Download Unit H PPT

Microsoft Office 2007- Illustrated
Using Advanced Features
Objectives
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Use templates and add comments
Send and review a presentation
Use advanced slide show options
Create a custom show
Prepare a presentation for
distribution
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Objectives
• Save a presentation for the Web
• Package a presentation
• Create a photo album
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Using Templates and Adding
Comments
• Two types of templates
• Installed with PowerPoint
• Microsoft Office Online
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Using Templates and Adding
Comments (cont.)
• Using comments
• Add by clicking the New Comment
button on the review tab
• Edit comment
• Review comments
• Show markup
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Using Templates and Adding
Comments (cont.)
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Sending and Reviewing a
Presentation
• Use Microsoft Outlook to send a
presentation using e-mail
• The PowerPoint presentation is
attached to the e-mail message
• Open Outlook directly from PowerPoint
• Reviewer can open the presentation,
make comments and return the
presentation
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Sending a Presentation
for Review (cont.)
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Using Advanced Slide Show
Options
• With PowerPoint, you can create a
slide show that runs automatically
• A self running presentation on a standalone computer is called a kiosk
• Viewers can advance slides with an
action button or a hyperlink
• Use a narration behind the presentation
• Set automatic or manual slide timings
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Using Advanced Slide Show
Options (cont.)
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Using Advanced Slide Show
Options (cont.)
• Hiding a slide during a slide show
• Hidden slides are not deleted from the
presentation
• Right-click a slide thumbnail in Normal
view or Slide Sorter view, then click
Hide Slide
• A gray box appears over slide number
Hide slide icon
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Using Advanced Slide Show
Options (cont.)
• Using Presenter View
• Special view that allows you to run a
presentation in two monitors
• One monitor that you see on your
computer
• Second monitor your audience sees
• Designed for easy navigation for the
presenter
• Computer must have multiple monitor
support
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Creating a Custom Show
• Create a custom show for different
audiences
• Choose which slides to show in a
custom slide show
• A custom show is not saved as a
different file
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Creating a Custom Show (cont.)
Slides in the custom show
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Creating a Custom Show (cont.)
Custom show
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Creating a Custom Show (cont.)
• Using action buttons to hyperlink to a
custom slide show
• Use an action button to switch from the
“parent” show to the custom show
• Draw an action button from the Shapes
gallery
• Set the hyperlink in the Action Settings
dialog box
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Preparing a Presentation for
Distribution
• Prepare a presentation for others
• Set security password
• Make sure the presentation is
backwards compatible
• Some features (SmartArt) are not
compatible in earlier versions of
PowerPoint
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Preparing a Presentation for
Distribution (cont.)
Compatibility Checker
Encrypted password
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Preparing a Presentation for
Distribution (cont.)
• Creating a strong password
• Strongest password is a random
complex string of characters
• Basic password rules
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Make password long; 8 or more characters
Use both uppercase and lowercase letters
Use words or phrases you remember
Keep passwords secret
Regularly change passwords
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Saving a Presentation
for the Web
• Use PowerPoint to create a
presentation for viewing on the Web
• Save as an HTML file
• Create a single file, which includes all
supporting files
• Create a presentation as a Web page,
which creates a separate folder with all
supporting files
• Publish to a Web server
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Publishing a Presentation
for the Web (cont.)
Publish as Web Page dialog box
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Publishing a Presentation
for the Web (cont.)
Browser
menu and
toolbars
Slide titles
appears as
titles
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Packaging a Presentation
• Use the Package for CD feature to
transport everything you need to view
a presentation on another computer
• Compresses and packages all
necessary files
• Use the PowerPoint Viewer if the
computer does not have PowerPoint
installed
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Packaging a Presentation (cont.)
Runs
Compatibility
Checker
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Packaging a Presentation (cont.)
• Using the Microsoft PowerPoint
Viewer
• A program used to show a presentation
on a computer that doesn’t have
PowerPoint installed
• Free program distributed by Microsoft
• Open the PowerPoint Viewer, locate the
presentation you want to see, then run
a slide show
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Creating a photo album
• A PowerPoint photo album is a
specially designed presentation
• Set up with specific formats
• To create a photo album, click Insert on
the menu bar, point to Picture, then
click New Photo Album
• Customize the layout of the photo
album by adding title text to slides and
applying frames
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Creating a photo album,
(cont.)
Picture in photo album
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Creating a photo album,
(cont.)
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