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Nottingham Playhouse Trust Ltd Tender Brief A Scheme to Improve Environmental Performance at Nottingham Playhouse Background & History The Trustees and management team of Nottingham Playhouse wish to identify ways to improve the environmental performance of the building and are seeking to appoint a specialist team to work alongside the Playhouse team to draw up a scheme that will satisfy the relevant criteria for funding applications to Arts Council England (ACE) Capital Grants Scheme and Heritage Lottery Fund (HLF) Heritage Grants Scheme. Nottingham Playhouse was designed by Peter Moro and opened in 1964. It is a Grade II* Listed Building and a fine example of Modernist architecture. The design principles and methods of construction are set out in detail in the theatre’s Conservation Plan, which was drawn up in 2003 prior to a HLF funded refurbishment of the theatre’s restaurant and bar areas. This also sets out the principles that should be applied to any future development of the building, though it does not take account specifically of green issues as it largely pre-dates the emergence of environmental performance concerns. Notwithstanding, it remains a working document that should be used to guide thinking around this current project. The Conservation Plan is attached as Appendix 1. In tendering for these works, the Playhouse is seeking to make permanent changes to the structure of the building that will bring about significant improvements in environmental performance for today’s users and future generations. In doing so the Playhouse recognises that any changes must be sensitive to the theatre’s Listed status and seek to preserve and enhance the essential characteristics of the building’s architecture. The focus of this project is Nottingham Playhouse, i.e. the main theatre building, together with the Neville Studio and CAST, which are within the footprint of Nottingham Playhouse but discrete spaces within it. It also includes the East Circus Street offices, which are across the road from the main theatre building. East Circus Street is not a listed building, but is within a Conservation Area. In addition, it should include any appropriate works to the theatre owned house in NG7 (Premier Road), which is used as creative team accommodation, and the leased industrial unit in NG7 (Bloomsgrove Industrial Estate), which houses the theatre’s set building facility. Current Situation The problems that the Playhouse is seeking to address are those arising from the building’s architectural features and methods of construction, many of which it shares with buildings of the same era. The exterior of the building includes large glazed sections, all of which are single glazed and steel framed, and thus thermally very inefficient. The main entrances into the building are all glass doors and the existing doors are a poor fit and a further significant source of heat loss. There is little or no insulation within the brickwork, on the roof and on/around the flytower. There is no insulation underneath the first floor cantilevered offices. The heating and cooling systems are for the most part fairly antiquated and ineffective at heating and cooling audiences, staff and other users of the building. The Playhouse has been working with Nottingham Trent University’s Future Factory since 2010 to identify sustainable design options for the building. Working with Dr Amin Al-Habaibeh and the School of Architecture, Design and the Built Environment, the aim of the project has been to understand the energy performance of the building, identify the key drivers of energy consumption and make recommendations for reducing energy consumption and costs. A key piece of research carried out by NTU explored thermal performance issues relating to the building envelope, specifically heat loss/gain through glazing and entrances and identification of ‘hot spots’, i.e. areas of greatest heat loss. This demonstrated that the windows and doors are unequivocally the areas of greatest heat loss and the thermal imaging produced by NTU illustrates this to stark effect. This is attached as Appendix 2. Armed with this information the Playhouse has begun exploring solutions that will both bring about a reduction in energy costs and satisfy the various stakeholders in the building: City Council Planning Department, English Heritage, Twentieth Century Society, etc. Lottery Funding The re-focusing of ACE capital funding on the consolidation and improvement of existing buildings and equipment, including improving environmental performance, provides the Playhouse with an opportunity to address environmental performance issues in a coherent manner and achieve appropriate long term solutions to the current problems that might be otherwise beyond its scope financially. The Project The Playhouse wishes to address its environmental performance in a coherent and meaningful way that involves proper options appraisal and consideration of return on investment and payback. The sensitivity of the building and complexity of the project demands that an architect led designed approach is taken that takes account of the building’s architectural significance. Therefore, the Playhouse would like to appoint a team of specialists, including an architect and environmental engineer as a minimum, to review the feasibility of various options for improving environmental performance. This should include the following stages: Calculation of carbon savings achieved by individual options Calculation of cost savings achieved by individual options Capital cost of implementation Return on investment/payback calculations Impact on the appearance of the building and desirability in terms of the building’s Listed status Any future impacts on running costs, use of staff time, use of space, etc. The feasibility study should consider the following options for improving environmental performance. This is not intended to be an exhaustive list and applicants are encouraged to add other options that might deliver the project’s objectives. Building Alterations All apply to the main Nottingham Playhouse building unless otherwise stated. Glazing: Secondary glazing of some or all of the windows Secondary glazing in East Circus Street Improved double glazing in the Neville Studio Walls: Cavity insulation to brickwork Cavity insulation to brickwork in East Circus Street Internal lining to internally plastered board marked concrete walls Further insulation of flytower in relation to ventilation Soffits: Under carpet insulation to exposed board marked cantilever soffits Roofs: Roof fabric upgrade and warm roof overlay Internal lining of Neville Studio roof Insulation in East Circus Street roof Doors: Installing lobbies and/or revolving external doors in all areas Solar: Roof mounted solar PV installation Roof mounted solar hot water installation Equipment, Fixture and Fittings Heating: Replacement of boilers with more carbon efficient heat sources e.g. CHP Toilets: Grey water recycling scheme Sensor taps, low water use toilets and shower heads Low energy handriers Lighting: Improve daylight quantity and quality to working spaces by reflection, changing surface colours and removing blinds Replace fittings with low energy alternatives Install sensors in toilets and corridors Energy Management: Install energy management system and other technologies for effective control of heating and cooling systems Set up zoning within the buildings according to use Heat Recovery and recycling improvements to ventilation systems General Refurbishment In addition to exploring options for improving environmental performance, the project will also include some general refurbishment works to the public areas of the building. Neville Studio: Create a permanent walk way between the Neville Studio and Ustinov Room at first floor level – over the roof – enabling better access to the Neville Studio Refurbishment of the first floor toilets next to the Ustinov Room and creation of an accessible toilet CAST: Create a permanent bin storage area on North Circus Street to minimise the effect of the bins on the approach to the theatre and Conservation Area Objectives The objectives for the capital project generally are: To vastly improve the environmental performance of the building To significantly reduce carbon emissions To significantly reduce energy and other running costs To be able to effectively measure and monitor energy use To generate a % of electricity in house To be able to demonstrate to stakeholders that the Playhouse is taking steps to improve its environmental performance The objectives for this stage of the project are: To complete a detailed options appraisal that explores different options and considers the risks and costs associated with each To make recommendations on the most appropriate options to pursue and provide justification for the preferred options To develop the project to RIBA Work Stage B To provide any other information necessary to enable the Playhouse to submit an ACE Stage One Capital application SCHEDULE & DEADLINES The timescale for this stage of the project is driven by the submission date for Arts Council England’s Capital Grants Scheme, which is due to be announced over Summer 2012. It is expected that details of the scheme, i.e. submission date/closing date, will be announced in late summer/early autumn, and that the lead time for submissions will be short. Given that the scheme is expected to be over subscribed the Playhouse is keen to be in a position to submit a Stage One application very soon after dates and timescales are announced. Therefore, it is imperative that this feasibility stage of the project is completed in time to enable a submission to be made in early autumn. A short turnaround time is required. BUDGET The Playhouse does not have any project grant funding for this stage of the work but expects the scheme itself to be eventually funded from a variety of public and private sources. As a registered charity working in the subsidised arts sector the Playhouse has limited funds at its disposal. Tenders that involve some or all of the work for this stage of the project being carried out on a speculative basis, for eventual recoupment in the budget for the full scheme, will be viewed favourably, but this is not a pre-requisite. REPORTING The first point of contact for the project is Rachael Thomas. She will report to a Project Team comprising the following individuals drawn from the Playhouse senior management team and Board of Trustees: Stephanie Sirr Giles Croft Jasper Gilbert Helen Flach EXPERIENCE Chief Executive Artistic Director Production Manager Deputy Chair of the Board of Trustees The Trustees and management team are seeking bids from teams with appropriate experience in this area. It is expected that individual tenders will include all the requisite skills and experience needed for this stage of the project. As a minimum teams should include an architect and environmental engineer. SUBMISSION DETAIL Tenders should set out methodology for carrying out the works, key individuals involved in the works and a timescale. CLOSING DATE The closing date for receipt of tenders is 10 August 2012 at 5pm.