Download job and person specification

Southern Adelaide Health Service
JOB AND PERSON SPECIFICATION
(NON-MANAGERIAL)
TITLE OF POSITION:
ADMINISTRATIVE UNIT:
Data Manager
Southern Adelaide Health Service
Classification: PO 2
Health Unit: Repatriation General Hospital,
Division: Procedural and Related Services
Classification Reviewed:
Department / Section: Urology
Position No: RG1289
Position Created: 2001
Job and Person Specification Approval
_________________________________________
CEO or Delegate
_____/_____/_____
Date
JOB SPECIFICATION
1. PREAMBLE
The Southern Adelaide Health Service (Southern Health) was established in 2004. It
brought together Flinders Medical Centre, Noarlunga Health Services and Drug and
Alcohol Services Council. It includes Population & Primary Health Care, Southern Mental
Health and Southern Child & Adolescent Mental Health Services, and works closely with
other health providers in the southern area. Repatriation General Hospital, a public
teaching hospital, formally joined Southern Health in July 2008, further consolidating the
working relationship formed over the past four years.
With an annual budget in excess of $500M, Southern Health provides care for around
330,000 people living in the southern metropolitan area of Adelaide as well as providing a
number of state-wide services, and services to those in the regional areas.
More than 7,000 skilled staff provide high quality patient care, education, research and
health promoting services.
2. SUMMARY OF THE
responsibilities/duties
BROAD
PURPOSE
OF
THE
POSITION
and
its
The Prostate Cancer Clinical Outcomes Database (PCCOD) was established in 1998 to
collect diagnostic, management and follow up data of men diagnosed with prostate
cancer. The data manager maintains the prostate cancer clinical outcomes database,
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ensures data quality and facilitates research activities through data extraction, quality
assurance, analysis and reporting
3. REPORTING/WORKING RELATIONSHIPS (to whom the person reports, staff for whom
the person is responsible, and other significant connections and working relationships
within the organisation)
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Accountable to the Director of Urology
Responsible to the Principal Research Scientist
Working directly with the Prostate Cancer Clinical Outcomes database team
Liaises with urologists and urological registrars
Liaises with (where relevant) Urology clinical staff, ICT
4. SPECIAL CONDITIONS (such as non-metropolitan location, travel requirements,
frequent overtime, etc)
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Job and Person Specifications are reviewed regularly as part of the ongoing
Performance Development process.
May be required to work within other locations of the Southern Adelaide Health
Service.
Some out of hours work may be required.
Support values consistent with the aims of the Region, including honesty, respect and
integrity.
Will be required to undertake a health assessment prior to commencement.
Appointment will be subject to a satisfactory Offender History Check.
Comply with the Principles of the Code of Fair Information Practice, adopted by the
Department of Health, which regulate the collection, use, disclosure, storage and
transfer of all personal patient/client information within the Department and throughout
its funded service providers.
Drivers licence and own vehicle desirable.
Will need to travel between hospitals etc.
Must be prepared to attend relevant meetings and staff development / education
activities as required.
4. STATEMENT OF KEY OUTCOMES AND ASSOCIATED ACTIVITIES (group in to major
areas of responsibility / activity and list in descending order of importance).
Database maintenance
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To maintain the multi-institutional prostate cancer outcomes database, ensuring
data quality and completeness.
To maintain patient privacy and conform to the relevant privacy statements
(Privacy Act 1988, SA Information Privacy Principles, Code of Fair Information
Practice etc).
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To undertake data collection both onsite and at participating institutions from
medical records, electronic resources and patient completed forms, together with
the clinical data coordinator.
To develop new, more efficient methods of data collection, as appropriate
To ensure raw data is accurately translated into fields and missing data is
minimised.
To analyse data absence and currency and devise efficient methods of updating
and completing data in preparation for research or statistical analysis.
To extract and “clean” (ie. quality assurance processes) datasets prior to
analysis.
To undertake reporting and analysis activities working with other members of the
database team
Reporting
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To retrieve and collate data from the database and report to the research team,
stakeholders and regulatory bodies (such as the Flinders Human Research
Ethics Committee).
To extract data from the (relational) database into a format appropriate for
statistical analysis.
To generate tables and plots required to summarise trends or associations for
presentations, posters, abstracts or publications.
To develop quality presentations for public forums.
Data Analysis and Research
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To undertake basic statistical analysis of data for presentations and publications.
assists the Principal Research Scientist regarding more advanced statistical
methods.
accurately describes the acquisition of the research dataset (so that it may be
used to form the methodology in a research paper) in terms of: inclusions and
exclusions, censoring, sources of bias and confounding and data completeness,
etc.
To assist in the overall research process.
Organisational and Other Duties
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attends departmental meetings at the Repatriation General Hospital to ensure
ongoing support from the database by interested clinicians and stakeholders.
prepares reports for Health Research Ethics and other committees.
aids in the preparation of funding submissions.
explores novel sources of data and methods for increasing data capture and
data collection efficiency.
identifies potential areas for procedural and database improvement.
“Contribute to a safe and healthy work environment, free from discrimination and harassment
by working in accordance with legislative requirements, the Code of Conduct and
departmental human resource policies, including the OHS&W requirements.”
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Acknowledged by Occupant:______________________________ Date:
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PERSON SPECIFICATION
1. ESSENTIAL MINIMUM REQUIREMENTS (those characteristics considered absolutely
necessary)
Educational/Vocational Qualifications
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An appropriate degree in health related science, public health, information technology or
demonstrable, equivalent work place experience
Personal Abilities/Aptitudes/Skills
List here a maximum of 8 characteristics required of the person to perform the job
 Ability to work both independently and collaboratively as part of a team
 Good organisational and time management skills with the ability to work on several tasks
concurrently
 Ability to prioritise according to deadlines
 Demonstrated good oral and written communication skills
 Demonstrated high level computing skills
 Demonstrated ability to understand, describe and manipulate clinical data
“Proven commitment to the principles and practise of:
 EEO, Ethical Conduct, diversity and OHS&W;
 Quality management and client oriented service;
 Risk management.”
Experience
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Experience with querying relational databases (eg Microsoft Access), with particular
knowledge of relationships within clinical data
Experience working in a research field, preferably with a data management component
Experience working in a clinical setting, and knowledge of confidentiality requirements
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Proven experience in basic computing skills, including email and word processing
Knowledge
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Demonstrated knowledge of database design, advanced querying and database
reporting using Microsoft Access with local and ODBC Microsoft SQL Server tables
Knowledge of spreadsheets (eg Excel) and presentation software (eg PowerPoint)
Knowledge of basic statistics
Understanding of Occupational Health, Safety & Welfare principles and procedures
Understanding of Quality Management principles and procedures
2. DESIRABLE CHARACTERISTICS (to distinguish between applicants who meet all
essential requirements)
Personal Abilities/Aptitudes/Skills
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Extensive awareness of research principles and their application
Thorough understanding of the key principles to establishing a large, prospective clinical
database
Experience with either authoring or co-authoring research publications that have been
accepted in peer-reviewed scientific journals
Well developed written and oral communication skills including negotiation and
presentation skills
Experience
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Research experience in a clinical area, in particular in a urological environment
Knowledge
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Knowledge of Microsoft SQL Server
Knowledge of statistics and experience with statistical software for analysing large
datasets
Knowledge of the natural history and clinical management of prostate cancer
Knowledge of data linkage principles
Knowledge of project design and hypothesis testing
Educational/Vocational Qualifications
responsibilities of the position)
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(considered
useful
in
carrying
out
the
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Post graduate research qualification or further training in biostatistics or epidemiology
Specific training in the area of urology or prostate disease
Other details
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