Download Memorandum from Purchasing Services University of Saskatchewan

Memorandum from Purchasing Services
University of Saskatchewan
E150 – 105 Administration Place
Saskatoon SK S7N 5A2 Canada
Phone: (306) 966-6704 Fax: (306) 966-8342
Email: [email protected] Website: www.usask.ca/purchasing
TO:
University of Saskatchewan Researchers
FROM:
Bryan Schreiner – Director, Research Services
Gwen Toole – Director, Purchasing Services
DATE:
December 19, 2003
SUBJECT:
U.S. Bioterrorism Act and Exportations
Background Information
In response to the events of September 11, 2001, the U.S, Congress passed the “Public Health Security
and Bioterrorism Preparedness and Response Act of 2002 (Bioterrorism Act)”. This legislation is intended
to protect the nation’s food supply and addresses food and food ingredients for human or animal
consumption in the U.S. Beginning on December 12, 2003, advance notice of affected shipments will be
required by the Food and Drug Administration (FDA) and must be provided electronically 2 to 8 hours prior
to arrival, depending on mode of transport. As well, all food facilities must register with the FDA by the
same date. In the event of a potential or actual bioterrorism incident or an outbreak of food-borne illness,
the FDA needs facility information to help determine the location and source of the event and permit the
agency to quickly respond and notify facilities that may be affected.
Affected Goods
General Product Categories – Food for Human Consumption
Alcoholic beverages
Dressings & condiments
Nut & edible seed products
Baby (infant & junior) food products
Fishery/seafood products
Prepared salad products
Bakery products, dough mixes, or icings
Food additives, generally recognized as
Shell egg & egg products
safe (gras) ingredients, or other
ingredients used for processing
Beverage Bases
Food sweetners (nutritive)
Snack food items (flour, meal or
vegetable base)
Candy without chocolate, candy
Fruits & fruit products
Spices, flavours, & salts
specialties & chewing gum
Cereal preparations, breakfast foods,
Gelatin, rennet, pudding mixes, or pie
Soups
quick cooking/instant cereals
Cheese & cheese products
Ice cream & related products
Soft drinks & waters
Chocolate & cocoa products
Imitation milk products
Vegetables & vegetable products
Coffee & tea
Macaroni or noodle products
Vegetable oils (includes olive oil)
Colour additives for foods
Meat, meat products & poultry (FDA
Vegetable protein products (simulated
regulated)
meats)
Dietary conventional foods or meal
Milk, butter, or dried milk products
Whole grains, miller grain products
replacements (includes medical foods)
(flours), or starch
Dietary supplements:
Multiple food dinners, gravies, sauces &
- Proteins, amino acids, fats & lipid
specialties
substances
- Vitamins & minerals
- Animal by-products & extracts
- Herbals & botanicals
General Product Categories – Food for Animal Consumption
Grain products (e.g. barley, grain
Enzymes
Peanut products
sorghums, maize, oat, rice, rye & wheat)
Oilseed products (e.g. cottonseed,
Fats & oils
Recycled animal waste products
soybeans, other oil seeds
Alfalfa & lespedeza product
Fermentation products
Screenings
Amino acid
Marine products
Vitamins
Animal-derived products
Milk products
Yeast products
Brewer products
Minerals
Mixed feed (poultry, livestock, & equine)
Chemical preservatives
Miscellaneous & special purpose
Pet food
products
Citrus products
Molasses
Distillery products
Non-protein nitrogen products
What does this mean for Researchers?
Export shipments containing any of the above products must be handled using the following procedures.
Export Procedures
The University has already registered with the FDA. Our contracted customs broker, Livingston
International Inc., will act as our designated U.S. agent as well as our Canadian agent. The registration
costs are being covered through the federal Indirect Costs of Research program. To reduce these
registration costs, the College of Agriculture has agreed to be the central shipping point for goods affected
by this legislation. Therefore, all affected shipments MUST be exported from the College’s
shipping/receiving department.
The researcher is responsible for ensuring that a Prior Notice Form is completed (see Purchasing
website under Communications). Upon completion, the form should be forwarded to Ms. Sandra Strachan
– Customs Administrator in Purchasing Services. Livingston will handle faxing the actual application to
the FDA for import approval. Purchasing will work with Livingston and the researcher to resolve any
problems that arise. DO NOT package the goods for shipment until approval is received, in case there
are delays. Once FDA approval is received, Purchasing will inform the researcher that the shipping
process can proceed. Our office will also forward a copy of the completed form to Mr. Al Wilde –
Shipping, Receiving, Stores in the College of Agriculture.
As well, all pertinent information must be supplied on an Export Invoice (see Purchasing website under
Communications) which is a requirement for all exportations. The information must contain a complete
description of the goods being shipped including the quantity. If the goods are perishable and being
shipped on dry ice, the Dangerous Goods Act requires that “Dry Ice Shipment” be noted on all
documentation.
Four (4) copies of both the Prior Notice Form and the Export Invoice are required:
1. One set must be included inside the parcel
2. One set must be enclosed in an envelope labeled “Customs/FDA Information” and attached to
the outside of the parcel
3. One set must be provided to the driver of the transportation company providing the
pickup/delivery service
4. One set must be provided to Al Wilde for reference and filing with the FDA approval.
Contacts for further information:
Customs Administrator:
Ms. Sandra Strachan @ 1290
[email protected]
Buyer:
Mr. Corey Szautner @ 6707
Commodity Group H
[email protected]
Shipping:
Mr. Al Wilde @ 7765
College of Agriculture
[email protected]
Websites:
www.usask.ca/purchasing
www.livingstonintl.com/document_library/Prior_Notice_Form_fillable.pdf
www.fda.gov
NOTE: Forms and instructions can be accessed through the Purchasing Services website.