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Minutes of the Local Project Appraisal Committee: “Appropriate Mitigation Actions in the Energy Generation and End-Use Sectors in Sri Lanka” Thursday 07 May 2015 at the Ministry of Power and Energy, No 80, Earnest De Silva Mawatha, Colombo 07. Co-Chairs: Dr. Suren Batagoda, Secretary, Ministry of Power and Energy Ms. Lovita Ramguttee, Deputy Country Director, United Nations Development Programme Present: Mr. K.L.R.C. Wijayasinghe, Director, Ministry of Power and Energy Mr. M.M.R. Pathmasiri, Director General, Sustainable Energy Authority Mr. Vimal Nadeera, Deputy Director General, Sustainable Energy Authority Ms. Apsara Katugaha, Engineer, Sustainable Energy Authority Dr. K.D.S Jayathunga, Director, Climate Change Secretariat, State Ministry of Environment Ms. H.N.K.T Dulani, Assistant Director, State Ministry of Environment Ms. Hasula Wickramanayaka, Programme Assistant, State Ministry of Environment Dr. Visaka Hidellage, Assistant Country Director, UNDP Ms. Dhanushki Abhayaratne, Programme Analyst, UNDP Ms. Tharuka Dissanaike, Project Specialist, UNDP Mr. Senaka Ratnayake, Finance Analyst, UNDP Ms. Ereesha De Silva, Programme Associate, UNDP Mr. Gamini Senanayake, Independent Consultant, GSA/ UNDP I. Opening Remarks Dr. Suren Batagoda, Secretary, Ministry of Power and Energy welcomed the participants, and thanked UNDP for taking the initiative to organize the LPAC meeting and explained the stand the Ministry is taking in national level energy conservation and in promoting renewable energy. He stated the minister himself is committed to promoting renewable energy and energy saving. He mentioned that according to the available data about 60% of the primary energy is produced from domestic renewable resources. And the target is to increase the energy generation from non-conventional sources by 20% by 2020. Dr. Batagoda indicated that the proposed project is in line with the national energy related priorities and will add value to the national drive for NAMA. Ms. Lovita Ramguttee, Deputy Country Director, UNDP congratulated the officials from Ministry of Power and Energy, Climate Change Secretariat, Ministry of Mahaweli Development and Environment and Sri Lanka Sustainable Energy Authority for the successful submission to GEF. Ms. Ramguttee explained the expectations of the Local Project Appraisal Committee (LPAC) meeting on the “Appropriate Mitigation Actions in the Energy Generation and End-Use Sectors in Sri Lanka” project. In her remarks Ms. Ramguttee indicated that the purpose of the discussion is to clarify and obtain any last views from the participants on the approved project document before signing it. Reviews and observations are requested particularly on the project relevance, the appropriateness of the approach and suitability of its implementation arrangements. Ms. Ramguttee also emphasized the importance of timely implementation that the GEF is very stringent on recalling back unspent 1 funds from their country allocation. Therefore, she urged the Ministry and SLEA to come up with a feasible realistic work plan and a budget for the year. II. Project Presentation Dr. Vishaka Hidellage, Assistant Country Director, UNDP presented the project. While describing the process adopted to prepare the project document she said that the project was developed in consultation with the key Ministries including Environment, Power and Energy, Finance and Planning and Provincial councils and LGs, Sustainable Energy Authority, UNDP, Climate Change Secretariat, CEB, Civil Society organizations, academic institutions, Sri Lanka Carbon Fund, Trade Association, Tea research institute and various financial institutions. A number of policy and research documents, workshops and consultative sessions provided the inputs to the project development. The presentation outlined the project linkages to energy generation and its national targets for Sri Lanka. The project document was developed in line with the National Appropriate Mitigation Actions and national priorities to support appropriate climate change mitigation actions in the energy generation and end-use sectors as part of the initiatives to achieve the voluntary GHG mitigation targets of Sri Lanka. The project design has four major components which are; • Business-as-usual energy generation and end-use sector baselines at national and sub-national level • Mitigation options for the energy generation and end-use sectors • Implementation of appropriate mitigation actions in the energy generation and end-use sectors • MRV system and national registry for mitigation actions in the energy generation and end-use sectors And the main project actions to achieve these components designed to review policy -to overcome the regulatory, institutional, technical, financial and social barriers for the scaling up of RE and EE NAMA by dissemination of 1,000 bio-digesters, 1,300 high efficiency motors in tea factories, and 205 solar PV net metering systems with battery storage and also to develop; a robust and transparent MRV system that are accurate, reliable and credible and avoid double accounting provincial inventory system linked to national level decision making tools to analyze/prioritize bankable NAMA and mechanisms to leverage public, private and CSOs resources for the implementation of bankable RE and EE Dr. Hidellage also described the proposed management arrangements where the only difference from the agreed arrangements at the time of submission, was the shift of the Implementing Partner to the Ministry of Power and Energy from the previous Ministry of Environment and Renewable Energy. The change was initiated due to the changes made to the mandate of the Ministry of Environment and Renewable Energy by the new Government, incorporating Mahaweli Development and shifted the Sustainable Energy Authority to the Ministry of Power and Energy. The changes to the implementing partner was suggested by UNDP, after careful thought and consultation with the Secretary from the Ministry of Environment and Mahaweli Development, and obtaining ERD’s consensus. She concluded by thanking all for the support given by many agencies towards the highly consultative process in the project development. The project is very strategic for UNDP given that the recent country programme action plan (2013-2017) focuses on building resilience to impacts of climate change across sectors. The Project Document clearly outlines the project implementation arrangements, monitoring and evaluation framework, key stakeholders and risks to the project. III. Record of Discussion 2 The Chair, Dr. Batagoda opened the floor for discussion. The discussion continued for about an hour and summarized below: Institutional arrangement and mechanism of the project implementation: Dr. Batagoda, the Secretary reiterated the objectives of the project and its linkages to the national priorities and targets. Dr. Jayathunga from CCS, Mr. Pathmasiri from SLSEA, Ms. Lovita and Dr. Hidellage from UNDP commented in detail about the institutional mechanism of the project due to the changed context at the ministerial level to the context prevailed at the time of the project development and submission. The project design and development had been supported by a number of technical agencies and Ministries, especially Ministries of Environment, Climate Change Secretariat, SustLPAC Minutes NAMA Project with MPE May 07 2015 ainable Energy Authority and Finance and Planning. Dr. Sunimal Jayathuga, Director, Climate Change Secretariat raised a query on the potential members on the project board/ national steering committee and the role of the Ministry of Environment in the project. He mentioned that the Ministry of Environment was supposed to be the implementing agency for the project. The proposed change of the implementing mechanism pose questions as to how Ministry of Environment can engage in the project. Dr. Batagoda mentioned that since this project is closely aligned to the Ministry of Power and Energy core mandate, that they as the line ministry in charge of the sector are willing to undertake the project implementation and advised that the Ministry of Environment should provide technical inputs to the project, and undertake the implementation of component 04 of the project. Ms. Ramguttee added in saying that the UNDP pursued ERD’s consensus in getting the Ministry of Power and Energy as the implementing partner for the project since SLSEA is now under the purview of the Ministry. And also this will also facilitate and not complicate the project design. The main mechanism for financial management is through the fund transfers to Ministry of Power and Energy through the Treasury for the project to spend under government procedures, based on an agreed Annual and Quarterly work plans. There is however, a provision in the project for UNDP to supply direct services to the project based on common understanding and a written request from the Ministry. As such UNDP services are available for Ministry of Power and Energy to hire staff or consultants to the project or undertake certain procurement/ implement certain activities UNDP encourages the NIM modality with support services from UNDP since this would greatly accelerate the delivery of the project. 1. Composition of the Project Board: Dr. Batagoda prosed to have two secretaries of the ministries and UNDP to be in the Project Board. He also mentioned that PB will only monitor the project implementation but the SEA and Climate Change Secretariat will execute the project. Ms. Ramguttee also suggested that the ERD should be represented at the PB not as an implementer but as an observer so that they are also informed of the status of the project and help in the long run in keeping the good rapporteur. The project can then set up a Steering Committee meeting which then engages all the other key stakeholders in programme implementation and coordination actions. 2. Project cadre: Dr. Batagoda suggested that the project should absorb the existing staff and an officer from the CCS, Ministry of Environment, should be appointed to help execution of the project. He reiterated that the latest stand the government has taken is that the implementing ministries for donor funded projects need to take up the project implementation and its administration directly under Ministries mandate and there will be no separate project units to handle individual projects. SLEA can appoint two Deputy Directors under the Project Director. However, Dr. Jayathunga at this point remarked that at the time of the initial submission the arrangement agreed was to have Director General of the Climate Change Secretariat on part time basis as National Project Director, with a Project Manager and an assistant project director from SLSES on full time basis. Hence Dr. Jayathunga suggested that the implementation structure should be discussed again in detail. It was decided to finalise the management structure during the Inception Phase of the Project, however. IV. Summary of Decision and Action Points 3 Dr. Batagoda requested Dr. Jayathunga and Mr. Pathmasiri to review the project document in detail and provide comments to UNDP to incorporate all suggestions before the Project Document was signed. The meeting was concluded agreeing to await any specific urgent comments on the Project Document, especially in terms of the project implementation mechanism. A meeting of the two Secretaries of both Ministries will be arranged to discuss further the institutional mechanism and staffing structure. The project will be nationally executed by the Sri Lanka Sustainable Energy Authority and Climate Change secretariat with the support from UNDP Upon incorporation of the meeting recommendations, the Project Document will be submitted for the signature by Secretary, Ministry of Power and Energy. Upon receipt, UNDP will sign the Project Document and share copies with ERD, Ministry of Power and Energy. V. Concluding Remarks In her concluding remarks, Ms. Lovita Ramguttee said that UNDP is happy to be associated with the project, and would support its implementation and monitoring. She assured Ministry of Power and Energy of UNDP’s cooperation and support to deliver project outcomes through results based management. Dr. Suren Batagoda, Secretary, Ministry of Power and Energy delivered the vote of thanks. In his remarks Dr. Batagoda, said that he strongly believes in the successful delivery of the project and successful partnership with UNDP and Ministry of Environment. The implementation will be a collective effort between a number of agencies and MPE appreciates the support tendered by all stakeholders during project development and expects a high level of collaboration during implementation. He thanked UNDP for all the support and technical assistance during project development. Approved: _________________________________ Date: ________________ Secretary Ministry of Power and Energy Approved: _________________________________ Ms. Lovita Ramguttee Deputy Country Director Date: _____________ 4