Download job description - Inter-Island Ferry Authority

JOB DESCRIPTION
Job Title: Finance Manager
Entity: Inter-Island Ferry Authority
Immediate Supervisor: General Manager
Summary of Responsibilities:
The Finance Manager shall be responsible for all IFA accounting activities and
administrative/personnel duties as noted below. The Finance Manager shall be responsible for
maintaining, through fund accounting and other appropriate accounting methods, proper books
and records in accordance with generally accepted accounting practices. It is the responsibility of
the Finance Manager to see that receipts, disbursements and deposits are made in a timely
fashion and investments are properly managed and maintained. The Finance Manager shall also
be responsible for all human resource functions of the IFA including: recruiting and staffing;
employment and compliance to regulatory concerns regarding employees; policy development
and documentation; employee communications and relations; benefit administration.
As leaders in the marine transportation industry IFA employees are responsible to instill an
atmosphere with passengers that riding the ferry is pleasure, not just a need. To that end every
IFA employee is responsible for overall passenger safety and satisfaction. All necessary steps
must be taken to correct conditions or to report conditions that could endanger passenger safety
or satisfaction in any manner both on and off the vessels. This includes IFA vessels, vehicles,
access ramps, offices, terminals and terminal grounds.
Specific Duties: The Finance Manager’s responsibilities include the following:
Accounting duties:





Responsible for all accounting activities and reporting in accordance with
generally accepted accounting practices;
Supervise Accounting Clerks and other department staff (A/P, A/R, Daily
Sales Reports, administrative assistant);
Reconcile all bank accounts monthly;
Calculate and perform all payroll tasks and all associated reporting in a timely
manner, ensuring that all income-tax reporting and procedures are followed;
Preparation and monitoring of the IFA budget, including all supplemental
budgets; review and report revenue and expenditures to the General Manager
and the Board of Directors on a monthly basis;






Provide quarterly, year-to-date and year-end financial reports including
Balance Sheet to the Board of Directors;
Maintain financial records up through trial balance; post details to subsidiary
accounts; reconcile and balance accounts;
Monthly, quarterly, and year-end income-tax reporting;
Ensure that books and records are kept of the IFA’s financial activities (using
a fund accounting system) in accordance with policy directives of the Board
of Directors; work with third party auditors on IFA annual internal audit;
Monitor cash-flow requirements and consult with the General Manager to
meet cash-flow needs;
Ensure that deposits and disbursements of funds are made in a timely and
orderly fashion.
Administrative duties:




Monitor contracts and permits for compliance and renewal;
Monitor insurance policies and annual insurance renewals;
Manage administrative records including preparation of agenda and reports
for board meetings; responsible for recording and preparing board minutes;
Maintaining a roster for terms of board members and officers.
Human resource administration duties:








Administer employee recruitment, hiring and orientation for all departments;
Employment policy development and compliance;
Maintain employee files and high level of confidentiality;
Advise organization managers on required personnel policy matters and
recommend changes;
Administer employee benefit and compensation programs;
Perform difficult staffing duties, including dealing with refereeing disputes,
firing employees, and administering disciplinary procedures;
Analyze and modify compensation and benefits policies to establish
competitive programs and ensure compliance with legal requirements;
Conduct exit interviews to identify reasons for employee termination;
Other Duties as assigned by the General Manager.
Knowledge and Abilities
The Finance Manager must have:
 Minimum of 5 years accounting experience (preferably government or fund accounting)
in a capacity of progressively more responsible duties and possess a working knowledge
of GAAP and internal control theory.
 Minimum Associates Degree in accounting or finance. A Bachelors degree in the same
field is desirable and a CPA is preferred.
 Experience preparing, auditing, and reviewing complex financial reports and preparing
summary reports for management.
 Proficient with financial and administrative databases and programs. IFA uses the
CYMA fund accounting software; experience with this system is desirable.
 Knowledge and experience in human resource administration including: employment
law, compensation, organizational planning, recruitment, organization development,
employee relations, and benefit administration
 Possess strong managerial/supervisory skills to lead an accounting team in preparing
accounts payable/receivable and financial transaction audits, and preparing adjusting
journal entries as well as evaluating subordinate work performance;
 Ability to prioritize, manage and allocate time effectively and efficiently; be focused,
organized and detail oriented.
 Strong oral and written communication skills and excellent customer service expertise.
Certificates and Credentials:

Transportation Workers Identification Credential (TWIC) card is required
Compensation
This is a full-time salaried position with full benefits. Benefit package includes: vacation, sick
and holiday pay, health and life insurance, PERS retirement program, IFA travel benefits and
optional supplemental life and disability insurance.