures
$2,057,525
9,277,585
6,486,798
15,764,383
(14,098,945)
$1,665,438
9,507,381
6,878,838
16,386,219
(14,097,059)
$2,289,160
78,777
152,858
231,635
0
$231,635
0.8
2.3
1.4
0.0
11.3
RECREATION PRODUCTS AND THEATRES
Labour
8,934,296
Other
20,882,646
Total Expenses
29,816,942
Revenues
(19,952,567)
Net Expenditures
$9,864,375
8,960,496
20,703,581
29,664,077
(18,269,080)
$11,394,997
10,066,285
21,994,675
32,060,960
(21,962,735)
$10,098,225
1,131,989
1,112,029
2,244,018
2,010,168
$233,850
12.7
5.3
7.5
10.1
2.4
ADMINISTRATION
Labour
Other
Total Expenses
Revenues
Net Expenditures
1,660,409
3,330,322
4,990,731
(208,706)
$4,782,025
FACILITIES AND PROGRAM ADMINISTRATION
Labour
1,106,699
Other
771,262
Total Expenses
1,877,961
Revenues
1,094,300
Net Expenditures
$2,972,261
PARKS OPERATIONS
Labour
Other
Total Expenses
Revenues
Net Expenditures
8,931,308
4,229,698
13,161,006
(1,898,847)
$11,262,159
CS-1
COMMUNITY SERVICES
CITY OF BRAMPTON
Current Budget Financial Summary
2005
BUDGET
ANIMAL SERVICES
Labour
Other
Total Expenses
Revenues
Net Expenditures
TOTAL COMMUNITY SERVICES
Labour
Other
Total Expenses
Revenues
Net Expenditures
2005
FORECAST
2006
BUDGET
VARIANCE
2006 Budget vs.
%
2005 Budget
CHANGE
1,265,800
554,940
1,820,740
(304,800)
$1,515,940
1,145,281
382,594
1,527,875
(305,696)
$1,222,179
1,272,567
498,789
1,771,356
(304,800)
$1,466,556
6,767
(56,151)
(49,384)
0
$(49,384)
0.5
(10.1)
(2.7)
0.0
(3.3)
63,782,853
39,126,630
102,909,483
(35,546,889)
$67,362,594
62,432,060
37,895,274
100,327,334
(33,904,776)
$66,422,558
64,968,442
40,953,613
105,922,055
(37,721,578)
$68,200,477
1,185,589
1,826,983
3,012,572
2,174,689
$837,883
1.9
4.7
2.9
6.1
1.2
CS-2
COMMUNITY SERVICES
Consolidated Change from 2005 ($000's)
2006 Budget vs.
2005 Budget
Category Description
CORE OPERATING ADJUSTMENTS
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
Compensation - provisions for Non Union Merit / COLA and
Collective Agreements (negotiated rate increases and progression)
and adjustments to reflect actual costs
Minimum Wage, PT Merit Adjustments
Gapping provision (staff turnover) - to reflect delays in the hiring
of replacement staff
Job Evaluations
Fire - Asst. Division Chief, Fire Prevention Officer (top up for
position change)
Fire - Reclassification - progression
Facilities ($168K)
Utilities
Preventative & Demand Maintenance (price increases built
into contract)
Materials
Theatre (Cyril Clark, Lester B. Pearson, Festivals) - revenue and
expenditure corrections
FCCC - Dorm E Utilities
Parks Reduced Revenue PSC Equipment (transferred to Works and
Transportation)
Program revenue increases - growth ($535K)
Fitness
Aquatics
Special Events
Theatre
Skating
Preschool
Sports Racquets Programs
Special Needs
Golf
Tennis Private Lessons
Sports Youth Programs
User Fees Increase ($238K)
Rentals
Aquatics
Golf
Fitness
Skating
Preschool
Special Events
Theatre
Small Current Capital (2005 non-recurring)
Promotion of new PAC Opening (2005 non-recurring)
Playground Sand Replacement Program Play Program Inspections
(2005 non-recurring)
CS-3
55
Compensation Adjustments
166
(46)
Compensation Adjustments
Compensation Adjustments
99
25
Compensation Adjustments
Compensation Adjustments
304
Compensation Adjustments
89
43
Inflation
Inflation
36
203
Inflation
Base Operating Adjustments
30
22
Capital Impacts - Growth
Base Operating Adjustments
(303)
(68)
(47)
(35)
(24)
(22)
(21)
(7)
(4)
(2)
(1)
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
(116)
(41)
(35)
(15)
(10)
(10)
(7)
(5)
(286)
(281)
(200)
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Base Operating Adjustments
Base Operating Adjustments
Base Operating Adjustments
COMMUNITY SERVICES
Consolidated Change from 2005 ($000's)
2006 Budget vs.
2005 Budget
z
z
z
Category Description
PAC Entertainment Agency - one time funding (2005 nonrecurring)
Parks Regional Road Maintenance Growth (Peel Region Recovery)
(22)
Base Operating Adjustments
(55)
Capital Impacts - Growth
Transfer of Outside Consulting and Professional Services to Non
Departmental
(60)
Base Operating Adjustments
SUBTOTAL, CORE OPERATING ADJUSTMENTS
(649)
COMMITMENTS
z
z
z
z
Growth in Parks New Parkland, Streetscapes, and Assets ($659K)
Parkskeeper 4 - Growth Related (1 F/T)
Parkskeeper 5 - Growth Related (1 F/T)
Parks Clerk 1 - Growth Related (1 F/T)
Parks Sports fields (23.6 ha. Soccer; 3.6 ha. Cricket), Shrubs
(63,433 sq.m.), Tableland Parks (59.98 ha.), and Boulevards
& Buffers (5.57 ha)
Trees (12,682)
Regional Roads (.95 ha.)
Flowers (287 sq.m.)
Walkways & Trails (2,865 lin.m.)
Playgrounds (4)
Parks Parking Lots (2) -- Theatre, Flower City Campus
Performing Arts Centre - operating costs ($537K)
Theatre - PAC / Heritage - base operating costs (net)
Theatre - Theatre Technicians (2 F/T)
Theatre - Program Supervisor (1 F/T)
Theatre - Patron Services Supervisor (1 F/T)
Theatre - Front House Programmer (1 F/T)
Theatre - Admin Clerk (1 F/T)
Theatre - Box Office Sales Rep (2 F/T)
Parks Square - Soft Landscaping Seasonal Displays
Flower City Community Campus ($36K)
Seniors Programme
Seniors Programme - P/T staff - additional hours
Parks Portable Toilets-Sesquicentennial Park
SUBTOTAL, COMMITMENTS
56
59
44
199
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
39
14
14
6
5
5
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
98
108
70
70
49
44
45
53
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
Capital Impacts - Growth
24
12
15
Capital Impacts - Service
Capital Impacts - Growth
Capital Impacts - Growth
1,031
MITIGATION MEASURES
z
z
z
z
Community Services - 2004 YE Surplus
Preschool Supervisor CC
Special Event - Animal Farm Event
1% Base Budget Reduction ($588K reduced in core operating
adjustments)
Fitness revenues - Yearly Fitness Pass revenues (Wellness /
South Fletcher's) - to reflect actuals
CS-4
(880)
(25)
(3)
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
COMMUNITY SERVICES
Consolidated Change from 2005 ($000's)
2006 Budget vs.
2005 Budget
z
z
z
z
z
z
Special Events revenues - Preschool Revenue - to reflect
actuals
Preschool Babysitting revenues - to reflect actuals
Targeted Administrative Account Review ($128K)
Office expenses
Materials
Mileage
PAC- Advertising Budget
Special Events - reduction for various city events
Pit Bull Legislation - reduced advertising
CNE Display - Canada Blooms
Livestock Claims - to reflect actuals
SUBTOTAL, MITIGATION MEASURES
Category Description
Efficiency / Financial Payback
Efficiency / Financial Payback
(18)
(93)
(17)
(10)
(55)
(40)
(75)
(2)
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
Efficiency / Financial Payback
(1,218)
NON RECURRING
z
z
z
PAC - One time funding 2006 - Gala Opening
Chinguacousy Park and sports fields - repair and replacement work
carried over from 2005
PAC Entertainment Agency - balance of one time funding previously approved
SUBTOTAL, NON RECURRING
484
480
78
Capital Impacts - Growth
Growth / Work Volume
Base Operating Adjustments
1,042
GROWTH AND SERVICE PRIORITIES
z
z
z
z
z
z
z
z
z
z
z
z
z
Parks Playground Sand Program - previously non-recurring
Small Current Capital - previously non-recurring
Greenbriar - Facility General Operator (1 F/T)
Savings in labour
Playground Surface Attenuation Testing
Playground Surface Material Top-up; Parts Replacement; Paint &
Supplies
Flowerbed Program (29 New Beds)
Aquatics - Programmers (4 Contract to F/T)
Concessions - Inventory Clerk (1 Contract to F/T) - results of audit
Concessions - In-field Inventory Clerk (1 Contract) - results of
audit
Fitness (1 P/T to Contract)
Winter lights program - expanded program
Winter lights program - tree lighting ceremony
Flower City Parade
200
137
56
(56)
10
12
Health and Safety
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Health and Safety
Health and Safety
51
0
33
32
Service
Growth / Work Volume
Service
Service
13
75
50
19
Growth / Work Volume
Service
Service
Service
SUBTOTAL, GROWTH AND SERVICE PRIORITIES
632
TOTAL, NET EXPENDITURE CHANGE
838
CS-5
COMMUNITY SERVICES
Consolidated Change from 2005 ($000's)
2006 Budget vs.
2005 Budget
Category Description
SUMMARY BY CATEGORY (2006)
Compensation Adjustments
Inflation
Base Operating Adjustments
Capital Impacts - Growth
Capital Impacts - Service
Health and Safety
Council Approved
Efficiency / Financial Payback
Growth / Work Volume
New or Increased Service
604
168
(545)
1,465
24
222
(1,218)
(142)
260
838
BUDGET REQUESTS NOT FUNDED AND OTHER REDUCTIONS
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
z
Fitness revenues - Yearly Fitness Pass (Wellness / South
Fletcher's) - to reflect actuals
Special Events revenues - Preschool Revenue - to reflect actuals
Preschool Babysitting revenues - to reflect actuals
Parks Inflation ($45K)
Parks Outside Services -- 3% on Grass Contracts (to be
absorbed within existing base budget)
Parks Current Small Equipment 5% (to be absorbed within
existing base budget)
Matrix, Chameleon, Cemetery Fee Maintenance (software
licensing) (to be absorbed within existing base budget)
Animal Services - Cell Phone & Enforcements (to be absorbed
within existing base budget)
Parks Reduced Cemetery Revenue (Cemeteries Trust) (to be
absorbed within existing base budget)
Parkskeeper 4 - Growth Related (1 F/T) (deferred to future budget
submission)
Theatre - Audience Development (1 F/T) - PAC
Facility General Operator - FCCC Seniors/Dorm E (1 F/T)
Small Current Capital - previously non-recurring
Preschool Branding Promotions (to be absorbed within existing
base budget)
Youth Programs - Century (to be absorbed within existing base
budget)
Special Needs - Staff Development (to be absorbed within existing
base budget)
Flower City Parade
Special Event - New Year's Expansion
Recreation Clerk - Rental Agreements (1 Contract to F/T)
Aquatics - School Presentations
Special Event - New Event
Youth Programs - Gibson
Youth Programs - New Playground
Clean City/Outdoor Rec - Programmer OTC/Contract
CS-6
337
Base Operating Adjustments
152
100
Base Operating Adjustments
Base Operating Adjustments
Inflation
Inflation
39
6
Inflation
12
Inflation
4
Inflation
7
Base Operating Adjustments
56
Capital Impacts - Growth
70
56
83
3
Capital Impacts - Growth
Capital Impacts - Growth
Growth / Work Volume
Growth / Work Volume
6
Growth / Work Volume
4
Growth / Work Volume
19
24
36
13
15
14
11
10
Growth / Work Volume
Growth / Work Volume
Service
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
Growth / Work Volume
COMMUNITY SERVICES
Consolidated Change from 2005 ($000's)
2006 Budget vs.
2005 Budget
z
z
z
Professor's Lake Marketing Initiative
Turf Maintenance Program
Parks Sports field Lining Program
10
50
141
CS-7
Category Description
Service
Service
Service
COMMUNITY SERVICES
CITY OF BRAMPTON
Recommended Staff Additions
Position
Quantity
Description/Justification/Implication for Service Levels
2006 Budget vs.
2005 Budget
($000)
Parkskeeper 4 - Growth
Related (F/T)
1
In 2006, Parks Operations will have to look after an additional 135.8
acres of parkland, 16.4 acres of boulevards and buffers, 2.9
kilometres of pathways, and an additional 17.08 acres of flower and
shrub beds. This position meets the Strategic Plan goals of 5.3
"Recreation and Sports Excellence; Enjoyment of Public Open
Spaces and "6.3 "Professional Deliver of Municipal Services". The
addition of this person meets Strategic Plan objective of Managing
Growth, Community Lifestyle and Participation Goals 5.3, 5.4,
Service Plan Objectives-Ensures participant safety in outdoor areas
and respond in a timely manner to residents' requests for service.
56
Parkskeeper 5 - Growth
Related (F/T)
1
In 2006, Parks Operations will have to look after an additional 135.8
acres of parkland, 16.4 acres of boulevards and buffers, 2.9
kilometres of pathways, and an additional 17.08 acres of flower and
shrub beds. As a result of this growth and as part of the divisional
reorganization, it was determined that a Parkskeeper 5 (lead hand)
position was required to assist the foreman in the supervision of full
and part-time staff and perform parks maintenance work at a skilled
level. This position meets the Strategic Plan goals of 5.3 "Recreation
and Sports Excellence; Enjoyment of Public Open Spaces and "6.3
"Professional Deliver of Municipal Services".
59
Parks Clerk 1 - Growth
Related (F/T)
1
The addition of this position is in support of the Divisional realignment proposal to improve reporting structure and ensure each
area is resource based. The volume of service and customer requests
has increased dramatically with the increased population, the growth
of parkland, assets and parks operations staff. This person will be
cross-trained in other administrative duties to backup. This position
meets the Strategic Plan Goal Excellence in Local Government -6.3
Professional Delivery of Municipal Services and Service Plan
objective of "Respond in a timely manner to residents request for
service".
44
CS-3
COMMUNITY SERVICES
CITY OF BRAMPTON
Recommended Staff Additions
Theatre - Theatre
Technicians (F/T)
2
Theatre stagehands operate all theatrical equipment at the New
Performing Arts Centre and other city run theatres. They work with
client groups of the city theatres to facilitate the smooth and safe
operation of all theatrical equipment. Thus, this position will ensure
the smooth and safe operation of city run theatres.
108
Theatre - Program
Supervisor (F/T)
1
This position will be responsible for supervising Theatre Production
cast, crew and production staff for performances in the PAC and
Theatre Square. Further responsibilities will include the contracting
of directors and production staff for theatre productions including
casts to facilitate Theatre productions at the PAC and Theatre
Square.
70
Theatre - Patron Services
Supervisor (F/T)
1
This position will be responsible for patron services at the
Performing Arts Centre and other city run theatres including
merchandise, food and beverage and audience safety. This position
will recruit, hire, train and provide guidance to front line staff in
patron services at the Performing Arts Centre and other city run
theatres.
70
Theatre - Front House
Programmer (F/T)
1
This position will be responsible for the delivery of audience and
patron services at the Performing Arts Centre and other city run
theatres.
49
Theatre - Admin Clerk
(F/T)
1
Responsibilities include administration of daily revenue, booking
and rental contracts, invoicing and accounts reconciliation for the
new Performing Arts Centre. This position will also be responsible
for processing daily receipts from ticket sales, merchandise and
other revenue sources.
44
CS-4
COMMUNITY SERVICES
CITY OF BRAMPTON
Recommended Staff Additions
Theatre - Box Office Sales
Rep (F/T)
2
Responsibilities for this position include selling tickets and
providing customer and reception services in person and over the
phone at the New Performing Arts Centre and other city run
theatres.
45
Greenbriar - Facility
General Operator (F/T)
1
Reporting to the Operations Supervisor: maintains an assigned
family of indoor and outdoor recreation facilities, including
swimming pools, fitness areas (if applicable), meeting
rooms/auditoriums, lobbies and washrooms to ensure that the
building is safely. This position will service Greenbriar, the Animal
shelter and Gore Bocci's daily operational needs. This position will
work out of Greenbriar Recreation Centre and treat the Animal
Shelter and Gore Bocci building as satellite locations.
0
4
Presently these positions are contracted for periods of 1-year cycles.
They supervise part time staff and are qualified to fill in where
necessary. They look at pool schematics and suggest new programs,
expand the popular ones and service the public needs where
necessary (Private lessons).
0
Concessions - Inventory
Clerk (1 Contract to F/T)
1
This position will prepare weekly inventory reconciliations from
data packages submitted by facilities. Identifies discrepancies and
assists field staff with corrections. Prepares weekly and monthly
analysis reports on spoilage, promotional expenditures and
inventory. The timely processing of inventory data is critical to the
management and control of inventory shrinkage and spoilage as well
as compliance to our inventory policies and procedures.
33
Concessions - In-field
Inventory Clerk (Contract)
1
Completes weekly inventory counts at various concessions
throughout the city to a) perform a periodic spot check of actual
inventory value thereby creating a compensating control as
recommended by our audit team b) perform a weekly inventory
count to assist staff that are experiencing problems with inventory
control c) to assist in identifying problems in effective stock storage
and proper stock rotation d) assists with the implementation of daily
stock counts or other control measures as required.
32
Savings Offset
Aquatics - Programmers (4
Contract to F/T)
Revenue Offset
CS-5
COMMUNITY SERVICES
CITY OF BRAMPTON
Recommended Staff Additions
Fitness (1 P/T to Contract)
1
The position will focus on increasing community participation in our
Wellness programs as outlined in Pillar 5 of the Strategic Plan. The
major initiatives that will be accomplished are: extensive market
research for Wellness programs both municipal and private, leading
to the development of programs in the wellness and nutrition areas.
Marketing initiatives will be undertaken to promote these programs.
Each initiative will be evaluated to provide recommendations for
future strategies.
CS-6
13