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Memorandum from Purchasing Services University of Saskatchewan E150 – 105 Administration Place Saskatoon SK S7N 5A2 Canada Phone: (306) 966-6704 Fax: (306) 966-8342 Email: [email protected] Website: www.usask.ca/purchasing TO: University of Saskatchewan Researchers FROM: Bryan Schreiner – Director, Research Services Gwen Toole – Director, Purchasing Services DATE: December 19, 2003 SUBJECT: U.S. Bioterrorism Act and Exportations Background Information In response to the events of September 11, 2001, the U.S, Congress passed the “Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (Bioterrorism Act)”. This legislation is intended to protect the nation’s food supply and addresses food and food ingredients for human or animal consumption in the U.S. Beginning on December 12, 2003, advance notice of affected shipments will be required by the Food and Drug Administration (FDA) and must be provided electronically 2 to 8 hours prior to arrival, depending on mode of transport. As well, all food facilities must register with the FDA by the same date. In the event of a potential or actual bioterrorism incident or an outbreak of food-borne illness, the FDA needs facility information to help determine the location and source of the event and permit the agency to quickly respond and notify facilities that may be affected. Affected Goods General Product Categories – Food for Human Consumption Alcoholic beverages Dressings & condiments Nut & edible seed products Baby (infant & junior) food products Fishery/seafood products Prepared salad products Bakery products, dough mixes, or icings Food additives, generally recognized as Shell egg & egg products safe (gras) ingredients, or other ingredients used for processing Beverage Bases Food sweetners (nutritive) Snack food items (flour, meal or vegetable base) Candy without chocolate, candy Fruits & fruit products Spices, flavours, & salts specialties & chewing gum Cereal preparations, breakfast foods, Gelatin, rennet, pudding mixes, or pie Soups quick cooking/instant cereals Cheese & cheese products Ice cream & related products Soft drinks & waters Chocolate & cocoa products Imitation milk products Vegetables & vegetable products Coffee & tea Macaroni or noodle products Vegetable oils (includes olive oil) Colour additives for foods Meat, meat products & poultry (FDA Vegetable protein products (simulated regulated) meats) Dietary conventional foods or meal Milk, butter, or dried milk products Whole grains, miller grain products replacements (includes medical foods) (flours), or starch Dietary supplements: Multiple food dinners, gravies, sauces & - Proteins, amino acids, fats & lipid specialties substances - Vitamins & minerals - Animal by-products & extracts - Herbals & botanicals General Product Categories – Food for Animal Consumption Grain products (e.g. barley, grain Enzymes Peanut products sorghums, maize, oat, rice, rye & wheat) Oilseed products (e.g. cottonseed, Fats & oils Recycled animal waste products soybeans, other oil seeds Alfalfa & lespedeza product Fermentation products Screenings Amino acid Marine products Vitamins Animal-derived products Milk products Yeast products Brewer products Minerals Mixed feed (poultry, livestock, & equine) Chemical preservatives Miscellaneous & special purpose Pet food products Citrus products Molasses Distillery products Non-protein nitrogen products What does this mean for Researchers? Export shipments containing any of the above products must be handled using the following procedures. Export Procedures The University has already registered with the FDA. Our contracted customs broker, Livingston International Inc., will act as our designated U.S. agent as well as our Canadian agent. The registration costs are being covered through the federal Indirect Costs of Research program. To reduce these registration costs, the College of Agriculture has agreed to be the central shipping point for goods affected by this legislation. Therefore, all affected shipments MUST be exported from the College’s shipping/receiving department. The researcher is responsible for ensuring that a Prior Notice Form is completed (see Purchasing website under Communications). Upon completion, the form should be forwarded to Ms. Sandra Strachan – Customs Administrator in Purchasing Services. Livingston will handle faxing the actual application to the FDA for import approval. Purchasing will work with Livingston and the researcher to resolve any problems that arise. DO NOT package the goods for shipment until approval is received, in case there are delays. Once FDA approval is received, Purchasing will inform the researcher that the shipping process can proceed. Our office will also forward a copy of the completed form to Mr. Al Wilde – Shipping, Receiving, Stores in the College of Agriculture. As well, all pertinent information must be supplied on an Export Invoice (see Purchasing website under Communications) which is a requirement for all exportations. The information must contain a complete description of the goods being shipped including the quantity. If the goods are perishable and being shipped on dry ice, the Dangerous Goods Act requires that “Dry Ice Shipment” be noted on all documentation. Four (4) copies of both the Prior Notice Form and the Export Invoice are required: 1. One set must be included inside the parcel 2. One set must be enclosed in an envelope labeled “Customs/FDA Information” and attached to the outside of the parcel 3. One set must be provided to the driver of the transportation company providing the pickup/delivery service 4. One set must be provided to Al Wilde for reference and filing with the FDA approval. Contacts for further information: Customs Administrator: Ms. Sandra Strachan @ 1290 [email protected] Buyer: Mr. Corey Szautner @ 6707 Commodity Group H [email protected] Shipping: Mr. Al Wilde @ 7765 College of Agriculture [email protected] Websites: www.usask.ca/purchasing www.livingstonintl.com/document_library/Prior_Notice_Form_fillable.pdf www.fda.gov NOTE: Forms and instructions can be accessed through the Purchasing Services website.