Download Funding data collection

Funding data collection:
discussion on what
works and what doesn’t
Rob O’Donnell
[email protected]
Dir. of Publishing
Technologies
Rockefeller University Press
Maxine Smith
[email protected]
Online Development Editor,
The Geological Society of
London
There are a lot of decisions!
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What funding data?
When do you ask authors for funding data?
What funding information is required?
What information should be input into the
submission system?
• How accurate must the funding data be?
• What tagging is being used?
• What information should appear in the PDF?
What funding data?
What the user sees on article page
On Crossref
What funding data?
In Crossmark
On CHORUS
On Jcore info tab (different article)
When to collect the data?
• Submission, acceptance, production?
• How many publishers are gathering at
submission vs. mining manuscript?
• If gathering at submission, how is data
reconciled between the two sets of data?
What data?
• In a nutshell, Crossref funding data metadata requirements:
– funder name (mandatory)
– funder IDs (mandatory unless not yet in database)
– grant number (optional)
• According to Crossref
– ‘Funding metadata must include the name of the funding organization
AND the funder identifier … and should include an award/grant
number …
– Funder names should only be deposited without the accompanying ID
when the funder is not found in the Registry. These deposits will not
be considered valid records until such a time as the funder is added to
the database and they are re-deposited with an ID…
– To this end it is critical that publishers do their utmost to match
submitted or extracted funding data to the Registry ….’
[source: https://support.crossref.org/hc/en-us/articles/214360746Funding-data-overview]
Submission systems
• Do all submission systems use a Funding
widget that allows users to start to type and
funder names appear?
• Do any systems allow for free form entry?
• Is there provision for input of grant number?
• Should submission system have ability to alert
user if funder name does not exist in
submission system?
Do you give advice to authors?
• For example:
– Please type in the funding agency name using modern
Latin alphabet characters and please also use the
native language name of the agency, e.g. instead of
‘Norwegian Research Council’ please type ‘Norges
forskningsråd’.
– Please insert the agency name not the project name,
e.g. ‘NRF Scarce Skills Scholarship’ should be ‘National
Research Foundation’.
– Choose the funding agency from the drop-down list
and click enter.
– If the funding agency name is not available at
http://search.crossref.org/funding we are unable to
include your funding information in the metadata.
How complete?
• Should publishers try to make it complete?
– How far should publishers go?
• Should the publisher
– Attempt to work out what the correct funding agency
name is?
– Ask for grant numbers if they are not provided?
– Submit missing funders to Crossref?
• Is anyone validating grant numbers?
• Is getting funding info from just the
corresponding author OK or should we ask for
that of the other authors?
What tagging?
• Is funding data sent to HighWire as a separate
metadata file or embedded in the article XML?
• If gathering at submission and including in
article XML, how is the data imported?
• Is anyone linking funders to specific authors?
If so, what JATS tagging is used?
What’s in the PDF?
• Do you have a separate funding section or
keep info as part of Acknowledgements
section?
• The metadata that is sent to CrossRef does not
have to match what is in the PDF
– Some publishers try to style their funding
sections, but what wording to have?
• [funding agency] [[grant number] to [initials of author]]
• [initials] have been supported by a [funding agency]
grant [grant number].