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Human Resources Vacancy Corporate Actions Administrator Settlements Department Overview of Department The Settlements Department is made up of five teams: Corporate Actions, Trade Processing, Cash and FX Settlements, Derivatives and Settlements Central Support. The Corporate Actions team are responsible for managing the complete lifecycle of corporate action events across all markets. The team liaise regularly with Fund Managers and the Legal team to ascertain eligibility and decisions on all voluntary events prior to instructing the custodian banks. The Trade Processing team ensures the timely settlement of all equity and bond transactions from the point of execution to settlement in the local market. The Cash & FX Settlements team monitor all cash positions to ensure compliance with internal and client specific rules at all times. The Derivatives Operations team ensures all ETD and OTC derivative related transactions are monitored and instructed in a timely manner, including margining and regulatory trade reporting. The Settlements Central Support team prioritise, coordinate and deliver our departmental projects, deliver and coordinate Settlements related training and coordinate the Custodian Service review quarterly papers and meetings. Purpose of Role To protect clients’ entitlements on all corporate action activity on their portfolios. To ensure the accounting system accurately reflects all capital events on the relevant key dates. Responsibilities Analyse information from various sources including Custodian Banks, 3 rd party vendors, Company announcements and Fund Managers to ensure all capital events are recorded, and clients’ entitlements are protected at all times Liaise with Fund Managers and Legal team on CA events requiring investment decisions Liaise with accounting departments and Market Data to ensure accurate processing Process all capital events through the accounting system in a timely and accurate manner Ensure all voluntary events are responded to within the Custodians published deadlines Undertake project work as required Knowledge, Skills & Experience Key Requirements Essential Desirable Qualifications IOC is preferable but not essential Experience and Knowledge 2 years of Corporate Actions experience Abilities and Skills Numerate, accurate and flexible Ability to communicate at all levels Ability to prioritise work to very tight deadlines Ability to work as part of a small team Competencies (Not limited to) Gathering Information, Problem Solving, Making Judgements, Organising, Following Directions and Procedures, Quality Orientation Copyright © Baillie Gifford & Co 2009. Authorised and regulated by the Financial Conduct Authority. HR Document Library/Recruitment 0214/Vacancy Spec Example_final 0214.doc Human Resources Vacancy Organisation Chart Settlements Manager Team Leader Corporate Actions Administrators HR Document Library/Recruitment 0214/Vacancy Spec Cover 0214.doc