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Lesson Five Effective Business Letters Parts of a letter Date Inside Address Salutation Body Closing Signature Creative Web Designs Letterhead paper. th 10 E. 34 Street, Baltimore, MD 21218 (410) 555-4321 [email protected] date April 11, 2011 Ms. Chelsey Wright Advantage Marketers 692 Kemper Road Baltimore, MD 21209 Dear Ms. Wright: Inside Address – who you are sending this letter to. Salutation: a formal greeting Are you looking for a new ways to energize your website? If so, I would like to introduce myself and talk with you about my company, Creative Web Designs. As a recent graduate of Piedmont State University with an Associate degree in Computer Science, I am ready to put my skills to work for you. After providing web development services for the local university and for other local community programs for the past several years, I have decided to offer my services to other local businesses such as yours. Services provided include the following: 1. 2. 3. 4. Creation of visibly appealing and compelling web pages Revitalization of existing websites Hyperlink development Technical support Body of the letter Please call for a free consultation to discuss how you can have a website that works effectively for your company. Samples of my website creations are available for you to review. References can be provided upon request. I look forward to hearing from you. Sincerely, Dan Parker Owner Closing – formal wording Signature – typed so it can be read and includes a title, such as ‘owner’, ‘president’, etc. Basic rules Key all formal correspondence Spell all names correctly and have the correct address Always date your business letters. Use names and titles appropriately. Be direct and positive. Basic rules - continued Be persuasive and specific. Avoid using fancy language. Be polite. Use an appropriate closing Proofread for spelling and grammatical errors. Assignment You own a shop that sells comic books. Write a business letter to your main supplier, a comic book wholesaler. Tell the supplier that you have not received the shipment you ordered of the most recent edition of a popular comic. Be sure to follow the basic rules for writing business letters. Create names for your business and your supplier’s business. Assignment – Bonus – 5 points Ellen Greenberg loves to make and fly kites. Ellen is planning to open a shop that sells custom-made kites. She asks for your advice to help her set financial goals. Ellen estimates that after expenses, she can make a $15 profit on each kite she sells. If her annual income goal is $15,450, how many kites will she have to sell? Assuming she can make only three kites per day and will work five days a week, year round, is this goal realistic?