Download Campus Sustainability Fund Proposal

Project Application
Guidance
Hendrix.edu/CSFC
Summary
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Overview of the CSFC
Committee Meetings
Committee Membership
Funding Sources
Funding Guidelines
Project Proposal Process
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Overview of the CSFC
• The CSFC is an independent, student run entity
reporting ultimately to the Office of the
President and the Board of Trustees.
• Our goal is to empower students and the
Hendrix community to invest in creating a more
sustainable and environmentally responsible
campus by funding projects and capital
expenditures that help reduce our environmental
impact.
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Committee Meetings
• At least four per year, advertised on
Hendrix.edu/CSFC.
• Open to the entire Hendrix community.
• Review Project Applications, suggestions, and
coordinate sustainability issues among
stakeholders.
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Committee Membership
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The Environmental Concerns Committee Chair.
One additional member of the ECC selected by the ECC Chair.
The President of the Hendrix Garden Club.
Three students selected by the Chair with consent of the Committee.
The Chair of the Environmental Studies Department.
The Vice President for Business and Director of Facilities Management.
The Executive Vice President for Student Affairs and Dean of Students.
The Executive Director of Culinary Services.
The Executive Vice President and Chief Financial Officer.
The Chief Sustainability Officer.
Within the CSFC, the ECC Chair is the CSFC Chair unless the ECC Chair
appoints someone else. There is also an appointed CSFC Treasurer, Secretary,
and Advisor.
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Funding Sources
• Guaranteed Funding: $20 per student, per
semester.
• Donations from the Hendrix community.
• Grant funding.
• 5% from paid from savings arrangements and
energy performance contracts.
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Funding Guidelines
Projects That Can Receive Funding.
Projects the CSFC Cannot Fund.
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Projects That Can Receive Funding
• Follow guidelines set forth in the CSFC Bylaws.
• Are related to sustainability and conservation
broadly construed.
• Benefit the Hendrix community directly and
substantially.
• Can be achievable and attainable for the
applicant to supervise through to completion.
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Projects the CSFC Cannot Fund
• Attendance at most conferences.
• Speakers.
• Projects that should be funded through other
departments.
• Monetary contributions.
• Subscriptions to organizations.
• Salary or overhead.
• Investments.
• Budgets of clubs or existing departments.
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Project Proposal Process
Project Suggestions
Projects Applications Under $2500
Projects Applications Over $2500
Project Application Decision
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Project Suggestions
• Anyone with a potential project, but who is not
interested in writing a Project Application.
• Can use form at Hendrix.edu/CSFC to submit
their suggestion.
• Another Hendrix community member may write
a Project Application to pursue the project,
though there is no guarantee of this.
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Projects Applications Under $2500
• Must complete Project Application.
• Project Application can be submitted at any time
and will be reviewed at next CSFC meeting.
• Applicant is responsible for carrying out the
project, if funded.
• Funding Decisions.
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Projects Applications Over $2500
• Must complete Project Application.
• Project Application must be submitted before
October 1st, February 1st, or April 1st for
consideration. Late applications are reviewed
after the next deadline.
• Applicant is responsible for carrying out the
project, if funded.
• Funding decisions.
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Project Application Decision
Approve
Decline
Defer
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Approve
• Notified following the CSFC meeting.
• Assigned an application coordinator on the
CSFC to assist in implementation of the project.
• Applicant must submit Project Status Report
once per semester.
• Once project is complete, applicant must submit
a final Project Status Report and a Project
Completion Report.
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Decline
• Notified following the CSFC meeting.
• The CSFC will notify the applicant of the major
issues with the application and how they can be
resolved.
• Declined applications may be re-submitted only
if all issues are addressed.
• A declined application may be appealed once.
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Defer
• Notified following the CSFC meeting.
• Either the CSFC needs more time to consider
the application or needs more information from
the applicant.
• If the latter, the applicant must submit the
information before the next CSFC meeting.
• Deferred applications are automatically reconsidered at the next CSFC meeting.
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Project Application
Guidance
Hendrix.edu/CSFC
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