Download Second Quarter Report

New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 1 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
TABLE OF CONTENTS
Index.........................................................................................................................................................................................................................................................................................6
Section 01 - Budget...............................................................................................................................................................................................................................................................7
Module 1.1.........................................................................................................................................................................................................................................................................7
Module 1.2.........................................................................................................................................................................................................................................................................9
Module 1.3.......................................................................................................................................................................................................................................................................11
Module 1.4.......................................................................................................................................................................................................................................................................13
Module 1.5.......................................................................................................................................................................................................................................................................15
Module 1.6.......................................................................................................................................................................................................................................................................17
Module 1.7.......................................................................................................................................................................................................................................................................18
Section 02 - Governance.....................................................................................................................................................................................................................................................19
Module 2.1.......................................................................................................................................................................................................................................................................19
Module 2.2.......................................................................................................................................................................................................................................................................30
Module 2.3.......................................................................................................................................................................................................................................................................31
Module 2.4.......................................................................................................................................................................................................................................................................31
Module 2.5.......................................................................................................................................................................................................................................................................33
Module 2.6.......................................................................................................................................................................................................................................................................35
Module 2.7.......................................................................................................................................................................................................................................................................37
Module 2.8.......................................................................................................................................................................................................................................................................37
Module 2.9.......................................................................................................................................................................................................................................................................37
Section 03 - Financial Stability.............................................................................................................................................................................................................................................38
Module 3.1.......................................................................................................................................................................................................................................................................38
Module 3.2.......................................................................................................................................................................................................................................................................46
Module 3.3.......................................................................................................................................................................................................................................................................47
Module 3.4.......................................................................................................................................................................................................................................................................47
Module 3.5.......................................................................................................................................................................................................................................................................49
Module 3.6.......................................................................................................................................................................................................................................................................51
Module 3.7.......................................................................................................................................................................................................................................................................53
Module 3.8.......................................................................................................................................................................................................................................................................53
Module 3.9.......................................................................................................................................................................................................................................................................53
Section 04 - Cultural Competency & Health Literacy...........................................................................................................................................................................................................54
Module 4.1.......................................................................................................................................................................................................................................................................54
Module 4.2.......................................................................................................................................................................................................................................................................59
Module 4.3.......................................................................................................................................................................................................................................................................60
Module 4.4.......................................................................................................................................................................................................................................................................60
Module 4.5.......................................................................................................................................................................................................................................................................62
Module 4.6.......................................................................................................................................................................................................................................................................64
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 2 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Module 4.7.......................................................................................................................................................................................................................................................................66
Module 4.8.......................................................................................................................................................................................................................................................................66
Module 4.9.......................................................................................................................................................................................................................................................................66
Section 05 - IT Systems and Processes..............................................................................................................................................................................................................................67
Module 5.1.......................................................................................................................................................................................................................................................................67
Module 5.2.......................................................................................................................................................................................................................................................................76
Module 5.3.......................................................................................................................................................................................................................................................................77
Module 5.4.......................................................................................................................................................................................................................................................................77
Module 5.5.......................................................................................................................................................................................................................................................................79
Module 5.6.......................................................................................................................................................................................................................................................................80
Module 5.7.......................................................................................................................................................................................................................................................................82
Module 5.8.......................................................................................................................................................................................................................................................................82
Section 06 - Performance Reporting...................................................................................................................................................................................................................................83
Module 6.1.......................................................................................................................................................................................................................................................................83
Module 6.2.......................................................................................................................................................................................................................................................................87
Module 6.3.......................................................................................................................................................................................................................................................................88
Module 6.4.......................................................................................................................................................................................................................................................................88
Module 6.5.......................................................................................................................................................................................................................................................................90
Module 6.6.......................................................................................................................................................................................................................................................................92
Module 6.7.......................................................................................................................................................................................................................................................................94
Module 6.8.......................................................................................................................................................................................................................................................................94
Module 6.9.......................................................................................................................................................................................................................................................................94
Section 07 - Practitioner Engagement.................................................................................................................................................................................................................................95
Module 7.1.......................................................................................................................................................................................................................................................................95
Module 7.2.......................................................................................................................................................................................................................................................................99
Module 7.3.....................................................................................................................................................................................................................................................................100
Module 7.4.....................................................................................................................................................................................................................................................................100
Module 7.5.....................................................................................................................................................................................................................................................................102
Module 7.6.....................................................................................................................................................................................................................................................................104
Module 7.7.....................................................................................................................................................................................................................................................................106
Module 7.8.....................................................................................................................................................................................................................................................................106
Module 7.9.....................................................................................................................................................................................................................................................................106
Section 08 - Population Health Management....................................................................................................................................................................................................................107
Module 8.1.....................................................................................................................................................................................................................................................................107
Module 8.2.....................................................................................................................................................................................................................................................................111
Module 8.3.....................................................................................................................................................................................................................................................................112
Module 8.4.....................................................................................................................................................................................................................................................................112
Module 8.5.....................................................................................................................................................................................................................................................................114
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 3 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Module 8.6.....................................................................................................................................................................................................................................................................116
Module 8.7.....................................................................................................................................................................................................................................................................118
Module 8.8.....................................................................................................................................................................................................................................................................118
Module 8.9.....................................................................................................................................................................................................................................................................118
Section 09 - Clinical Integration.........................................................................................................................................................................................................................................119
Module 9.1.....................................................................................................................................................................................................................................................................119
Module 9.2.....................................................................................................................................................................................................................................................................123
Module 9.3.....................................................................................................................................................................................................................................................................124
Module 9.4.....................................................................................................................................................................................................................................................................124
Module 9.5.....................................................................................................................................................................................................................................................................126
Module 9.6.....................................................................................................................................................................................................................................................................127
Module 9.7.....................................................................................................................................................................................................................................................................129
Module 9.8.....................................................................................................................................................................................................................................................................129
Module 9.9.....................................................................................................................................................................................................................................................................129
Section 10 - General Project Reporting.............................................................................................................................................................................................................................130
Module 10.1...................................................................................................................................................................................................................................................................130
Module 10.2...................................................................................................................................................................................................................................................................131
Module 10.3...................................................................................................................................................................................................................................................................132
Module 10.4...................................................................................................................................................................................................................................................................136
Module 10.5...................................................................................................................................................................................................................................................................141
Module 10.6...................................................................................................................................................................................................................................................................141
Module 10.7...................................................................................................................................................................................................................................................................143
Module 10.8...................................................................................................................................................................................................................................................................143
Section 11 - Workforce......................................................................................................................................................................................................................................................144
Module 11.1...................................................................................................................................................................................................................................................................144
Module 11.2...................................................................................................................................................................................................................................................................145
Module 11.3...................................................................................................................................................................................................................................................................151
Module 11.4...................................................................................................................................................................................................................................................................152
Module 11.5...................................................................................................................................................................................................................................................................153
Module 11.6...................................................................................................................................................................................................................................................................154
Module 11.7...................................................................................................................................................................................................................................................................156
Module 11.8...................................................................................................................................................................................................................................................................158
Module 11.9...................................................................................................................................................................................................................................................................158
Module 11.10.................................................................................................................................................................................................................................................................158
Projects..............................................................................................................................................................................................................................................................................159
Project 2.a.i....................................................................................................................................................................................................................................................................159
Module 2.a.i.1............................................................................................................................................................................................................................................................159
Module 2.a.i.2............................................................................................................................................................................................................................................................160
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 4 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Module 2.a.i.3............................................................................................................................................................................................................................................................218
Module 2.a.i.4............................................................................................................................................................................................................................................................219
Project 2.b.iv..................................................................................................................................................................................................................................................................220
Module 2.b.iv.1..........................................................................................................................................................................................................................................................220
Module 2.b.iv.2..........................................................................................................................................................................................................................................................221
Module 2.b.iv.3..........................................................................................................................................................................................................................................................223
Module 2.b.iv.4..........................................................................................................................................................................................................................................................251
Module 2.b.iv.5..........................................................................................................................................................................................................................................................252
Project 2.b.vii..................................................................................................................................................................................................................................................................253
Module 2.b.vii.1.........................................................................................................................................................................................................................................................253
Module 2.b.vii.2.........................................................................................................................................................................................................................................................254
Module 2.b.vii.3.........................................................................................................................................................................................................................................................256
Module 2.b.vii.4.........................................................................................................................................................................................................................................................288
Module 2.b.vii.5.........................................................................................................................................................................................................................................................289
Project 2.b.ix..................................................................................................................................................................................................................................................................290
Module 2.b.ix.1..........................................................................................................................................................................................................................................................290
Module 2.b.ix.2..........................................................................................................................................................................................................................................................291
Module 2.b.ix.3..........................................................................................................................................................................................................................................................293
Module 2.b.ix.4..........................................................................................................................................................................................................................................................324
Module 2.b.ix.5..........................................................................................................................................................................................................................................................325
Project 2.d.i....................................................................................................................................................................................................................................................................326
Module 2.d.i.1............................................................................................................................................................................................................................................................326
Module 2.d.i.2............................................................................................................................................................................................................................................................327
Module 2.d.i.3............................................................................................................................................................................................................................................................328
Module 2.d.i.4............................................................................................................................................................................................................................................................391
Module 2.d.i.5............................................................................................................................................................................................................................................................392
Project 3.a.i....................................................................................................................................................................................................................................................................393
Module 3.a.i.1............................................................................................................................................................................................................................................................393
Module 3.a.i.2............................................................................................................................................................................................................................................................394
Module 3.a.i.3............................................................................................................................................................................................................................................................396
Module 3.a.i.4............................................................................................................................................................................................................................................................469
Module 3.a.i.5............................................................................................................................................................................................................................................................470
Project 3.b.i....................................................................................................................................................................................................................................................................471
Module 3.b.i.1............................................................................................................................................................................................................................................................471
Module 3.b.i.2............................................................................................................................................................................................................................................................472
Module 3.b.i.3............................................................................................................................................................................................................................................................474
Module 3.b.i.4............................................................................................................................................................................................................................................................555
Module 3.b.i.5............................................................................................................................................................................................................................................................556
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 5 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 3.c.i....................................................................................................................................................................................................................................................................557
Module 3.c.i.1............................................................................................................................................................................................................................................................557
Module 3.c.i.2............................................................................................................................................................................................................................................................558
Module 3.c.i.3............................................................................................................................................................................................................................................................560
Module 3.c.i.4............................................................................................................................................................................................................................................................594
Module 3.c.i.5............................................................................................................................................................................................................................................................595
Project 3.d.ii...................................................................................................................................................................................................................................................................596
Module 3.d.ii.1...........................................................................................................................................................................................................................................................596
Module 3.d.ii.2...........................................................................................................................................................................................................................................................597
Module 3.d.ii.3...........................................................................................................................................................................................................................................................599
Module 3.d.ii.4...........................................................................................................................................................................................................................................................629
Module 3.d.ii.5...........................................................................................................................................................................................................................................................630
Project 4.a.ii...................................................................................................................................................................................................................................................................631
Module 4.a.ii.1...........................................................................................................................................................................................................................................................631
Module 4.a.ii.2...........................................................................................................................................................................................................................................................632
Module 4.a.ii.3...........................................................................................................................................................................................................................................................639
Project 4.b.ii...................................................................................................................................................................................................................................................................640
Module 4.b.ii.1...........................................................................................................................................................................................................................................................640
Module 4.b.ii.2...........................................................................................................................................................................................................................................................642
Module 4.b.ii.3...........................................................................................................................................................................................................................................................653
Attestation..........................................................................................................................................................................................................................................................................654
Status Log.........................................................................................................................................................................................................................................................................655
Comments Log..................................................................................................................................................................................................................................................................656
Module Status....................................................................................................................................................................................................................................................................657
Sections Module Status.................................................................................................................................................................................................................................................657
Projects Module Status..................................................................................................................................................................................................................................................661
Review Status....................................................................................................................................................................................................................................................................663
Section Module / Milestone............................................................................................................................................................................................................................................663
Project Module / Milestone.............................................................................................................................................................................................................................................666
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Quarterly Report - Implementation Plan for State University of New York at Stony Brook University Hospital
Year and Quarter: DY1, Q2
Quarterly Report Status:
Adjudicated
Status By Section
Description
Section
Status
Section 01
Budget
Completed
Section 02
Governance
Section 03
Financial Stability
Completed
Completed
Section 04
Cultural Competency & Health Literacy
Completed
Section 05
IT Systems and Processes
Completed
Section 06
Performance Reporting
Completed
Section 07
Practitioner Engagement
Completed
Section 08
Population Health Management
Completed
Section 09
Clinical Integration
Completed
Section 10
General Project Reporting
Completed
Section 11
Workforce
Completed
Status By Project
Project ID
Project Title
Status
2.a.i
Create Integrated Delivery Systems that are focused on Evidence-Based Medicine / Population Health Management
Completed
2.b.iv
Care transitions intervention model to reduce 30 day readmissions for chronic health conditions
Completed
2.b.ix
Implementation of observational programs in hospitals
Completed
2.b.vii
Implementing the INTERACT project (inpatient transfer avoidance program for SNF)
Completed
2.d.i
Implementation of Patient Activation Activities to Engage, Educate and Integrate the uninsured and low/non-utilizing Medicaid populations into Community Based Care
Completed
3.a.i
Integration of primary care and behavioral health services
Completed
3.b.i
Evidence-based strategies for disease management in high risk/affected populations (adult only)
Completed
3.c.i
Evidence-based strategies for disease management in high risk/affected populations (adults only)
Completed
3.d.ii
Expansion of asthma home-based self-management program
Completed
4.a.ii
Prevent Substance Abuse and other Mental Emotional Behavioral Disorders
Increase Access to High Quality Chronic Disease Preventive Care and Management in Both Clinical and Community Settings (Note: This project targets chronic
diseases that are not included in domain 3, such as cancer
Completed
4.b.ii
NYS Confidentiality – High
Completed
Page 7 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 01 – Budget
IPQR Module 1.1 - PPS Budget Report (Baseline)
Instructions :
This table contains five budget categories. Please add rows to this table as necessary in order to add your own sub-categories. The budget categories used in this table should reflect the budget categories you used in your
application. If budget entered varies from PPS application or previous implementation plan submission, please describe changes and justifications in the box provided.
Budget Items
DY1 ($)
DY2 ($)
DY3 ($)
DY4 ($)
DY5 ($)
Total ($)
Waiver Revenue
28,680,211
30,563,678
49,425,303
43,765,917
28,680,211
181,115,320
Cost of Project Implementation & Administration
14,282,745
15,220,712
24,613,801
21,795,427
14,282,745
90,195,430
11,443,404
12,194,908
19,720,696
17,462,601
11,443,404
72,265,013
2,839,341
3,025,804
4,893,105
4,332,826
2,839,341
17,930,417
Revenue Loss
4,302,031
4,584,550
7,413,796
6,564,887
4,302,031
27,167,295
Internal PPS Provider Bonus Payments
7,170,053
7,640,920
12,356,326
10,941,479
7,170,053
45,278,831
Cost of non-covered
services
1,462,691
1,558,748
2,520,690
2,232,062
1,462,691
9,236,882
Other
1,462,691
1,558,748
2,520,690
2,232,062
1,462,691
9,236,882
Cost of Project Implementation
Administration
Contingency
Total Expenditures
Undistributed Revenue
1,462,691
1,558,748
2,520,690
2,232,062
1,462,691
9,236,882
28,680,211
30,563,678
49,425,303
43,765,917
28,680,211
181,115,320
0
0
0
0
0
0
Current File Uploads
User ID
File Type
File Name
No Records Found
Narrative Text :
PPS lead has created a new line item under 'cost of project implementation and administration' called 'administration' which is associated with our
central service organization, which is the business offices for the PPS. This includes the project management office, care management office, and
provider & community engagement functions.
12/9/15: As per IA remediation Guide for DY1, Q2, the PPS changed the name of the subcategory from "Cost of Project Implementation and
Administration" to "Cost of Project Implementation"
NYS Confidentiality – High
File Description
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
12/9/15: Added subcategory "Contingency" under the "Other" category. Contingency is defined as an incidental expense that is possible but
cannot be predicted with certainty
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 8 of 670
Run Date : 01/06/2016
Page 9 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.2 - PPS Budget Report (Quarterly)
Instructions :
Please include updates on budget items for this quarterly reporting period. Reported actual spending will be compared to baseline projections and deviations will be evaluated.
Any explanations regarding deviations from baseline projections must be included within the textbox, not as narrative within uploaded documentation.
Benchmarks
Waiver
Revenue DY1
Total Waiver
Revenue
28,680,211
181,115,320
Undistributed
Revenue YTD
24,545,952
Undistributed
Revenue Total
176,981,061
Remaining
Balance in
Current DY
Quarterly Amount - Update
Budget Items
Cost of Project Implementation & Administration
DY1, Q1 ($)
DY1, Q2 ($)
86,061,171
95.42%
Revenue Loss
4,302,031
100.00%
27,167,295
100.00%
Internal PPS Provider Bonus Payments
7,170,053
100.00%
45,278,831
100.00%
Cost of non-covered
services
1,462,691
100.00%
9,236,882
100.00%
1,462,691
100.00%
9,236,882
100.00%
Other
1,668,677
1,401,604
1,014,392
Percent Remaining
of Cumulative
Balance
71.05%
Administration
2,683,069
49,586
Cumulative
Remaining
Balance
10,148,486
Cost of Project Implementation
1,451,190
Percent
Remaining in
Current DY
0
0
1,451,190
2,683,069
Contingency
Total Expenditures
Current File Uploads
User ID
File Type
File Name
No Records Found
Narrative Text :
DY1 Q1 represent expenses from August 2014 through June 2015. Although DY1 started in April 2015, the PPS lead incurred start-up costs during
DY0. DY1 Q1 and Q2 expenses represent the administrative costs of the PPS's Central Service Organization and project related costs. The CHS
and NSLIJ HUBs expenses will be incorporated in our quarterly report after the funds flow framework has been approved by the Board of Directors
NYS Confidentiality – High
File Description
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
and after funds have been distributed to the HUBs.
12/9/15: As per IA remediation Guide for DY1, Q2, the PPS changed the name of the subcategory from "Cost of Project Implementation and
Administration" to "Cost of Project Implementation" in Module 1.1 and was automatically updated in Module 1.2
12/9/15: Added subcategory "Contingency" under the "Other" category in Module 1.1 and was automatically updated in Module 1.2. Contingency is
defined as an incidental expense that is possible but cannot be predicted with certainty
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
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Run Date : 01/06/2016
Page 11 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.3 - PPS Flow of Funds (Baseline)
Instructions :
In the table below, please detail your PPS's projected flow of DSRIP funds for the next five years, splitting out the flow of funds by provider type. The provider types match the categories used for the Speed & Scale portion of
your Project Plan Application.
- This table requires your funds flow projections on an annual basis. Subsequent quarterly reports will require you to submit your actual distribution of funds to these provider categories on a quarterly basis.
- These quarterly submissions of actual funds distribution will ultimately be required at the provider level (as opposed to the provider type level required here)
DY1 ($)
DY2 ($)
DY3 ($)
DY4 ($)
DY5 ($)
28,680,210.53
30,563,678.11
49,425,303.30
43,765,917.43
28,680,210.53
181,115,320
Practitioner - Primary Care Provider (PCP)
5,965,100
6,356,835
10,279,801
9,102,724
5,965,100
37,669,560
Practitioner - Non-Primary Care Provider (PCP)
1,254,748
1,337,148
2,162,337
1,914,741
1,254,747
7,923,721
Hospital
3,941,397
4,200,232
6,792,303
6,014,558
3,941,396
24,889,886
Clinic
4,139,233
4,411,063
7,133,242
6,316,458
4,139,234
26,139,230
Case Management / Health Home
1,260,988
1,343,798
2,173,090
1,924,263
1,260,987
7,963,126
Mental Health
2,212,080
2,357,351
3,812,132
3,375,628
2,212,080
13,969,271
Substance Abuse
1,263,755
1,346,747
2,177,858
1,928,485
1,263,754
7,980,599
Nursing Home
3,265,223
3,479,655
5,627,039
4,982,722
3,265,224
20,619,863
17,325
18,462
29,855
26,437
17,324
109,403
900
960
1,552
1,375
901
5,688
Funds Flow Items
Waiver Revenue
Pharmacy
Hospice
Community Based Organizations
Total ($)
0
0
0
0
0
0
5,359,462
5,711,427
9,236,094
8,178,526
5,359,464
33,844,973
Total Funds Distributed
28,680,211.00
30,563,678.00
49,425,303.00
43,765,917.00
28,680,211.00
181,115,320
Undistributed Revenue
0.00
0.11
0.30
0.43
0.00
0
All Other
Current File Uploads
User ID
File Type
File Name
No Records Found
Narrative Text :
NYS Confidentiality – High
File Description
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 12 of 670
Run Date : 01/06/2016
Page 13 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.4 - PPS Flow of Funds (Quarterly)
Instructions :
Please include updates on flow of funds for this quarterly reporting period. Reported actual fund distribution will be compared to baseline projections and deviations will be evaluated.
Any explanations regarding deviations from baseline projections must be included within the textbox, not as narrative within uploaded documentation.
Benchmarks
Waiver
Revenue DY1
Total Waiver
Revenue
28,680,211
181,115,320
Undistributed
Revenue YTD
Undistributed
Revenue Total
24,545,952
176,981,061
Percent Spent By Project
Quarterly Amount - Update
Projects Selected By PPS
Funds Flow Items
DY1 Q1
DY1 Q2
2.a.i
2.b.iv
2.b.ix
2.b.vii
2.d.i
3.a.i
3.b.i
3.c.i
3.d.ii
4.a.ii
4.b.ii
DY
Adjusted
Difference
Cumulative
Difference
Practitioner - Primary Care Provider (PCP)
0
0
0
0
0
0
0
0
0
0
0
5,965,100
37,669,560
Practitioner - Non-Primary Care Provider (PCP)
0
0
0
0
0
0
0
0
0
0
0
1,254,748
7,923,721
Hospital
0
0
0
0
0
0
0
0
0
0
0
3,941,397
24,889,886
Clinic
0
82,836
0
0
0
0
2
0
0
0
0
0
0
4,056,397
26,056,394
Case Management / Health Home
0
484,333
11.72
0
0
0
0
0
0
0
0
0
0
776,655
7,478,793
2,212,080
13,969,271
Mental Health
0
0
0
0
0
0
0
0
0
0
0
Substance Abuse
0
0
0
0
0
0
0
0
0
0
0
1,263,755
7,980,599
0
0
0
.19
0
0
0
0
0
0
0
3,257,223
20,611,863
0
0
0
0
0
0
0
0
0
0
0
17,325
109,403
0
0
0
0
0
0
0
0
0
0
0
900
5,688
-120,955
-120,955
1,921,327
30,406,838
Nursing Home
0
8,000
Pharmacy
Hospice
Community Based Organizations
0
120,955
0
0
0
0
2.93
0
0
0
0
0
0
All Other
1,451,190
1,986,945
24.72
0
0
0
0
0
0
0
0
0
0
Total Expenditures
1,451,190
2,683,069
Current File Uploads
File Type
User ID
slin2
Other
File Name
16_MDL0118_1_2_20151029061610_DSRIP Funds Flow Reporting Template
for OMIG 10.1.14 - 9.30.15.xlsx
NYS Confidentiality – High
File Description
OMIG Template 10/1/14-9/30/15
Upload Date
10/29/2015 06:17 AM
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Narrative Text :
DY1 Q1 represent funds flow from August 2014 through June 2015. Although DY1 started in April 2015, the PPS lead distributed funds during DY0
for planning and implementation costs. DY1 Q1 and Q2 funds flow represent the administrative costs of the PPS's Central Service Organization
and project related costs. The funds flow framework has not been finalized therefore funds have not been distributed to the CHS and NSLIJ HUBs
as of this quarterly report. Out of the total distribution of $4,134,259, $2,415,996 represents administrative costs for the PPS's Central Service
Organization (this amount is included in the "all other" category) and $1,718,263 represents costs associated with the projects.
12/14/15: As per IA guidance/email dated December 7, 2015, SCC decided not to respond to the IA communication regarding the "All Other"
category in Module 1.3 and 1.4 in this DY1 Q2 remediation submission. SCC will respond in the DY1Q3 submission as per IA guidance.
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 14 of 670
Run Date : 01/06/2016
Page 15 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.5 - Prescribed Milestones
Instructions :
Please provide updates to baseline target dates and work breakdown tasks with target dates for required milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of
milestone achievement. <br>Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
In Progress
Funds Flow Budget and Distribution Plan, signed off by your
Finance Committee, including details of your approach to
funds flow on a whole-PPS and project-by-project basis;
evidence of involvement of provider network in developing
funds flow methodology.
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 1: Engage key finance Project Stakeholders to include
Finance Sub-Committee and Financial Sustainability Team to
develop Funds Flow Budget and Distribution Plan
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Financial Project Leads to elicit input from DSRIP
Project Leads and Project Managers (e.g. may include 1:1
meetings, phone calls, etc.) about the financial needs of each
DSRIP project to be used to develop plan (e.g. may include
evaluation of project budgets, potential contract relationships
with partners known, assessment of financial capabilities of
priority sites, discussions with provider network, health
system framework considerations, etc.)
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Status
Milestone #1
Complete funds flow budget and distribution plan
and communicate with network
Description
Task
Step 1: Engage key finance Project Stakeholders
to include Finance Sub-Committee and Financial
Sustainability Team to develop Funds Flow
Budget and Distribution Plan
Task
Step 2: Financial Project Leads to elicit input
from DSRIP Project Leads and Project Managers
(e.g. may include 1:1 meetings, phone calls, etc.)
about the financial needs of each DSRIP project
to be used to develop plan (e.g. may include
evaluation of project budgets, potential contract
relationships with partners known, assessment of
financial capabilities of priority sites, discussions
with provider network, health system framework
considerations, etc.)
Task
Step 3: Financial Project Leads to develop Funds
Flow Budget and Distribution Plan based on
results from discovery evaluation and input from
key Project Stakeholders and partners on a
project-by-project basis (will include details of
approach on whole PPS and project level
In Progress
Step 3: Financial Project Leads to develop Funds Flow
Budget and Distribution Plan based on results from discovery
evaluation and input from key Project Stakeholders and
partners on a project-by-project basis (will include details of
approach on whole PPS and project level distribution/funds).
NYS Confidentiality – High
AV
YES
Page 16 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Status
Milestone/Task Name
Description
Original
Start Date
Original
End Date
Start Date
07/01/2015
12/31/2015
07/01/2015
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
12/31/2015
12/31/2015
DY1 Q3
AV
distribution/funds).
Task
Step 4: Secure approval of plan from Finance
Governance Committee
In Progress
Step 4: Secure approval of plan from Finance Governance
Committee
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Complete funds flow budget and distribution plan and
communicate with network
KPMG has been engaged to assist the SCC to design and put in place a funds flow plan that will help the SCC to ensure financial stability of the PPS. This plan
will help to promote and fund required change, reward performance and incentivize behavior and establish the architecture for payment reform. The SCC and
KPMG have completed interviewing all the project leads, project managers, Finance Committee members, Board Members, and key stakeholders. After taking all
the inputs into consideration, the funds flow framework was developed. Recently, the SCC obtained endorsement for the funds flow framework and guiding
principles from the Finance Committee. The SCC and KPMG are currently working on finalizing the funds flow model. The funds flow model will be presented to
the Finance Committee for approval in November and the Board of Directors in November/December for their approval.
Milestone Review Status
Milestone #
Milestone #1
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 17 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.6 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 1.7 - IA Monitoring
Instructions :
The IA has added guidance to modules 1,2,3, and 4.
NYS Confidentiality – High
Page 18 of 670
Run Date : 01/06/2016
Page 19 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 02 – Governance
IPQR Module 2.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation. Note some milestones include minimum expected completion dates.
Milestone/Task Name
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Status
Description
Completed
This milestone must be completed by 9/30/2015. Governance
and committee structure, signed off by PPS Board.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 1: Create governance structure as outlined in
organization application. PPS governance to reflect the
clinical (Hospital, CBO, FQHC, etc.) and geographical
(Nassau-Suffolk border, Riverhead, North Fork, South Fork,
etc.) diversity found in Suffolk County. Additional
consideration will be given to the "health system framework"
developed across the Suffolk PPS.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 2: Create and approve charters for each Governance
Committee (e.g., Workforce, Finance, Clinical, IT,
Compliance, Audit, CNA Outreach & Cultural Competency,
PAC and EPAC ) within the Governance structure and seek
nominations for committee membership
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 3: Board review and approval of sub-committee structure
and committee charters
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
This milestone must be completed by 12/31/2015. Clinical
Quality Committee charter and committee structure chart
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Milestone #1
Finalize governance structure and subcommittee structure
Original
Start Date
AV
YES
Task
Step 1: Create governance structure as outlined
in organization application. PPS governance to
reflect the clinical (Hospital, CBO, FQHC, etc.)
and geographical (Nassau-Suffolk border,
Riverhead, North Fork, South Fork, etc.) diversity
found in Suffolk County. Additional consideration
will be given to the "health system framework"
developed across the Suffolk PPS.
Task
Step 2: Create and approve charters for each
Governance Committee (e.g., Workforce,
Finance, Clinical, IT, Compliance, Audit, CNA
Outreach & Cultural Competency, PAC and
EPAC ) within the Governance structure and
seek nominations for committee membership
Task
Step 3: Board review and approval of subcommittee structure and committee charters
Milestone #2
Establish a clinical governance structure,
including clinical quality committees for each
DSRIP project
NYS Confidentiality – High
YES
Page 20 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Task
Step 8: Create a Clinical Committee structure
organizational chart
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Completed
Step 8: Create a Clinical Committee structure organizational
chart
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 9: Initiate regular Meetings of Clinical Committee & 11
Project Committees
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 1: Appoint SCC Medical Director as leadership for
Clinical Committee
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 2: SCC Medical Director initiates engagement of Key
Project Stakeholders to draft the Clinical Committee Charter
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 3: Create the charter for the Clinical Committee (The
mission of the Clinical Committee shall be to provide
guidance in establishing a clear vision for improving the
quality of the healthcare services provided by the Company
and its Coalition Partners under DSRIP.)
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 4: Present the Clinical Committee Charter to the Board
of Directors for approval
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 5: Establish Project Committees for each 11 DSRIP
Projects.Appoint a Project Manager and Project Lead to each
of the 11 DSRIP Projects.
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 6: Appoint members to Project Committees from
Participating Partners including members of the Project
Advisory Committee (PAC).
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 7. Establish two-way communication for each project
committee to the clinical committee, supported by each
Project Manager. Begin to recommend clinical protocols and
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Step 9: Initiate regular Meetings of Clinical
Committee & 11 Project Committees
Task
Step 1: Appoint SCC Medical Director as
leadership for Clinical Committee
Task
Step 2: SCC Medical Director initiates
engagement of Key Project Stakeholders to draft
the Clinical Committee Charter
Task
Step 3: Create the charter for the Clinical
Committee (The mission of the Clinical
Committee shall be to provide guidance in
establishing a clear vision for improving the
quality of the healthcare services provided by the
Company and its Coalition Partners under
DSRIP.)
Task
Step 4: Present the Clinical Committee Charter
to the Board of Directors for approval
Task
Step 5: Establish Project Committees for each 11
DSRIP Projects.Appoint a Project Manager and
Project Lead to each of the 11 DSRIP Projects.
Task
Step 6: Appoint members to Project Committees
from Participating Partners including members of
the Project Advisory Committee (PAC).
Task
Step 7. Establish two-way communication for
each project committee to the clinical committee,
NYS Confidentiality – High
AV
Page 21 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
supported by each Project Manager. Begin to
recommend clinical protocols and program
deliverables to the SCC Clinical Committee.
Monitor performance outcomes and develop
corrective action plans as needed reporting
findings and recommendations to the SCC
Clinical Committee.
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Completed
This milestone must be completed by 9/30/2015. Upload of
bylaws and policies document or committee guidelines.
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 1: SCC Executive Director to engage Key project
stakeholders and the SCC Legal Counsel to create content
for bylaws, policies and/or committee guidelines (the SCC
Operating Agreement and SCC Committee Charters)
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 2: Attorneys draft bylaws, policies and/or committee
guidelines (the SCC Operating Agreement and SCC
Committee Charters)
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 3: Draft the SCC Operating Agreement and SCC
Committee Charters
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 4: Determine an approval process for the SCC
Operating Agreement & SCC Committee Charters
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 5: Present final draft of the SCC Operating Agreement &
SCC Committee Charters to the Board of Directors
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 6: Adoption of SCC Operating Agreement by the Board
of Directors
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Completed
Step 7: Secure approval of the SCC Committee Charters by
the Board of Directors
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Task
Step 1: SCC Executive Director to engage Key
project stakeholders and the SCC Legal Counsel
to create content for bylaws, policies and/or
committee guidelines (the SCC Operating
Agreement and SCC Committee Charters)
Task
Step 2: Attorneys draft bylaws, policies and/or
committee guidelines (the SCC Operating
Agreement and SCC Committee Charters)
Task
Step 3: Draft the SCC Operating Agreement and
SCC Committee Charters
Task
Step 4: Determine an approval process for the
SCC Operating Agreement & SCC Committee
Charters
Task
Step 5: Present final draft of the SCC Operating
Agreement & SCC Committee Charters to the
Board of Directors
Task
Step 6: Adoption of SCC Operating Agreement
by the Board of Directors
Task
Step 7: Secure approval of the SCC Committee
Charters by the Board of Directors
AV
program deliverables to the SCC Clinical Committee. Monitor
performance outcomes and develop corrective action plans
as needed reporting findings and recommendations to the
SCC Clinical Committee.
Milestone #3
Finalize bylaws and policies or Committee
Guidelines where applicable
Description
Original
Start Date
NYS Confidentiality – High
YES
Page 22 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Milestone/Task Name
Status
Step 8: SCC deploys and operationalzies policies
and guidelines
Completed
Step 8: SCC deploys and operationalzies policies and
guidelines
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
In Progress
This milestone must be completed by 12/31/2015.
Governance and committee structure document, including
description of two-way reporting processes and governance
monitoring processes
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 1: Engage Governance Project Lead and Key Internal
Project Stakeholders to brainstorm governance structure
reporting and monitoring process
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Develop two-way reporting process diagram for all
governance committees (Including incorporating two-way
feedback from the partners across the PPS, monitoring
procedures for governance, and develop criteria to monitor
effectiveness of reporting processes)
06/01/2015
12/30/2015
06/01/2015
12/30/2015
12/31/2015
DY1 Q3
In Progress
Step 3: Aggregate strategy organized from Step 1-2 above to
create a Governance System Review Plan that will occur on
an annual basis to ensure the current governance structure
and function is continuously meeting the needs of the PPS
within the changing healthcare environment
06/01/2015
12/30/2015
06/01/2015
12/30/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Governance System Review Plan including
Governance & Committee Structure document is presented to
the Board of Directors
06/01/2015
12/30/2015
06/01/2015
12/30/2015
12/31/2015
DY1 Q3
In Progress
Community engagement plan, including plans for two-way
communication with stakeholders.
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Milestone #4
Establish governance structure reporting and
monitoring processes
Description
Original
Start Date
AV
YES
Task
Step 1: Engage Governance Project Lead and
Key Internal Project Stakeholders to brainstorm
governance structure reporting and monitoring
process
Task
Step 2: Develop two-way reporting process
diagram for all governance committees (Including
incorporating two-way feedback from the
partners across the PPS, monitoring procedures
for governance, and develop criteria to monitor
effectiveness of reporting processes)
Task
Step 3: Aggregate strategy organized from Step
1-2 above to create a Governance System
Review Plan that will occur on an annual basis to
ensure the current governance structure and
function is continuously meeting the needs of the
PPS within the changing healthcare environment
Task
Step 4: Governance System Review Plan
including Governance & Committee Structure
document is presented to the Board of Directors
Milestone #5
Finalize community engagement plan, including
communications with the public and non-provider
organizations (e.g. schools, churches, homeless
services, housing providers, law enforcement)
NYS Confidentiality – High
NO
Page 23 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Original
Start Date
Original
End Date
Start Date
09/01/2015
12/31/2015
09/01/2015
AV
Task
Step 1: Identify and recruit internal and external
project stakeholders including project leaders,
project workgroups, and community
organizations to create a community
engagement plan.
In Progress
Task
Step 2: Develop a draft community engagement
plan (including all work steps on how
organizations will be contacted, two-way
communication with stakeholders, etc.).
In Progress
Step 1: Identify and recruit internal and external project
stakeholders including project leaders, project workgroups,
and community organizations to create a community
engagement plan.
Step 2: Develop a draft community engagement plan
(including all work steps on how organizations will be
contacted, two-way communication with stakeholders, etc.).
Task
Step 3: Engage in bidirectional communication
on community engagement plan with key PPS
stakeholders
In Progress
Step 3: Engage in bidirectional communication on community
engagement plan with key PPS stakeholders
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Incorporate appropriate findings into the community
engagement plan.
11/01/2015
12/31/2015
11/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 5: Create tracking system that details all community
engagement activities and communication for quarterly
reporting
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 6: Approval of plan by CNA & Outreach Committee
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Signed CBO partnership agreements or contracts.
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Begin engagements/discussions with CBOs for
participation/contracting based on DSRIP project schedule.
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 4: Incorporate appropriate findings into the
community engagement plan.
Task
Step 5: Create tracking system that details all
community engagement activities and
communication for quarterly reporting
Task
Step 6: Approval of plan by CNA & Outreach
Committee
Milestone #6
Finalize partnership agreements or contracts with
CBOs
Task
Step 5: Begin engagements/discussions with
CBOs for participation/contracting based on
DSRIP project schedule.
Task
Step 6: Finalize and execute agreements and/or
contracts with applicable CBO based on DSRIP
project schedule.
Task
In Progress
Step 6: Finalize and execute agreements and/or contracts
with applicable CBO based on DSRIP project schedule.
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Completed
Step 1: Draft full CBO directory of all Suffolk County PPS
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
NYS Confidentiality – High
NO
Page 24 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Step 1: Draft full CBO directory of all Suffolk
County PPS partners
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
partners
Task
Step 2: Create a list of CBOs with which PPS
would like to engage/contract related to specific
DSRIP projects.
Completed
Step 2: Create a list of CBOs with which PPS would like to
engage/contract related to specific DSRIP projects.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 3: Engage the Executive Director and legal counsel to
evaluate CBO agreement/contract applicable to DSRIP
projects.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
05/01/2015
09/30/2015
05/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Step 3: Engage the Executive Director and legal
counsel to evaluate CBO agreement/contract
applicable to DSRIP projects.
Task
Step 4: Draft a partnership agreement and/or
contract for use with CBOs (e.g., two-way
communication between CBOs and PPS;
continuing role over time, project delivery, etc.)
Completed
Step 4: Draft a partnership agreement and/or contract for use
with CBOs (e.g., two-way communication between CBOs and
PPS; continuing role over time, project delivery, etc.)
Milestone #7
Finalize agency coordination plan aimed at
engaging appropriate public sector agencies at
state and local levels (e.g. local departments of
health and mental hygiene, Social Services,
Corrections, etc.)
In Progress
Agency Coordination Plan.
02/01/2016
09/30/2016
02/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 2: Create requirements for Agency Coordination Plan
(e.g., may include list of agencies, key contacts,
understanding of existing programs/services, etc..) and
include how agencies will be contacted.
03/01/2016
09/30/2016
03/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 3: Begin engagements/discussions with those agencies
identified by project stakeholders for recruiting based upon
DSRIP projects and schedule.
04/01/2016
09/30/2016
04/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 4: Develop the Agency Coordination Plan (e.g. may
include links between DSRIP projects and agency services,
maintaining roles across DSRIP projects, etc.)
07/01/2016
09/30/2016
07/01/2016
09/30/2016
09/30/2016
DY2 Q2
Task
Step 2: Create requirements for Agency
Coordination Plan (e.g., may include list of
agencies, key contacts, understanding of existing
programs/services, etc..) and include how
agencies will be contacted.
Task
Step 3: Begin engagements/discussions with
those agencies identified by project stakeholders
for recruiting based upon DSRIP projects and
schedule.
Task
Step 4: Develop the Agency Coordination Plan
(e.g. may include links between DSRIP projects
and agency services, maintaining roles across
NYS Confidentiality – High
NO
Page 25 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
08/01/2016
09/30/2016
09/30/2016
DY2 Q2
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
02/01/2016
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
Step 2: Conduct stakeholder engagement and communication
assessment.
02/01/2016
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 3: Based on the findings, from step 2 create the
requirements for the workforce communication and
engagement plan (eg. Define the key messages by audience
group, as well as communication channels that can be utilized
for stakeholder engagement.
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 4: Develop the workforce communication and
engagement plan (e.g. may include links between DSRIP
projects and expected workforce requirements, etc.)
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 5: Secure approval of plan by Workforce Governance
Committee
05/01/2016
06/30/2016
05/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 1: Engage the key Workforce Project Stakeholders
including the Workforce Advisory Group to create a workforce
communication and engagement plan
02/01/2016
03/31/2016
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Explain your plans for contracting with CBOs and their
04/01/2015
06/30/2018
04/01/2015
06/30/2018
06/30/2018
DY4 Q1
Original
Start Date
Original
End Date
Start Date
08/01/2016
09/30/2016
In Progress
Step 1: Engage appropriate project stakeholders to identify
state and local agencies to be contacted and recruited for
initial discussions on strategy related to Agency Coordination
Plan.
02/01/2016
In Progress
Workforce communication & engagement plan, including
plans for two-way communication with all levels of the
workforce, signed off by PPS workforce governance body
(e.g. workforce transformation committee).
In Progress
Status
Description
AV
DSRIP projects, etc.)
Task
Step 5: Present plan to appropriate governance
committees
In Progress
Task
Step 1: Engage appropriate project stakeholders
to identify state and local agencies to be
contacted and recruited for initial discussions on
strategy related to Agency Coordination Plan.
Milestone #8
Finalize workforce communication and
engagement plan
Task
Step 2: Conduct stakeholder engagement and
communication assessment.
Step 5: Present plan to appropriate governance committees
NO
Task
Step 3: Based on the findings, from step 2 create
the requirements for the workforce
communication and engagement plan (eg. Define
the key messages by audience group, as well as
communication channels that can be utilized for
stakeholder engagement.
Task
Step 4: Develop the workforce communication
and engagement plan (e.g. may include links
between DSRIP projects and expected workforce
requirements, etc.)
Task
Step 5: Secure approval of plan by Workforce
Governance Committee
Task
Step 1: Engage the key Workforce Project
Stakeholders including the Workforce Advisory
Group to create a workforce communication and
engagement plan
Milestone #9
NYS Confidentiality – High
NO
Page 26 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Finalize and execute CBO agreements and/or
contracts, which may link funding to the continual
achievement of goals, based on defined scope of work in
alignment with the 11 DSRIP project schedules.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Strategy designed and initiated for
contracting/agreements with approximately 38 CBOs across
the 11 DSRIP projects and additional CBOs will be on
boarded as identified by project requirements and schedule
(i.e., hotspots, etc.).
08/01/2015
06/30/2018
08/01/2015
06/30/2018
06/30/2018
DY4 Q1
Original
Start Date
Original
End Date
Start Date
Completed
Step 1: Identify and engage with CBOs ( e.g., health centers,
providers, churches, public schools, and/or libraries, etc.) to
support the PPS network based on 11 DSRIP projects
requirements. CBO key stakeholders are included amongst
the 11 DSRIP project committees for initial programmatic
planning.
04/01/2015
09/30/2015
Completed
Step 2: - PPS educates the PAC Committee on the role of a
CBO at PAC meetings and provides ongoing education via
PPS websites, newsletters, etc.
07/01/2015
In Progress
Step 3: Begin engagements/discussions with CBOs for
participation/contracting based on DSRIP project defined
scope of work(e.g., project deliverables); and their roles (e.g.,
services provided, community resources, etc.) to continuously
support the activities of the PPS network.
Status
Description
continuing role as your PPS develops over time; detail how
many CBOs you will be contracting with and by when; explain
how they will be included in project delivery and in the
development of your PPS network.
Inclusion of CBOs in PPS Implementation.
Task
Step 1: Identify and engage with CBOs ( e.g.,
health centers, providers, churches, public
schools, and/or libraries, etc.) to support the
PPS network based on 11 DSRIP projects
requirements. CBO key stakeholders are
included amongst the 11 DSRIP project
committees for initial programmatic planning.
Task
Step 2: - PPS educates the PAC Committee on
the role of a CBO at PAC meetings and provides
ongoing education via PPS websites,
newsletters, etc.
Task
Step 3: Begin engagements/discussions with
CBOs for participation/contracting based on
DSRIP project defined scope of work(e.g.,
project deliverables); and their roles (e.g.,
services provided, community resources, etc.) to
continuously support the activities of the PPS
network.
Task
Step 4: Finalize and execute CBO agreements
and/or contracts, which may link funding to the
continual achievement of goals, based on
defined scope of work in alignment with the 11
DSRIP project schedules.
Task
Step 5: Strategy designed and initiated for
contracting/agreements with approximately 38
CBOs across the 11 DSRIP projects and
additional CBOs will be on boarded as identified
by project requirements and schedule (i.e.,
NYS Confidentiality – High
AV
Page 27 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
In Progress
Step 6: Key Project Stakeholders engaged with CBOs (lead
by DSRIP Project Managers) to identify opportunities to
expand reach and role as 11 DSRIP projects develop (e.g.,
health forums, linkages to community resources, PPS website
linkages, health literacy, or telemedicine, etc.).
Original
Start Date
Original
End Date
Start Date
01/01/2016
06/30/2018
01/01/2016
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
06/30/2018
06/30/2018
DY4 Q1
AV
hotspots, etc.).
Task
Step 6: Key Project Stakeholders engaged with
CBOs (lead by DSRIP Project Managers) to
identify opportunities to expand reach and role as
11 DSRIP projects develop (e.g., health forums,
linkages to community resources, PPS website
linkages, health literacy, or telemedicine, etc.).
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Finalize governance structure and sub-committee structure
Finalize bylaws and policies or Committee Guidelines where
applicable
Quarterly Update Description
If there have been changes, please describe those changes and upload any
supporting documentation as necessary.
If there have been changes, please describe those changes and upload any
supporting documentation as necessary.
Please state if there have been any changes during this reporting quarter.
Please state yes or no in the corresponding narrative box.
Please state if there have been any changes during this reporting quarter.
Please state yes or no in the corresponding narrative box.
Prescribed Milestones Current File Uploads
Milestone Name
Finalize governance structure and sub-committee
structure
Establish a clinical governance structure,
including clinical quality committees for each
DSRIP project
User ID
File Type
slin2
Rosters
slin2
Meeting Materials
slin2
Rosters
slin2
Other
File Name
16_MDL0203_1_2_20151214124000_SCC_Gover
nance_Committee_Membership_2015.12.15_(v02).xlsx
16_MDL0203_1_2_20151029180959_SCC
Meeting Schedule Template - Governance.xlsx
16_MDL0203_1_2_20151214135308_SCC_Clinica
l_Gov_Membership_Template_2015.12.15_(v03).xlsx
16_MDL0203_1_2_20151214133926_SCC_Project
_Committee_Charter.pdf
NYS Confidentiality – High
Description
DOH Governance Committee Membership
Template Revised
DOH Meeting Schedule Template for Governance
Committee
The 10 Project Committees listed in this template
have responsibilities for facilitating the quality
improvement program for the DSRIP Project.
The DSRIP Project Committees Charter defines in
more detail the expectations and responsibility of
the 10 DSRIP Project Committees the SCC has
operationalized
Upload Date
12/14/2015 12:40 PM
10/29/2015 06:09 PM
12/14/2015 01:53 PM
12/14/2015 01:39 PM
Page 28 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Current File Uploads
Milestone Name
Inclusion of CBOs in PPS Implementation.
User ID
File Type
File Name
Description
16_MDL0203_1_2_20151214133312_Communicat
ion__Clinical_Committee_Chart.pdf
slin2
Other
slin2
Other
slin2
Other
slin2
Meeting Materials
16_MDL0203_1_2_20151214125516_Performance
_Improvement_Planvs5_highlight_Proj_Committee
s.pdf
16_MDL0203_1_2_20151026134824_CLINICAL
COMMITTEE CHARTER .pdf
16_MDL0203_1_2_20151026140014_2015.06.30
PAC Meeting DSRIP Presentation FC .pdf
This chart illustrates the direct reporting
relationship between the Clinical Committee (CC)
& the BOD as well as the reporting relationship
between project committees & the CC
Highlighted in this plan is the relationship between
project committees and the quality improvement
program.
Upload Date
12/14/2015 01:33 PM
12/14/2015 12:55 PM
Clinical Committee Charter
10/26/2015 01:48 PM
Step 2: Presentation of CBO role to PAC
10/26/2015 02:00 PM
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Finalize governance structure and sub-committee structure
Establish a clinical governance structure, including clinical
quality committees for each DSRIP project
The Clinical Committee organization chart illustrates the direct reporting relationship between the Clinical Committee and the Board of Directors as well as the bidirectional reporting relationship between the DSRIP project committees and the Clinical Committee. In addition to the general oversight for the direction and
progress, the Committees are responsible for facilitating the quality improvement program for the DSRIP Project. These responsibilities may include but are not
limited to: developing patient engagement/performance metrics, recommending clinical guidelines/protocols, monitoring project specific outcome data, assisting
partners with developing corrective action plans to improve performance and identifying and sharing best practices. The DSRIP Project Committees Charter
defines in more detail the expectations and responsibility of the 10 DSRIP Project Committees the SCC has operationalized.
Finalize bylaws and policies or Committee Guidelines where
applicable
Establish governance structure reporting and monitoring
processes
Finalize community engagement plan, including
communications with the public and non-provider organizations
(e.g. schools, churches, homeless services, housing providers,
law enforcement)
Finalize partnership agreements or contracts with CBOs
Finalize agency coordination plan aimed at engaging
appropriate public sector agencies at state and local levels (e.g.
local departments of health and mental hygiene, Social
Services, Corrections, etc.)
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Finalize workforce communication and engagement plan
Inclusion of CBOs in PPS Implementation.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Complete
Milestone #2
Pass & Complete
Milestone #3
Pass & Complete
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
Milestone #8
Pass & Ongoing
Milestone #9
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 29 of 670
Run Date : 01/06/2016
Page 30 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 31 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in implementing your governance structure and processes and achieving the milestones described above, as well as potential impacts on specific projects and any
risks that will undermine your ability to achieve outcome measure targets.
Issue: The potential that the governance model developed won't be seen as truly representing the PPS providers or their needs Risk Mitigation:
The establishment of the BOD as a governing body that is dedicated and unique to the PPS offers several advantages in ensuring the adequate
governance and management of the PPS: i) It allows the responsibilities of the BOD to be dedicated and limited to the governance of the PPS. This
ensures that the members of the BOD do not have broader responsibilities to any of the PPS participants that could potentially subject them to
competing demands for their loyalty. Further, it enables the BOD's members to be held accountable to the PPS's stakeholders solely on their
management of the PPS. ii) Moreover, it allows for the presence of representatives from critical stakeholder groups on the actual decision making
body of the PPS. Nearly half of the BOD is composed of members who represent a stakeholder group that is critical to the PPS's success, and
approximately 20% of the initial BOD is composed of physicians. The inclusion of representatives from such stakeholders will improve BOD's
decision making by helping it consider issues from multiple viewpoints. The size of the initial BOD has been limited to 21 directors. This ensures
that the BOD will have a sufficient number of positions to include a broad range of stakeholders and other individuals with the skills, experience,
and qualities required to effectively manage its workload. The PAC, the PAC Executive Committee, and the 11 Project Committees will help ensure
that stakeholders have forums to engage in collaborative decision-making, develop shared goals that drive collaborative activities. Through these
committees, the stakeholders will have the means to develop recommendations and effectively influence the BOD's policies on the issues that are
most critical to the achievement of the DSRIP goals. PAC meetings are scheduled periodically to allow all PPS partner organizations to provide
input, voice concerns, and jointly develop solutions. Issue: The governance structure of the PPS may not remain up-to-date with changing needs
of the PPS and thusly limit the ability to create an effective integrated delivery system. Risk mitigation: The BOD will conduct reviews of the
performance of the PPS's governance bodies not less than annually. In evaluating the performance of such bodies, the BOD will obtain feedback
from the members of such bodies as well as the coalition partners. The performance reviews will evaluate matters such as the governance body's
contribution to the achievement of the DSRIP goals, the governance body's effectiveness in making decisions on a timely basis, and the
inclusiveness, transparency, and accountability of the governing body's processes. Such performance reviews may indicate that a change in the
governance structure is necessary to increase its effectiveness. Issue: Failure of effective communication may limit the ability of PPS providers to
adopt new strategies and care processes needed to create the results the PPS requires. Risk mitigation: Multiple mechanisms will be used to
engage all key stakeholder and providers on topics important to the PPS: a) Communications Strategies. The BOD will maintain a CNA and
Outreach Committee charged with promoting stakeholder engagement, including Medicaid members. The Committee will develop a plan for
engaging stakeholders through newsletters, email list serves, webinars, community lectures, and other public meetings and events.(b) Website.
The PPS's website will include a webpage dedicated to stakeholder engagement. (c) Participation in Governance. Stakeholders, including patient
advocates, will be represented on the PAC, the PAC Executive Committee, and the BOD, where they will have a meaningful voice and function as
liaisons with the stakeholder groups they represent.
IPQR Module 2.4 - Major Dependencies on Organizational Workstreams
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
All other work streams will need to be successful in the implementation of their respective tasks to enable the PPS Governance system to be
successful in the creation of a truly integrated delivery system of care and to . In particular, the financial sustainability and IT work streams are
critical to the success of the PPS and will provide the forum for the governance work stream to operate effectively. A key role of the Governance
system itself will be to provide clarity of purpose for all work streams and project teams, to provide effective oversight of their efforts and to help
remove barriers that they may be facing.
NYS Confidentiality – High
Page 32 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for the development of your governance structure and processes and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
PPS Governance Project Lead
Jennifer Jamilkowski/Stony Brook Medicine
Compliance Officer
Sarah Putney/Suffolk Care Collaborative
PPS Director, Network Development &
Performance
Kevin Bozza/Suffolk Care Collaborative
Senior Manager Provider & Community
Engagement
Althea Williams/Suffolk Care Collaborative
Director, Project Management Office
Alyssa Correale/Suffolk Care Collaborative
Board of Directors
Kenneth Kaushansky, MD, L. Reuven Pasternak, MD, Gary E. Bie,
James Sinkoff, Joseph Lamantia, Michael Stoltz - patient advocate,
Robert Heppenheimer -LTC, Gwen O'Shea- CBO, Jerrold Hirsch,
Jeffrey Kraut, Michael O'Donnell, Brenda Farrell, Karen
Boorshtein, LCSW - BH, Mary J. Zagajeski, MS, RN, Margaret M.
McGovern, MD ,PhD, Harold Fernandez, MD, Jim Murry, Kristie
Golden, PhD, LMHC, CRC, Jennifer Jamilkowski, MBA, MHS,
Carol Gomes, MS, FACHE,CPHQ, James Bernasko MB, CHB,
Key deliverables / responsibilities
Provide guidance and oversight of governance structure issues
across PPS
Responsible for supporting oversight of clinical workforce
components of the of overall Workforce Work stream
Oversight to Governance project plan, work stream, and
milestones for PPS
Lead Compliance Program, including chairing Compliance SubCommittee; implementing Work Plan; training; hotline; monitoring;
investigations; promoting culture of ethics and compliance with
DSRIP requirements.
Responsible for the Workforce & Community Engagement
milestones as well as the Performance Evaluation, reporting, and
Management structure for the PPS
Responsible for the Community Engagement, CC/HL strategy,
Lead of development, management and oversight of all CC/HL
deliverables and strategies and implementation plans to ensure
completeness, timeliness and effectiveness
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
Ultimate accountability for governance oversight of all PPS
functions and governance structure itself
NYS Confidentiality – High
Page 33 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
PPS Sub-Committees (9)
Name of person / organization (if known at this stage)
CDE
Clinical, Workforce, Finance, CNA Outreach, Cultural Competency
& Health Literacy, Audit, Compliance, Health Information
Technology, PAC, Executive PAC
Key deliverables / responsibilities
Ultimate accountability for governance oversight of their respective
committee functions
Rivkin Radler Counsel
George Choriatis
Provide counsel on governance documents, provider agreements,
policies and procedures, etc.
"
DSRIP Project Leads
Joseph Lamantia, Jim Murry, Steven Feldman, Eric Niegelberg,
Bob Heppenheimer, Dianne Zambori, RN, Gwen O'Shea, Peg
Duffy, Kristie Golden, Margaret Duffy, Josh Miller, MD, Ellen Miller,
Susmita Pati, MD, Ernie Conforti
CC/HL Project Leads will collaborate with Project Leads across
DSRIP portfolio to evaluate CC/HL needs across projects and
support implementation.
Project Manager
Laura Siddons
Clinical Project Manager
Ashley Meskill
Project Manager
Amy Solar-Doherty
Project Manager will support communication and reporting
requirements outlined in the SCC policies procedures and
governance charters.
Project Manager will support communication and reporting
requirements outlined in the SCC policies procedures and
governance charters.
Project Manager will support communication and reporting
requirements outlined in the SCC policies procedures and
governance charters.
NYS Confidentiality – High
Page 34 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Module 2.6 - IPQR Module 2.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS with regard to your governance structure and processes.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
PPS Executive Lead
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System Project Management Office (PMO) Units (NSLIJ &
CHS)
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Suffolk Care Collaborative Project Management Office
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
Cultural Competency & Health Literacy Lead and Community
Engagement Project Lead
Kevin Bozza, Director Network Development &
Performance, Suffolk Care Collaborative
Workforce Project Lead
Lou De Onis, Interim Chief of Human Resources,
Stony Brook Medicine
Human Resources Lead, Workforce Project Lead
Workforce Advisory Group
Workforce Advisory and Subject Matter Expertise Support Group
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Engaged Contracted Partner
Overall leadership and guidance related to the Workforce
Deliverables
Overall leadership of the enterprise strategy and deliverables
across Suffolk PPS Health System framework
Implementation of deliverables across Suffolk PPS Health System
framework
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Assure cultural competency and health literacy practices
addressed within the communication methods of performance
reporting
Communication lead, Training lead, support management of
workforce consultants and contracted deliverables, ensuring
provider training occurs in a timely manner, obtain feedback from
all PPS member organizations who participate in the Suffolk PPS
for potential workforce related organizational changes
Providing subject matter expertise in Human Resources across all
workforce deliverables
Subject matter experts, provide insight, information related to
sources and destinations of redeployed staff, review workforce
deliverables, support current and future state assessments
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress, CC/HL materials, and outcomes to meeting financial
milestones within arrangement.
NYS Confidentiality – High
Page 35 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Key Community Based Organizations (CBOs)
Kenneth Kaushansky, MD, L. Reuven Pasternak,
MD, Gary E. Bie, James Sinkoff, Joseph
Lamantia, Michael Stoltz - patient advocate,
Robert Heppenheimer -LTC, Gwen O'Shea- CBO,
Jerrold Hirsch, Jeffrey Kraut, Michael O'Donnell,
Brenda Farrell, Karen Boorshtein, LCSW - BH,
Mary J. Zagajeski, MS, RN, Margaret M.
McGovern, MD ,PhD, Harold Fernandez, MD, Jim
Murry, Kristie Golden, PhD, LMHC, CRC, Jennifer
Jamilkowski, MBA, MHS, Carol Gomes, MS,
FACHE,CPHQ, James Bernasko MB, CHB, CDE
Role in relation to this organizational workstream
Key deliverables / responsibilities
Provide feedback to drafts of strategic plan for HL & CC, all 11
DSRIP projects and the CBO engagement programs
Provide information to the PPS on existing disparities and gaps in
culturally competent care being provided
Board of Directors
Ultimate accountability for governance oversight of all PPS
functions and governance structure itself
External Stakeholders
Collaborate with the PPS to meet requirements related to
coordinated care and value-based payment
County and State agencies and regulatory bodies with oversight
and influence in a number of DSRIP project requirements (ex.
waivers or regulatory relief)
Help ensure PPS success in meeting prescribed milestones and
measure targets through collaborative oversight process
Medicaid MCOs
Support of PPS efforts
NYS Office of Mental Health/Agencies
Supportive oversight of PPS
NYS DOH
Supportive oversight of PPS
Patients & Families
Improved health outcomes as a result of the PPS enterprise PHM
program
Engagement in strategies and provide feedback on all output
NYS Confidentiality – High
Page 36 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support this particular workstream and your ability to achieve the milestones described above.
As mentioned in the dependencies section, a shared IT infrastructure across the PPS will enhance the role of the governing bodies by supporting
the ability of the PPS Providers to provide effective clinical care and care coordination for each PPS patient across the continuum of their needs.
This will ultimately lead to improved quality, utilization and financial results within this population and will therefore help support the financial
success and sustainability of the PPS itself. A key challenge to this infrastructure is the diverse range of current IT capabilities across the PPS and
the limited participation in the local RHIO. As the PPS continues to develop its provider network, providing the necessary support to this
infrastructure will be key in capturing all necessary clinical and utilization data needed for performance monitoring of the PPS and its financial
results.
IPQR Module 2.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
Success will be measured through the development of a robust performance reporting structure that will track, among other metrics, the ability of
the PPS to meet the specified milestones on time, monitor the financial performance of the PPS, and track progress toward the goal of 90% valuebased provider payments within the PPS. The results of these reports will be communicated back to the key stakeholders in a timely and
appropriate manner (e.g., PPS-level, project-level, provider-level, etc.) to facilitate improvement across the PPS.
IPQR Module 2.9 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 37 of 670
Run Date : 01/06/2016
Page 38 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 03 – Financial Stability
IPQR Module 3.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation. Note some milestones include minimum expected completion dates.
Milestone/Task Name
Status
Milestone #1
Finalize PPS finance structure, including
reporting structure
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
In Progress
This milestone must be completed by 12/31/2015. PPS
finance structure chart / document, signed off by PPS Board.
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Completed
Step 1: Organize the Financial Sustainability Team that will
develop the Finance Structure Chart (e.g. develop roles and
responsibilities of PPS lead and finance function)
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
In Progress
Step 2: Create draft of finance structure chart (e.g., will
include interactions with Stony Brook finance department,
development of reporting structure, definition of roles and
responsibilities, etc.)
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 3: Finalize the finance structure chart (e.g., signoff from
key stakeholders, and reporting structure to oversight
committee.)
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Secure board approval of finance structure chart
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
This milestone must be completed by 3/31/2016. Network
financial health current state assessment (to be performed at
least annually). The PPS must:
- identify those providers in their network that are financially
fragile, including those that have qualified as IAAF providers;
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
AV
YES
Task
Step 1: Organize the Financial Sustainability
Team that will develop the Finance Structure
Chart (e.g. develop roles and responsibilities of
PPS lead and finance function)
Task
Step 2: Create draft of finance structure chart
(e.g., will include interactions with Stony Brook
finance department, development of reporting
structure, definition of roles and responsibilities,
etc.)
Task
Step 3: Finalize the finance structure chart (e.g.,
signoff from key stakeholders, and reporting
structure to oversight committee.)
Task
Step 4: Secure board approval of finance
structure chart
Milestone #2
Perform network financial health current state
assessment and develop financial sustainability
strategy to address key issues.
NYS Confidentiality – High
YES
Page 39 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Analyze key areas of financial concern/risks within
PPS based on the current state assessment (e.g., rank
ordering of issues by impact and effort to fix; prioritizing gaps
across DSRIP projects, etc.)
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Develop a Financially Fragile & Distressed Provider
Watch List (e.g., may include providers (a) not meeting
Financial Stability Plan metrics, (b) that are under current or
planned restructuring efforts, or that will be financially
challenged due to DSRIP projects or (c) that will otherwise be
financially challenged and, with consideration of their role in
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Original
Start Date
Original
End Date
Start Date
04/01/2015
12/31/2015
04/01/2015
In Progress
Step 3: Revise, as needed, Financial Assessment and Project
Impact Assessment document(s) that were used for the
Preliminary Financial assessment conducted in Nov 2014.
Update for required metrics and provider specific metrics.
Status
Description
-- define their approach for monitoring those financially fragile
providers, which must include an analysis of provider
performance on the following financial indicators: days cash
on hand, debt ratio, operating margin and current ratio;
-- include any additional financial indicators that they deem
necessary for monitoring the financial sustainability of their
network providers
Task
Step 1: Engage the Financial Sustainability Team
to perform the financial health current state
assessment
In Progress
Step 1: Engage the Financial Sustainability Team to perform
the financial health current state assessment
Task
Step 2: Define the key elements of the financial
health current state assessment (e.g.,
identification of financially fragile providers within
PPS according to key financial ratios,
identification of providers who qualified for IAAF
funds, etc.)
In Progress
Step 2: Define the key elements of the financial health current
state assessment (e.g., identification of financially fragile
providers within PPS according to key financial ratios,
identification of providers who qualified for IAAF funds, etc.)
Task
Step 3: Revise, as needed, Financial
Assessment and Project Impact Assessment
document(s) that were used for the Preliminary
Financial assessment conducted in Nov 2014.
Update for required metrics and provider specific
metrics.
Task
Step 4: Analyze key areas of financial
concern/risks within PPS based on the current
state assessment (e.g., rank ordering of issues
by impact and effort to fix; prioritizing gaps
across DSRIP projects, etc.)
Task
Step 5: Develop a Financially Fragile &
Distressed Provider Watch List (e.g., may include
providers (a) not meeting Financial Stability Plan
metrics, (b) that are under current or planned
restructuring efforts, or that will be financially
NYS Confidentiality – High
AV
Page 40 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
challenged due to DSRIP projects or (c) that will
otherwise be financially challenged and, with
consideration of their role in projects)
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
projects)
Task
Step 6: Financial Sustainability Team will
develop strategy to monitor providers on the
Financially Fragile & Distressed Provider Watch
List
In Progress
Step 6: Financial Sustainability Team will develop strategy to
monitor providers on the Financially Fragile & Distressed
Provider Watch List
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 7: Approval of financial sustainability strategy by PPS
Finance Governance Committee
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
This milestone must be completed by 12/31/2015. Finalized
Compliance Plan (for PPS Lead).
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Completed
Step 1: Engage the PPS Compliance Officer and Team with
purpose of finalizing Compliance Plan consistent with New
York State Social Services Law 363-d
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 2: Complete review of NY Social Services Law 363-d to
determine scope and requirements of compliance program
and plan based upon the DSRIP related requirements that
are within the scope of responsibilities of the PPS Lead.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
In Progress
Step 3: PPS Compliance Team to create definition and
finalize components of Compliance Plan (e.g., written policies
and procedures, development of requirements, etc.)
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Obtain confirmation from PPS network providers that
they have implemented a compliance plan consistent with the
NY State Social Services Law 363-d.
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 5: Develop requirements to be included in the PPS
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Step 7: Approval of financial sustainability
strategy by PPS Finance Governance Committee
Milestone #3
Finalize Compliance Plan consistent with New
York State Social Services Law 363-d
Task
Step 1: Engage the PPS Compliance Officer and
Team with purpose of finalizing Compliance Plan
consistent with New York State Social Services
Law 363-d
Task
Step 2: Complete review of NY Social Services
Law 363-d to determine scope and requirements
of compliance program and plan based upon the
DSRIP related requirements that are within the
scope of responsibilities of the PPS Lead.
Task
Step 3: PPS Compliance Team to create
definition and finalize components of Compliance
Plan (e.g., written policies and procedures,
development of requirements, etc.)
Task
Step 4: Obtain confirmation from PPS network
providers that they have implemented a
compliance plan consistent with the NY State
Social Services Law 363-d.
Task
NYS Confidentiality – High
YES
Page 41 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Step 5: Develop requirements to be included in
the PPS Provider Operating Agreement that the
network providers will maintain a current
compliance plan to meet NY State requirements
for a provider.
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
Provider Operating Agreement that the network providers will
maintain a current compliance plan to meet NY State
requirements for a provider.
Task
Step 6: Obtain Executive Body approval of the
Compliance Plan (for the PPS Lead) and
Implement
In Progress
Step 6: Obtain Executive Body approval of the Compliance
Plan (for the PPS Lead) and Implement
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
This milestone must be completed by 3/31/2016. Value-based
payment plan, signed off by PPS board
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 1: Develop a Value-based Payment Workgroup for
creation of the Value-based Payment Plan (VBPP)
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Engage the Value-based Payment Workgroup to
perform baseline assessment of value-based payments
currently within the PPS
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 3: Value-based Payment Workgroup to perform the
baseline assessment (e.g., surveys to determine preferred
compensation modalities for different provider types, current
MCO strategies, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Analyze PPS strengths and weaknesses of current
value-based payment strategy based on baseline assessment
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Develop an education and communication strategy to
disseminate value-based payment ideas among PPS
members (e.g., survey of PPS Members, creation of online
chat forum, etc.)
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Milestone #4
Develop detailed baseline assessment of
revenue linked to value-based payment,
preferred compensation modalities for different
provider-types and functions, and MCO strategy.
Task
Step 1: Develop a Value-based Payment
Workgroup for creation of the Value-based
Payment Plan (VBPP)
Task
Step 2: Engage the Value-based Payment
Workgroup to perform baseline assessment of
value-based payments currently within the PPS
Task
Step 3: Value-based Payment Workgroup to
perform the baseline assessment (e.g., surveys
to determine preferred compensation modalities
for different provider types, current MCO
strategies, etc.)
Task
Step 4: Analyze PPS strengths and weaknesses
of current value-based payment strategy based
on baseline assessment
Task
Step 5: Develop an education and
communication strategy to disseminate valuebased payment ideas among PPS members
(e.g., survey of PPS Members, creation of online
NYS Confidentiality – High
YES
Page 42 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
This milestone must be completed by 12/31/2016. Valuebased payment plan, signed off by PPS board
10/01/2015
12/31/2016
10/01/2015
12/31/2016
12/31/2016
DY2 Q3
In Progress
Step 1: Value-based Payment Workgroup to initiate monthly
meetings with relevant MCO partners and PPS providers
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Develop a prioritization criteria and framework for
types of providers and value-based arrangement that will be
executed by PPS providers
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3: Develop an education and communication strategy to
disseminate goals of value-based payment plan and
prioritized list of providers among PPS members (e.g., format
may include survey of PPS Members)
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 4: Create a monitoring process to learn about new
value-based payment initiatives being rolled out by
commercial payers, Medicare and Medicaid that might impact
01/31/2016
09/30/2016
01/31/2016
09/30/2016
09/30/2016
DY2 Q2
Original
Start Date
Original
End Date
Start Date
In Progress
Step 6: Conduct stakeholder engagement sessions with
MCOs to understand potential contracting options and the
requirements (workforce, infrastructure, knowledge, legal
support, etc.) necessary to conduct and finalize plan
negotiations.
10/01/2015
03/31/2016
In Progress
Step 7: Value-based Payment Workgroup to present
components of Value-based Payment Plan to PPS board for
signoff
10/01/2015
In Progress
Step 8: PPS Board of Directors approval of Value-based
Payment Plan
In Progress
Status
Description
AV
chat forum, etc.)
Task
Step 6: Conduct stakeholder engagement
sessions with MCOs to understand potential
contracting options and the requirements
(workforce, infrastructure, knowledge, legal
support, etc.) necessary to conduct and finalize
plan negotiations.
Task
Step 7: Value-based Payment Workgroup to
present components of Value-based Payment
Plan to PPS board for signoff
Task
Step 8: PPS Board of Directors approval of
Value-based Payment Plan
Milestone #5
Finalize a plan towards achieving 90% valuebased payments across network by year 5 of the
waiver at the latest
Task
Step 1: Value-based Payment Workgroup to
initiate monthly meetings with relevant MCO
partners and PPS providers
Task
Step 2: Develop a prioritization criteria and
framework for types of providers and valuebased arrangement that will be executed by PPS
providers
Task
Step 3: Develop an education and
communication strategy to disseminate goals of
value-based payment plan and prioritized list of
providers among PPS members (e.g., format
may include survey of PPS Members)
Task
Step 4: Create a monitoring process to learn
about new value-based payment initiatives being
NYS Confidentiality – High
YES
Page 43 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
01/31/2016
12/31/2016
12/31/2016
DY2 Q3
12/31/2016
01/31/2016
12/31/2016
12/31/2016
DY2 Q3
04/01/2015
03/31/2020
04/01/2015
03/31/2020
03/31/2020
DY5 Q4
YES
On Hold
04/01/2015
03/31/2020
04/01/2015
03/31/2020
03/31/2020
DY5 Q4
YES
On Hold
04/01/2015
03/31/2020
04/01/2015
03/31/2020
03/31/2020
DY5 Q4
YES
Original
Start Date
Original
End Date
Start Date
01/31/2016
12/31/2016
01/31/2016
On Hold
Status
rolled out by commercial payers, Medicare and
Medicaid that might impact the VBP Plan
Description
AV
the VBP Plan
Task
Step 5: Value-based Payment Workgroup and
MCOs to develop roadmap for transition from
current state of value-based payments to
achieving 90% value-based payments across
network by year 5 of DSRIP initiative (e.g.,
improvement to provider-specific payment
modalities, definition of benchmark quality
metrics, timeline for strategy and key project
stakeholders to be engaged, etc.)
In Progress
Task
Step 6: Secure approval of Value-based
Payment Plan by PPS Board.
In Progress
Step 5: Value-based Payment Workgroup and MCOs to
develop roadmap for transition from current state of valuebased payments to achieving 90% value-based payments
across network by year 5 of DSRIP initiative (e.g.,
improvement to provider-specific payment modalities,
definition of benchmark quality metrics, timeline for strategy
and key project stakeholders to be engaged, etc.)
Step 6: Secure approval of Value-based Payment Plan by
PPS Board.
Milestone #6
Put in place Level 1 VBP arrangement for
PCMH/APC care and one other care bundle or
subpopulation
Milestone #7
Contract 50% of care-costs through Level 1
VBPs, and >= 30% of these costs through Level
2 VBPs or higher
Milestone #8
>=90% of total MCO-PPS payments (in terms of
total dollars) captured in at least Level 1 VBPs,
and >= 70% of total costs captured in VBPs has
to be in Level 2 VBPs or higher
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
No Records Found
NYS Confidentiality – High
Quarterly Update Description
Page 44 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Current File Uploads
Milestone Name
Finalize PPS finance structure, including
reporting structure
User ID
slin2
File Type
File Name
Description
16_MDL0303_1_2_20151214160510_SCC_Meetin
g_Schedule_Template__Financial_Sustainability_&_Funds_Flow.xlsx
Templates
Please note this milestone is not due until
12/31/2015,
Upload Date
12/14/2015 04:05 PM
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Finalize PPS finance structure, including reporting structure
The Financial Sustainability Team has been formed. They are currently working on developing the Finance Structure Chart. The goal is to get the chart signed off
by the Finance Committee in November and secure board approval by November/December. The Financial Sustainability Team is also planning on performing
the network financial health current state assessment and developing a financial sustainability strategy to address key issues. A survey is being developed to
perform these tasks. The Value-Based Payment Workgroup is planning on performing the baseline assessment of value-based payments currently within the
PPS. This workgroup has been in contact with the MCOs.
12/14/15: At the request of the IA, the PPS has returned the Meeting Schedule Template for Funds Flow, documenting governance meetings period ending
9/30/2015. Please note this milestone is not due until 12/31/2015, which is why the template was not submitted in the DY 1 Q2 report. The PPS plans to submit all
required documentation, including the Meeting Schedule Template for Funds Flow, when this milestone is completed, in the DY1 Q3 report.
Perform network financial health current state assessment and
develop financial sustainability strategy to address key issues.
Finalize Compliance Plan consistent with New York State
Social Services Law 363-d
Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Finalize a plan towards achieving 90% value-based payments
across network by year 5 of the waiver at the latest
Put in place Level 1 VBP arrangement for PCMH/APC care and
one other care bundle or subpopulation
Contract 50% of care-costs through Level 1 VBPs, and >= 30%
of these costs through Level 2 VBPs or higher
>=90% of total MCO-PPS payments (in terms of total dollars)
captured in at least Level 1 VBPs, and >= 70% of total costs
captured in VBPs has to be in Level 2 VBPs or higher
This milestone has been on hold since the DY 1 Q 1 NYS DOH Quarterly Report because the Suffolk Care Collaborative has not received any guidance from the
NYS DOH on end dates for this milestone. Upon receipt of guidance or further instruction we will then be able to move this milestone into "In progress."
This milestone has been on hold since the DY 1 Q 1 NYS DOH Quarterly Report because the Suffolk Care Collaborative has not received any guidance from the
NYS DOH on end dates for this milestone. Upon receipt of guidance or further instruction we will then be able to move this milestone into "In progress."
This milestone has been on hold since the DY 1 Q 1 NYS DOH Quarterly Report because the Suffolk Care Collaborative has not received any guidance from the
NYS DOH on end dates for this milestone. Upon receipt of guidance or further instruction we will then be able to move this milestone into "In progress."
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
Milestone #8
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 45 of 670
Run Date : 01/06/2016
Page 46 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 47 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in implementing these cross-cutting organizational strategies, including potential impacts on specific projects and, crucially, any risks that will undermine your ability
to achieve outcome measure targets.
Issue: The redesign of the reimbursement system will require a substantive shift in provider behavior as payments will be performance and value
driven. This will disrupt the historical fee-for-service system that rewards volume. This will require providers to redesign their business models to
adjust to the new paradigm.
Risk mitigation: Through learning collaborative, the PPS will engage providers across the spectrum of care to provide assistance as the healthcare
system transforms. Additionally, the PPS Finance Committee will monitor member's financial reports to ensure that the PPS will be able to meet its
goals. In the event that a provider becomes financially unstable, a corrective action plan will be established and the PPS will support such
provider(s) as needed.
Issue: Providers within the PPS, particularly in underserved, rural areas, already face challenges maintaining their availability in this changing
healthcare financing environment.
Risk Mitigation: To ensure that the DSRIP goals are met, the Finance Committee of the PPS is developing a provider financial reporting system for
operating and financial statistics which, on a quarterly basis, will be a key performance indicator of the financial health of providers in the PPS. The
survey will be required for providers across the continuum-of-care, as providers overall are instrumental in achieving the DSRIP metrics and
milestones. Any providers who are unable to meet the financial metrics will be required to submit a plan of correction to ensure financial stability.
These providers will also be eligible to receive support from the PPS in order to implement their turn-around plan. The PPS has not identified any
providers that are in need of financial restructuring at this time.
The funds flow design has been structured to support those providers that are essential to achieving the PPS' DSRIP goals. In addition to project
related costs and incentive payments, financially fragile providers will be eligible for special situation / contingency funds. The Suffolk PPS will
monitor the financial condition of all providers that are critical to the success of the DSRIP projects. The PPS will work with any provider(s) whose
financial condition deteriorates to implement a corrective action plan that will ensure that the necessary resources remain in place to meet the PPS'
DSRIP goals.
Issue: The potential that Medicaid MCOs will not be amenable to piloting new value-based payment methodologies.
Risk mitigation: Issue already raised within multiple DOH venues as to how Medicaid MCOs will be accountable for ensuring that new payment
methodologies will be developed. Plan to keep open lines of communications with all MCOs, provide evidence that the PPS can bring value
through actually delivering tangible results over the course of the DSRIP program. Keep DOH apprised of MCO efforts or lack of effort.
IPQR Module 3.4 - Major Dependencies on Organizational Workstreams
Instructions :
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
An effective IT/data warehouse solution with analytics run off of that stored PPS data will be important to ensure that comprehensive data/trend
monitoring processes are in place. The PPS will need to effectively track all utilization trends that ultimately impact financial results to ensure that
adverse trends are reopened to quickly and effectively. An effective PPS Governance structure will be required to ensure that all participating PPS
Providers have an opportunity to benefit from the PPS Integrated Delivery System model, and thereby support the sustainability of the peps as a
whole. A Performance Reporting model will be a key component of efforts to create and maintain financial stability of the PPS, through a
comprehensive monitoring process that includes corrective action processes as needed in case of adverse trends or adverse provider performance.
NYS Confidentiality – High
Page 48 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joe Lamantia/Suffolk Care Collaborative
Business Manager for DSRIP Operations
Neil Shah/Suffolk Care Collaborative
PPS Finance Project Lead
Bernie Cooke/Stony Brook Medicine
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
Compliance Team
Key PPS Compliance Project Stakeholders
Compliance Officer
Sarah Putney/Suffolk Care Collaborative
Financial Sustainability Team
Key PPS Finance Project Stakeholders
MCO Relations Team Lead
Steven Feldman MD/Stony Brook Medicine
Steven Feldman MD, Bernie Cooke, Linda Efferen MD & Joseph
Lamantia
MCO/Value Based Payment Workgroup
Director, Project Management Office
Alyssa Correale/Suffolk Care Collaborative
PPS Director, Network Development &
Performance
Kevin Bozza/Suffolk Care Collaborative
Key deliverables / responsibilities
Responsible for oversight of overall Financial Sustainability Work
stream
Responsible for development, management of Financial
operations and milestones to include accounts payable,
treasury/banking, general ledger, reporting, audit
Ultimate accountability for governance oversight of the Finance
strategy to include accounts payable, treasury/banking, general
ledger, reporting, audit
Responsible for supporting oversight of clinical components of the
of overall DSRIP Portfolio. Support financial sustainability
monitoring across clinical projects and programs.
Oversee the development and implementation of the compliance
plan of the PPS Lead and related compliance requirements of the
PPS as they are defined.
Lead Compliance Program, including chairing Compliance SubCommittee; implementing Work Plan; training; hotline; monitoring;
investigations; promoting culture of ethics and compliance with
DSRIP requirements.
Lead development of Financial Sustainability Milestones including
Budget and Funds Flow milestones
Lead Communication Channel to MCO Partners
Will oversee the development and implementation of the VBP
Roadmap as well as lead negotiations with MCO partners
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
Responsible for the Workforce & Community Engagement
milestones as well as the Performance Evaluation, reporting, and
NYS Confidentiality – High
Page 49 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
Management structure for the PPS
NYS Confidentiality – High
Page 50 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
PPS Executive Lead
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System Project Management Office (PMO) Units (NSLIJ &
CHS)
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Gary Bie, Bernard Cooke, Jerry Hirsch, James
Sinkoff, Robert Power, Robert Detor
Financial representatives of all
Engaged/Contracted PPS partners
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Kenneth Kaushansky, MD, L. Reuven Pasternak,
MD, Gary E. Bie, James Sinkoff, Joseph
Lamantia, Michael Stoltz - patient advocate,
Robert Heppenheimer -LTC, Gwen O'Shea- CBO,
Jerrold Hirsch, Jeffrey Kraut, Michael O'Donnell,
Brenda Farrell, Karen Boorshtein, LCSW - BH,
Mary J. Zagajeski, MS, RN, Margaret M.
McGovern, MD ,PhD, Harold Fernandez, MD, Jim
Murry, Kristie Golden, PhD, LMHC, CRC, Jennifer
Jamilkowski, MBA, MHS, Carol Gomes, MS,
Suffolk Care Collaborative Project Management Office
Overall leadership and guidance related to the Workforce
Deliverables
Overall leadership of the enterprise strategy and deliverables
across Suffolk PPS Health System framework
Implementation of deliverables across Suffolk PPS Health System
framework
PMO support for all organizational work stream milestones to
include project budgets
PPS Finance Committee Members
Support of Finance strategy development
Financial representatives of all Engaged/Contracted PPS partners
Primary contact and communication channel for the PPS finance
project stakeholders to engage in conducting DSRIP related
financial responsibilities.
Engaged Contracted Partner
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress and financial milestones within arrangement.
Board of Directors
Ultimate accountability for governance oversight of all PPS
functions and governance structure itself
NYS Confidentiality – High
Page 51 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
FACHE,CPHQ, James Bernasko MB, CHB, CDE
External Stakeholders
Medicaid MCOs
Support and oversight in development of value-based proposals
NYS DOH
NYS DOH defines the DSRIP requirements
External Auditor
External Auditor
Community Based Organizations
Community Based Organizations
Agencies / Regulators
Agencies / Regulators
Support of value-based contracting proposals
Help ensure PPS success in meeting prescribed milestones and
measure targets through collaborative oversight process
Performing External Audits
Engage via communication strategies regarding DSRIP status,
outcomes and will be a priority to maintain their contribution and
influence.
County and State agencies and regulatory bodies with oversight
and influence in a number of DSRIP project requirements (ex.
waivers or regulatory relief)
NYS Confidentiality – High
Page 52 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support this particular workstream.
A shared IT infrastructure across the PPS will support this workstream by tracking financial performance and sharing that data across the PPS.
Through this monitoring process, progress toward achieving the financial milestones laid out above will also be tracked and reported back to key
stakeholders. In addition to monitoring the financial health of the PPS, a shared IT infrastructure will support the ability of the PPS Providers to
provide effective clinical care and care coordination for each PPS patient across the continuum of their needs. This will ultimately lead to improved
quality, utilization and financial results within this population and will therefore help support the financial success and sustainability of the PPS itself.
In addition, this infrastructure will be key in capturing all necessary clinical and utilization data needed for performance monitoring of the PPS and its
financial results.
IPQR Module 3.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
The PPS PMO will establish a robust performance reporting structure to track the progress of the PPS towards the specified milestones. This
monitoring process will be aided by the creation of a Financially Fragile & Distressed Provider list to help the PPS more efficiently allocate its
resources to support struggling PPS partners and improve financial performance. If identified as eligible to be place on the Financially Fragile list,
the PMO team will communicate with the appropriate PPS partner in a timely and appropriate manner. Finally, the performance reporting structure
will monitor key financial performance indicators, such as progress across the PPS towards developing 90% value-based provider payment
contracts.
IPQR Module 3.9 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 53 of 670
Run Date : 01/06/2016
Page 54 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 04 – Cultural Competency & Health Literacy
IPQR Module 4.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement. Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation. Note some milestones include minimum expected
completion dates.
Milestone/Task Name
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Status
Description
In Progress
This milestone must be completed by 12/31/2015. Cultural
competency / health literacy strategy signed off by PPS
Board. The strategy should:
-- Identify priority groups experiencing health disparities
(based on your CNA and other analyses);
-- Identify key factors to improve access to quality primary,
behavioral health, and preventive health care
-- Define plans for two-way communication with the
population and community groups through specific community
forums
-- Identify assessments and tools to assist patients with selfmanagement of conditions (considering cultural, linguistic and
literacy factors); and
-- Identify community-based interventions to reduce health
disparities and improve outcomes.
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Completed
Step 1: Recruit and engage the Cultural Competency &
Health Literacy Advisory Group that will create a Cultural
Competency and Health Literacy (CCHL) strategic plan.
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
In Progress
Step 2: Build on information obtained from CNA, surveys and
other data analyses to identify those priority groups who face
the greatest heath disparities as well as cultural competency
and health literacy gaps.
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Milestone #1
Finalize cultural competency / health literacy
strategy.
Original
Start Date
Task
Step 1: Recruit and engage the Cultural
Competency & Health Literacy Advisory Group
that will create a Cultural Competency and
Health Literacy (CCHL) strategic plan.
Task
Step 2: Build on information obtained from CNA,
surveys and other data analyses to identify those
priority groups who face the greatest heath
disparities as well as cultural competency and
health literacy gaps.
NYS Confidentiality – High
AV
YES
Page 55 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Step 6: In collaboration with Clinical committee will review,
the cultural competency assessments and tools to assist
patient with self-management.
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 7: Define the key metrics and process to evaluate and
monitor the impact of the Cultural Competency and Health
Literacy Strategy
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 8: Create initial draft of a Cultural Competency and
Health Literacy strategic plan for the PPS including key
factors to improve access to quality primary, behavioral
health, and preventive health care
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Original
Start Date
Original
End Date
Start Date
In Progress
Step 3: Gather information through engagement with project
leads, community based organizations and community
members identify providers and partners in our network with
capacity to provide supportive services for those identified
priority groups experiencing health disparities.
09/01/2015
12/31/2015
In Progress
Step 4: Collect information to create a PPS-wide definition for
cultural competency/health literacy and standard for culturally
and linguistically appropriate services in collaboration with the
Community Needs Assessment & Outreach Committee
04/01/2015
In Progress
Step 5: In collaboration with PPS will engage in two-way
communication with the population and community groups on
cultural competence and health literacy issues including
project workgroups and committees; community based
organizations, community health forums, PAC meetings,
website and newsletter.
In Progress
Status
Description
Task
Step 3: Gather information through engagement
with project leads, community based
organizations and community members identify
providers and partners in our network with
capacity to provide supportive services for those
identified priority groups experiencing health
disparities.
Task
Step 4: Collect information to create a PPS-wide
definition for cultural competency/health literacy
and standard for culturally and linguistically
appropriate services in collaboration with the
Community Needs Assessment & Outreach
Committee
Task
Step 5: In collaboration with PPS will engage in
two-way communication with the population and
community groups on cultural competence and
health literacy issues including project
workgroups and committees; community based
organizations, community health forums, PAC
meetings, website and newsletter.
Task
Step 6: In collaboration with Clinical committee
will review, the cultural competency assessments
and tools to assist patient with self-management.
Task
Step 7: Define the key metrics and process to
evaluate and monitor the impact of the Cultural
Competency and Health Literacy Strategy
Task
Step 8: Create initial draft of a Cultural
Competency and Health Literacy strategic plan
for the PPS including key factors to improve
access to quality primary, behavioral health, and
NYS Confidentiality – High
AV
Page 56 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
preventive health care
Task
Step 9: Approval of finalized strategic plan by
Community Needs Assessment, Outreach &
Cultural Competency & Health Literacy
Committee and Board of Directors
In Progress
Step 9: Approval of strategic plan by Community Needs
Assessment, Outreach & Cultural Competency & Health
Literacy Committee and Board of Directors
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
This milestone must be completed by 6/30/2016. Cultural
competency training strategy, signed off by PPS Board. The
strategy should include:
-- Training plans for clinicians, focused on available evidencebased research addressing health disparities for particular
groups identified in your cultural competency strategy
-- Training plans for other segments of your workforce (and
others as appropriate) regarding specific population needs
and effective patient engagement approaches
08/01/2015
06/30/2016
08/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 1: Engage Cultural Competency and Health Literacy
workgroup, project leads and appropriate organizational leads
to identify potential Cultural Competency training needs
based on the proposed DSRIP projects, PPS organizational
strategy, and needs created by the changing healthcare
environment (e.g., format may include a skills survey for
capability assessment)
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Identify current training practices for PPS
participating clinicians (e.g., evidence-based research for
addressing health disparities, PCMH compliance, etc.) in
collaboration with appropriate clinical project leads and
project teams.
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 3. Identify current training practices for participating
CBOs and non-clinician segments collaboration with
appropriate project leads and project teams.
11/01/2015
03/31/2016
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
Milestone #2
Develop a training strategy focused on
addressing the drivers of health disparities
(beyond the availability of language-appropriate
material).
Task
Step 1: Engage Cultural Competency and Health
Literacy workgroup, project leads and
appropriate organizational leads to identify
potential Cultural Competency training needs
based on the proposed DSRIP projects, PPS
organizational strategy, and needs created by
the changing healthcare environment (e.g.,
format may include a skills survey for capability
assessment)
Task
Step 2: Identify current training practices for
PPS participating clinicians (e.g., evidencebased research for addressing health disparities,
PCMH compliance, etc.) in collaboration with
appropriate clinical project leads and project
teams.
Task
Step 3. Identify current training practices for
participating CBOs and non-clinician segments
collaboration with appropriate project leads and
project teams.
NYS Confidentiality – High
YES
Page 57 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 4: Identify current CC and HL training
resources (e.g. training programs) within the
participating group of PPS providers and external
vendors
In Progress
Step 4: Identify current CC and HL training resources (e.g.
training programs) within the participating group of PPS
providers and external vendors
11/01/2015
03/31/2016
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Explore possibility of engaging external training
vendors with expertise and content related to Cultural
Competency and Health Literacy (e.g., may include
motivational interviewing for Care Managers, etc.)
11/01/2015
03/31/2016
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 6: Develop training plans for participating clinicians
(e.g., evidence-based research for addressing health
disparities, PCMH compliance, etc.) in collaboration with
appropriate project leads and clinical project teams.
02/01/2016
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 7: Develop training plans for participating CBOs and
non-clinician segments in collaboration with appropriate
project leads and clinical project teams.
02/01/2016
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 8: Develop PPS Training Strategy to be presented for
recommendation to the Board of Directors by the CNA &
Outreach Committee
02/01/2016
06/30/2016
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
05/01/2016
06/30/2016
05/01/2016
06/30/2016
06/30/2016
DY2 Q1
Task
Step 5: Explore possibility of engaging external
training vendors with expertise and content
related to Cultural Competency and Health
Literacy (e.g., may include motivational
interviewing for Care Managers, etc.)
Task
Step 6: Develop training plans for participating
clinicians (e.g., evidence-based research for
addressing health disparities, PCMH compliance,
etc.) in collaboration with appropriate project
leads and clinical project teams.
Task
Step 7: Develop training plans for participating
CBOs and non-clinician segments in
collaboration with appropriate project leads and
clinical project teams.
Task
Step 8: Develop PPS Training Strategy to be
presented for recommendation to the Board of
Directors by the CNA & Outreach Committee
Task
Step 9: Develop an implementation schedule
and create a process to monitor the effectiveness
of the PPS Training strategy (e.g. may include
tracking of participation rates, etc.)
In Progress
Step 9: Develop an implementation schedule and create a
process to monitor the effectiveness of the PPS Training
strategy (e.g. may include tracking of participation rates, etc.)
Task
Step 10: Approval of the training strategy by PPS
Board
In Progress
Step 10: Approval of the training strategy by PPS Board
NYS Confidentiality – High
AV
Page 58 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Finalize cultural competency / health literacy strategy.
The Cultural Competency and Health Literacy Advisory Workgroup developed and finalized PPS-wide definitions for cultural competency and health literacy. The
definitions were submitted to and approved by the CNA, Outreach, and Cultural Competency and Health Literacy Committee. Education on the definitions as
well as a Workgroup progress report was presented at the quarterly PAC meeting, October 6, 2015. The SCC Contracting & On-boarding plan, which includes
selected education requirements across the DSRIP portfolio also includes CC & HL education. We've also expanded our survey efforts in CC & HL by
incorporating our questions into the Workforce survey which will be distributed to our PPS partners in the next quarter.
Develop a training strategy focused on addressing the drivers
of health disparities (beyond the availability of languageappropriate material).
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 59 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 4.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 60 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 4.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in implementing your cultural competency / health literacy strategy and addressing the specific health disparities you are targeting (based on your CNA), and
achieving the milestones described above - including potential impacts on specific projects and any risks that will undermine your ability to achieve outcome measure targets.
Issue: The PPS will face a number of key challenges in assuring cultural competency (CC) across all providers. These include: 1) Limited
knowledge of current PPS member performance & capability in CC; 2) Difficulties in operationalizing CC; 3) An unclear connection between a
person's cultural bias & everyday decision making; & 4) lack of diversity in the workforce & staff turnover requiring ongoing training. Risk mitigation:
To address these challenges, we will fully engage & educate key leaders & stakeholders in each PPS agency on an ongoing basis. The strategic
plan will focus on: 1) Maintain an understand community needs & demographic groups: This will elucidate the cultural issues, demographic trends,
& service gaps. Ongoing PPS-wide surveys (leveraging PPS-wide resources) will be conducted to evaluate the need for performance improvement
& to establish specific training needs. 2) Assure information exchange relative to CC throughout the PPS: This is aimed at improving CC &
informing the policies & procedures of the PPS. The PPS will host quarterly town hall meetings in-person & via webinar to inform staff of program
milestones, population health trends, changing patient demographics & available resources. To provide PPS members with readily available
information, EMR modules on the customs of diverse cultures will also be created. 3) Improve the delivery of both existing/new services geared
towards these groups: The Committee will evaluate quality of care, patient satisfaction surveys & complaints, & recommend necessary corrective
actions to ensure CC. 4) Develop recruitment, hiring & retention procedures of bilingual/bicultural staff, as well as training existing staff in CC. This
will create an inclusive working environment by recruiting & promoting a racially, culturally & linguistically diverse workforce across all
organizational levels & functions. Training programs will be specific to the needs of the populations served, using CLAS standards. All providers &
agency staff will be trained by the end of DY3. Issue: Potential limited ability to engage CBOs in Suffolk in this program Risk mitigation: In the
long-term, we will seek to build CC & HL training into the service delivery model of CBOs so that case managers & providers will routinely help
clients improve their health literacy as part of their jobs. With a diverse population composed of multiple ethnicities throughout the county, we will
pay particularly focus on CBOs that work with low income, low literacy, & limited-English proficient communities. For decades, CBOs have played
a vital role in providing culturally competent services to racial & ethnic minorities. This segment of the Medicaid population will rely on CBOs as a
primary option for social, preventive & behavioral health services. Such CBOs are more likely to have higher levels of bilingual staff; extensive
knowledge of cultural values & norms for target populations; experience integrating cultural practices that promote trust & confidence among
patients/clients; & knowledge & access to informal, culturally-based social networks within communities that can support families. In building
stronger partnerships & contracts with CBOs, the PPS will link funding levels to the provision of culturally competent care; increase funding to
CBOs that provide preventive services; provide incentives for CBOs to assist in increasing the pipeline of bilingual providers; & develop &
promulgate CC standards & metrics while also providing assistance to help CBOs achieve these standards. Issue: Limited data sources on Race,
Ethnicity & Language (REAL) & the disparities associated with these differences. Risk Mitigation: The PPS will work to more effectively collect
REAL data & will also work very closely with community providers & CBOs to obtain information on local disparities & how the PPS might fill
identified gaps.
IPQR Module 4.4 - Major Dependencies on Organizational Workstreams
Instructions :
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
An effective IT/data warehouse solution with associated analytics will be important to ensure that data on REAL disparities is available to the PPS
for action. An effective PPS Governance structure will be key to ensuring that the issues of CC and HL are continually brought to the forefront in
prioritizing efforts and resources. The CNA Governance Committee will be important to ensure that a body of key stakeholders produces effective
oversight of the CC/HL PPS strategy and that it is effectively implemented. A key area of alignment will be with the Workforce work stream to
ensure that key components of CC/HL training are effectively implemented for all new and redeployed PPS staff. Another area of alignment will be
with Population Health Management to address the CC/HL needs of target populations and their disparities. An effective clinical integration
strategy will support the ability to disseminate the key concepts of cultural competency throughout the integrated PPS and provide focused efforts
to engage the provider network in cultural competency training.
NYS Confidentiality – High
Page 61 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 4.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
Responsible for oversight of overall Cultural Competency and
Health Literacy (CC/HL) Work stream
Group of PPS partner clinicians responsible for developing CC and
HL training programs for clinicians
Responsible for the CC/HL strategy, Lead of development,
management and oversight of all CC/HL deliverables and
strategies and implementation plans to ensure completeness,
timeliness and effectiveness
Responsible for the CC/HL strategy, Oversight of all CC/HL
strategies and implementation plans to ensure completeness,
timeliness and effectiveness. Liaison between Cultural
Competency & Health Literacy Advisory Group and the Community
Needs Assessment, Outreach & Cultural Competency & Health
Literacy Committee
Overall guidance of the Partner/Community Engagement,
Performance Reporting Plan, responsible for project management
of the Performance Reporting milestones to include linkages
across 11 DSRIP projects
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
PPS Project Lead for Cultural Competency &
Senior Manager Provider & Community
Engagement
Althea Williams/Suffolk Care Collaborative
PPS Project lead for Cultural Competency
Cordia Beverley, MD/Stony Brook Medicine
Director of Network Development & Performance
for the Suffolk Care Collaborative
Kevin Bozza/Stony Brook Medicine
DSRIP Project Leads
Joseph Lamantia, Jim Murry, Steven Feldman, Eric Niegelberg,
Bob Heppenheimer, Dianne Zambori, RN, Gwen O'Shea, Peg
Duffy, Kristie Golden, Margaret Duffy, Josh Miller, MD, Ellen Miller,
Susmita Pati, MD, Ernie Conforti
CC/HL Project Leads will collaborate with Project Leads across
DSRIP portfolio to evaluate CC/HL needs across projects and
support implementation.
Cultural Competency and Health Literacy Advisory
Group
Althea Williams, Cordia Beverley, MD, Robbye Kinkade, Anthony
Romano, Catherina Messina, Eileen McManys, Adam Gonzalez,
Aldustus Jordan, Katherine Brieger, Marvin Colson, Roberta
Leiner, Elinor Schoenfeld, Yvonna Spreckles
A group of representatives from cross-functional resources (e.g.
CBO's, patient representative groups, DSRIP project leads, , etc.)
responsible for drafting CC and HL Strategic Planand collaborators
to project deliverables and activities, (including recruitment and
training), for Board approval
Community Needs Assessment, Outreach &
Cultural Competency & Health Literacy Committee
Director, Project Management Office
Cordia Beverley, MD, Karen O'Kane, Drew Pallas, Roberta Leiner,
Lori Andrade, Kristie Golden, Elaine Economopoulos, Randi
Shubin-Dresner, Juliet Frodella, Lucy Kenny, Nancy Copperman,
Ronald McManus
Alyssa Correale, Suffolk Care Collaborative
The charge of the committee shall be to provide guidance in
identifying community health needs and ensuring that the projects
and other initiatives are effective in addressing such needs.
Project Management Office will champion consistent project
NYS Confidentiality – High
Page 62 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
NYS Confidentiality – High
Page 63 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 4.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
PPS Executive Lead
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System Project Management Office (PMO) Units (NSLIJ &
CHS)
Linda Efferen, MD
PPS Medical Director
Kevin Bozza, Director Network Development &
Performance, Suffolk Care Collaborative
Workforce Project Lead
Key Community Based Organizations
Provide feedback to drafts of strategic plan for HL & CC
Cultural Competency and Health Literacy Advisory
Group
Community Needs Assessment, Outreach &
Cultural Competency & Health Literacy Committee
CC/HL Advisory and Subject Matter Expertise Group
Responsible for oversight of overall Cultural Competency and
Health Literacy Work stream
Overall leadership of the enterprise CC/HL strategy and
deliverables across Suffolk PPS Health System framework
Implementation of CC/HL deliverables across Suffolk PPS Health
System framework
Overall leadership and guidance related to the Clinical Program
Portfolio
Communication lead, Training lead, obtain feedback from all PPS
member organizations who participate in the Suffolk PPS for
potential workforce related organizational changes
Provide information to the PPS on existing disparities and gaps in
culturally competent care being provided
Subject matter experts, provide insight, review CC/HL
deliverables, support current and future state assessments
Approval of all CC/HL deliverables and support communications of
deliverables
CC/HL Governance Body
Alyssa Correale
Director Project Management Office
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Suffolk Care Collaborative Project Management Office
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Engaged Contracted Partner
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
NYS Confidentiality – High
Page 64 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Kenneth Kaushansky, MD, L. Reuven Pasternak,
MD, Gary E. Bie, James Sinkoff, Joseph
Lamantia, Michael Stoltz - patient advocate,
Robert Heppenheimer -LTC, Gwen O'Shea- CBO,
Jerrold Hirsch, Jeffrey Kraut, Michael O'Donnell,
Brenda Farrell, Karen Boorshtein, LCSW - BH,
Mary J. Zagajeski, MS, RN, Margaret M.
McGovern, MD ,PhD, Harold Fernandez, MD, Jim
Murry, Kristie Golden, PhD, LMHC, CRC, Jennifer
Jamilkowski, MBA, MHS, Carol Gomes, MS,
FACHE,CPHQ, James Bernasko MB, CHB, CDE
Role in relation to this organizational workstream
Key deliverables / responsibilities
progress, CC/HL materials, and outcomes to meeting financial
milestones within arrangement.
Ultimate accountability for governance oversight of all CC/HL PPS
functions and governance structure itself
Board of Directors
External Stakeholders
Patients & Families
Cultural Competency Training Vendors
Improved health outcomes as a result of the PPS enterprise PHM
program
CC/HL training vendors to provide development of technical
training curriculum, recruiting support
Medicaid MCOs
Feedback, coordination of effort
NYS DOH
Constructive oversight of the process
Recipient of communications in the future around outcomes
Training vendors will be identified for CC/HL training across the
DSRIP project implementation and workforce
Work with the PPS to ensure information is made available on
existing disparities in care and support a coordinated effort to
address these
Provide direction and set expectations
NYS Confidentiality – High
Page 65 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 66 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 4.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support the development and implementation of your cultural competency / health literacy strategy and the achievement of the
milestones described above.
The shared IT infrastructure across the PPS will help capture important patient-related data (including REAL) that will help support efforts by
project teams and the PPS to address gaps in care. Specifically, the IT infrastructure will help identify hotspots and areas of high patient utilization
which will help prioritize cultural competency and health literacy training.
IPQR Module 4.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
The success of the CC/HL strategy will be measured initially through process measure that include completion of the identified milestones as
outlined, as well as by the tracking and assessment of effectiveness of the training provided to providers, PPS staff and other key stakeholders.
In addition the PPS will track its effectiveness in the collection of REAL data which can then be used through analytics to identify areas where
disparities in care are more pronounced and need to be addressed. Finally, ongoing analytics will continue to track how well clinical disparities in
care are being addressed in specific geographies or in specific cultural or ethnic populations
IPQR Module 4.9 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 67 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 05 – IT Systems and Processes
IPQR Module 5.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
Milestone #1
Perform current state assessment of IT
capabilities across network, identifying any
critical gaps, including readiness for data sharing
and the implementation of interoperable IT
platform(s).
In Progress
Detailed IT current state assessment. Relevant QEs
(RHIOs/HIEs) should be involved in performing this
assessment.
04/01/2015
06/30/2016
04/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 1: Establish PPS IT Task Force (e.g. include
representatives from analytics, external vendors, etc.)
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: PPS IT Task Force to complete initial IT capability
survey of all key PPS providers and communicate key
findings to partners (e.g. format of capability assessment may
include surveys, interviews, meetings, etc. to evaluate RHIO,
EMR, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3: Identify and prioritize the key PPS providers that need
to be assessed for PCMH, Meaningful Use, and RHIO
connectivity readiness.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Conduct assessment of EMR (e.g., Medical Home
and Meaningful Use) and RHIO connectivity (e.g. assessment
can include analysis of data sharing readiness, interoperable
IT platforms, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 1: Establish PPS IT Task Force (e.g.
include representatives from analytics, external
vendors, etc.)
Task
Step 2: PPS IT Task Force to complete initial IT
capability survey of all key PPS providers and
communicate key findings to partners (e.g.
format of capability assessment may include
surveys, interviews, meetings, etc. to evaluate
RHIO, EMR, etc.)
Task
Step 3: Identify and prioritize the key PPS
providers that need to be assessed for PCMH,
Meaningful Use, and RHIO connectivity
readiness.
Task
Step 4: Conduct assessment of EMR (e.g.,
Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include
analysis of data sharing readiness, interoperable
NYS Confidentiality – High
NO
Page 68 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
IT platforms, etc.)
Task
Step 5: Analyze results of needs assessments
and identify key gap area
In Progress
Step 5: Analyze results of needs assessments and identify
key gap area
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 6: Prepare summarized report of findings (e.g. include IT
architecture diagrams for PPS, data flows, security
considerations, etc.)
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
IT change management strategy, signed off by PPS Board.
The strategy should include:
-- Your approach to governance of the change process;
-- A communication plan to manage communication and
involvement of all stakeholders, including users;
-- An education and training plan;
-- An impact / risk assessment for the entire IT change
process; and
-- Defined workflows for authorizing and implementing IT
changes
04/01/2015
06/30/2016
04/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 1: Engage PPS IT Task Force to develop IT Change
Management Strategy
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: PPS IT Task Force to identify key stakeholders and
jointly define approach to change management governance
process (e.g. include guiding principles, oversight process,
development of workflows for authorizing , escalating and
implementing IT changes, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3: PPS IT Task Force performs impact / risk assessment
of IT change process (e.g. include financial analysis, impact
on workforce, etc.)
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 4: PPS IT Task Force to collaborate with PPS Provider
Engagement Team to develop a two-way communication plan
for IT change management (e.g., include setting and
monitoring expectations of PPS providers, etc.) .
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
Step 6: Prepare summarized report of findings
(e.g. include IT architecture diagrams for PPS,
data flows, security considerations, etc.)
Milestone #2
Develop an IT Change Management Strategy.
Task
Step 1: Engage PPS IT Task Force to develop IT
Change Management Strategy
Task
Step 2: PPS IT Task Force to identify key
stakeholders and jointly define approach to
change management governance process (e.g.
include guiding principles, oversight process,
development of workflows for authorizing ,
escalating and implementing IT changes, etc.)
Task
Step 3: PPS IT Task Force performs impact / risk
assessment of IT change process (e.g. include
financial analysis, impact on workforce, etc.)
Task
Step 4: PPS IT Task Force to collaborate with
PPS Provider Engagement Team to develop a
two-way communication plan for IT change
management (e.g., include setting and
NYS Confidentiality – High
NO
Page 69 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Step 6: Secure approval of IT Change Management strategy
by PPS Board of Directors
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Roadmap document, including current state assessment and
workplan to achieve effective clinical data sharing and
interoperable systems where required. The roadmap should
include:
-- A governance framework with overarching rules of the road
for interoperability and clinical data sharing;
-- A training plan to support the successful implementation of
new platforms and processes; and
-- Technical standards and implementation guidance for
sharing and using a common clinical data set
-- Detailed plans for establishing data exchange agreements
between all providers within the PPS, including care
management records (completed subcontractor DEAAs with
all Medicaid providers within the PPS; contracts with all
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Original
Start Date
Original
End Date
Start Date
In Progress
Step 5: PPS IT Task Force to design an IT education /
training plan to appropriately educate and train PPS provider
(e.g., include prioritization of PPS partners, standardized
training framework to be applied, etc.)
10/01/2015
06/30/2016
In Progress
Step 5a. Engage with priortized providers to discuss
resourcing requirements based on the current state
assessment. Allocate aplicable resources to providers using
timefames and milestones defined in a standard on-boardning
project plan.
10/01/2015
In Progress
Step 5b. PPS On-boarding team works with provider to test
and validate all new interfaces prior to cutting over to the live
production environment.
In Progress
In Progress
Status
Description
AV
monitoring expectations of PPS providers, etc.) .
Task
Step 5: PPS IT Task Force to design an IT
education / training plan to appropriately educate
and train PPS provider (e.g., include prioritization
of PPS partners, standardized training framework
to be applied, etc.)
Task
Step 5a. Engage with priortized providers to
discuss resourcing requirements based on the
current state assessment. Allocate aplicable
resources to providers using timefames and
milestones defined in a standard on-boardning
project plan.
Task
Step 5b. PPS On-boarding team works with
provider to test and validate all new interfaces
prior to cutting over to the live production
environment.
Task
Step 6: Secure approval of IT Change
Management strategy by PPS Board of Directors
Milestone #3
Develop roadmap to achieving clinical data
sharing and interoperable systems across PPS
network
NYS Confidentiality – High
NO
Page 70 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: PPS IT Task Force to create a detailed training plan
to support the implementation of new processes and
platforms across the PPS IT infrastructure (e.g., technical
standards and implementation guidance for sharing and using
a common clinical dataset, etc.).
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4a: PPS IT Task Force to develop and enforce the
usage of a standard message specification that can be used
by internal components within the IT infrastructure as well as
by the PPS providers and RHIO.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: PPS IT Task Force to consult with PPS legal counsel
to draft data exchange agreements between all PPS
providers (e.g., care management records, contracts with
CBOs, including BAAs, DURSAs, and DEAAs, etc.).
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 6: Obtain evaluation of business continuity, and data
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Original
Start Date
Original
End Date
Start Date
In Progress
Step 1: PPS IT Task Force will create a
definition/requirements for clinical data sharing roadmap (e.g.
include timelines, key sub steps, dependencies and risks,
contingencies etc.)
04/01/2015
12/31/2015
In Progress
Step 2: The PPS IT Task Force will collaborate with Provider
Engagement Team and complete initial outreach to providers
(e.g. setting expectations about data exchange agreements,
etc.)
04/01/2015
In Progress
Step 3: PPS IT Task Force to develop data governance
framework for interoperability and clinical data sharing within
the IT infrastructure as well as across all engaged PPS
providers.
Status
Description
relevant CBOs including a BAA documenting the level of PHI
to be shared and the purpose of this sharing).
Task
Step 1: PPS IT Task Force will create a
definition/requirements for clinical data sharing
roadmap (e.g. include timelines, key sub steps,
dependencies and risks, contingencies etc.)
Task
Step 2: The PPS IT Task Force will collaborate
with Provider Engagement Team and complete
initial outreach to providers (e.g. setting
expectations about data exchange agreements,
etc.)
Task
Step 3: PPS IT Task Force to develop data
governance framework for interoperability and
clinical data sharing within the IT infrastructure
as well as across all engaged PPS providers.
Task
Step 4: PPS IT Task Force to create a detailed
training plan to support the implementation of
new processes and platforms across the PPS IT
infrastructure (e.g., technical standards and
implementation guidance for sharing and using a
common clinical dataset, etc.).
Task
Step 4a: PPS IT Task Force to develop and
enforce the usage of a standard message
specification that can be used by internal
components within the IT infrastructure as well
as by the PPS providers and RHIO.
Task
Step 5: PPS IT Task Force to consult with PPS
legal counsel to draft data exchange agreements
between all PPS providers (e.g., care
management records, contracts with CBOs,
including BAAs, DURSAs, and DEAAs, etc.).
Task
NYS Confidentiality – High
AV
Page 71 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Step 6: Obtain evaluation of business continuity,
and data privacy controls from PPS IT
Governance Committee
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
In Progress
Step 7: Consolidate individual deliverables into a clinical data
sharing roadmap
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
PPS plan for engaging attributed members in Qualifying
Entities, signed off by PPS Board. The plan should include
your approach to outreach into culturally and linguistically
isolated communities.
10/01/2015
09/30/2016
10/01/2015
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 1: Engage PPS IT Task Force to collaborate with
Cultural Competency Team to create a draft plan for IT
support to engage attributed members.
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Milestone #4
Develop a specific plan for engaging attributed
members in Qualifying Entities
Original
End Date
Task
Step 1: Engage PPS IT Task Force to
collaborate with Cultural Competency Team to
create a draft plan for IT support to engage
attributed members.
Task
Step 2: PPS IT Task Force and Cultural
Competency Team to create plan for IT support
to engage attributed members (e.g. patient
engagement strategies such as web-based tools,
etc.)
In Progress
Task
Step 3: Teams to seek feedback via meetings &
workshops held with key stakeholders (e.g.
CBO's, provider staff, patient groups, PAC, etc.).
Step 2: PPS IT Task Force and Cultural Competency Team to
create plan for IT support to engage attributed members (e.g.
patient engagement strategies such as web-based tools, etc.)
In Progress
Step 3: Teams to seek feedback via meetings & workshops
held with key stakeholders (e.g. CBO's, provider staff, patient
groups, PAC, etc.).
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 3a: Assure best practice engagement methodologies
are used to facilitate stakeholder engagement.
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 3b: Create final plan based on stakeholder input, input
from the from Cultural Competency Team, and the findings
from the IT Current State Assessment.
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 4: Establish new patient engagement channels that
potentially leverage technology (e.g., patient portal)
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Task
Step 3a: Assure best practice engagement
methodologies are used to facilitate stakeholder
engagement.
Task
Step 3b: Create final plan based on stakeholder
input, input from the from Cultural Competency
Team, and the findings from the IT Current State
Assessment.
Task
Step 4: Establish new patient engagement
channels that potentially leverage technology
(e.g., patient portal)
AV
privacy controls from PPS IT Governance Committee
Task
Step 7: Consolidate individual deliverables into a
clinical data sharing roadmap
Description
Original
Start Date
NYS Confidentiality – High
NO
Page 72 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Task
Step 5: Define key patient performance metrics
that can be used for performance monitoring
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
In Progress
Step 5: Define key patient performance metrics that can be
used for performance monitoring
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 6: Present final plan to IT Governance Committee and
Board of Directors for approval.
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Data security and confidentiality plan, signed off by PPS
Board, including:
-- Analysis of information security risks and design of controls
to mitigate risks
-- Plans for ongoing security testing and controls to be rolled
out throughout network.
04/01/2015
06/30/2016
04/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 1: Engage PPS IT Task Force and representatives from
PPS compliance team to develop a draft data security and
confidentiality plan
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Create definition of "ideal state" of data security and
confidentiality across PPS network
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 3: PPS IT Task Force to perform current state
assessment of data sharing and confidentiality across PPS
network.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3a: Assure that all data sharing across wide area
networks is performed over secure channels in compliance
with DOH data security, confidentality and where applicable
non-repudation requirements.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3b: Complete identiy assessment based on user access
roles (i.e. both internal and exteral PPS Providers). Identity
assessment includes analysis of all transactions and
associated risks. Define which users and transaction types
require 2 factor authentication.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
AV
Task
Step 6: Present final plan to IT Governance
Committee and Board of Directors for approval.
Milestone #5
Develop a data security and confidentiality plan.
Task
Step 1: Engage PPS IT Task Force and
representatives from PPS compliance team to
develop a draft data security and confidentiality
plan
Task
Step 2: Create definition of "ideal state" of data
security and confidentiality across PPS network
Task
Step 3: PPS IT Task Force to perform current
state assessment of data sharing and
confidentiality across PPS network.
Task
Step 3a: Assure that all data sharing across wide
area networks is performed over secure
channels in compliance with DOH data security,
confidentality and where applicable nonrepudation requirements.
Task
Step 3b: Complete identiy assessment based on
user access roles (i.e. both internal and exteral
PPS Providers). Identity assessment includes
analysis of all transactions and associated risks.
Define which users and transaction types require
NYS Confidentiality – High
NO
Page 73 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
2 factor authentication.
Task
Step 3c: Assure that all PHI data at rest is
excrypted commensurate with applicable DOH
data confidentality requirements.
In Progress
Step 3c: Assure that all PHI data at rest is excrypted
commensurate with applicable DOH data confidentality
requirements.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3d: Assure that Data Center environmet is hardend with
access limited to authorized personnel.
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: PPS IT Task Force to create data security and
confidentiality plan (e.g. monitoring, reporting and analysis of
security risks, development of risk mitigation strategies,
ongoing security controls, etc.)
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
In Progress
Step 5: Present final plan to IT Governance Committee and
Board of Directors for approval.
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
Step 3d: Assure that Data Center environmet is
hardend with access limited to authorized
personnel.
Task
Step 4: PPS IT Task Force to create data
security and confidentiality plan (e.g. monitoring,
reporting and analysis of security risks,
development of risk mitigation strategies,
ongoing security controls, etc.)
Task
Step 5: Present final plan to IT Governance
Committee and Board of Directors for approval.
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
Develop a data security and confidentiality plan.
User ID
File Type
slin2
Other
slin2
Other
slin2
Other
File Name
16_MDL0503_1_2_20151211150717_SSP_Syste
m_and_Communication_Protection_Remediation_
Response.docx
16_MDL0503_1_2_20151211150530_SSP_Identifi
cation_and_Authentication_Remediation_Respons
e.docx
16_MDL0503_1_2_20151211150452_SSP_Config
uration_Mgmt_Remediation_Response.docx
NYS Confidentiality – High
Description
Upload Date
SSP System and Communication Protection
Remediation Response
12/11/2015 03:07 PM
SSP Identification and Authentication Remediation
Response
12/11/2015 03:05 PM
SSP Configuration Mgmt Remediation Response
12/11/2015 03:04 PM
Page 74 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
slin2
Other
slin2
Other
slin2
Other
slin2
Other
slin2
Other
slin2
Other
File Name
Description
16_MDL0503_1_2_20151211150416_SSP_Access
_Control_Remediation_Response.docx
16_MDL0503_1_2_20151211135153_OHIP_Syste
m_Security_Plan_Overview.docx
16_MDL0503_1_2_20151211135115_Initial_Enter
prise_Identity_Assurance_Assessment_signature_
page.pdf
16_MDL0503_1_2_20151211134849_Initial_Enter
prise_Identity_Assurance_Assessment_Policy.docx
16_MDL0503_1_2_20151211134737_Current_Sys
tem_Configuration_for_Overview.pdf
16_MDL0503_1_2_20151211134602_Current_Stat
e_Summary.docx
Upload Date
SSP Access Control Remediation Response
12/11/2015 03:04 PM
OHIP System Security Plan Overview
12/11/2015 01:51 PM
Initial Enterprise Identity Assurance Assessment
signature page
12/11/2015 01:51 PM
Initial Enterprise Identity Assurance Assessment
Policy
12/11/2015 01:48 PM
Current System Configuration for Overview
12/11/2015 01:47 PM
Current State Summary Response
12/11/2015 01:46 PM
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Perform current state assessment of IT capabilities across
network, identifying any critical gaps, including readiness for
data sharing and the implementation of interoperable IT
platform(s).
An IT task force has been assembled and has been meeting on a regular basis since August, 2015. The IT task force is organized based on the set of work
streams that were previously outlined and submitted in the DY1 Q1 quarterly report. Since the previous quarterly report several key technical meetings where
held on topics such as Population Management, Data Acquisition, User Experience, Data Security and User Authentication. The output of the meetings are being
used to further refine the system architecture, data security, data acquisition and on-boarding strategies.
In addition, the IT team has held a series of IT specific meetings with the clinical project teams in an effort to identify the functional requirements that will be
developed within the HealtheRegistries application. The HealtheRegistry application is a tool which is designed to report how well a given organization or
provider is scoring against the DSRIP Domain 2 & 3 Measures.
Some progress has been made on the IT capability survey across Key PPS providers with additional work on-going. Preliminary data acquisition kick-off
meetings have been held with a select set of PPS Partners. At the moment the provider specific data acquisition meetings are focusing on connectivity, test data
analysis and the definition of interfaces required for technical integration with the providers EMR.
Develop an IT Change Management Strategy.
Develop roadmap to achieving clinical data sharing and
interoperable systems across PPS network
Develop a specific plan for engaging attributed members in
Qualifying Entities
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Develop a data security and confidentiality plan.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
IA Formal Comments
This milestone is Pass and Ongoing pending final review of security workbooks by DOH.
NYS Confidentiality – High
Page 75 of 670
Run Date : 01/06/2016
Page 76 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 5.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 77 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 5.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in creating and implementing your IT governance structure, your plans for data sharing across your network, your approach to data security and confidentiality, and
the achievement of the milestones described above, including the potential impacts on specific projects and any risks that will undermine your ability to achieve outcome measure targets.
Issue: PPS does not control RHIO/SHIN-NY timelines or the incremental costs to connect to the RHIO/SHIN-NY.
Risk Mitigation: PPS to work with the Department of Health to mitigate risks from slippage of timeline or escalation of costs.
Issue: Concern on the part of PPS Participating providers as to the security and confidentiality of data sharing efforts.
Risk Mitigation: Access to identifiable data will be limited to PPS providers and other authorized individuals responsible for clinical care,
administration, DSRIP project and quality of care oversight through role-based access. De-identified and aggregate data will be available to
appropriate members of the PPS as required to meet the objectives of the DSRIP project(s). For members requesting access to data an
application and signed PPS Confidentiality Agreement is submitted to the IT Governance for approval. The PPS partners will sign three (3)
agreements:
1) PPS Participant Agreement identifies the terms of the partnership and defines the policies and procedures related to data sharing;
2) PPS Business Associate Agreement;
3) PPS Data Use Agreements to further define the restrictions and requirements for data use, disclosure and protection.
Issue: Ability of the PPS IT system to handle already existing disparate EMR and case management systems, potentially limiting the ability to get
to a fully interconnected IT system for patient care and coordination.
Risk mitigation: Perform a thorough baseline assessment of all current systems that exist across the PPS. Offer easy to implement solutions for
those PPS providers who have no particular preference so that the maximum number of providers can be on systems that easily align. The PPS
will leverage two different technologies to provide access to relevant patient information to the appropriate individuals noted above. When data is
needed by a PPS provider for patient care the provider will utilize the State RHIO for access to real-time clinical data. The established processes
available through the RHIO including but not limited to patient consent, role-based access, integration with EMR's and patient locator service all
ensure that confidentiality is maintained and access to the correct patient information by medical, behavioral and psychosocial healthcare
providers is achieved. The PPS will ensure the PPS provider is signed up to the RHIO and adequately trained to exchange real-time patient
information. When data is needed for care management the PPS partners will utilize the Care Management IT platform which leverages the same
consent and role-based access processes as the RHIO to ensure compliance with federal and state regulations. Additionally, the Care
Management IT platform is compliant with the CMS Data Use Agreement requirements to house Medicare Shared Savings Program data for its
clients that are participating in ACO's. For PPS providers and other authorized individuals as noted above that do not have full EMR capabilities we
will use the DIRECT product. Direct is a compliant web-based exchange which facilitates access to real-time patient information in the absence of
an EMR.
IPQR Module 5.4 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
An effective PPS Governance structure will be required to ensure that all participating PPS Providers are fully aligned and will have an opportunity
to benefit from the PPS Integrated Delivery System model with IT support and connectivity. An effective financial funds flow and sustainability
model will also be key to ensure that participating providers have the incentive to work toward improvement in their EMR systems and with
interconnectivity through the RHIO. A Physician Communication and Engagement plan that is effectively implemented will ensure that all
participating PPS providers will have the ability to understand the support offered as well as to follow-through with obtaining that support.
Additional considerations include the obtaining input from key clinical stakeholders to include in the development of the PPS wide IT infrastructure.
NYS Confidentiality – High
Page 78 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 5.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
PPS Executive Lead
Joe Lamantia
PPS IT Project Lead
Jim Murry
Responsible for the creation of the Performance Evaluation,
reporting, and Management structure for the PPS
Ultimate accountability for governance oversight of the IT strategy
PPS Data Security (IT) Officer
Stephanie Musso
Oversight on all data / system security
PPS Compliance Officer
Sarah Putney
Chief Medical Information Officer
Dr Gerald Kelly
PPS Medical Director
Dr. Linda Efferen
PPS Cultural Competency Project lead
Dr. Cordia Beverley & Althea Williams
PPS IT Project Team / Task Force
Kevin Conroy, Scott Mathesie, Keisha Wisdom, Daniel Miller, Jim
Murry, Paula Fries, Colleen Lyons, Michael Oppenheim, Arthur
Crowe, Jonas Hajagos
Legal Counsel
George Choriatis
PPS IT Team PMO Director
Belmira Milosevich
Director, Project Management Office
Alyssa Correale
Oversight on all data / system security/ compliance
Responsible for ensuring our IT builds map to current workflows.
Leading IT product evaluations in clincial settings. Deliverables
include IT functions that meet the needs of the project/clinician and
program
Roll-out of communication plan to PPS participating providers,
support of PCMH work in PCP practices
Roll-out of communication plan to attributed members and
providing input for patient engagement strategies
Development of IT strategy and content experts on key aspects of
data sharing, IT change management, confidentiality
considerations, risk management, progress reporting, etc.
Development of data sharing agreement contracts, general legal
counsel
Project Management of IT development plan
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
NYS Confidentiality – High
Page 79 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 5.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
Overall PPS Leadership
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System PMO Representatives (SCC PMO, NSLIJ PMO,
CHS PMO)
Hospital Partner Network CIO Representatives
Support for collecting baseline info and then for implementation
Health System CIO Leads
Support for collecting baseline info and then for implementation
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Ultimate accountability for PPS
Overall leadership of the enterprise Performance Reporting
Compliance to schedule and deliverables across Suffolk PPS
Health System framework
Provide feedback to the design of the process and fully participate
in the performance management process. Manage, communicate
performance reporting plans and deliverables across Suffolk PPS
Health System framework
Feedback on all IT plans created. Implementation of IT plan
components within respective Hospital
Within the Suffolk PPS Health System framework, ensure that all
data/connectivity is in place to create a unified patient care process
and reporting capability for the PPS
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress and outcomes to meeting financial milestones within
arrangement.
Engaged Contracted Partner
Cultural Competency & Health Literacy Lead
Suffolk Care Collaborative Project Management Office
Assure cultural competency and health literacy practices
addressed within the communication methods of perforamnce
reporting
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
External Stakeholders
Patients & Families
RHIOs
Improved health outcomes as a result of the PPS enterprise PHM
program
Program support
Recipient of communications in the future around outcomes
Ensure that the PPS has met all their requirements for sharing data
NYS Confidentiality – High
Page 80 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Medicaid MCOs
Program support and coordinated efforts
NYS DOH
Constructive oversight of the process
NYS-OMH-OASAS
Constructive oversight across applicable projects
Suffolk County Health and Mental Health
Department
Constructive oversight across applicable projects
Key deliverables / responsibilities
and connectivity
Ensure that the PPS can connect with the MCO data and
information systems necessary to support patient are across the
continuum.
Provide direction and set expectations for workforce restructuring
Coordination and alignment on strategy to engage attributed
members in qualifying entities.
Coordination and alignment on strategy to engage attributed
members in qualifying entities
NYS Confidentiality – High
Page 81 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 5.7 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
The ability of the PPS to meet the specified milestones on time will be tracked, monitored, reported, and communicated via an IT project plan. The
PPS IT plan will be tracked monthly to ensure completion of all tasks within the specified timeframes outlined in this implentation plan and
goverening DRSIP requirement documents. The Prokect plan will be supplemented with quarterly by reports on how well the other associated
work streams have been supported in their efforts by the PPS IT plan. The IT task force will also use a Requirements Traceability Matrix (RTM)
which will assure that all DSRIP IT requriements are acurately tracked from both DOH source documents and Operational Project plans creatred
by the PPS Population Health PMO team.
The Performance Monitoring system will track performance compared to target on the ability of participating PPS providers to meet requirements
that are IT related. These requirements include progress toward Electronic Medical Record implementation, PCMH Level 3 certification, patient
engagement, etc. Oversight of this process will occur within the PPS Governance Committee structure, IT Committee.
IPQR Module 5.8 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 82 of 670
Run Date : 01/06/2016
Page 83 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 06 – Performance Reporting
IPQR Module 6.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
09/30/2015
06/22/2015
09/30/2015
09/30/2015
DY1 Q2
07/01/2015
12/31/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
07/01/2015
12/31/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Start Date
Completed
Performance reporting and communications strategy, signed
off by PPS Board. This should include:
-- The identification of individuals responsible for clinical and
financial outcomes of specific patient pathways;
-- Your plans for the creation and use of clinical quality &
performance dashboards
-- Your approach to Rapid Cycle Evaluation
06/01/2015
03/31/2016
Completed
Step 1: Establish PPS Performance Evaluation and
Management team who will report to the Clinical Governance
Committee
06/22/2015
Completed
Step 2: PPS Performance Evaluation and Management team
to develop Performance Reporting and Communications
process (e.g. Definition of reporting structure, reporting
process, rapid-cycle evaluation process, and modes of
communication to PPS Providers, etc.)
Completed
Step 3: PPS Performance Evaluation and Management team
to define key performance metrics and process needed to
manage the Performance Reporting and Communications
process (eg. Develop system to manage medical recordbased measures, patient engagement measures, PPS
outcome measures)
Status
Task
Step 1: Establish PPS Performance Evaluation
and Management team who will report to the
Clinical Governance Committee
DSRIP
Reporting
Year and
Quarter
Original
End Date
Milestone #1
Establish reporting structure for PPS-wide
performance reporting and communication.
End Date
Quarter
End Date
Original
Start Date
Description
Task
Step 2: PPS Performance Evaluation and
Management team to develop Performance
Reporting and Communications process (e.g.
Definition of reporting structure, reporting
process, rapid-cycle evaluation process, and
modes of communication to PPS Providers, etc.)
Task
Step 3: PPS Performance Evaluation and
Management team to define key performance
metrics and process needed to manage the
Performance Reporting and Communications
process (eg. Develop system to manage medical
record-based measures, patient engagement
measures, PPS outcome measures)
NYS Confidentiality – High
AV
NO
Page 84 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
03/31/2016
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
01/01/2016
03/31/2016
09/01/2015
09/30/2015
09/30/2015
DY1 Q2
Finalized performance reporting training program.
11/01/2015
03/31/2016
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 1: Performance Evaluation and Management team to
collaborate with PPS Provider Engagement Team to create
Performance Reporting training program for Participating PPS
Providers
11/01/2015
12/31/2015
11/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Identify potential Performance Reporting training
needs based on the proposed DSRIP projects, PPS
organizational strategy, etc. (e.g., a skills survey for capability
assessment, etc.)
12/01/2015
03/31/2016
12/01/2015
03/31/2016
03/31/2016
DY1 Q4
Original
Start Date
Original
End Date
Start Date
08/01/2015
12/31/2015
Completed
Step 5: Performance Evaluation and Management team to
analyze performance data periodically and share key findings
with executive and governance bodies (e.g. plan for short
term solution to communicate state provided data, plan for
creation of clinical quality & project performance dashboards,
plan for two-way reporting structure to govern the monitoring
of performance data etc.)
08/01/2015
Completed
Step 6: Performance Reporting and Communications Strategy
presented to the Clinical Governance Committee for review
with final approval by the PPS Board
In Progress
Status
Description
AV
Task
Step 4: Performance Evaluation and
Management team to develop the method for
conducting the performance reporting plan,
define the reporting schedule, and define
reporting responsibilities by health system and
individual provider and how the metrics will be
collected, monitored and evaluated.
Completed
Step 4: Performance Evaluation and Management team to
develop the method for conducting the performance reporting
plan, define the reporting schedule, and define reporting
responsibilities by health system and individual provider and
how the metrics will be collected, monitored and evaluated.
Task
Step 5: Performance Evaluation and
Management team to analyze performance data
periodically and share key findings with executive
and governance bodies (e.g. plan for short term
solution to communicate state provided data,
plan for creation of clinical quality & project
performance dashboards, plan for two-way
reporting structure to govern the monitoring of
performance data etc.)
Task
Step 6: Performance Reporting and
Communications Strategy presented to the
Clinical Governance Committee for review with
final approval by the PPS Board
Milestone #2
Develop training program for organizations and
individuals throughout the network, focused on
clinical quality and performance reporting.
Task
Step 1: Performance Evaluation and
Management team to collaborate with PPS
Provider Engagement Team to create
Performance Reporting training program for
Participating PPS Providers
Task
Step 2: Identify potential Performance Reporting
training needs based on the proposed DSRIP
projects, PPS organizational strategy, etc. (e.g.,
a skills survey for capability assessment, etc.)
NYS Confidentiality – High
NO
Page 85 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
Task
Step 3: Identify current Performance Reporting
training resources (e.g. training programs, etc.)
across the PPS
In Progress
Step 3: Identify current Performance Reporting training
resources (e.g. training programs, etc.) across the PPS
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Identify methods for Performance Reporting training
(i.e. tutorial, technology-based, lecture etc.)
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Create and implement a training plan/strategy
02/01/2016
03/31/2016
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 6: Create a process to monitor the effectiveness of the
PPS training strategy ensuring that training met its intended
impact (e.g. tracking of participation rates, improved quality
reporting and outcomes)
02/01/2016
03/31/2016
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Task
Step 4: Identify methods for Performance
Reporting training (i.e. tutorial, technology-based,
lecture etc.)
Task
Step 5: Create and implement a training
plan/strategy
Task
Step 6: Create a process to monitor the
effectiveness of the PPS training strategy
ensuring that training met its intended impact
(e.g. tracking of participation rates, improved
quality reporting and outcomes)
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
Establish reporting structure for PPS-wide
performance reporting and communication.
User ID
File Type
slin2
Other
slin2
Other
slin2
Other
slin2
Other
slin2
Policies/Procedures
File Name
16_MDL0603_1_2_20151029181848_2015 05 26
SCC PMO Metrics Matrix (v-17) (002).xlsx
16_MDL0603_1_2_20151028130320_SCC DSRIP
Patient Engagement Report Schedule (v-03).pdf
16_MDL0603_1_2_20151028105545_SBCN
Resolutions (October 2015).pdf
16_MDL0603_1_2_20151028105059_CC Meeting
minutes Sep21-15 -Plan endorsement.pdf
16_MDL0603_1_2_20151028104709_SCC
Reporting Plan 8.24.2015.pdf
NYS Confidentiality – High
Description
Upload Date
SCC PMO Metrics Matrix
10/29/2015 06:18 PM
Presentation of 8/14/15 Data Request Webinar
10/28/2015 01:03 PM
BOD approval of plans
10/28/2015 10:55 AM
Clinical Governance Committee minutes - endorse
plan to BOD
10/28/2015 10:50 AM
SCC Reporting Plan
10/28/2015 10:47 AM
Page 86 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Current File Uploads
Milestone Name
User ID
slin2
File Type
Policies/Procedures
File Name
Description
16_MDL0603_1_2_20151028104510_Performance
Improvement Planvs5.pdf
Performance Improvement Plan
Upload Date
10/28/2015 10:45 AM
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Establish reporting structure for PPS-wide performance reporting
and communication.
The Performance Evaluation and Management Workgroup held monthly meetings throughout the DY1 Q2 reporting period. The Committee finalized the patient
engagement definitions with guidance from the SCC Project Management Office (PMO). On August 14, 2015 SCC hosted its first patient engagement data
collection webinar educating partners regarding the Domain 1 patient engagement definitions and data needs. Throughout the months of August and September
partners began generating reports to assist SCC with forecasting anticipated patient engagement volume in preparation for the October 31, 2015 report.
Concurrent with the data request process, SCC began executing Business Associate Agreements with partners so that Protected Health Information (PHI) could
be collected during the month of October. During the DY1 Q2 reporting period, the SCC Project Management Office established a secure protocol and process
so that partners could begin sending PHI data effective the week of 10/12/2015. In addition, the SCC Reporting Plan and the SCC Performance Reporting and
Improvement Plan were approved by the Board of Directors on October 8, 2015. Both documents reflect the intellect of the SCC Performance Evaluation and
Management Workgroup, were shared with all three HUBs and were endorsed by the SCC Clinical Governance Committee. Both documents collectively,
establishes the PPS reporting structure for performance reporting and communication and were uploaded to MAPP to fulfill the Milestone 1 requirement.
Develop training program for organizations and individuals
throughout the network, focused on clinical quality and
performance reporting.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Complete
Milestone #2
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 87 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 6.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 88 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 6.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in implementing performance reporting structures and processes and effective performance management within your network, including potential impacts on
specific projects and any risks that will undermine your ability to achieve outcome measure targets.
Issue: Potential lack of focus on performance management processes due to incomplete reporting structure.
Risk Mitigation: The organizational units responsible for reporting results and recommending actions are the PPS Informatics Unit and the PPS
Executive Unit. The Executive Unit is the population health administrative department that will oversee project implementation, management and
evaluation. The PPS Informatics Unit is responsible for data collection, synthesis and interpretation, while the Executive Unit will focus on action as
a result of that analysis. Both units will have active participation from clinicians and informaticists and will also work closely with and report to the
PPS IT, Clinical and Financial Governance Bodies (subcommittees of the main Governing Body with delegated authority.). Progress updates will
be made to governance bodies on the status of the development of the IT infrastructure, which is responsible for facilitating performance reporting
across the PPS.
Additionally, dedicated time in governance meetings for RCE discussions will be reserved to ensure strong governance. For important and urgent
decisions, the Executive Unit will have access to key decision makers in the governance bodies. At-least one representative on the three
governance bodies will be from this unit. This unit interacts with individual Project Teams and PPS providers on a pre-scheduled basis so
actionable results can be communicated to front line resources and feedback can be received.
Issue: Potential lack of PPS provider participation in the Rapid-Cycle Evaluation process to help drive performance improvement - due to lack of
alignment of incentives for the creation of value-based results.
Risk Mitigation: Provide all PPS providers with easily accessible data and information to help set them up for success in improving their
performance. Scorecards will be developed for the PPS. These will be shared transparently within the PPS and incentives and improvement plans
will be linked. Quality scorecards at project level will be shared transparently with project teams and partners. Areas of variation in clinical results
or PPS provider performance will be addressed initially at the project level. Oversight of this process will be the responsibility of the Clinical
Governance Body. The financial sustainability plan will tie-in Provider performance to future value-based contracting efforts to ensure that
incentives are aligned.
IPQR Module 6.4 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
An effective PPS Governance structure will be required to ensure that all participating PPS Providers are fully aligned and will have an opportunity
to benefit from the PPS Integrated Delivery System model through the improvement of their performance. An effective Financial funds flow and
sustainability model will also be key to ensure that participating providers have the incentive to work toward improvement in all clinical, utilization
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
and satisfaction results. A Physician Communication and Engagement plan that is effectively implemented will ensure that all participating PPS
providers will have the ability to understand the Performance Evaluation and Management process and how they can obtain support for their own
improvement. The development of comprehensive IT systems, and accompanying processes, will be critical to the success of this work stream.
The ability to track patients, and therefore create and track data, as they move through the PPS system will be essential to the success of the
DSRIP initiative and will rely on the IT systems being developed. Furthermore, secure storage of this patient data will be essential so that the
Project Management Office has a location that they can access in order to acquire and create the necessary reporting structure and deliverables.
NYS Confidentiality – High
Page 89 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 6.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen MD/Suffolk Care Collaborative
PPS Finance Project Lead
Bernie Cooke/Stony Brook Medicine
Performance Reporting Project Lead (Director of
Network Development & Performance for the
Suffolk Care Collaborative)
Kevin Bozza/Suffolk Care Collaborative
Compliance Officer
Sarah Putney/Suffolk Care Collaborative
PPS IT Project Lead
Jim Murry/Stony Brook Medicine
PPS IT Project Team / Task Force
Kevin Conroy, Scott Mathesie, Keisha Wisdom, Daniel Miller, Jim
Murry, Paula Fries, Colleen Lyons, Michael Oppenheim, Arthur
Crowe, Jonas Hajagos
Performance Evaluation and Management team
Chris Chewens, North Shore-LIJ, Ariel Hayes, North Shore-LIJ,
Jessica Wyman, CHS, Corrinne Tramontana, CHS, Linda Efferen,
MD, Stony Brook, Althea Williams, Stony Brook, Sam Lin, Stony
Brook, Ned Micelli, Stony Brook, Janos Hajagos, Stony Brook,
Alyssa Correale, Stony Brook
Practitioner Engagement Team
Practitioner Engagement Team (TBD)
Director of PPS PMO
Alyssa Correale/Suffolk Care Collaborative
Key deliverables / responsibilities
Responsible for the creation of the Performance Evaluation,
reporting, and Management structure for the PPS
Ultimate accountability for governance oversight of Clinical Quality,
Clinical Performance metrics and monitoring, utilization and Patient
Satisfaction performance
Ultimate accountability for governance oversight of financial
performance
Overall guidance of the Performance Reporting Plan, responsible
for project management of the Performance Reporting milestones
to include linkages across 11 DSRIP projects
Lead Compliance Program, including chairing Compliance SubCommittee; implementing Work Plan; training; hotline; monitoring;
investigations; promoting culture of ethics and compliance with
DSRIP requirements.
Creation of PPS wide IT system to track and store patient data
Development of IT strategy and content experts on key aspects of
data sharing, IT change management, confidentiality
considerations, risk management, progress reporting. Including
members of the biomedical informatics group.
Development of Performance Evaluation and Reporting strategy
addressing the PPS approach to Rapid Cycle Evaluation, creation
and use of performance dashboards and performance reporting
training.
The Practitioner Engagement Team will develop a
training/education plan about DSRIP and the PPS quality
improvement agenda.
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align like-
NYS Confidentiality – High
Page 90 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
scope requirements within multiple projects.
NYS Confidentiality – High
Page 91 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 6.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
PPS Executive Lead
Jim Murry
PPS IT Lead
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System PMO Representatives (SCC PMO, NSLIJ PMO,
CHS PMO)
DSRIP Project Leads: Joseph Lamantia, Jim
Murry, Steven Feldman, Eric Niegelberg, Bob
Heppenheimer, Dianne Zambori, RN, Gwen
O'Shea, Peg Duffy, Kristie Golden, Margaret
Duffy, Josh Miller, MD, Ellen Miller, Susmita Pati,
MD, Ernie Conforti
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
PPS Clinical Governance Committees
Responsible for the creation of the Performance Evaluation,
reporting, and Management structure for the PPS
Ensure that IT infrastructure supports Performance Reporting
process
Overall leadership of the enterprise Performance Reporting
Compliance to schedule and deliverables across Suffolk PPS
Health System framework
Provide feedback to the design of the process and fully participate
in the performance management process. Manage, communicate
performance reporting plans and deliverables across Suffolk PPS
Health System framework
Develop measures, recipient of outcomes for continued
performance improvement efforts
Help work with the PPS to ensure that the performance reporting
deliverables are effectively rolled-out and meets the needs
identified. Responsible for project leaders
PPS clinical workforce (including all PPS unit level provider types)
Provide clinical insight and input on methodologies to improve
performance reporting across PPS; Contractual commitments to
timely quarterly reportin
Cultural Competency & Health Literacy Lead
Evaluation and approval of Performance Reporting Deliverables
prior to Board Review
Assure cultural competency and health literacy practices
addressed within the communication methods of performance
reporting
Recipient of meaningful performance data from the Performance
Evaluation and Management Team to facilitate the PPS' quality
agenda
NYS Confidentiality – High
Page 92 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Role in relation to this organizational workstream
Key deliverables / responsibilities
Suffolk Care Collaborative Project Management Office
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Final evaluation and approval of Performance Reporting
Deliverables
Approves Performance Reporting and Communications Strategy
Patients & Family Members
Improved health outcomes as a result of the PPS enterprise PHM
program
Recipient of communications in the future around outcomes
Medicaid MCOs
Support and alignment of P4P incentives for providers
Training Vendors
Training Vendors: Act as training support for PPS workforce
NYS DOH
Constructive oversight of the process
PPS Board of Directors
External Stakeholders
Align PPS Performance evaluation and management with already
existing Medicaid MCOs P4P programs and ultimately with valuebased contracts
Develop technical and clinical training curriculum
Help ensure PPS success in meeting prescribed milestones and
measure targets through collaborative oversight process
NYS Confidentiality – High
Page 93 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 6.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support your approach to performance reporting.
A PPS IT system that attempts to optimize the completeness and accuracy of clinical data acquisition will be very important to the success of all
performance evaluation and improvement efforts for the PPS. The PPS will need to consider and address the variance that exists across the IT
capabilities of PPS providers. In addition, will use results of audit and compliance reviews supporting data and procedural integrity and
compliance. Additionally, simple Medicaid claims data will not be sufficient to detect emerging performance trends in a timely manner or to fully
address all clinical parameters and results that are not available on claims. An approach to implementation that gets maximum access to data
from participating providers and their electronic systems will be developed to ensure that all information used for performance reporting and RCE
is robust. This approach will need to account for the diverse situations (e.g., geography, affiliation, infrastructure, etc.) that PPS providers are
facing and the PPS will need to maintain flexibility throughout the development of this approach.
IPQR Module 6.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
Progress will be measured through the development of a robust performance reporting structure that will track the ability of the PPS to meet
specific milestones on time, monitor and improve the financial and clinical performance of the PPS as well as achieving gap to goal performance
improvement for the Domain 2 and 3 measures. A collaborative progress reporting structure of this size has not been built in Suffolk County and
oversight of this process will need input from all key stakeholders as it occurs within the overall PPS Governance structure, as well as the IT,
Clinical and Finance Committee.
IPQR Module 6.9 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 94 of 670
Run Date : 01/06/2016
Page 95 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 07 – Practitioner Engagement
IPQR Module 7.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Description
In Progress
Practitioner communication and engagement plan. This
should include:
-- Your plans for creating PPS-wide professional groups /
communities and their role in the PPS structure
-- The development of standard performance reports to
professional groups
--The identification of profession / peer-group representatives
for relevant governing bodies, including (but not limited to)
Clinical Quality Committee
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Completed
Step 1: Create a PPS Practitioner Engagement Team to lead
development of a Practitioner Communication & Engagement
plan
09/01/2015
09/30/2015
09/01/2015
09/30/2015
09/30/2015
DY1 Q2
In Progress
Step 2: PPS Practitioner Engagement Team will identify and
recruit practitioner "champions" to act as educators and
promoters of the DSRIP program, to represent peer-groups
on PPS Committees and to act as representatives and
spokespeople for other practitioners (eg. Physicians, nurses,
behavioral health specialists, community health workers etc.).
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 3: PPS Practitioner Engagement Team to begin
identifying and building relationships with key professional
groups
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 4: Create draft plan for Practitioner Communication and
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Step 1: Create a PPS Practitioner Engagement
Team to lead development of a Practitioner
Communication & Engagement plan
Original
End Date
Status
Milestone #1
Develop Practitioners communication and
engagement plan.
Original
Start Date
Task
Step 2: PPS Practitioner Engagement Team will
identify and recruit practitioner "champions" to
act as educators and promoters of the DSRIP
program, to represent peer-groups on PPS
Committees and to act as representatives and
spokespeople for other practitioners (eg.
Physicians, nurses, behavioral health specialists,
community health workers etc.).
Task
Step 3: PPS Practitioner Engagement Team to
begin identifying and building relationships with
key professional groups
Task
NYS Confidentiality – High
AV
NO
Page 96 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Step 4: Create draft plan for Practitioner
Communication and Engagement (e.g. structures
and processes for two-way communication
between front-line practitioners and the PPS,
process for managing grievances rapidly and
effectively, development of professional groups,
establishing expectations of providers, etc.)
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
Engagement (e.g. structures and processes for two-way
communication between front-line practitioners and the PPS,
process for managing grievances rapidly and effectively,
development of professional groups, establishing
expectations of providers, etc.)
Task
Step 5: Obtain feedback from key stakeholders
on draft plan (Leverage professional networks
and champions)
In Progress
Step 5: Obtain feedback from key stakeholders on draft plan
(Leverage professional networks and champions)
12/01/2015
03/31/2016
12/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 6: Practitioner Communication and Engagement Plan
presented to the Clinical Committee for review with final
approval by the PPS Board
02/01/2016
03/31/2016
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
Practitioner training / education plan.
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Completed
Step 1: Engage Practitioner Engagement Team to help
develop Practitioner Training/Education Plan.
09/01/2015
09/30/2015
09/01/2015
09/30/2015
09/30/2015
DY1 Q2
In Progress
Step 2: Develop training/education plan targeting practitioners
and other professional groups, designed to educate them
about the DSRIP program and SCC's quality improvement
agenda. This plan will include material to be delivered online
and in-person (eg. goals of DSRIP program, services
available to providers and practices, population health
management education, review of 11 DSRIP projects, various
aspects of IT/Data Sharing infrastructure development and
how this will impact on practitioners day-to-day etc.)
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 6: Practitioner Communication and
Engagement Plan presented to the Clinical
Committee for review with final approval by the
PPS Board
Milestone #2
Develop training / education plan targeting
practioners and other professional groups,
designed to educate them about the DSRIP
program and your PPS-specific quality
improvement agenda.
Task
Step 1: Engage Practitioner Engagement Team
to help develop Practitioner Training/Education
Plan.
Task
Step 2: Develop training/education plan targeting
practitioners and other professional groups,
designed to educate them about the DSRIP
program and SCC's quality improvement
agenda. This plan will include material to be
delivered online and in-person (eg. goals of
DSRIP program, services available to providers
and practices, population health management
education, review of 11 DSRIP projects, various
aspects of IT/Data Sharing infrastructure
development and how this will impact on
NYS Confidentiality – High
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Page 97 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
practitioners day-to-day etc.)
Task
Step 3: Practitioner Engagement Team to
catalog training needs across the PPS (e.g.,
"DSRIP 101", PPS quality improvement agenda
and processes, etc.)
In Progress
Step 3: Practitioner Engagement Team to catalog training
needs across the PPS (e.g., "DSRIP 101", PPS quality
improvement agenda and processes, etc.)
11/01/2015
03/31/2016
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Create a process to monitor the execution of the
Practitioner Training/Education Plan (e.g. tracking of
participation rates, training outcomes, etc.)
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Task
Step 4: Create a process to monitor the
execution of the Practitioner Training/Education
Plan (e.g. tracking of participation rates, training
outcomes, etc.)
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Develop Practitioners communication and engagement plan.
The Practitioner Engagement Workgroup held their kick-off meeting on September 21, 2015. The workgroup is chaired by Dr. Maria Basile, Assistant Vice
President for Medical Staff Affairs at John T. Mather Memorial Hospital. The Committee discussed a framework for the Practitioner Engagement and
Communication Plan and reviewed the SCC onboarding material and education plan. In lieu of a finalized funds flow model, SCC held pre-contracting meetings
with partners throughout the DY1 Q2 reporting period to re-educate members about DSRIP and the anticipated next steps. SCC expects to begin contracting
with partners in December. In addition, SCC identified potential providers to engage during the open enrollment period. SCC is finalizing an outreach strategy
with each HUB to solicit and enroll new providers.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Develop training / education plan targeting practioners and
other professional groups, designed to educate them about the
DSRIP program and your PPS-specific quality improvement
agenda.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
IA Formal Comments
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Run Date : 01/06/2016
Page 99 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 7.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 100 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 7.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the current level of engagement of your physician community in the DSRIP program and describe the key challenges or risks that you foresee in implementing your plans for physician engagement and
achieving the milestones described above. Describe any potential impacts on specific projects and any risks that will undermine your ability to achieve outcome measure targets.
Through a baseline assessment that was part of the CNA and through targeted interviews of higher volume PCP groups, physicians in the Suffolk
PPS have been willing to engage in discussions regarding the need to redesign patient care processes and payment mechanisms to better serve
the population and improve outcomes. In general, a true willingness exists to participate in all DSRIP projects; but engagement will be enhanced if
current barriers are addressed. The PPS has identified the following challenges that stand in the way of successful implementation of this
organizational component:
Issue: Potential lack of the full alignment of PPS providers needed to create an engaged set of participants in an integrated system of care (e.g.,
technology challenges, workforce-related risks, etc.). Lack of alignment driven by other competing priorities, current FFS reimbursement model
with lack of financial alignment, limited resources, and expanding competition for services.
Risk mitigation: A number of the Suffolk PPS DSRIP goals address how the new integrated system will address these challenges and allow
providers to see the value of participating in this program. They include: Develop a robust data infrastructure and advanced analytical capabilities,
improve disease management, particularly for those with chronic disease, move providers away from the traditional fee-for service payment and
toward value based payment, transform the PPS into a highly efficient integrated delivery system, and establish a solid foundation of team-based
care across medical, behavioral, and social services.
Issue: Limited primary care resources in the County, particularly in more rural areas with make it harder to engage providers and produce results.
Risk Mitigation: Create a dedicated focus on improving access to primary care services through PPS efforts to redesign PCP practices to improve
their efficiency as well as through targeted recruitment efforts in geographies with high need.
IPQR Module 7.4 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
For physician engagement to occur effectively several other work streams will need to contribute significant support. Starting with the Governance
system of the PPS, physicians will need to have a voice in how the PPS functions and how its policies and processes affect their practices. The
Clinical Committee in particular will need to be an effective venue to address and approve all key interventions, policies, and guidelines that will
have to be implemented across all physician practices to ensure that all measure targets are met. The PPS IT infrastructure will be a very
important mechanism for improvement of the patient care process with better coordination of care, and also will provide the physician with the data
they need to better care for their population. IT support in implementing or optimizing EHR functionality will also play a key role. An effective
financial sustainability plan with funds flow that ultimately moves to a value -based compensation model will be necessary to create and maintain
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
full physician engagement over the life of the DSRIP program and beyond.
NYS Confidentiality – High
Page 101 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 7.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
Practitioner Engagement Project Lead (Director of
Network Development & Performance for the
Suffolk Care Collaborative)
Kevin Bozza/Suffolk Care Collaborative
Practitioner Engagement Team
Multi-functional Representation across PPS partner network
Practitioner Champions
PPS Partner Network
PPS IT Project Lead
Jim Murry/Stony Brook Medicine
MCO Relations Team Lead
Steven Feldman MD/Stony Brook Medicine
Director of PPS PMO
Alyssa Correale/Suffolk Care Collaborative
All PPS Coalition Partners (All unit level provider
PPS clinical workforce
Key deliverables / responsibilities
Responsible for overall guidance of Practitioner Engagement work
stream
Develop the Provider Communication Education & Engagement
plan. Roll-out of communication plan to PPS participating
providers, support of PCMH work in PCP practices
Responsible for acting as primary contact for PPS provider network
and acting as liaison between PPS Executive Office and PPS
provider network. Overall guidance of the Practitioner Engagement
deliverables, responsible for project management of the
Performance Reporting milestones to include linkages across 11
DSRIP projects
The Practitioner Engagement Team will develop the provider
engagement and communications plan. Develop a training
strategy to educate PPS partners and professional groups about
DSRIP and the PPS Quality Improvement Agenda.
Represent practitioners on the Practitioner Engagement Team to
support the development of all deliverables (eg. Physicians,
Nurses, Behavioral Health Specialists, Community Care
Champions)
Ultimate accountability for governance oversight of the IT strategy
which will support physician engagement
Support communications with MCOs, (ex. to define provider bonus
payments). Collaborate with Provider Engagement Team to ensure
these bonus payment structures are clear within provider
community
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
Collaborate with Suffolk PPS Administration to adopt, support
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Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress and outcomes to meeting financial milestones within
arrangement.
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Page 103 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 7.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Kevin Bozza
Practitioner Engagement Project Lead (Director of Network
Development & Performance for the Suffolk Care Collaborative)
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System PMO Units (NSLIJ & CHS)
Joseph Lamantia, Jim Murry, Steven Feldman,
Eric Niegelberg, Bob Heppenheimer, Dianne
Zambori, RN, Gwen O'Shea, Peg Duffy, Kristie
Golden, Margaret Duffy, Josh Miller, MD, Ellen
Miller, Susmita Pati, MD, Ernie Conforti
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Overall guidance of the Practitioner Engagement deliverables,
responsible for project management of the practitioner engagement
milestones to include linkages across 11 DSRIP projects
Overall leadership of the enterprise Performance Reporting
Compliance to schedule and deliverables across Suffolk PPS
Health System framework
Project Management Office function of Suffolk PPS Health System
framework. Responsible for project management of enterprise
Suffolk PPS work plans within health system.
DSRIP Project Leads
Help work with the PPS to ensure that the physician
communication and engagement plan is effectively rolled-out and
meets the needs identified.
PPS clinical workforce
Provide clinical care and input on practitioner engagement best
practices
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Suffolk Care Collaborative Project Management Office
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
Cultural Competency & Health Literacy Lead
Assure cultural competency and health literacy practices
addressed within PHM program
Improved health outcomes as a result of the PPS enterprise PHM
program
Recipient of communications in the future around
External Stakeholders
Patients & Family Members
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Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Medicaid MCOs
Support and oversight in development of value-based proposals
NY State and County Medical Society
Provide clinical guidance and oversight
Care Management Vendor
Care Management Vendor
Key deliverables / responsibilities
The PPS will align with current MCO efforts to engage physicians
in practice redesign, medical home and P4P
Provide support as needed for physician practices to redesign
patient care and business processes
Provide support for PHM, Clinical Integration and Practitioner
Engagement milestones, needed to engage providers in CM
platform. Support development of content for communications for
Population Health Management.
NYS Confidentiality – High
Page 105 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 7.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support this particular workstream.
To mitigate any challenges caused by the cultural and geographical diversity across Suffolk County, a shared IT infrastructure will be developed by
the PPS to support the ability of the PPS Providers to provide effective clinical care and care coordination for each PPS patient across the
continuum of their needs. This shared infrastructure will allow for a base level of standardization reaching from the Nassau-Suffolk border to the
East End of Suffolk County. Through consistent tracking of performance, this infrastructure will ultimately lead to physician engagement as well as
improved quality, utilization and financial results within this population. In addition, this infrastructure will be key in capturing all necessary clinical
and utilization data needed for performance monitoring of the PPS and its financial results and support individual physicians in their ability to be
successful in a value-based payment model.
IPQR Module 7.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
Progress will be measured based on the PPS' ability to meet the specific milestones on time and meeting the engagement strategy. Executed
partner participation agreements, idenitfying practitioner "champions" to act as educators and promotors of our PPS, providing practitioner
education regarding the SCC quality improvement agenda, building relationships with key professional groups will all be measures of success. The
PPS Executive Team and the Provider Engagement team will play a key role in implementation and ongoing monitoring.
IPQR Module 7.9 - IA Monitoring
Instructions :
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Run Date : 01/06/2016
Page 107 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 08 – Population Health Management
IPQR Module 8.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
Status
Description
In Progress
Population health roadmap, signed off by PPS Board,
including:
-- The IT infrastructure required to support a population health
management approach
-- Your overarching plans for achieving PCMH 2014 Level 3
certification in relevant provider organizations
--Defined priority target populations and define plans for
addressing their health disparities.
Milestone #1
Develop population health management
roadmap.
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
04/01/2015
06/30/2016
06/30/2016
DY2 Q1
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Original
Start Date
Original
End Date
Start Date
04/01/2015
06/30/2016
04/01/2015
Task
Step 1: Establish the Population Health
Operating Workgroup -driven by PPS Care
Management staff and PPS Provider
Engagement staff
Completed
Step 1: Establish the Population Health Operating Workgroup
-driven by PPS Care Management staff and PPS Provider
Engagement staff
Task
Step 2: Create a definition/requirements for
Population Health roadmap (e.g. timelines, key
sub steps, dependencies and risks,
contingencies etc.)
In Progress
Step 2: Create a definition/requirements for Population Health
roadmap (e.g. timelines, key sub steps, dependencies and
risks, contingencies etc.)
Task
Step 3: Establish PPS PCMH Certification
Working Group – to be responsible for assessing
current state with regard to PCMH 2014 Level 3
certification, identifying key gaps, and developing
overarching plan to achieve Level 3 certification
in all relevant providers
In Progress
Step 3: Establish PPS PCMH Certification Working Group –
to be responsible for assessing current state with regard to
PCMH 2014 Level 3 certification, identifying key gaps, and
developing overarching plan to achieve Level 3 certification in
all relevant providers
NYS Confidentiality – High
AV
NO
Page 108 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
06/30/2016
03/31/2017
06/30/2016
03/31/2017
03/31/2017
DY2 Q4
06/30/2016
09/30/2016
06/30/2016
09/30/2016
09/30/2016
DY2 Q2
In Progress
Step 2: Set up cadence of Population Health Operating
Workgroup working sessions to create the approach for
developing Bed Reduction plan (e.g., create methodology for
bed reduction, prioritization framework to be applied,
associated compensation/incentives, etc.)
06/30/2016
12/31/2016
06/30/2016
12/31/2016
12/31/2016
DY2 Q3
In Progress
Step 3: Engage the Population Health Operating Workgroup
to create bed reduction plan (e.g., perform current state
readiness assessment of network, definition of ideal future
state, gap analysis, etc.)
06/30/2016
12/31/2016
06/30/2016
12/31/2016
12/31/2016
DY2 Q3
Original
Start Date
Original
End Date
Start Date
In Progress
Step 4: Create the approach for developing the Population
Health roadmap (e.g., defining target populations and plans
for addressing their health disparities; collaborative
discussions with PPS IT team about IT infrastructure, etc.)
07/01/2015
12/31/2015
In Progress
Step 5: Engage the Population Health Operating Workgroup
to create population health roadmap (e.g., perform current
state readiness assessment of practices, identify best
practices for transition to PCMH, definition of targeted future
state, gap analysis, etc.)
07/01/2015
In Progress
Step 6: Secure approval of roadmap by PPS Board of
Directors
In Progress
PPS Bed Reduction plan, signed off by PPS Board. This
should set out your plan for bed reductions across your
network, including behavioral health units/facilities, in line with
planned reductions in avoidable admissions and the shift of
activity from inpatient to outpatient settings.
Status
Description
AV
Task
Step 4: Create the approach for developing the
Population Health roadmap (e.g., defining target
populations and plans for addressing their health
disparities; collaborative discussions with PPS IT
team about IT infrastructure, etc.)
Task
Step 5: Engage the Population Health Operating
Workgroup to create population health roadmap
(e.g., perform current state readiness
assessment of practices, identify best practices
for transition to PCMH, definition of targeted
future state, gap analysis, etc.)
Task
Step 6: Secure approval of roadmap by PPS
Board of Directors
Milestone #2
Finalize PPS-wide bed reduction plan.
Task
Step 1: Engage the Population Health Operating
Workgroup - driven by participating PPS
hospitals including behavioral health facilities
In Progress
Step 1: Engage the Population Health Operating Workgroup driven by participating PPS hospitals including behavioral
health facilities
Task
Step 2: Set up cadence of Population Health
Operating Workgroup working sessions to create
the approach for developing Bed Reduction plan
(e.g., create methodology for bed reduction,
prioritization framework to be applied, associated
compensation/incentives, etc.)
Task
Step 3: Engage the Population Health Operating
Workgroup to create bed reduction plan (e.g.,
perform current state readiness assessment of
network, definition of ideal future state, gap
NYS Confidentiality – High
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Page 109 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
analysis, etc.)
Task
Step 4: Secure approval of roadmap by PPS
Board of Directors
In Progress
Step 4: Secure approval of roadmap by PPS Board of
Directors
06/30/2016
03/31/2017
06/30/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
Step 5: Finalize and publish bed reduction plan and schedule
of annual updates on capacity changes across the network
06/30/2016
03/31/2017
06/30/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Step 5: Finalize and publish bed reduction plan
and schedule of annual updates on capacity
changes across the network
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Develop population health management roadmap.
The Population Health Management (PHM) Operating Workgroup meets on a regular basis. Discussion and planning are ongoing for the development of the IT
platform that will support performance reporting and monitoring as well as the Care Management Organization and quality improvement. Care Management build
with a vendor contract with xG for development of program structure, recruitment, education and roll-out has been initiated. A planning meeting with Suffolk
County Health Home partners and their Care Management partners occurred on October 6, 2015 to initiate discussion among partners to ensure coordination of
care with existing Care Management resources in the community and identification of gaps. PCMH Certification and Performance Reporting strategies continue
to evolve. A first draft of the Population Health Roadmap is in development.
Finalize PPS-wide bed reduction plan.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 110 of 670
Run Date : 01/06/2016
Page 111 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 8.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 112 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 8.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in implementing these cross-cutting organizational strategies, including potential impacts on specific projects and, crucially, any risks that will undermine your ability
to achieve outcome measure targets.
Issue: Potential lack of initial data to prioritize provider groups for implementation. This leads to lack of PPS provider and patient engagement in
the implementation steps needed to develop an integrated delivery system that can achieve the population health outcomes needed.
Risk mitigation: A number of the Suffolk PPS DSRIP goals address how the new integrated system will address these challenges and allow
providers to see the value of participating in this program. They include: Develop a robust data infrastructure and advanced analytical capabilities,
improve disease management particularly for those with chronic disease, move providers away from the traditional fee-for service payment and
toward value based payment, transform the PPS into a highly efficient integrated delivery system, and establish a solid foundation of team-based
care across medical, behavioral, and social services. A transparent and inclusive governance structure will help address provider concerns along
with funds flow processes that ultimately lead to a value-based payment system.
Issue: Difficulty creating an integrated IT infrastructure for the PPS with many disparate IT systems in existence and a large amount of variation in
provider readiness to adopt new technologies.
Risk mitigation: Perform a thorough baseline assessment of all current systems that exist across the PPS. Offer easy to implement solutions for
those PPS providers who have no particular preference so that the maximum number of providers can be on systems that easily align. Create a
Provider Engagement Team that will support PCP offices in their efforts to optimize the use of their EHRs, meet Meaningful Use standards, and
attain Level 3 PCMH recognition. Align performance reporting and funds flow with tracking of value-based outcomes to help link funding of new
technology and IT solutions to provider performance.
IPQR Module 8.4 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
An effective PPS Governance structure will be required to ensure that all participating PPS Providers are fully aligned and will have an opportunity
to benefit from the PPS Integrated Delivery System model through the improvement of their performance. An effective Financial funds flow and
sustainability model will also be key to ensure that participating providers have the incentive to work toward improvement in all clinical, utilization
and satisfaction results. A Physician Communication and Engagement plan that is effectively implemented will ensure that all participating PPS
providers will have the ability to understand what is needed for Population Health Management, including cultural competency and workforce
considerations, and how they can obtain support for their own improvement. The PPS IT infrastructure will be a very important mechanism for
improvement of the patient care process with better coordination of care, and also will provide the physician with the data they need to better care
for their population. IT support in implementing or optimizing EHR functionality will also play a key role. An effective financial sustainability plan
with funds flow that ultimately moves to a value -based compensation model will be necessary to create and maintain full physician engagement in
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Population Health Management over the life of the DSRIP program and beyond.
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 8.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational work stream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
Key deliverables / responsibilities
PPS Care Management Director
Suffolk Care Collaborative
PPS Care Managers
Suffolk Care Collaborative
Responsible for draft of PPS bed reduction plan
Responsible for obtaining feedback from PPS hospitals to create
the final plan
Provides leadership and guidance for the Population Health and
Clinical Integration organizational workflows
Provides SME in Population Health Management, Integrated
Delivery System and Clinical Integration organizational workflows
Responsible for Population Health Management roadmap
components around targeted populations and health disparities
that need to be addressed. Create the implementation and tracking
process for the bed reduction plan.
Care Management Program Operations
PCMH Certification Workgroup
Suffolk Care Collaborative
Responsible for PCMH Program for Suffolk PPS
PCMH Certification Program Lead
Althea Williams/Suffolk Care Collaborative
Develop the PCMH Certification Roadmap
Suffolk PPS Hospital Leadership
Suffolk County Hospital Leadership (CEOs)
Compliance Officer
Sarah Putney/Suffolk Care Collaborative
Engage in the bed-reduction plan deliverable
Lead Compliance Program, including chairing Compliance SubCommittee; implementing Work Plan; training; hotline; monitoring;
investigations; promoting culture of ethics and compliance with
DSRIP requirements.
PHM & Clinical Integration Organizational work
stream lead
Population Health Management Operating
Workgroup
PPS Clinical Committee
PPS Finance Committee Members
Linda Efferen, MD/Suffolk Care Collaborative
Key Project Stakeholders
Linda Efferen, MD, Karen Shaughness, Nejat Zeyneloglu, Maria
Basile, MD, Sophia McIntyre, MD, Kristie Golden, Jeff Steigman,
Juliet Frodella, Lou Harris, Robert Scanlon, MD, Tina Walch, MD,
Mary-Ann Donohue-Ryan, Maureen Ruga
PPS Finance Committee Members: Gary Bie, Bernard Cooke,
Jerry Hirsch, James Sinkoff, Robert Power, Robert Detor
PPS Director, Network Development &
Performance
Kevin Bozza/Suffolk Care Collaborative
Director of PPS PMO
Alyssa Correale/Suffolk Care Collaborative
Ultimate accountability for governance oversight of Population
Health Management
Support of Finance strategy development. Ultimate accountability
for governance oversight of the PPS bed reduction plan
Responsible for the Workforce & Community Engagement
milestones as well as the Performance Evaluation, reporting, and
Management structure for the PPS
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 8.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System PMO Units (NSLIJ & CHS)
Steven Feldman, Eric Niegelberg, Gwen O'Shea,
Kristie Golden, Peg Duffy, Josh Miller, Ellen Miller,
Carol Gomes
DSRIP Project Leads
CBOs in PPS
Connect patients to the clinical care available across the PPS
Lou de Onis
Overall leadership of the enterprise PHM integration strategy and
deliverables across Suffolk PPS Health System framework
Project Management Office function of Suffolk PPS Health System
framework. Responsible for project management of enterprise
Suffolk PPS work plans within health system.
Provide feedback to the design of the process and fully participate
in the population health management process
"HR Lead of Suffolk PPS"
Provide oversight and guidance on improving patient engagement
and patient outreach
Provide HR support on workforce changes resulting from bed
reductions
Joel Saltz MD, PhD, Mary Morrison Saltz, MD,
Andrew White, PhD, Janos Hajagos, Jonas
Almeida
PPS Biomedical Informatics (BMI) Data Project Team
Oversight of data analytics and predictive modeling support
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Suffolk Care Collaborative Project Management Office
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
PPS clinical workforce
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Provide input, insight, and clinical
experience to improve PHM strategy across the PPS.
Cultural Competency & Health Literacy Lead
Assure cultural competency and health literacy practices
addressed within PHM program
Improved health outcomes as a result of the PPS enterprise PHM
Engage in PHM Program
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
External Stakeholders
Patients & Family Members
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
program
Medicaid MCOs
Feedback, coordinated/shared efforts
Workforce Consultants
Care Management Vendor
Modeling the workforce impacts and strategy development
Medicaid Administrator for the Suffolk County Department of Social
Services
Support Care management program development and plan
Training Vendors
Training Vendors: Act as training support for PPS workforce
NYS DOH
Constructive oversight of the process
Kimberly Staab
The PPS will align with current MCO efforts to manage population
health and engage physicians in practice redesign, medical home
and P4P
Provide guidance on effects of bed reduction on workforce
Providing subject matter expertise, experience and connecting
PPS to key CBO partnerships in Suffolk County
Provide guidance on care management operations
Provide guidance on training strategies for workforce that are
redeployed as result of overall bed reduction
Provide direction and set expectations for workforce restructuring
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
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DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 8.7 - IT Expectations
Instructions :
Please describe the current Population Health Management IT capabilities in place throughout your PPS network and what your plans are at this stage for leveraging these capabilities and/or developing new IT infrastructure.
The PPS will develop a shared IT infrastructure to support the ability of the PPS Providers to provide effective clinical care and care coordination
for each PPS patient across the continuum of their needs. The IT infrastructure will include the develop of a Care Management documentation tool
that will stratify risk, identify gaps in care, and better manage the care of patients across Suffolk County. This will ultimately lead to improved
physician engagement as well as improved quality, utilization and financial results within this population. In addition, this infrastructure will be key
in capturing all necessary clinical and utilization data needed for performance monitoring of the PPS and its financial results and support individual
physicians in their ability to be successful in a value-based payment model.
IPQR Module 8.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
The PPS PMO will establish a robust, PPS wide performance reporting structure to track the progress of the PPS towards the specified
milestones. The Performance Monitoring system will track performance compared to target on the ability of participating PPS providers to meet
requirements of the DSRIP projects (e.g. project-specific performance metrics, Domain 1 metrics, etc.) and to improve all population health
measures. Progress with achieving level 3 certification for all relevant providers, developing the IT infrastructure required to support a population
health management approach, addressing health disparities and achieving a bed reduction across the PPS will all be measures of success.
Oversight of this Population Health Management workstream will occur within the PPS Governance Committee structure, Clinical Committee and
Finance Committee. The PPS Executive Team, Physician Engagement Team and Care Management Team will play a key role in implementation
and ongoing monitoring.
IPQR Module 8.9 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 119 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 09 – Clinical Integration
IPQR Module 9.1 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement.
Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation.
Milestone/Task Name
DSRIP
Reporting
Year and
Quarter
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Original
End Date
Start Date
In Progress
Clinical integration 'needs assessment' document, signed off
by the Clinical Quality Committee, including:
-- Mapping the providers in the network and their
requirements for clinical integration (including clinical
providers, care management and other providers impacting
on social determinants of health)
-- Identifying key data points for shared access and the key
interfaces that will have an impact on clinical integration
-- Identify other potential mechanisms to be used for driving
clinical integration
07/01/2015
03/31/2016
In Progress
Step 1: Medical Director to define the SCC Clinical Integration
scope of work across various provider types engaged in the
SCC (e.g. Including the coordination of care across a
continuum of services, including preventive, outpatient,
inpatient acute hospital care, post-acute including skilled
nursing, rehabilitation, home health services, and palliative
care to improve the value of the care provided.)
07/01/2015
In Progress
Step 2: Engage Population Health Operating Workgroup to
create clinical integration needs assessment relative to the
goals/objectives for the CI program
In Progress
Step 3: Engage Project Committees and key project
stakeholders in review of the clinical integration needs
Status
Milestone #1
Perform a clinical integration 'needs
assessment'.
End Date
Quarter
End Date
Original
Start Date
Description
Task
Step 1: Medical Director to define the SCC
Clinical Integration scope of work across various
provider types engaged in the SCC (e.g.
Including the coordination of care across a
continuum of services, including preventive,
outpatient, inpatient acute hospital care, postacute including skilled nursing, rehabilitation,
home health services, and palliative care to
improve the value of the care provided.)
Task
Step 2: Engage Population Health Operating
Workgroup to create clinical integration needs
assessment relative to the goals/objectives for
the CI program
Task
Step 3: Engage Project Committees and key
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AV
NO
Page 120 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 7: Tabulate results of the needs assessment and identify
gaps within current clinical integration infrastructure (e.g. may
include development and definition of "ideal state" of clinical
integration within PPS, also utilize supporting project
documents including Community Needs Assessment data)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 8: Finalize clinical integration needs assessment,
present deliverable and obtain signoff from PPS Clinical
Committee (Clinical Quality Committee)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Clinical Integration Strategy, signed off by Clinical Quality
Committee, including:
-- Clinical and other info for sharing
-- Data sharing systems and interoperability
-- A specific Care Transitions Strategy, including: hospital
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Original
Start Date
Original
End Date
Start Date
In Progress
Step 4: Develop approach for completing the clinical
integration needs assessment (e.g., identify best practices
across PPS, key data points, key interfaces that will impact
clinical integration, etc.)
07/01/2015
12/31/2015
In Progress
Step 5: Population Health Operating Workgroup to identify
key providers and provider types within the PPS and their
practice affiliations (e.g. perform mapping process of clinical
providers, identify existing care management systems and
care transition programs, etc.)
07/01/2015
In Progress
Step 6: Perform Clinical Integration Needs Assessment at
partnered facilities
Status
project stakeholders in review of the clinical
integration needs assessment for input and to
assure it is inclusive of the CI needs across all 11
DSRIP projects.
Description
AV
assessment for input and to assure it is inclusive of the CI
needs across all 11 DSRIP projects.
Task
Step 4: Develop approach for completing the
clinical integration needs assessment (e.g.,
identify best practices across PPS, key data
points, key interfaces that will impact clinical
integration, etc.)
Task
Step 5: Population Health Operating Workgroup
to identify key providers and provider types within
the PPS and their practice affiliations (e.g.
perform mapping process of clinical providers,
identify existing care management systems and
care transition programs, etc.)
Task
Step 6: Perform Clinical Integration Needs
Assessment at partnered facilities
Task
Step 7: Tabulate results of the needs
assessment and identify gaps within current
clinical integration infrastructure (e.g. may
include development and definition of "ideal
state" of clinical integration within PPS, also
utilize supporting project documents including
Community Needs Assessment data)
Task
Step 8: Finalize clinical integration needs
assessment, present deliverable and obtain
signoff from PPS Clinical Committee (Clinical
Quality Committee)
Milestone #2
Develop a Clinical Integration strategy.
NYS Confidentiality – High
NO
Page 121 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Description
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
admission and discharge coordination; and care transitions
and coordination and communication among primary care,
mental health and substance use providers
-- Training for providers across settings (inc. ED, inpatient,
outpatient) regarding clinical integration, tools and
communication for coordination
-- Training for operations staff on care coordination and
communication tools
Task
Step 1: Engage the Population Health Operating
Workgroup to create the Clinical Integration
Strategy
In Progress
Step 1: Engage the Population Health Operating Workgroup
to create the Clinical Integration Strategy
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
Step 2: Begin aggregating and prioritizing the findings from
the clinical integration needs assessment (e.g., care gaps,
existing best practices and programs, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 3: Create a draft Clinical Integration Strategy (e.g.
include Care Transitions program, IT and clinical training
strategy for PPS providers across settings, collaboration with
Medicaid MCOs, etc.)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 4: Obtain feedback from key PPS providers on the draft
Clinical Integration Strategy (e.g. identification of current
resources and methods of clinical integration within PPS
based on needs assessment results)
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
Step 5: Present deliverable and Secure approval of Clinical
Integration Strategy from PPS Clinical Committee (Clinical
Quality Committee) to include periodic review of strategy
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 2: Begin aggregating and prioritizing the
findings from the clinical integration needs
assessment (e.g., care gaps, existing best
practices and programs, etc.)
Task
Step 3: Create a draft Clinical Integration
Strategy (e.g. include Care Transitions program,
IT and clinical training strategy for PPS providers
across settings, collaboration with Medicaid
MCOs, etc.)
Task
Step 4: Obtain feedback from key PPS providers
on the draft Clinical Integration Strategy (e.g.
identification of current resources and methods
of clinical integration within PPS based on needs
assessment results)
Task
Step 5: Present deliverable and Secure approval
of Clinical Integration Strategy from PPS Clinical
Committee (Clinical Quality Committee) to
include periodic review of strategy
NYS Confidentiality – High
AV
Page 122 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Perform a clinical integration 'needs assessment'.
Members of the Population Health Operating Workgroup, in collaboration with the PMO, Project Managers and Leads, continue to evaluate the baseline
assessment/clinical needs assessment survey, based on provider type and role/function within the PPS. Integration of the baseline assessment with Workforce
Assessment is in progress. Mapping partners within the SCC based on function / role and location by region / local community is ongoing and will continue to
evolve. Once results are tabulated a clinical integration gap analysis will be performed.
Develop a Clinical Integration strategy.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 123 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 9.2 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
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DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 9.3 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges or risks that you foresee in improving the level of clinical integration throughout your network and achieving the milestones described above. Describe potential impacts on specific projects
and any risks that will undermine your ability to achieve outcome measure targets.
Issue: Difficulty creating an integrated IT infrastructure given issues with interoperability between many disparate IT systems and variation in
provider readiness to adopt technology.
Risk mitigation: A thorough baseline assessment of all participating providers will be conducted to identify systems in use across the PPS and
identify common solutions. Create a Provider Engagement Team to support PCP offices in their efforts to optimize the use of EHRs, meet
Meaningful Use standards, and attain Level 3 PCMH recognition.
Issue: Potential lack of the full alignment of PPS providers needed to create an engaged set of participants in an integrated system of care with
effective clinical integration. Lack of alignment driven by other competing priorities, current FFS reimbursement model with lack of financial
alignment, limited resources, and expanding competition for services.
Risk mitigation: Easy to use tools that will improve clinical integration will be made available to PPS Providers. A number of the Suffolk PPS
DSRIP goals address how the new integrated system will address these challenges and allow providers to see the value of participating in this
program. They include: Develop a robust data infrastructure and advanced analytical capabilities, improve disease management, particularly for
those with chronic disease, move providers away from the traditional fee-for service payment and toward value based payment, transform the PPS
into a highly efficient integrated delivery system, and establish a solid foundation of team-based care across medical, behavioral, and social
services. Issue: Lack of common standards, protocols and governance regarding the provision of Care Management and wide variation in Care
Management provided
Risk Mitigation: The PPS, in conjunction with the Population Health Management Operating Workgroup, will develop and deploy the Care
Management (CM) program for the Suffolk Care Collaborative. Vendor support / input as subject matter expert(s) will be used to guide
development of CM standards and protocols that are evidence based / best practice to use across the PPS, provide input in development of IT
requirements, and identification of staff and training of CM staff.
IPQR Module 9.4 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
An effective PPS Governance structure, as well as a strong Financial Sustainability plan, will be required to ensure that all participating PPS
Providers are fully aligned and will have an opportunity to benefit from the PPS Integrated Delivery System model through the improvement of their
performance. Additionally, the development of a shared IT infrastructure will support the rapid, safe transfer of patient information to PPS
providers. The PPS IT infrastructure will be a very important mechanism for improvement of the patient care process with better coordination of
care, and also will provide the physician with the data they need to better care for their population. IT support in implementing or optimizing EHR
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
functionality will also play a key role in maximizing the performance of the shared infrastructure. An effective financial sustainability plan with funds
flow that ultimately moves to a value -based compensation model will be necessary to create and maintain full physician engagement throughout
the duration of the DSRIP program. The Practitioner Engagement work stream will play a large role in clinical integration and incorporate the input,
insight, and experience of the provider network across the PPS.
NYS Confidentiality – High
Page 125 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 9.5 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia/Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD/Suffolk Care Collaborative
PHM & Clinical Integration Organizational work
stream lead
Linda Efferen, MD/Suffolk Care Collaborative
PPS IT Lead
Jim Murry/Stony Brook Medicine
PPS Care Management Director
Suffolk Care Collaborative
Population Health Management Operating
Workgroup
PPS Care Managers
Director of Network Development & Performance
for the Suffolk Care Collaborative
Director of PPS PMO, Suffolk Care Collaborative
Key Project Stakeholders
Suffolk Care Collaborative
Kevin Bozza/Suffolk Care Collaborative
Alyssa Correale/Suffolk Care Collaborative
Key deliverables / responsibilities
Responsible for overall guidance of Clinical Integration work
stream
Create the implementation and tracking process for the clinical
integration assessment
Provides leadership and guidance for the Population Health and
Clinical Integration organizational workflows
Responsible for capturing key findings from assessment regarding
current state of interfaces and data sharing, and build support of
these function into IT plan
Responsible for the development of Care Transitions program and
training on clinical integration. Create the implementation and
tracking process for the clinical integration assessment.
Provides SME in Population Health Management, Integrated
Delivery System and Clinical Integration organizational workflows
Care Management Program Operations
Responsible for acting as primary contact for PPS provider network
and acting as liaison between PPS Executive Office and PPS
provider network. Overall guidance of the Practitioner Engagement
deliverables, responsible for project management of the
Performance Reporting milestones to include linkages across 11
DSRIP projects. Responsible for oversight of Provider Engagement
including communication, education, and training processes
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
NYS Confidentiality – High
Page 126 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 9.6 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Overall PPS Leadership
Ultimate accountability for PPS
Health System Leads of Suffolk PPS
Overall leadership of the enterprise Clinical Integration strategy
and deliverables across Suffolk PPS Health System framework
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System PMO Units (NSLIJ & CHS)
Project Management Office function of Suffolk PPS Health System
framework. Responsible for project management of enterprise
Suffolk PPS work plans within health system.
DSRIP Project Leads
Provide feedback to the design of the process and fully participate
in the population health management process
Provide feedback on the various interfaces and data sharing
mechanisms on their respective systems and support PPS effort to
create standard tools and solutions that can be implemented by
PPS Providers
PPS IT and Biomedical Informatics Committee
PPS clinical workforce
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Provide input, insight, and clinical
experience to improve clinical integration across the PPS.
Alyssa Correale, Laura Siddons, Amy SolarDoherty, Ashley Meskill, Samuel Lin
Suffolk Care Collaborative Project Management Office
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
Cultural Competency & Health Literacy Lead
Assure cultural competency and health literacy practices
addressed within PHM program
Improved health outcomes as a result of the PPS enterprise PHM
program
Engage in PHM Program
Steven Feldman, Eric Niegelberg, Gwen O'Shea,
Kristie Golden, Peg Duffy, Josh Miller, Ellen Miller,
Carol Gomes
Kevin Conroy, Scott Mathesie, Keisha Wisdom,
Daniel Miller, Jim Murry, Paula Fries, Colleen
Lyons, Michael Oppenheim, Arthur Crowe, Jonas
Hajagos
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
External Stakeholders
Patients & Family Members
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Medicaid MCOs
Coordinated/shared efforts in developing value-based payment
plans
Care Management Vendor
Provide CM training and resources to PPS
Key deliverables / responsibilities
The PPS will align with current MCO efforts to produce clinical
integration as well as transitions of care and care coordination
processes. Ensure alignment of effort.
Provide support as needed to engage providers in CM platform
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 9.7 - IT Expectations
Instructions :
Please clearly describe how the development of shared IT infrastructure across the PPS will support this particular workstream.
A shared IT infrastructure across the PPS will support the ability of the PPS Providers to provide effective clinical care and care coordination for
each PPS patient across the continuum of their needs. Learning what communication interfaces and data-sharing mechanisms are already in
place, and then building out a tool kit to help support implementation of these clinical integration mechanisms across the PPS will be a key IT
support function.
IPQR Module 9.8 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
In addition to the metrics being tracked in other workstreams, the PPS PMO office will track the progress of the PPS to meet the specified
milestones on time. Progress toward milestone completion will be monitored through the PPS wide reporting structure and will monitor projectspecific performance metrics compared to baseline target scores. The progress reporting structure will also monitor the ability of participating PPS
providers to meet requirements of the DSRIP projects, many of which are dependent on the presence of Clinical Integration, with effective datasharing and care hand-offs across the continuum. Progress with data sharing and interoperability across the PPS, improving care transitions and
communication among primary care, mental health and substance abuse providers, successful outcome with training providers and staff regarding
clinical integration, tools and communication will all be measures of success. Oversight of this Clinical Integration work stream will occur as a part
of the overall PPS governance within the Clinical Governance Committee. The PPS Executive Team and Care Management Team will play a key
role in the implementation and ongoing monitoring of this progress reporting. The PMO office will also play a large role through the provision of
infrastructure support that facilitates communication between providers to share best practices, a key driver of success.
IPQR Module 9.9 - IA Monitoring:
Instructions :
NYS Confidentiality – High
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State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 10 – General Project Reporting
IPQR Module 10.1 - Overall approach to implementation
Instructions :
Please summarize your intended approach to the implementation of your chosen DSRIP projects, including considerations around how this approach will allow for the successful development of concurrently implementing
DSRIP projects.
Our approach includes organizing a multi-disciplinary authoritative body to lead development of service interventions, protocols and programs that
address significant community and population health problems. To train and support a care management infrastructure with an evidence-based
approach to public health interventions, health services, and health policy. To educate and engage our providers in community and population
health sciences. To reduce health disparities and improve measurable health outcomes through sustained community and organizational
partnerships. The SCC has a Project Management Office (PMO) whose role is to provide an enterprise-wide approach to identify, prioritize and
successfully execute the DSRIP project portfolio. The PMO's primary responsibility is to manage and control project constraints by ensuring project
plans are implemented on schedule, within scope and on budget. The PMO utilizes Project Management Body of Knowledge (PMBOK®) based
methodology as defined by the National Project Management Institute. Additional functions include, encouragement of collaboration amongst our
PPS partner organizations, to support the DSRIP project teams as a source for project management leadership and expertise, to keep the project
community informed through a robust communication strategy and to report required status reports to stakeholders including the NYS Department
of Health. The PMO is staffed with full-time Project Managers assigned to every DSRIP project. This management role includes PPS wide
monitoring of progress toward goals. Project Managers have drafted formal Project Management Plans (PMP) following a collaborative program
design and development strategy. Once PMPs are initiated, results/management will be reported to PPS governance structures in compliance to
the SCC Communication Plan. The PMO has initiated the roll-out of an enterprise portfolio management software, Performance Logic, to host all
project plans and assign tasks to partners across the PPS network. This software tool will allow for a tactical, detailed, and task level management
of the work break down structure of every project management plan. During this PMP development phase, the PMO designed and initiated project
management templates and held routine meetings to collaborate with all key stakeholders, referenced in "Key Stakeholders." In an effort to
eliminate duplication of concurrent projects across the 11 selected DSRIP project plans; the PMO has organized a system of Project Leads across
all organizational work streams. All related-organizational-work-stream project requirements have been identified, and will be rolled-up and
evaluated at a portfolio level. This approach will provide a standardization of like-project requirements, time/schedule and budgets where
necessary. In addition, the DSRIP PMPs have been drafted ensuring all project requirements are met within the planned speed & scale
parameters submitted. The PMO has operationalized a formal reporting structure to monitor, communicate and report progress on program
implementation. Development of clinical programs will be driven by DSRIP projects, with governance and approval by the Clinical Governance
Committee. Our portfolio management also includes: Director of Network Development & Performance to administer provider-facing tasks
including communications and training; Community & Patient engagement staff to implement patient-facing tasks such as communications; PPS
Care management structure with case managers, social workers and lay workers to support clinical interventions in all projects; and, IT PMO
Team will assess all baseline IT needs, support/implement the development of new IT solutions across the PPS, including support of EHR
optimization/MU requirements, as well as optimizing the use of the RHIO.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
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State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 10.2 - Major dependencies between work streams and coordination of projects
Instructions :
Please describe how your approach will handle interdependencies between complementary projects, as well as between projects and cross-cutting PPS initiatives - for example, an IT infrastructure upgrade, or the
establishment of data sharing protocols.
The Suffolk Care Collaborative currently follows the following methodology to manage interdependencies across the program portfolio. (1)
Identifying the interdependency within a specific DSRIP projects (2) Categorizing them into aggregate groupings (ex. Communication
requirements, training requirements, workforce requirements, Information technology requirements, etc.) (3) Project Manager obtain the interdependent task and will present to PMO (established structure to support cross collaboration between project manager and teams). (4) Resolution
is made on how the inter-dependent task will be operationalized, (5) Project Manager to update project management plan to reflect resolution (6)
Project Manager will communicate to project key stakeholders. The SCC central PMO provides clear direction and leadership throughout the
management of inter-dependencies.
Beginning in the early program design and development process, many of these inter-dependent tasks were identified (shared or complementary
work plan tasks). This was accomplished through an initial PMO strategy where work plan development included project leads and project
managers in a white-board session. The output of this session pointed out to project teams where these implementation tasks appeared to mirror
and/or need to be coordinated with tasks identified by other project teams. These were captured as dependencies on the project plan. We're
gearing up to aggregate like-project requirements by project into portfolio PPS work plans by organizational work steam, identifying coordination
requirements for complementary or interdependent tasks. We've provided a "support role" on our project plans for these particular tasks to flow to
the respective organizational work stream project lead. For example, Jim Murry our Health Information Technology Organizational Work Stream
Project Lead is a "support role" across the 11 DSRIP project plans for all Health Information Technology specific project requirements.
Additionally, cross-cutting PPS support resources are recognized in multiple areas with input from project committee and workgroups, provided to
the central PMO. For example, workforce support will include hiring a Workforce Consultant to assist in re-training and re-deployment of existing
workforce staff in collaboration with other key stakeholders (e.g., labor unions, etc.). Financial Sustainability and support resources will be another
key work-stream that influences the success of all project budgets and resource allocations.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
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State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 10.3 - Project Roles and Responsibilities
Instructions :
Please outline the key individuals & organizations that play a role in the delivery of your PPS's DSRIP projects, as well as what their responsibilities are regarding governance, implementation, monitoring and reporting on your
DSRIP projects.
Role
Name of person / organization (if known at this stage)
Executive Lead of Suffolk County PPS
Joseph Lamantia
Medical Director Suffolk County PPS
Linda Efferen, MD
Director of Network Development & Performance,
Suffolk Care Collaborative
Kevin Bozza
Director of PPS Project Management Office,
Suffolk Care Collaborative
Director Care Management, Suffolk Care
Collaborative
Alyssa Correale
Director of PPS Care Management Program
Business Manager for DSRIP Operations
Neil Shah
Senior Manager, Provider & Community
Engagement, Suffolk Care Collaborative
Althea Williams
Clinical Project Manager, Suffolk Care
Collaborative
Ashley Meskill
Project Manager, Suffolk Care Collaborative
Amy Solar-Doherty
Project Manager, Suffolk Care Collaborative
Laura Siddons
Project Analyst, Suffolk Care Collaborative
Samuel Lin
Kevin Conroy, Scott Mathesie, Keisha Wisdom, Daniel Miller, Jim
Murry, Paula Fries, Colleen Lyons, Michael Oppenheim, Arthur
Crowe, Jonas Hajagos
IT PPS Project Team
Key deliverables / responsibilities
Ensure that the PPS is successful in reducing avoidable hospital
use by 25% over 5 years
Advise the PPS on all clinical issues
Responsible for acting as primary contact for PPS provider network
and acting as liaison between PPS Executive Office and PPS
provider network. Overall guidance of the Practitioner Engagement
deliverables, responsible for project management of the
Performance Reporting milestones to include linkages across 11
DSRIP projects. Responsible for oversight of Provider Engagement
including communication, education, and training processes
Lead PMO office, provide support to PPS projects to ensure that
they are meeting requirements
Responsible for the development and execution of the PPS Care
Management Program
Responsible for development, management of Financial
operations and milestones to include accounts payable,
treasury/banking, general ledger, reporting, audit
Assures cultural competency and health literacy practices are
addressed, supports provider and community engagement
initiatives
Organize and manage administrative components of multiple
DSRIP projects
Organize and manage administrative components of multiple
DSRIP projects
Organize and manage administrative components of multiple
DSRIP projects
Support Project Portfolio and PMO Information System
Development of IT strategy and content experts on key aspects of
data sharing, IT change management, confidentiality
considerations, risk management, progress reporting.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
PPS Biomedical Informatics (BMI) Data Project
Team
Legal/Advisory
Joel Saltz MD, PhD, Mary Morrison Saltz, MD, Andrew White,
PhD, Janos Hajagos, Jonas Almeida
Rivkin Radler, LLP
Liaison between PPS and MCOs
Dr. Steven Feldman
Project 2ai - IDS Project Lead
Joseph Lamantia
Project 2ai - IDS Project Lead
Jim Murry
Project 2biv - TOC Project Lead
Dr. Steven Feldman
Project 2bvii - INTERACT Project Lead
Bob Heppenheimer
Project 2bvii - INTERACT Project Lead
Dianne Zambori, RN
Project 2bix - Observation Program Project Lead
Eric Niegelberg
Project 2di - PAM Activation Project lead
Gwen O'Shea
Project 3ai - BH integration Project Lead
Kristie Golden
Project 3bi - CVD Project Lead
Margaret Duffy
Project 3ci - Diabetes Project Lead
Josh Miller, MD
Project 3dii - Asthma Project Lead
Susmita Pati, MD
Project 3dii - Asthma Project Lead
Ellen Miller
Project 4aii - Prevent SA & Other Mental
Emotional Behavioral Health Disorders Project
Lead
Kristie Golden
Project 4bii - Chronic Prevention Project Lead
Ernie Conforti
Health Information Technology System &
Processes Lead
Finance Organizational Work stream Lead
Cultural Competency & Health Literacy
Organizational Work stream Lead
Jim Murry
Bernie Cook
Althea Williams
Key deliverables / responsibilities
Oversight of Data Analytics and Predictive Modeling
Legal advisors for PPS
Lead monthly meetings and P4P discussions with MCOs
Manage project team and oversee implementation of Integrated
Delivery System
Manage project team and oversee implementation of Integrated
Delivery System
Manage project team and provide content expertise to
implementation of Transition of Care project
Manage project team and provide content expertise to
implementation of Interact project
Manage project team and provide content expertise to
implementation of Interact project
Manage project team and provide content expertise to
implementation of Observation project
Manage project team and provide content expertise to
implementation of PAM Activation project
Manage project team and provide content expertise to
implementation of BH and SBIRT project
Manage project team and provide content expertise to
implementation of CVD project
Manage project team and provide content expertise to
implementation of Diabetes project
Manage project team and provide content expertise to
implementation of Asthma project
Manage project team and provide content expertise to
implementation of Asthma project
Manage project team and provide content expertise to
implementation of BH and SBIRT project
Manage project team and provide content expertise to
implementation of Chronic Prevention project
Build and Implement PPS-wide IT platform; develop process to
ensure RHIO participation
Determine Funds Flow and other financial considerations
Engage Community Based Organizations and patient advocacy
groups to represent needs of community
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Cultural Competency & Health Literacy
Organizational Work stream Lead
Workforce Organizational Work stream Lead
Workforce Organizational Work stream
Lead/Human Resources Lead
Name of person / organization (if known at this stage)
Kevin Bozza
Lou de Onis
Sarah Putney (Compliance Officer)
Audit Organizational Work stream Lead
Suffolk Care Collaborative Audit Officer
Governance Organizational Work stream Lead
Jennifer Jamilkowski
Practitioner Engagement Organizational Work
stream Lead
Performance Reporting Organizational Work
stream Lead
Population Health Management Organizational
Work stream Lead
Clinical Integration Organizational Work stream
Lead
PCMH Certification Program Lead
Health System Leadership (NSLIJ & CHS)
Health System PMO Units (NSLIJ & CHS)
Project Workgroup/Teams/Advisory Groups
(Identified to date: Workforce Advisory Group,
Cultural Competency & Health Literacy Advisory
Group, Financial Sustainability Team, Compliance
Team, MCO/Value Based Payment Team,
Information Technology Task Force, Performance
Evaluation & Management Team, Practitioner
Engagement Team, Population Health
Management Operating Workgroup, PCMH
Certification Workgroup)
11 DSRIP Project Committees (Project
Committees include: Project 2ai, Project 2biv,
Engage Community Based Organizations and patient advocacy
groups to represent needs of community
Lead the development of the Workforce Strategic Plan
Develop Workforce Strategic Plan and advise on all workforce
issues
Lead Compliance Program, including chairing Compliance SubCommittee; implementing Work Plan; training; hotline; monitoring;
investigations; promoting culture of ethics and compliance with
DSRIP requirements.
Lead Audit Program, including develop guidelines for PPS Audit
Plan, Chair Audit Governance Sub-committee, and ensure PPS is
prepared for regular internal and external audits
Develop the Governance project plan and advise on all governance
issues
Develop the Practitioner Communication and Engagement Plan
and the training/education plan
Develop the Performance Reporting and Evaluation Plan and
Education Program
Dr. Cordia Beverley
Compliance Organizational Work stream Lead
Key deliverables / responsibilities
Kevin Bozza
Kevin Bozza
Linda Efferen, MD
Develop the Population Health Management Roadmap
Linda Efferen, MD
Develop the Clinical Integration Strategy and Roadmap
Althea Williams
Joseph Lamantia (Suffolk Care Collaborative), Jerry Hirsh (NSLIJ),
Terry O'Brien (CHS)
Develop the PCMH Certification Roadmap
Ensure that barriers to success are identified and removed as
possible. Facilitate communication with lead applicant
Project Management Office function of Suffolk PPS Health System
framework
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Multi-functional Representation across every group canvasses
PPS partner network
Participates in creating and implementing project plans
Multi-functional Representation across every group will canvasses
PPS partner network
Oversight of project plans
NYS Confidentiality – High
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Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Project 2bvii, Project 2ix, Project 2di, Project 3ai,
Project 3bi, Project 3ci, Project 3dii, Project 4aii,
Project 4bii)
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Name of person / organization (if known at this stage)
Engaged Contracted Partner
Key deliverables / responsibilities
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress and outcomes to meeting financial milestones within
arrangement.
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
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DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 10.4 - Overview of key stakeholders and how influenced by your DSRIP projects
Instructions :
In the below table, please set out who the key stakeholders are that play a major role across multiple DSRIP projects. Please give an indication of the role they play and how they impact your approach to delivering your
DSRIP projects.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
Executive Lead of Suffolk County PPS
Overall Project Sponsor for PPS Project Portfolio
L. Reuven Pasternak, MD
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Kenneth Kaushansky, MD
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Gary E. Bie
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
James Bernasko MB, CHB, CDE
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Carol Gomes, MS, FACHE,CPHQ
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Joseph Lamantia
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Jennifer Jamilkowski, MBA, MHS
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Kristie Golden, PhD, LMHC, CRC
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Jim Murry
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Harold Fernandez, MD
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Margaret M. McGovern, MD ,PhD
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Jerrold Hirsch, PhD
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Jeffrey A. Kraut
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
James Sinkoff
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Michael O'Donnell
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Brenda Farrell
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Karen Boorshtein, LCSW - BH
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Mary J. Zagajeski, MS, RN
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Michael Stoltz, LCSW - (patient advocate)
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Robert Heppenheimer - LTC
Representative on PPS Board of Directors
Grant approval of final decisions within PPS
Gwen O'Shea - CBO
Representative on PPS Board of Directors
Linda Efferen, MD
PPS Medical Director, Suffolk Care Collaborative
Kevin Bozza
Director of Network Development & Performance, Suffolk Care
Collaborative
Grant approval of final decisions within PPS
Overall leadership and guidance related to the clinical program
portfolio
Provides leadership and guidance related to the Workforce Study,
Performance Reporting and Practitioner Engagement
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Alyssa Correale
Director of Project Management Office, Suffolk Care Collaborative
Business Manager for DSRIP Operations
Neil Shah
Director Care Management
Director of PPS Care Management Program, Suffolk Care
Collaborative
Althea Williams
Senior Manager, Provider & Community Engagement, Suffolk Care
Collaborative
Ashley Meskill
Clinical Project Manager, Suffolk Care Collaborative
Amy Solar-Doherty
Project Manager, Suffolk Care Collaborative
Laura Siddons
Project Manager, Suffolk Care Collaborative
Samuel Lin
Project Analyst, Suffolk Care Collaborative
CHS Health System PMO
Administrative and operational Health System of PPS
NSLIJ Health System PMO
Administrative and operational Health System of PPS
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Kevin Conroy, Scott Mathesie, Keisha Wisdom,
Daniel Miller, Jim Murry, Paula Fries, Colleen
Lyons, Michael Oppenheim, Arthur Crowe, Jonas
Hajagos
Key deliverables / responsibilities
organizational workflows
Lead PMO office, provide support to PPS projects to ensure that
they are meeting requirements. Project Management Office will
champion consistent project management practices and
methodologies, which will help the Suffolk PPS execute the DSRIP
portfolio. In addition, will support the DSRIP project stakeholders to
as a source for project management expertise, support
communications, and align like-scope requirements within multiple
projects.
Responsible for development, management of Financial
operations and milestones to include accounts payable,
treasury/banking, general ledger, reporting, audit
Provides leadership and guidance for the Population Health and
Clinical Integration organizational workflows
Assures cultural competency and health literacy practices are
addressed, supports provider and community engagement
initiatives
Organize and manage administrative components of multiple
DSRIP projects
Organize and manage administrative components of multiple
DSRIP projects
Organize and manage administrative components of multiple
DSRIP projects
Support Project Portfolio and PMO Information System
Manage all aspects of CHS Health System and coordinate with
PPS regarding key components of DSRIP initiative
Manage all aspects of NSLIJ Health System and coordinate with
PPS regarding key components of DSRIP initiative
Source of clinical knowledge
Participate in all PPS efforts to ensure coordination of care across
all PPS providers
IT PPS Project Team
Responsible for developing the IT Strategy to support population
health management and clinical integration.
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Role in relation to this organizational workstream
Joel Saltz MD, PhD, Mary Morrison Saltz, MD,
Andrew White, PhD, Janos Hajagos, Jonas
Almeida
PPS Biomedical Informatics (BMI) Data Project Team
Gina Bruce, Creative Strategy and Copywriting
Writer/Publications
George Choriatis, Rivkin & Radler, LLP
Attorney Advisor
Sarah Putney
Workforce Committee (Board of Directors SubCommittee)
Clinical Committee (Board of Directors SubCommittee)
Community Needs Assessment, Outreach,
Cultural Competency & Health Literacy Committee
(Board of Directors Sub-Committee)
Health Information Technology & Biomedical
Informatics Committee (Board of Directors SubCommittee)
Audit Committee (Board of Directors SubCommittee)
Compliance Committee (Board of Directors SubCommittee)
Finance Committee (Board of Directors SubCommittee)
Project Workgroup/Teams/Advisory Groups
(Workforce Advisory Group, Cultural Competency
& Health Literacy Advisory Group, Financial
Sustainability Team, Compliance Team,
MCO/Value Based Payment Team, Information
Technology Task Force, Performance Evaluation
& Management Team, Practitioner Engagement
Team, Population Health Management Operating
Workgroup, PCMH Certification Workgroup)
Compliance Officer
Project Leads
11 DSRIP Project Committees
Executive Project Advisory Committee
Key deliverables / responsibilities
Oversight of data analytics and predictive modeling support
Provides creative strategy and copywriting support for PPS
communications
Development of data sharing agreement contracts, general legal
counsel
Oversight of regulatory compliance program
Approval of all workforce deliverables and support communications
of deliverables
Ultimate accountability for governance oversight of all clinical
protocols and the performance monitoring program
Provide guidance in identifying community health needs and
ensuring that the projects and other initiatives are effective in
addressing such needs in a culturally competent manner.
Sub-Committee of Board
Sub-Committee of Board
Sub-Committee of Board
Sub-Committee of Board
Provide strategic direction for IT strategy and Data Analytics
Sub-Committee of Board
Oversight of financial reporting and disclosure
Sub-Committee of Board
Oversight of compliance programs, policies and procedures
Sub-Committee of Board
Oversight of financial policies, goals, budgets and funds flow
Multi-functional Representation of subject matter experts and SCC
staff
Participates in creating and executin
Facilitate Project Plan
Oversight and leadership of the Project Plan and assuring
milestones are met, provide subject matter expertise and support
communication plan related to projects
Multi-functional Representation across every group will canvasses
PPS partner network
Multi-functional Representation across the Continuum of Care for
Oversight of the Project Plan
Executive arm of the Project Advisory Committee
NYS Confidentiality – High
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New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Project Advisory Committee
Role in relation to this organizational workstream
residents across Suffolk County
Multi-functional Representation across every enrolled PPS partner
organization (Over 800 Committee Members)
Key deliverables / responsibilities
Advises the PPS about project plans and implementation
External Stakeholders
Patients & Families
Recipient of services
Patient Advocates
Contributor to project development, design of communications and
key deliverables for patients
Uninsured Population
Recipient of services
Suffolk County Residents
Key stakeholder and end user of programs and services
Media
Communication Channel
Labor Unions
Source of workforce expertise and representation of workforce
Subject Matter Experts (SMEs)
Subject Matter Expert
Care Management Vendor
Care Management support
Project Management Software Vendor
Performance Logic
Workforce Training Vendors
Provide training for various work streams across PPS
Cerner Information Technology Vendor
HealtheIntent Information Technology Platform
Workforce Consultant
Content Expert
Health Homes
Community-Based Organizations (CBOs)
Source of current state expertise on management of the high risk
Medicaid population in Suffolk County
Source of current knowledge of community needs and disparities
present
Social Services
Support Services for Suffolk County Residents
Suffolk County Agencies
Support Services for Suffolk County Residents
All 25 NYS Performing Provider Systems (PPS)
25 NYS Performing Provider Systems (PPS)
NYS Department of Health
Regulatory Oversight for DSRIP Program
DSRIP Support Team (KPMG)
Source of expertise on DSRIP Program
Provides feedback on services provided
Provides feedback on development of services to be provided and
assures process design is patient-centric, included in process
improvement strategies
Provides feedback on services provided
Recipients of improved services and provides feedback on services
provided
Publications and communications
Provides expertise and input around job impacts resulting from
DSRIP projects
Provide assistance in the development and execution of projects
Provide support to implement Case Management infrastructure
across PPS
Assist PMO office with managing projects from the development
through implementation. Support ongoing monitoring and
controlling of project plans across portfolio.
Multiple training vendors will be identified for various types of
training and certification across DSRIP projects
The IT platform to achieve interoperability of patient information to
achieve PPS population health management goals
Assist PPS with developing the workforce strategy and transition
roadmap
Participate in all PPS efforts to ensure coordination of care across
all PPS providers
Participate in all PPS efforts to ensure coordination of care across
all PPS providers
Provides financial assistance and support services for eligible
county residents
Provides opportunity for collaboration and best-practice sharing
Provides opportunity for collaboration and best-practice sharing
Help ensure PPS success in meeting prescribed milestones and
measure targets through collaborative oversight process
Provides overall guidance and support to PPSs who are preparing
NYS Confidentiality – High
Page 139 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Medicaid MCOs
Role in relation to this organizational workstream
Support of DSRIP efforts - coordination of care
Key deliverables / responsibilities
DSRIP application and project plans
Work with PPS Medicaid MCO relations team to identify
opportunities to provide coordinated care and work toward valuebased payment methodologies
NYS Confidentiality – High
Page 140 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 141 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 10.5 - IT Requirements
Instructions :
Information technology will play a crucial role in the development of an effective, integrated performing provider system. It is likely that most projects will require some level of supporting IT infrastructure. Please describe the
key elements of IT infrastructure development that will play a role in multiple projects.
The IT infrastructure plan for the Suffolk PPS will be created and approved by the PPS Board of Directors. The key elements of the IT
infrastructure will include the following:
• Case Management Documentation tool
• EHR IT support process including integration and connectivity functions
• Analytics/decision support tool
• Patient registry tool
• PPS data warehouse
• PPS web-based patient portal
• IT support for connectivity to and use of the RHIO
The IT committee that was established under the governance of the PPS Board of Directors will establish a team to assess the baseline IT
capabilities of participating partners across the PPS. Due to the number of different EMRs in existence across the PPS, a new build will not
possible at all sites. In place of building a new product, the IT committee will look for ways to build collaborative, integrative solutions in order to
increase connectivity between the disparate systems. Connection to the RHIO will play a critical role producing better outcomes within the DSRIP
program and will be emphasized throughout the development of the PPS wide IT infrastructure. The IT infrastructure will also play a critical role in
supporting the documentation of key performance indicators (e.g., patient registries, care management documentation, etc.) and tracking the
engagement of the patient population across Suffolk County. DSRIP program funding is tied to the achievement of these speed and scale
numbers and as such, the IT infrastructure will be a key driver of success in achieving financial sustainability throughout the PPS.
IPQR Module 10.6 - Performance Monitoring
Instructions :
Please explain how your DSRIP projects will fit into your development of a quality performance reporting system and culture.
All PPS Providers will be engaged in the PPS Performance Reporting process to ensure that a quality culture around performance measurement
and outcomes is created. All PPS Providers will receive easily accessible data and information to help set them up for success in improving their
performance. Performance dashboards will be developed for the PPS. These will be shared transparently within the PPS and incentives and
improvement plans will be linked. Performance dashboards at project level will be shared transparently with project teams and partners. Areas of
variation in clinical results or PPS provider performance will be addressed initially at the project level. Oversight of this process will be the
responsibility of the Clinical Governance Body with support from the Performance Evaluation and Management Team. The financial sustainability
plan will tie-in Provider performance to future value-based contracting efforts to ensure that incentives are aligned.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
NYS Confidentiality – High
Page 142 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 143 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 10.7 - Community Engagement
Instructions :
Please describe your PPS's planned approach for driving community involvement in the DSRIP projects, how you will contract with CBOs for these projects, how community engagement will contribute to the success of the
projects, and any risks associated with this.
The foundation for community involvement will be based on the PPS governance approach; an inclusive approach to all community providers to
receive their input and support through quarterly PAC meetings and then through representation on the PPS Board of Directors. CBOs will be
included on project teams to help support design, implementation and ongoing monitoring of success.
CBOs will be contracted with the PPS to ensure that all the terms of a collaborative and supportive agreement are in place and transparent from
the outset to ensure full, ongoing participation of these entities over the years of the DSRIP projects. This type of full community engagement will
help each project attain its goals through effectively leveraging all aspects of patient and care support that will help remove barriers that would
otherwise remain; support such as behavioral health services, social work services, care management services, educational opportunities, food
support and housing support. The risks associated with this approach include the difficulty in linking all such organizations electronically,
considering the many disparate IT systems that are in place, the lack of alignment in purpose due to different funding mechanism that do not
always reward quality outcomes, as well as already limited resources within existing CBOs in certain geographies within the County. The PPS will
address these risks through implementation planning within the project teams that identify and plan to overcome such gaps, with support from the
PPS Governance structure, including Clinical, IT and Finance governance committees and from the PPS PMO.
IPQR Module 10.8 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 144 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Section 11 – Workforce
IPQR Module 11.1 - Workforce Strategy Spending
Instructions :
Please include details on expected workforce spending on semi-annual basis. Total annual amounts must align with commitments in PPS application.
Funding
Type
Year/Quarter
Total
Spending($)
DY1(Q1/Q2)($)
DY1(Q3/Q4)($)
DY2(Q1/Q2)($)
DY2(Q3/Q4)($)
DY3(Q1/Q2)($)
DY3(Q3/Q4)($)
DY4(Q1/Q2)($)
DY4(Q3/Q4)($)
DY5(Q1/Q2)($)
DY5(Q3/Q4)($)
Retraining
0
0
0
0
0
0
0
0
0
0
0
Redeployment
0
0
0
0
0
0
0
0
0
0
0
Recruitment
0
0
0
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
0
0
0
Current File Uploads
User ID
File Type
File Name
No Records Found
Narrative Text :
NYS Confidentiality – High
File Description
Upload Date
Page 145 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.2 - Prescribed Milestones
Instructions :
Please enter and update target dates, as well as breakdown tasks with target dates for prescribed milestones. For milestones that are due within the reporting period, documentation is required to provide evidence of milestone
achievement. <br>Any explanations regarding altered or missed target commitments must be included within the textbox, not as narrative within uploaded documentation. Please note some milestones include minimum expected
completion dates.
Start Date
End Date
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Completed
Step 1: Establish a Workforce Governance Committee that
will assist and provide oversight towards the development of a
workforce target state and other workforce related activities
as laid out in the Implementation Plan.
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Completed
Step 2: Establish the Workforce Advisory Group which
includes subject matter experts from across the PPS to
advise on the planning strategy (e.g. union reps, HR and key
stakeholders etc.)
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Not Started
Step 3: Develop the workforce data discovery/assessment
framework to understand the organizational and partner
workforce needs (e.g. requirements of DSRIP projects, staff
impacts etc.).
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Not Started
Step 4: Conduct the workforce data discovery/assessment
process (e.g. work with PPS stakeholders to gather workforce
assumptions and risks; identify/reassess/confirm key
workforce impacts)
11/01/2015
12/31/2015
12/31/2015
DY1 Q3
Status
Define target workforce state (in line with DSRIP
program's goals).
In Progress
Milestone #1
Task
Step 6: Approval by PPS Workforce Governance
Committee
Not Started
Description
Finalized PPS target workforce state, signed off by PPS
workforce governance body.
Step 6: Approval by PPS Workforce Governance Committee
Original
End Date
DSRIP
Reporting
Year and
Quarter
Quarter
End Date
Milestone/Task Name
Original
Start Date
Task
Step 1: Establish a Workforce Governance
Committee that will assist and provide oversight
towards the development of a workforce target
state and other workforce related activities as
laid out in the Implementation Plan.
Task
Step 2: Establish the Workforce Advisory Group
which includes subject matter experts from
across the PPS to advise on the planning
strategy (e.g. union reps, HR and key
stakeholders etc.)
Task
Step 3: Develop the workforce data
discovery/assessment framework to understand
the organizational and partner workforce needs
(e.g. requirements of DSRIP projects, staff
impacts etc.).
Task
Step 4: Conduct the workforce data
discovery/assessment process (e.g. work with
PPS stakeholders to gather workforce
assumptions and risks; identify/reassess/confirm
NYS Confidentiality – High
AV
NO
Page 146 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Start Date
End Date
Not Started
Step 5: Develop/create the target workforce state plan
desired over the five years of the DSRIP program (e.g. what
roles will be significantly impacted, what changes to the
workforce will be needed).
12/01/2015
12/31/2015
12/31/2015
DY1 Q3
Not Started
Completed workforce transition roadmap, signed off by PPS
workforce governance body.
02/01/2016
06/30/2016
06/30/2016
DY2 Q1
Not Started
Step 1: Engage Workforce Governance Committee to assist
in the development of definition/requirements for workforce
transition roadmap (e.g. develop timelines, key sub steps,
dependencies and risks, contingencies etc.)
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 2: Create the approach for developing the workforce
transition roadmap (e.g., hiring of workforce consultant;
collaborative discussion with PPS partners on how their
workforce gets impacted, etc.)
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 3: Develop the workforce transition roadmap.
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Not Started
Step 4: Approval of roadmap by PPS Workforce Governance
Committee
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Not Started
Current state assessment report & gap analysis, signed off by
PPS workforce governance body.
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 1: Engage the Workforce Governance Committee to
assist in the development of definition/requirements and
create approach to developing current state assessment
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 2: Perform current state assessment and gap analysis
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
Description
Original
End Date
DSRIP
Reporting
Year and
Quarter
Quarter
End Date
Status
Original
Start Date
AV
key workforce impacts)
Task
Step 5: Develop/create the target workforce state
plan desired over the five years of the DSRIP
program (e.g. what roles will be significantly
impacted, what changes to the workforce will be
needed).
Milestone #2
Create a workforce transition roadmap for
achieving defined target workforce state.
NO
Task
Step 1: Engage Workforce Governance
Committee to assist in the development of
definition/requirements for workforce transition
roadmap (e.g. develop timelines, key sub steps,
dependencies and risks, contingencies etc.)
Task
Step 2: Create the approach for developing the
workforce transition roadmap (e.g., hiring of
workforce consultant; collaborative discussion
with PPS partners on how their workforce gets
impacted, etc.)
Task
Step 3: Develop the workforce transition
roadmap.
Task
Step 4: Approval of roadmap by PPS Workforce
Governance Committee
Milestone #3
Perform detailed gap analysis between current
state assessment of workforce and projected
future state.
Task
Step 1: Engage the Workforce Governance
Committee to assist in the development of
definition/requirements and create approach to
developing current state assessment
Task
NYS Confidentiality – High
NO
Page 147 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Start Date
End Date
Step 3: Create a current state assessment (e.g. assess
current staff competency, assess number of resources, PT vs.
FT, up skilling needs, redeployment considerations etc.)
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 4: Analyze gaps between target state and current state
to create gap analysis (e.g. include rank ordering of gaps by
impact (including budget) and effort to fix; prioritizing gaps
across DSRIP projects etc.)
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 5: Approval of gap analysis by PPS Workforce
Governance Committee
03/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Compensation and benefit analysis report, signed off by PPS
workforce governance body.
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Not Started
Step 1: Engage Workforce Governance Committee to assist
in the development of definition/requirements for
compensation and benefit analysis (e.g., include aspects like
salary, bonus, benefits)
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 2:Develop the approach for developing the
compensation and benefit analysis (e.g., assessment of
current salary, benefits, variable comp for staff, benchmarks
against state and national averages/other evaluation
methodology etc.)
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 3: Develop compensation and benefit analysis (e.g.,
include assessment of potential full and partial placements
across PPS, compensation and benefit variance analysis for
02/01/2016
03/31/2016
03/31/2016
DY1 Q4
Description
Not Started
Original
End Date
DSRIP
Reporting
Year and
Quarter
Quarter
End Date
Status
Original
Start Date
AV
Step 2: Perform current state assessment and
gap analysis
Task
Step 3: Create a current state assessment (e.g.
assess current staff competency, assess number
of resources, PT vs. FT, up skilling needs,
redeployment considerations etc.)
Task
Step 4: Analyze gaps between target state and
current state to create gap analysis (e.g. include
rank ordering of gaps by impact (including
budget) and effort to fix; prioritizing gaps across
DSRIP projects etc.)
Task
Step 5: Approval of gap analysis by PPS
Workforce Governance Committee
Milestone #4
Produce a compensation and benefit analysis,
covering impacts on both retrained and
redeployed staff, as well as new hires,
particularly focusing on full and partial
placements.
Task
Step 1: Engage Workforce Governance
Committee to assist in the development of
definition/requirements for compensation and
benefit analysis (e.g., include aspects like salary,
bonus, benefits)
Task
Step 2: Develop the approach for developing the
compensation and benefit analysis (e.g.,
assessment of current salary, benefits, variable
comp for staff, benchmarks against state and
national averages/other evaluation methodology
etc.)
Task
Step 3: Develop compensation and benefit
analysis (e.g., include assessment of potential
NYS Confidentiality – High
YES
Page 148 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
full and partial placements across PPS,
compensation and benefit variance analysis for
future state, etc.)
Milestone #5
Develop training strategy.
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Not Started
Step 4: Approval of analysis by PPS Workforce Governance
Committee
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Not Started
Finalized training strategy, signed off by PPS workforce
governance body.
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 1: Engage the Workforce Governance Committee to
assist in the development of training strategy
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 2: Identify potential training needs based on the output
of the gap analysis, the proposed DSRIP projects, PPS
organizational strategy, and needs created by the changing
healthcare environment (e.g., format may include a skills
survey for capability assessment, etc.)
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 3: Identify current training resources (e.g. training
programs) within the participating group of PPS providers and
external vendors and determine how training may be
delivered
11/01/2015
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 4: Create a training strategy that will make training
resources available as needed across the PPS
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 5: Determine timelines for rolling out training strategy
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 6: Identify key stakeholders for training
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 7: Create a process to monitor the effectiveness of the
PPS training strategy
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Not Started
Step 8: Approval of the training strategy by PPS Workforce
Governance Committee
03/01/2016
03/31/2016
03/31/2016
DY1 Q4
Task
Step 1: Engage the Workforce Governance
Committee to assist in the development of
training strategy
Task
Step 2: Identify potential training needs based on
the output of the gap analysis, the proposed
DSRIP projects, PPS organizational strategy,
and needs created by the changing healthcare
environment (e.g., format may include a skills
survey for capability assessment, etc.)
Task
Step 3: Identify current training resources (e.g.
training programs) within the participating group
of PPS providers and external vendors and
determine how training may be delivered
Task
Step 4: Create a training strategy that will make
training resources available as needed across
the PPS
Task
Step 5: Determine timelines for rolling out
training strategy
Task
Step 6: Identify key stakeholders for training
Task
Step 7: Create a process to monitor the
effectiveness of the PPS training strategy
Task
Step 8: Approval of the training strategy by PPS
AV
future state, etc.)
Task
Step 4: Approval of analysis by PPS Workforce
Governance Committee
Description
Original
Start Date
NYS Confidentiality – High
NO
Page 149 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
AV
Workforce Governance Committee
IA Instructions / Quarterly Update
Milestone Name
IA Instructions
Quarterly Update Description
No Records Found
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Define target workforce state (in line with DSRIP program's
goals).
The Workforce Project Leads have developed a process to manage the data collection and ratification for the quarterly progress reports. Progress will be
measured based in the ability of the PPS to meet the specified milestones on time and budget. Based on the workforce plan and gap closure plan, SCC will track
by quarter and year staff who are added, redeployed or trained for specific positions to meet project needs and demonstrate overall progress with meeting
planning objectives. The PPS workforce plan will be tracked monthly to ensure completion of all tasks, with supplementary quarterly reports of the workforce
strategy budget compared to target, the workforce impact numbers, and the new hire employment analysis numbers; all intended to ensure that the PPS
workforce plan is on track. Oversight of this process will occur within the PPS Workforce Governance Committee structure.
The reporting process of this work-stream will coordinate with the overall PPS reporting process led by the PPS PMO team. Together, the Workforce Project
Team and the PMO team will identify and assign responsibility to key stakeholders to ensure that the process of reporting progress is accurately completed in a
timely manner.
Create a workforce transition roadmap for achieving defined
target workforce state.
Perform detailed gap analysis between current state
assessment of workforce and projected future state.
Produce a compensation and benefit analysis, covering impacts
on both retrained and redeployed staff, as well as new hires,
particularly focusing on full and partial placements.
During the DY1 Q2 reporting period, SCC finalized an extensive Request for Proposal (RFP) process and formally engaged KPMG as the workforce consultant to
assist the PPS with developing the workforce strategy deliverables. The executed contract with KPMG details the planned scope of work for the engagement
and includes collaborating with SCC to develop the overall approach, analytics and strategy for addressing the compensation and benefits analysis milestone.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 150 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
The plan to develop a Workforce/Current State survey was initiated during the DY1 Q2 reporting period and will be executed and completed across the partners
by year-end. The survey is the first step to understanding the current SCC workforce across the PPS and will provide essential information to begin initiating the
compensation and benefits work-steps scheduled for January 1, 2016 as indicated in the SCC implementation plan.
Develop training strategy.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 151 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.3 - PPS Defined Milestones
Instructions :
Please enter and update baseline target dates, as well as work breakdown tasks with target dates for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
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Upload Date
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Page 152 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.4 - Major Risks to Implementation & Risk Mitigation Strategies
Instructions :
Please describe the key challenges and risks that you foresee in achieving the milestones set out above, including potential impacts on specific projects and any risks that will undermine your ability to achieve outcome
measure targets.
Issue: Need for significant new staff resources. Lack of sufficient numbers of clinical staff resources available within the County. Issues with
more acute shortages in geographies that are rural in nature.
Mitigation: With input from union representatives, HR leadership, and administrative leadership across our PPS, we have created a
comprehensive workforce strategy that seeks to balance the supply and demand for staff with an emphasis on making, in a sustainable way, more
care available in the community where it is need, provided by staff working at the top of their licensure. We will deploy three approaches to ensure
that people with the appropriate skill sets are available to support the projects as dictated by their implementation plans:
1. Hiring consultants for short-term, immediate needs.
2. Retraining and redeploying existing workforce particularly where there is excess capacity, as well as recruiting new staff with appropriate
training. For difficult to fill positions, we will consider signing bonuses, tuition reimbursement, mentoring and mid-year evaluations for promotion
and bonuses.
3.Leveraging attrition to meet workforce adjustments needs in that as positions turnover, they will be replaced with positions needed to support the
DSRIP projects.
Issue: Potential limitation in the ability to effectively retrain or redeploy staff due to limited knowledge in how to accomplish this or not enough
resources to manage the plan.
Mitigation: To minimize the effects of redeployment and retraining, our PPS will engage a workforce consultant to engage the PPS members,
update and verify the data used to make workforce redeployment and retraining, and recruitment decisions and create a sophisticated
communication / engagement plan that supports clear, real-time, transparent communication to the relevant employees, union leaders, and PPS
partners. Redeployments will be minimized by primarily relying on attrition to make needed positions available to support the DSRIP projects.
When contemplated, redeployment will be done per the workforce plan developed with union and partner HR leadership (disparate HR policies
across varying PPS members will need to be addressed); keeping employees whole, when possible, working within the same organization and
bargaining unit, receiving at least 95% of their current compensation, minimizing separations. When presented with a redeployment opportunity,
employees will get a documented comparison of current versus new job responsibilities given existing collective bargaining agreements and NYS
civil service law framework.
Issue: Potential lack of support of the plan by key PPS stakeholders (including lack of IT acceptance among impacted workers).
Mitigation: A very thorough communication process will be built to ensure that all key stakeholders are able to have input into the PPS workforce
transition roadmap. Internally, the Governance model that includes transparency and an inclusive approach will help drive support of the
participating PPS providers, particularly the involved hospitals. Externally the communication process will successfully engage other key
stakeholders, including representatives of labor. Our PPS will be working with these representatives as partners to understand the collective
bargaining agreement requirements and navigate the unique rights and obligations afforded therein related to retraining, redeployment, layoff or
separation. Union leadership from a minimum of five locals have been participating members of the SCC PAC. The unions also have participated
in providing feedback during the Workforce Application Task Force meeting. Ongoing labor representative participation in the PAC is recognized
as essential as is their input into the workforce plan. Finally, ongoing training will occur among impacted workforce to provide proper levels of
retraining and help develop proficiency in meeting demands of new positions.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.5 - Major Dependencies on Organizational Workstreams
Instructions :
Please describe any interdependencies with other organizational workstreams (IT Systems and Processes, Clinical Integration, etc.)
There is a key dependency on governance, which will need to be effectively implemented across the PPS to ensure that all participating PPS
providers are aligned in purpose and support the efforts required to implement the workforce plan. A linkage of the workforce plan to funds flow will
be important part of the overall PPS IDS strategy; providers that actively embrace the concepts outlined within the workforce plan, and therefore
effectively redeploy and retrain staff, will incur additional use of resources /expense and this should on part by a factor in determining funds flow.
There are also key dependencies on the IT work-stream as new staff will be required to help with the build of the PPS wide IT infrastructure and
training will be needed to effectively retrain employees for system proficiency including cultural/ behavioral training in additional to technical
training and upskilling.
NYS Confidentiality – High
Page 153 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.6 - Roles and Responsibilities
Instructions :
Please list and elaborate upon the key people/organizations responsible for this organizational workstream and describe what their responsibilities involve.
Role
Name of person / organization (if known at this stage)
PPS Executive Lead
Joseph Lamantia, Chief of Operations for Population Health,
Suffolk Care Collaborative
PPS Medical Director
Linda Efferen, MD, Medical Director, Suffolk Care Collaborative
Workforce Governance Committee
Lou De Onis, Karen Shaughness, Thomas Cathcart, Phil
Matecovsky, Rebecca Gordon, Brenda Farrell
Workforce Project Lead
Kevin Bozza, Director Network Development & Performance,
Suffolk Care Collaborative
Labor Representation
Health Care Workers East - #1199, NYS Nurses Association
(NYSNA), SB Medicine (UUP), CSEA, SB Medicine (PEF), SB
Medicine (UUP) + will continue to grow…
Workforce Project Lead
Lou De Onis, Interim Chief of Human Resources, Stony Brook
Medicine
Workforce Consultant
KPMG
Workforce Advisory Group
Representatives of workforce stakeholders (e.g., labor
representatives, Clinical Workforce, Non-Clinical Workforce, patient
advocators, etc.). Organizations include: Brookhaven Memorial
Hospital Medical Center, CSEA, Dominican Sisters Family Health
Service, Inc., Eastern LI Hospital, Family Service League (Long
Island Behavioral Association (LIBA)), Health & Welfare Council of
Long Island (CBO) Community Based Organizations - REP),
Health Care Workers East - #1199, Hudson River Health Care,
John T. Mather Memorial Hospital, KPMG LLP, Nesconet Center
for Nursing & Rehab and Hilaire Rehab & Nursing (Long-term
Care/Home Health Care - ADVOCATE), North Shore LIJ Health
System, NYS Nurses Association (NYSNA), Options for
Community Living, Association for Mental Health & Wellness
(Patient - ADVOCATE), Peconic Bay Medical Center/East End
Key deliverables / responsibilities
Responsible for oversight of overall Workforce Work stream
Responsible for supporting oversight of clinical workforce
components of the of overall Workforce Work stream
Ultimate accountability for governance oversight of the Workforce
strategy. Approve final decisions and action plans
Responsible for Management of overall Workforce Work stream;
Dedicated lead responsible for overseeing execution of all
workforce deliverables; Will work in concert with PPS PMO
Labor group(s) that can provide insights and expertise into likely
workforce impacts, staffing models, and key job categories that will
require retraining, redeployment, or hiring
Responsible for Management of overall Workforce Work stream;
Dedicated lead responsible for overseeing execution of all
workforce deliverables; Will work in concert with PPS PMO
Consulting firm responsible for the coordination and execution of
workforce activities and analyses, reporting directly to the WF
Project Manager
A group of PPS individuals responsible for assisting with, providing
insight, recommendations and subject matter/community-based
expertise and/or supporting the execution of key portions of the
Workforce Implementation Plan activities and deliverables
NYS Confidentiality – High
Page 154 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Role
Name of person / organization (if known at this stage)
Key deliverables / responsibilities
Hospital Alliance, Stony Brook University Hospital, Stony Brook
Medicine CSEA, Stony Brook Medicine PEF, Stony Brook Medicine
UUP, Southampton Hos
Senior Manager, Provider & Community
Engagement
Althea Williams, Senior Manager, Provider & Community
Engagement, Suffolk Care Collaborative
Director, Project Management Office
Alyssa Scully, Director Project Management Office, Suffolk Care
Collaborative
Management role to support the Director of Network Development
& Performance leading and developing the Workforce Work stream
deliverables
Project Management Office will champion consistent project
management practices and methodologies, which will help the
Suffolk PPS execute the DSRIP portfolio. In addition, will support
the DSRIP project stakeholders to as a source for project
management expertise, support communications, and align likescope requirements within multiple projects.
NYS Confidentiality – High
Page 155 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.7 - Key Stakeholders
Instructions :
Please identify the key stakeholders involved in your workforce transformation plans, both within and outside the PPS.
Key stakeholders
Role in relation to this organizational workstream
Key deliverables / responsibilities
Internal Stakeholders
Joseph Lamantia
PPS Executive Lead
Joseph Lamantia (Stony Brook), Jerry Hirsch
(NSLIJ), Terry O'Brien (CHS)
Health System Leads of Suffolk PPS
Ariel Hayes (NSLIJ), Jessica Wyman, (CHS)
Health System Project Management Office (PMO) Units (NSLIJ &
CHS)
Linda Efferen, MD
PPS Medical Director
Kevin Bozza, Director Network Development &
Performance, Suffolk Care Collaborative
Workforce Project Lead
Lou De Onis, Interim Chief of Human Resources,
Stony Brook Medicine
Human Resources Lead, Workforce Project Lead
Workforce Advisory Group
Workforce Advisory and Subject Matter Expertise Support Group
Workforce Governance Committee
Workforce Governance Body
Suffolk Care Collaborative Project Management
Office
Alyssa Scully Laura Siddons, Amy Solar-Greco, Ashley Meskill,
Samuel Lin
Althea Williams, Senior Manager, Provider &
Community Engagement, Suffolk Care
Collaborative
All PPS Coalition Partners (All unit level provider
types enrolled in the Suffolk PPS including: PCP,
non-PCP, Hospitals, Freestanding
Inpatient/Rehab, SNF/Nursing Home, Clinics,
Overall leadership and guidance related to the Workforce
Deliverables
Overall leadership of the enterprise workforce strategy and
deliverables across Suffolk PPS Health System framework
Implementation of CC/HL deliverables across Suffolk PPS Health
System framework
Overall leadership and guidance related to the Clinical Program
Portfolio
Communication lead, Training lead, support management of
workforce consultants and contracted deliverables, ensuring
provider training occurs in a timely manner, obtain feedback from
all PPS member organizations who participate in the Suffolk PPS
for potential workforce related organizational changes
Providing subject matter expertise in Human Resources across all
workforce deliverables
Subject matter experts, provide insight, information related to
sources and destinations of redeployed staff, review workforce
deliverables, support current and future state assessments
Approval of all workforce deliverables and support communications
of deliverables
PMO support for all organizational work stream milestones to
include, budget & finance related projects, and tactical
management of implementation in the PMO software.
Cultural Competency & Health Literacy Lead
Assure cultural competency and health literacy practices
addressed within work-stream deliverable requirements
Engaged Contracted Partner
Collaborate with Suffolk PPS Administration to adopt, support
development and work to engage in project plans designed for
particular unit level provider type. Accountable for reporting
progress, CC/HL materials, and outcomes to meeting workforce -
NYS Confidentiality – High
Page 156 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Key stakeholders
Case Management/Health Homes, Behavioral
Health, Substance Abuse, Pharmacy, Hospice, All
Other)
Kenneth Kaushansky, MD, L. Reuven Pasternak,
MD, Gary E. Bie, James Sinkoff, Joseph
Lamantia, Michael Stoltz - patient advocate,
Robert Heppenheimer -LTC, Gwen O'Shea- CBO,
Jerrold Hirsch, Jeffrey Kraut, Michael O'Donnell,
Brenda Farrell, Karen Boorshtein, LCSW - BH,
Mary J. Zagajeski, MS, RN, Margaret M.
McGovern, MD ,PhD, Harold Fernandez, MD, Jim
Murry, Kristie Golden, PhD, LMHC, CRC, Jennifer
Jamilkowski, MBA, MHS, Carol Gomes, MS,
FACHE,CPHQ, James Bernasko MB, CHB, CDE
Role in relation to this organizational workstream
Key deliverables / responsibilities
related- milestones within arrangement.
Ultimate accountability for governance oversight of all PPS
functions and governance structure itself
Board of Directors
External Stakeholders
Workforce
Individuals to be supported via the Suffolk PPS Workforce
Organizational work-stream deliverables
Labor Unions
Labor/Union Representatives (See Roles & Responsibilities)
Workforce Consultants
Workforce Training Vendors
NYS DOH
Modeling the workforce impacts, strategy development and
analysis
"Provide training for various work streams across PPS. For
example:
-Insignia for PAM Program
-Cerner for Care Tracker
-CM training vendor
-Stanford Model Master Trainers"
Constructive oversight of the process
End users/facilitators of deliverables and services to/from Suffolk
PPS
Expertise and input around job impacts resulting from DSRIP
projects
Work with PPS leadership to develop Workforce Strategic plan
Multiple training vendors will be identified for various types of
training and certification across the DSRIP project implementation
and workforce future state
Provide direction and set expectations for workforce restructuring
NYS Confidentiality – High
Page 157 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 11.8 - IT Expectations
Instructions :
Please describe how the development of shared IT infrastructure across the PPS will support your plans for workforce transformation.
The successful implementation of a shared IT infrastructure across the PPS will be a pivotal catalyst for the type of changes in care delivery
needed to produce more effective utilization of services and clinical outcomes for the population served. This movement toward value-based
outcomes in care delivery will occur through redesign of care processes that move the patient care to the outpatient medical home setting where
the care provided can be more coordinated, more effective and ultimately lead to a reduction in avoidable hospital admissions. This will allow the
clinical work force to be redeployed where appropriate from the inpatient setting to the outpatient setting, where they can have more impact on the
patient care provide. The IT infrastructure will also play a large role in the deployment of PPS wide training strategy and will play a role in tracking
the workforce participation in new training programs, including IT platforms to track training progress (e.g. LMS system).
IPQR Module 11.9 - Progress Reporting
Instructions :
Please describe how you will measure the success of this organizational workstream.
The Workforce Project Leads have developed a process to manage the data collection and ratification for the quarterly progress reports.
Progress will be measured based in the ability of the PPS to meet the specified milestones on time and budget. The PPS workforce plan will be
tracked monthly to ensure completion of all tasks, with supplementary quarterly reports of the workforce strategy budget compared to target, the
workforce impact numbers, and the new hire employment analysis numbers; all intended to ensure that the PPS workforce plan is on track.
Oversight of this process will occur within the PPS Workforce Governance Committee structure.
The reporting process of this work-stream will coordinate with the overall PPS reporting process led by the PPS PMO team. Together, the
Workforce Project Team and the PMO team will identify and assign responsibility to key stakeholders to ensure that the process of reporting
progress is accurately completed in a timely manner.
IPQR Module 11.11 - IA Monitoring:
Instructions :
NYS Confidentiality – High
Page 158 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 2.a.i – Create Integrated Delivery Systems that are focused on Evidence-Based Medicine / Population Health Management
IPQR Module 2.a.i.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
The creation of an Integrated Delivery System across Suffolk County poses many challenges including risks that present themselves as structural,
technology diversity, care management, provider-specific, and patient risks. However, the Suffolk County PPS will rely on a collaborative
governance structure and a transparent communication strategy that emphasizes two-way communication in order to begin addressing these
challenges. A high-level assessment of risks related to this project can be found below, as well as recommendations to begin addressing these
risks: STRUCTURAL CHALLENGES: Challenges center on PPS members that have concerns about sharing data. Additional challenges exist
regarding the ability to meet requirements for Meaningful Use and RHIO connectivity.
STRUCTURAL REMEDIES: Create a PPS IT Governance Team that develops data access and security standards and protocols addressing
Provider concerns, support interventions assisting PCP practices in technology and EHR implementation, create best practice examples around
advantages of RHIO participation and how patient RHIO consents can be obtained. TECHNOLOGY DIVERSITY CHALLENGES: The largest
challenge for technology exists in the wide variation of Electronic Health Record systems and the ability to connect these disparate systems.
TECHNOLOGY DIVERSITY REMEDIES: Communicate PPS transition vision for integrated technology model that increases system connectivity
and interoperability while maintaining necessary system differentiation required. CARE MANAGEMENT CHALLENGES: Currently, there are no
common standards, protocols and governance regarding the provision of Care Management. Wide variation exists in Care Management provided.
CARE MANAGEMENT REMEDIES: Create a model for uniform PPS governance of CM standards and protocols. These protocols will incorporate
current best practices across the PPS as well as integrating expertise from best practices across the industry. Training in any newly developed
standards and protocols will come from the PPS wide Provider Engagement Team.
PROVIDER CHALLENGES: Lack of provider financial alignment exists across PPS; reduced utilization reduces revenue across multiple provider
types. Additionally, provider shortages are common within PPS particularly in primary care and behavioral health services. Lack of participation of
smaller rural PCP practices in the IDS is a particular challenge. PROVIDER REMEDIES: Regular meetings will be established with MCOs to
discuss the rewriting of provider contracts to include risk/rewards mechanism that create incentives for providers to move metrics on cost, quality
and utilization. In the interim, the PPS has designated 75% of the received waiver revenue to be directed towards provider bonus payments to help
provide short-term financial incentives until MCO discussions are finalized. IDS includes interventions to improve efficiency in PCP practices and
capacity (PCMH). Geographic provider shortages addressed by the PPS, leveraging support from PPS providers who have expanded provider
capacity in rural areas (HRH, Brookhaven Hospital). Increased PCP practice engagement promoted through communication of resource and
financial support to support redesign efforts. PATIENT CHALLENGES: Patient factors unique to the Medicaid and Uninsured population, including
health literacy gaps, social/family issues, transportation issues, and REL barriers, create barriers to accessing care. PATIENT REMEDIES:
Protocols that ensure barriers are addressed in each phase of project implementation, with oversight by a Community Advisory group that includes
representation from the patient population and advocacy groups. Telephonic and in-person translation services offered to overcome language
barriers.
NYS Confidentiality – High
Page 159 of 670
Run Date : 01/06/2016
Page 160 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.a.i.2 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Milestone #1
All PPS providers must be included in the Integrated Delivery
System. The IDS should include all medical, behavioral, postacute, long-term care, and community-based service providers
within the PPS network; additionally, the IDS structure must
include payers and social service organizations, as necessary to
support its strategy.
Project
N/A
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
Completed
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
04/01/2015
10/01/2015
04/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
Completed
08/31/2015
09/15/2015
08/31/2015
09/15/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
PPS includes continuum of providers in IDS, including medical,
behavioral health, post-acute, long-term care, and communitybased providers.
Task
Step 1: Complete full provider list of all Suffolk County PPS
participants, defined by Provider type, with NPI, with Practice
Site name
Task
Step 2: Develop list of elements that will need to be part of each
provider agreement/contract, create final contract
Task
Step 3: Post PPS provider network directory on web site;
maintain periodic audit trail report of log of changes to network
list
Task
Step 4: Create a process to track all executed Provider
contractual agreements
Task
Step 5: Initiate Outreach & Contracting Strategy to engage PPS
partners in formal Participation Agreements (this shall include all
medical, behavioral, post-acute, long-term care, and communitybased service providers within the PPS network; additionally,
including payers/MCO and social service organizations, as
NYS Confidentiality – High
Page 161 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
necessary to support strategy)
Task
Step 6: Engage in participation agreements with key initial tiered
engaged/contracted participating partners
Project
In Progress
08/01/2015
12/31/2016
08/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
04/01/2015
09/15/2015
04/01/2015
09/15/2015
09/30/2015
DY1 Q2
Task
Step 7: Create a process that tracks provider performance
compared to contract terms/requirements, including corrective
actions
Task
Step 8: Engage key unit level PPS partners to participate in IDS
project (includes continuum of providers in IDS)
Task
Step 9: Plan established to monitor PPS provider performance
periodically and report to the PPS governance, with correction
action and performance improvement initiatives as needed
Task
Step 10: Collect provider network lists, periodic reports
demonstrating changes to the network list and contractual
agreements with engaged unit level partners
Task
Step 4a: Develop process to strategize tiering of partners to
priortize outreach and contracting
Milestone #2
Utilize partnering HH and ACO population health management
systems and capabilities to implement the PPS' strategy towards
evolving into an IDS.
Task
PPS produces a list of participating HHs and ACOs.
Project
N/A
Task
Participating HHs and ACOs demonstrate real service
integration which incorporates a population management
strategy towards evolving into an IDS.
Task
Regularly scheduled formal meetings are held to develop
collaborative care practices and integrated service delivery.
Task
Step 1: Complete provider list of Suffolk County PPS
participants, as in Requirement #1, to include Health Homes,
CBOs, ACOs and payers, operating in Suffolk County
Task
NYS Confidentiality – High
Page 162 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 2: Ensure partnering HH and ACO populations are included
in PPS provider network directory on web site; maintain periodic
audit trail report of log of changes to network list
Task
Step 3: Ensure that signed agreements or attestations are in
place with each Health Home
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 4: Set up a scheduled meeting with each Health Home to
create a collaborative structure around care management and
care coordination. PPS Care management and Medical
leadership will represent the PPS
Task
Step 5: Create template for progress report to demonstrate
implementation progress toward evolving Health Homes into an
Integrated Delivery System- share template with SCC PPS Care
Management leadership and project stakeholders
Task
Step 6: Schedule recurring IDS program integration meetings
with engaged/contracted Health Homes
Task
Step 7: Develop a communication process with Health Homes
that includes access to PPS IT platforms. Roll-up all tasks from
PPS project teams related to Health Homes into content for
process development. Task led by PPS leadership with support
from CM leadership/vendor
Milestone #3
Ensure patients receive appropriate health care and community
support, including medical and behavioral health, post-acute
care, long term care and public health services.
Project
N/A
Task
Clinically Interoperable System is in place for all participating
providers.
Task
PPS has protocols in place for care coordination and has
identified process flow changes required to successfully
implement IDS.
Task
PPS has process for tracking care outside of hospitals to ensure
that all critical follow-up services and appointment reminders are
followed.
NYS Confidentiality – High
Page 163 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Task
PPS trains staff on IDS protocols and processes.
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
03/31/2016
06/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
06/01/2015
03/31/2016
06/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 1: Engage the IDS Project Stakeholders and the Population
Health Management Operating workgroup to discuss the
approach to ensuring patients receive appropriate health care
and community support, including medical and behavioral health,
post-acute care, long term care and public health services within
the PPS/IDS infrastructure (hiring, mission/vision/values, goals).
Identification of vision and modeling of future state care
management program.
Task
Step 2: Health Information Technology - Develop plan for
Clinically Interoperable system - CM platform/tool for a final PPS
solution, as well as the planning for the development of SCC CM
Program Phase 1 tool. Start-up of CM planning activities will
commence as close to the start date of 6/1/2015 as possible .
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Health Information Technology - Implement SCC CM
Program Phase 1 platform/tool solution (tool operational)
Task
Step 5: Development and Dissemination of SCC CM Program
structure/clinical leadership/processes (handoffs, reporting
structure, how CM program interfaces w/ day to day operations)to yield successful implementation at engaged/contracted sites
Task
Step 6: Create graphics/diagrams of all SCC CM process flows
and diagrams, as well as protocols and P&Ps that cover all
planned PPS CM activity (demonstrating IDS
processes).Circulate drafts with key project stakeholders and
collaborate on model. Assure to align model to the various
baseline and needs assessment taking place across various
provider types engaged in the project.
NYS Confidentiality – High
Page 164 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 7: PPS Care Management program leadership to
collaborate with DSRIP Project Managers and Project leads
across the DSRIP project portfolio to identify provider network
gaps in the community support network
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
06/01/2015
03/31/2016
06/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
10/01/2015
09/30/2016
10/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Task
Step 8: Launch, Educate, Promote Communicate all CM process
flows, protocols and polices to Engaged/Contracted PPS
stakeholders involved (e.g. medical and behavioral health, postacute care, long term care and public health entities)
Task
Step 9: Develop staffing model to meet anticipated program
requirements for both "high risk" and "complex" patient
populations. Develop hiring timeline to scale to other sites after
immediate needs are met
Task
Step 10: Develop process for CM's to communicate and
collaborate across the PPS Health System framework, with
Health Homes and MCOs. Initiate and monitor effectiveness of
communication across multiple key stakeholders.
Task
Step 11: Health Information Technology - Clinically Interoperable
System is in place for Engaged/Contracted participating
providers. PPS CM platform/tool is implemented - Development
by SCC IT Task Force - to include HIE Systems support, if
applicable, process work flows, documentation of process and
workflow including responsible resources and other sources
demonstrating implementation of the system.
Task
Step 12: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Health Systems.(to include PPS
process for tracking care outside of hospitals to ensure that all
critical follow up services and appointment reminders are
followed).
Task
Step 13: Collect and integrate into CM workflow project specific
clinical protocols and requirements. (includes multiple IDS
project work plan subtasks)
NYS Confidentiality – High
Page 165 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 14: Develop and Document the written materials that will be
used for SCC CM Program (IDS) training and develop system to
track all training dates and the number of staff trained.
Project
In Progress
09/01/2015
03/30/2016
09/01/2015
03/30/2016
03/31/2016
DY1 Q4
Project
In Progress
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 15: Health Information Technology - Create a reporting
process from the CM tool that outlines key CM metrics including
the % of discharged patients with a 30 day transition plan
documented
Task
Step 16: Create a process for quarterly review of the care
management system to ensure all requirements are met at
engaged/contracted sites
Task
Step 17: Provide communications and training for
Engaged/Contracted PPS staff and providers on IDS CM
protocols and processes(which ensures that patients are
receiving appropriate health care and community support)
Task
Step 18: Schedule recurring evaluation to monitor performance
with reporting up to Clinical PPS Governance
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including directed exchange (secure
messaging), alerts and patient record look up, by the end of
Demonstration Year (DY) 3.
Project
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider
N/A
Safety Net Practitioner Primary Care Provider
(PCP)
Safety Net Practitioner Non-Primary Care
Provider (PCP)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider
Safety Net Hospital
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Safety Net Mental Health
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
NYS Confidentiality – High
Page 166 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
PPS uses alerts and secure messaging functionality.
Provider
Safety Net Nursing Home
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize
an enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing
Provider concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
Task
Step 7: Create best practice examples around advantages of
NYS Confidentiality – High
Page 167 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
12/31/2016
03/31/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
03/01/2016
12/31/2016
03/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2016
03/31/2017
10/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
12/31/2016
01/01/2016
12/31/2016
12/31/2016
DY2 Q3
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and
number of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 11: Develop written training materials on secure messaging
Task
Step 12: Formation of DURSA (Data Use and Reciprocal Service
Agreement) if identified it is required (pending final resolution)
Task
Step 13: Obtain DURSA from Engaged/Contracted appropriate
PPS Providers
Task
Step 14: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 15: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 16: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 17: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
NYS Confidentiality – High
Page 168 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 18: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Project
In Progress
01/01/2017
09/30/2017
01/01/2017
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
10/01/2017
03/31/2018
10/01/2017
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Step 2: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information
Technology PCP interoperability and integration assessment)
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Project
In Progress
06/01/2015
03/31/2016
06/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 19: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #5
Ensure that EHR systems used by participating safety net
providers meet Meaningful Use and PCMH Level 3 standards
and/or APCM by the end of Demonstration Year 3.
Project
N/A
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria).
Project
Task
PPS has achieved NCQA 2014 Level 3 PCMH standards and/or
APCM.
Provider
Safety Net Practitioner Primary Care Provider
(PCP)
Task
Step 1: Engage PPS Health Information Technology Project
Leadership and the Project 2ai Stakeholders to collaborate on
approach to initiate and design a program to support
engaged/contracted safety net providers to ensure Electronic
Health Record systems used by engaged/contracted partners
meet Meaningful Use and PCMH level 3 standards.
Task
NYS Confidentiality – High
Page 169 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 3: Current State Assessment/Health Information
Technology - Begin Baseline Assessment of
Engaged/Contracted Primary Care Practices (current state)
within the PPS. Assessment to evaluate IT/EHR status and
capabilities system requirements under Project 2ai. Results
include gap analysis by contracted partner and scope of work
needed to achieve meeting Meaningful Use and PCMH Level 3
Standards
Task
Step 4: Align planned sequencing of Project 2ai Implementation
with "hot spot" suggestions rolled up from individual project
teams to support project engagement requirements
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
10/01/2015
12/31/2016
10/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
10/01/2017
03/31/2018
10/01/2017
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2017
03/31/2018
10/01/2017
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 5: Develop process to ensure compliance and
sustainability of EHR requirements within PCMH & Meaningful
Use standards (Develop communication channels to PPS IT
Task Force to address Meaningful Use compliance, etc.)
Task
Step 6: Health Information Technology - Develop process to
demonstrate MU and DURSA certification at
Engaged/Contracted safety net practices
Task
Step 7: Health Information Technology - Create a planned rollout of IT EHR support that correlates with the results of the
baseline gap analysis of engaged/contracted partners
Task
Step 8: Obtain Meaningful Use Stage 2 certification from CMS or
NYS Medicaid, List of Participating NCQA-certified practices with
Certification Documentation
Task
Step 9: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
Milestone #6
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, for all participating safety net providers.
Project
N/A
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
Project
NYS Confidentiality – High
Page 170 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 1: Engage the Population Health Management Operating
workgroup and Project 2ai Project Stakeholders to design a
Suffolk PPS Care Management structure/clinical
leadership/framework to be monitored and overseen by the
Clinical Governance Committee
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
03/30/2016
09/01/2015
03/30/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/30/2016
09/01/2015
03/30/2016
03/31/2016
DY1 Q4
Task
Step 2: Health Information Technology: Develop plan for registry
function/tool to track management of patient population
(including actively engaged patients).Following initial completion
continual updates and maintenance will be needed throughout
life of project and beyond.
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Hire vendor for early stage implementation and
management of CM Information Technology infrastructure
Task
Step 5: Initiate Program Management strategy with engaged
Population Health Management Operating workgroup and
Project 2ai Project Stakeholders to manage the SCC Care
Management Program Development & Implementation Plan (to
include building reporting structure, metrics, how CM program
interfaces w/ day to day operations, patient registries) who shall
report to the Clinical Governance Committee
Task
Step 6: Develop process for CM's to communicate and
collaborate across the Suffolk County Health System framework,
and Health Homes and MCOs.
Task
Step 7: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Hubs.
Task
Step 8: Begin to collect and integrate into CM workflow project
specific clinical protocols and requirements. (includes multiple
IDS project work plan subtasks)
Task
NYS Confidentiality – High
Page 171 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 9: Develop a list of standard "requirements" for case
management services that entities doing CM need to meet
(outreach processes, required documentation in CM platform,
required data/measures)
Task
Step 10: Health Information Technology: Implement SCC CM
PHASE 1 solution
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
04/01/2016
12/31/2016
04/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
10/01/2016
03/31/2017
10/01/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 11: Identify and prioritize safety net partners to be
Engaged/Contracted in "high risk" areas - Work with Health
Homes and Suffolk PPS TOC program to identify high risk
patients and those most in need of immediate CM services
Task
Step 12: Initiate project implementation with
Engaged/Contracted safety net partners
Task
Step 13: Health Information Technology: Train
Engaged/Contracted CMs, PCPs and other appropriate
providers on use of registry function(PPS ability to target patients
through patient registries and is able to track actively engaged
patients for project milestone reporting)
Task
Step 14: Close project implementation with Engaged/Contracted
safety net partners (demonstration of population health
management by actively using EHRs, EHR Completeness
Reports, including use of targeted patient registries)
Milestone #7
Achieve 2014 Level 3 PCMH primary care certification and/or
meet state-determined criteria for Advanced Primary Care
Models for all participating PCPs, expand access to primary care
providers, and meet EHR Meaningful Use standards by the end
of DY 3.
Project
N/A
Task
Primary care capacity increases improved access for patients
seeking services - particularly in high-need areas.
Project
Task
All practices meet 2014 NCQA Level 3 PCMH and/or APCM
standards.
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
Provider
Project
Practitioner - Primary
Care Provider (PCP)
NYS Confidentiality – High
Page 172 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria.)
Task
Step 1: Engage PCMH Certification Workgroup within the IDS
Project Stakeholders to be engaged in milestone infrastructure
(hiring, mission/vision/values, goals).
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
08/31/2015
12/31/2015
08/31/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
06/30/2016
09/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
Step 2: Hire vendor or establish local resource base for PCMH
certification support process
Task
Step 3: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information
Technology PCP interoperability and integration assessment)
Task
Step 4: Develop process to track progress towards PCMH Level
3 status within PPS and be able to provide documentation to
DOH on progress.
Task
Step 5: Develop process to promote and ensure compliance
and sustainability of PCMH standards (Develop communication
channels with EHR team to address Meaningful Use compliance,
etc.)
Task
Step 6: Current State Assessment - Begin Evaluation of current
state of Engaged/Contracted Primary Care Practices within the
PPS. Assessment to be performed by PCMH Certification
Workgroup and PCMH Project Lead, and possible vendor.
Assessment to evaluate things such as PCMH certification
readiness assessment, IT Interoperability, Meaningful Use
Readiness and Resource allocation readiness.
Task
Step 9: Merge all unit level provider type "PCP practice" tasks
from the 11 DSRIP project plans and create a global provider
outreach and engagement work plan to effectively implement
provider interventions with uniformity of message and no
duplication of effort. Individual project teams will provide subject
matter expertise (for example, patient engagement definitions
NYS Confidentiality – High
Page 173 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
and specifications) and organizational work stream project leads
to provide additional support (for example, IT interoperability
needs for all PCP practices).
Task
Step 10: Develop schedule for Engaged/Contracted PCP
partner alignment to PCP project requirements (PCMH
Certification, Expanding Access and Meeting EMR Meaningful
Use standards by the end of DY3). Align planned
sequencing/targeting with "hot spot" suggestions rolled up from
individual DSRIP project stakeholders
Project
In Progress
10/01/2015
06/30/2016
10/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/31/2015
06/30/2016
10/31/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/30/2015
06/30/2016
09/30/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2016
12/31/2016
07/01/2016
12/31/2016
12/31/2016
DY2 Q3
Task
Step 11: Initiate IDS Project plans with Engaged/Contracted
partners (PCMH Certification, Expanding Access and Meeting
EMR Meaningful Use Stage 2 standards by the end of DY3).
Task
Step 12: Initiate Care Management training of selected
engaged/contracted PCP practices and integration into existing
practice workflows (including EHRs and connecting patients
back into PCP network after IP, BH, or other Non-PCP visit)
throughout Suffolk County (Implemented by PPS network
development and care management plan staff with support from
care management leadership)
Task
Step 13: Access - Begin Evaluation of current state Primary Care
Practice Redesign efforts within the PPS. Assessment to be
performed by PCMH Certification Workgroup and PCMH Project
Lead and efforts are designed to help overcome largest barriers
to care in Suffolk County (included in PCMH interventions
referenced herein) - Assessment to evaluate things such as
centralized scheduling, expanded office hours, etc.
Task
Step 14: Access - Evaluate results of Primary Care Practice
Redesign Current State Assessment and develop plan to
support Engaged/Contracted PCPs to increase access (ex.
leveraging care managers to increase capacity, after hours care
options, PCP practices that already have extended hours).
Utilize Community Needs assessment data to define high-need
areas.
NYS Confidentiality – High
Page 174 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 15: Access - Collaborate with Providers and Project
Stakeholders on creating a PPS new provider capacity plan
which records current plans, creates new plans based on need
and then tracks all plans for physician and mid-level recruitment
by PPS primary care practices. Also roll-up all individual project
tasks that relate to new capacity or beds to ensure uniform effort
and tracking across the PPS
Project
In Progress
01/01/2017
06/30/2017
01/01/2017
06/30/2017
06/30/2017
DY3 Q1
Project
In Progress
04/01/2017
03/31/2018
04/01/2017
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/31/2015
03/31/2018
10/31/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
11/01/2015
09/30/2017
11/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
10/01/2016
12/31/2017
10/01/2016
12/31/2017
12/31/2017
DY3 Q3
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Step 17: Obtain Meaningful Use Stage 2 certification from CMS
or NYS Medicaid, List of Participating NCQA-certified practices
with Certification Documentation, and status reporting of
recruitment of PCP's particular in high need areas,
demonstrating improved access via CAHPS measurement.
Task
Step 18: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
Task
Step 7: PCMH Certification Workgroup (in collaboration with
vendor) will develop strategy for achieving NCQA Level 3 and/or
APCM for Engaged/Contracted PCP partners
Task
Step 8: Based on current state assessment results, PCMH
vendor and PPS will initiate a phased transformation approach
for Engaged/Contracted practices (i.e., onsite, virtual, groups,
etc.) to be ongoing
Task
Step 16: Support submission of NCQA PCMH and/or APCM
application for Engaged/Contracted Primary Care Practices
Milestone #8
Contract with Medicaid Managed Care Organizations and other
payers, as appropriate, as an integrated system and establish
value-based payment arrangements.
Project
N/A
Task
Medicaid Managed Care contract(s) are in place that include
value-based payments.
Task
NYS Confidentiality – High
Page 175 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
with exploratory discussions of a future state value-based
payment arrangement opportunities (may include bundled
payment arrangements), this will include educating potential
partner relationships on the SCC Care Management Program
framework, infrastructure and Health Information
Technology/Data Analytics platform undergoing development
Project
In Progress
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
10/01/2015
12/31/2016
10/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
10/01/2015
03/31/2017
10/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
10/01/2015
03/31/2017
10/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
10/01/2015
12/31/2017
10/01/2015
12/31/2017
12/31/2017
DY3 Q3
Task
Step 4: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
Organizational Work Stream Financial Sustainability "Milestone
4: Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
payments across network by year 5 of the waiver at the latest.")
Task
Step 5: Evaluate existing MCO P4P opportunities and provide
input on messaging to engaged/contracted PPS partners to be
distributed by the Network Development and Practitioner
Engagement staff of the SCC
Task
Step 6: Create additional provider incentives to support success
in DSRIP P4P measures (Overall goal set by DSRIP "High
Performance" measure, results based on reducing gap to goal
by 10% within practice for current year, previous YR sets
baseline for upcoming year, etc.)
Task
Step 7: Using the SCC Clinically Interoperable Care
Management system the SCC Performance Reporting program
to organize "MCO report" to support demonstrating outcomes for
active value based payment arrangements
NYS Confidentiality – High
Page 176 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 8: Report ongoing progress "SCC MCO Relations Report"
to PPS governance (including reports demonstrating percentage
of total provider Medicaid reimbursement using value-based
payments). Submit documentation of executed Medicaid
Managed Care Contracts as necessary to the NYS DOH.
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
01/31/2016
09/30/2016
01/31/2016
09/30/2016
09/30/2016
DY2 Q2
Step 6: Initiate "SCC MCO Relations Scorecard" for ongoing
progress to PPS governance
Project
In Progress
01/31/2016
12/31/2016
01/31/2016
12/31/2016
12/31/2016
DY2 Q3
Milestone #10
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Milestone #9
Establish monthly meetings with Medicaid MCOs to discuss
utilization trends, performance issues, and payment reform.
Project
N/A
Task
PPS holds monthly meetings with Medicaid Managed Care plans
to evaluate utilization trends and performance issues and ensure
payment reforms are instituted.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Begin meetings with internal stakeholders to establish
internal goals and action items for MCO meetings (e.g.
incorporate current state of readiness and capacity to support
change across PPS)
Task
Step 3: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 4: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
meeting)
Task
Step 5: Coordinate with MCO's to develop scorecards criteria
that demonstrates utilization trends, performance measures,
performance outcomes, performance issues of attributed
populations
Task
N/A
NYS Confidentiality – High
Page 177 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Re-enforce the transition towards value-based payment reform
by aligning provider compensation to patient outcomes.
Task
PPS submitted a growth plan outlining the strategy to evolve
provider compensation model to incentive-based compensation
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
10/01/2015
12/31/2015
10/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
01/31/2016
03/31/2016
01/31/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/31/2016
09/30/2016
01/31/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
01/31/2016
09/30/2016
01/31/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
10/01/2015
12/31/2016
10/01/2015
12/31/2016
12/31/2016
DY2 Q3
Task
Providers receive incentive-based compensation consistent with
DSRIP goals and objectives.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
meeting)
Task
Step 4: Baseline assessment of revenue linked to value-based
payment, preferred compensation modalities for different
provider-types and functions, and MCO strategy Completed
(Data Source called "VBP Plan")
Task
Step 5: Begin meetings with internal and external Project 2ai
Stakeholders to establish internal goals, timeline and program
objectives for evolving provider compensation modeling to
incentive based compensation (to include the Value-based
Payment roadmap) and action items for MCO meetings
Task
Step 6: Evaluate MCO value-based payment opportunities for
PPS Engaged/Contracted PCPs and other unit level provider
types
Task
Step 7: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
NYS Confidentiality – High
Page 178 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Organizational Work Stream Financial Sustability "Milestone 4:
Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
payments across network by year 5 of the waiver at the latest.")
Task
Step 8: Create process and ownership roles to maintain
documentation of current compensation models
Project
In Progress
01/31/2016
12/31/2016
01/31/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
01/31/2017
06/30/2017
01/31/2017
06/30/2017
06/30/2017
DY3 Q1
Project
In Progress
01/31/2017
09/30/2017
01/31/2017
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
01/31/2018
03/31/2018
01/31/2018
03/31/2018
03/31/2018
DY3 Q4
In Progress
09/30/2015
03/31/2018
09/30/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
09/30/2015
03/31/2018
09/30/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Step 9: Report ongoing progress on developing compensation
modeling and implementation plan via a "SCC MCO Relations
Report" to PPS governance (including status of provider
compensation modeling to incentive based compensation,
implementation plan modeling and consultant and provider
recommendations/feedback)
Task
Step 10: Collaborate with engaged MCOs to create/propose
value-based payment methodology pilots (including
compensation modeling, implementation plans and PPS network
recommendations)
Task
Step 11: Report Transitional payment model pilots with selected
engaged/contracted partners (collect sources demonstration
implementation of the compensation and performance
management system, may include contract, reports, payment
vouchers, other)
Milestone #11
Engage patients in the integrated delivery system through
outreach and navigation activities, leveraging community health
workers, peers, and culturally competent community-based
organizations, as appropriate.
Project
N/A
Task
Community health workers and community-based organizations
utilized in IDS for outreach and navigation activities.
Task
Step 1: Engage Project 2ai Stakeholders, PPS project
management office and Project Leads to identify the Patient
NYS Confidentiality – High
Page 179 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Engagement, Community Based Organization engagement
opportunities and care management navigation requirements
across DSRIP portfolio. (Team includes input from clinicians as
well as community based orgs, individuals with
communications/marketing backgrounds and experience with
cultural sensitivity, diversity needs and training, and individuals
with lived behavioral health experience to be part of the project
management team for 2ai to ensure appropriate attention to
engagement strategies.)
Task
Step 2: Host directory of PPS partner Community Based
Organizations of Suffolk Care Collaborative website for the
public
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
12/31/2015
06/30/2016
12/31/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
09/30/2016
03/31/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
03/31/2016
09/30/2016
03/31/2016
09/30/2016
09/30/2016
DY2 Q2
Task
Step 3: Cultural Competency & Health Literacy Strategy
Finalized
Task
Step 4: Begin Initiating contracts with PPS partner Community
Based Organizations to support outreach and navigation
activities for DSRIP projects.
Task
Step 5: PPS to identify roles, competencies and necessary
resources for outreach and navigation activities. (e.g., assessing
number of navigators to hire, defining roles of relevant
stakeholder teams, training programs and resources, regional
coordination strategy, etc.) across DSRIP portfolio
Task
Step 6: Create a quality control process with
engaged/contracted community health workers to review and
contribute to individual project team patient interventions or
outreach activities to ensure that they are culturally sensitive and
address the population's needs.
Task
Step 7: Education & Promotion: Include engaged/contracted
Community Based Organizations in key Project Stakeholder
meetings & engagements with external partners throughout
DSRIP portfolio to educate on program and PPS on
engagement/outcomes/lessoned learned
Task
NYS Confidentiality – High
Page 180 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 8: Form a Community Consumer Advisory Board to
manage the quality control and effectiveness of Patient
engagement efforts across the DSRIP portfolio (leveraging
community health workers, peers, and culturally competent
community-based organizations). This group will be supported
by Project Stakeholders engaged in the patient engagement
efforts. Recommendations to operations, materials, etc. will go
back to their respective project workgroup/committee. Ongoing
monitoring and management will reside within the Community
Needs Assessment, Outreach and Cultural Competency &
Health Literacy Governance Committee, who will report to the
Board of Directors on all patient communication and outreach
activities to ensure that they are appropriate.
Task
Step 9: Patient portal into PPS site and/or EHR. Initial phase of
functionality expected earlier than full scope of portal, plus
continual updates and maintenance will be needed throughout
life of project and beyond
Project
In Progress
03/01/2016
12/31/2017
03/01/2016
12/31/2017
12/31/2017
DY3 Q3
Project
In Progress
01/31/2018
03/31/2018
01/31/2018
03/31/2018
03/31/2018
DY3 Q4
DY2,Q1
DY2,Q2
Task
Step 10: Collect documentation of partnerships with CBOs,
evidence of community health worker hiring, co-location
agreements from DSRIP project portfolio, and report on how
many patients engaged with community health workers
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #1
All PPS providers must be included in the Integrated Delivery
System. The IDS should include all medical, behavioral, postacute, long-term care, and community-based service providers
within the PPS network; additionally, the IDS structure must
include payers and social service organizations, as necessary to
support its strategy.
Task
PPS includes continuum of providers in IDS, including medical,
behavioral health, post-acute, long-term care, and communitybased providers.
Task
Step 1: Complete full provider list of all Suffolk County PPS
participants, defined by Provider type, with NPI, with Practice
NYS Confidentiality – High
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 181 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Site name
Task
Step 2: Develop list of elements that will need to be part of each
provider agreement/contract, create final contract
Task
Step 3: Post PPS provider network directory on web site;
maintain periodic audit trail report of log of changes to network
list
Task
Step 4: Create a process to track all executed Provider
contractual agreements
Task
Step 5: Initiate Outreach & Contracting Strategy to engage PPS
partners in formal Participation Agreements (this shall include all
medical, behavioral, post-acute, long-term care, and communitybased service providers within the PPS network; additionally,
including payers/MCO and social service organizations, as
necessary to support strategy)
Task
Step 6: Engage in participation agreements with key initial tiered
engaged/contracted participating partners
Task
Step 7: Create a process that tracks provider performance
compared to contract terms/requirements, including corrective
actions
Task
Step 8: Engage key unit level PPS partners to participate in IDS
project (includes continuum of providers in IDS)
Task
Step 9: Plan established to monitor PPS provider performance
periodically and report to the PPS governance, with correction
action and performance improvement initiatives as needed
Task
Step 10: Collect provider network lists, periodic reports
demonstrating changes to the network list and contractual
agreements with engaged unit level partners
Task
Step 4a: Develop process to strategize tiering of partners to
priortize outreach and contracting
Milestone #2
Utilize partnering HH and ACO population health management
systems and capabilities to implement the PPS' strategy towards
evolving into an IDS.
Task
PPS produces a list of participating HHs and ACOs.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 182 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Participating HHs and ACOs demonstrate real service integration
which incorporates a population management strategy towards
evolving into an IDS.
Task
Regularly scheduled formal meetings are held to develop
collaborative care practices and integrated service delivery.
Task
Step 1: Complete provider list of Suffolk County PPS
participants, as in Requirement #1, to include Health Homes,
CBOs, ACOs and payers, operating in Suffolk County
Task
Step 2: Ensure partnering HH and ACO populations are included
in PPS provider network directory on web site; maintain periodic
audit trail report of log of changes to network list
Task
Step 3: Ensure that signed agreements or attestations are in
place with each Health Home
Task
Step 4: Set up a scheduled meeting with each Health Home to
create a collaborative structure around care management and
care coordination. PPS Care management and Medical
leadership will represent the PPS
Task
Step 5: Create template for progress report to demonstrate
implementation progress toward evolving Health Homes into an
Integrated Delivery System- share template with SCC PPS Care
Management leadership and project stakeholders
Task
Step 6: Schedule recurring IDS program integration meetings
with engaged/contracted Health Homes
Task
Step 7: Develop a communication process with Health Homes
that includes access to PPS IT platforms. Roll-up all tasks from
PPS project teams related to Health Homes into content for
process development. Task led by PPS leadership with support
from CM leadership/vendor
Milestone #3
Ensure patients receive appropriate health care and community
support, including medical and behavioral health, post-acute
care, long term care and public health services.
Task
Clinically Interoperable System is in place for all participating
providers.
Task
PPS has protocols in place for care coordination and has
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 183 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
identified process flow changes required to successfully
implement IDS.
Task
PPS has process for tracking care outside of hospitals to ensure
that all critical follow-up services and appointment reminders are
followed.
Task
PPS trains staff on IDS protocols and processes.
Task
Step 1: Engage the IDS Project Stakeholders and the Population
Health Management Operating workgroup to discuss the
approach to ensuring patients receive appropriate health care
and community support, including medical and behavioral health,
post-acute care, long term care and public health services within
the PPS/IDS infrastructure (hiring, mission/vision/values, goals).
Identification of vision and modeling of future state care
management program.
Task
Step 2: Health Information Technology - Develop plan for
Clinically Interoperable system - CM platform/tool for a final PPS
solution, as well as the planning for the development of SCC CM
Program Phase 1 tool. Start-up of CM planning activities will
commence as close to the start date of 6/1/2015 as possible .
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Health Information Technology - Implement SCC CM
Program Phase 1 platform/tool solution (tool operational)
Task
Step 5: Development and Dissemination of SCC CM Program
structure/clinical leadership/processes (handoffs, reporting
structure, how CM program interfaces w/ day to day operations)to yield successful implementation at engaged/contracted sites
Task
Step 6: Create graphics/diagrams of all SCC CM process flows
and diagrams, as well as protocols and P&Ps that cover all
planned PPS CM activity (demonstrating IDS
processes).Circulate drafts with key project stakeholders and
collaborate on model. Assure to align model to the various
baseline and needs assessment taking place across various
provider types engaged in the project.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 184 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 7: PPS Care Management program leadership to
collaborate with DSRIP Project Managers and Project leads
across the DSRIP project portfolio to identify provider network
gaps in the community support network
Task
Step 8: Launch, Educate, Promote Communicate all CM process
flows, protocols and polices to Engaged/Contracted PPS
stakeholders involved (e.g. medical and behavioral health, postacute care, long term care and public health entities)
Task
Step 9: Develop staffing model to meet anticipated program
requirements for both "high risk" and "complex" patient
populations. Develop hiring timeline to scale to other sites after
immediate needs are met
Task
Step 10: Develop process for CM's to communicate and
collaborate across the PPS Health System framework, with
Health Homes and MCOs. Initiate and monitor effectiveness of
communication across multiple key stakeholders.
Task
Step 11: Health Information Technology - Clinically Interoperable
System is in place for Engaged/Contracted participating
providers. PPS CM platform/tool is implemented - Development
by SCC IT Task Force - to include HIE Systems support, if
applicable, process work flows, documentation of process and
workflow including responsible resources and other sources
demonstrating implementation of the system.
Task
Step 12: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Health Systems.(to include PPS
process for tracking care outside of hospitals to ensure that all
critical follow up services and appointment reminders are
followed).
Task
Step 13: Collect and integrate into CM workflow project specific
clinical protocols and requirements. (includes multiple IDS
project work plan subtasks)
Task
Step 14: Develop and Document the written materials that will be
used for SCC CM Program (IDS) training and develop system to
track all training dates and the number of staff trained.
Task
Step 15: Health Information Technology - Create a reporting
process from the CM tool that outlines key CM metrics including
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 185 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
the % of discharged patients with a 30 day transition plan
documented
Task
Step 16: Create a process for quarterly review of the care
management system to ensure all requirements are met at
engaged/contracted sites
Task
Step 17: Provide communications and training for
Engaged/Contracted PPS staff and providers on IDS CM
protocols and processes(which ensures that patients are
receiving appropriate health care and community support)
Task
Step 18: Schedule recurring evaluation to monitor performance
with reporting up to Clinical PPS Governance
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including directed exchange (secure
messaging), alerts and patient record look up, by the end of
Demonstration Year (DY) 3.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
0
0
0
0
0
0
0
92
92
92
0
0
0
0
0
0
0
0
62
162
0
0
0
0
0
0
0
7
8
9
0
0
0
0
0
0
0
0
10
20
0
0
0
0
0
0
0
38
38
38
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
PPS uses alerts and secure messaging functionality.
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
NYS Confidentiality – High
Page 186 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing Provider
concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
Task
Step 7: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 11: Develop written training materials on secure messaging
Task
Step 12: Formation of DURSA (Data Use and Reciprocal Service
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 187 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Agreement) if identified it is required (pending final resolution)
Task
Step 13: Obtain DURSA from Engaged/Contracted appropriate
PPS Providers
Task
Step 14: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 15: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 16: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 17: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 18: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 19: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #5
Ensure that EHR systems used by participating safety net
providers meet Meaningful Use and PCMH Level 3 standards
and/or APCM by the end of Demonstration Year 3.
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria).
Task
PPS has achieved NCQA 2014 Level 3 PCMH standards and/or
APCM.
0
0
0
0
NYS Confidentiality – High
0
0
0
0
42
42
Page 188 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 1: Engage PPS Health Information Technology Project
Leadership and the Project 2ai Stakeholders to collaborate on
approach to initiate and design a program to support
engaged/contracted safety net providers to ensure Electronic
Health Record systems used by engaged/contracted partners
meet Meaningful Use and PCMH level 3 standards.
Task
Step 2: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information Technology
PCP interoperability and integration assessment)
Task
Step 3: Current State Assessment/Health Information
Technology - Begin Baseline Assessment of
Engaged/Contracted Primary Care Practices (current state)
within the PPS. Assessment to evaluate IT/EHR status and
capabilities system requirements under Project 2ai. Results
include gap analysis by contracted partner and scope of work
needed to achieve meeting Meaningful Use and PCMH Level 3
Standards
Task
Step 4: Align planned sequencing of Project 2ai Implementation
with "hot spot" suggestions rolled up from individual project
teams to support project engagement requirements
Task
Step 5: Develop process to ensure compliance and sustainability
of EHR requirements within PCMH & Meaningful Use standards
(Develop communication channels to PPS IT Task Force to
address Meaningful Use compliance, etc.)
Task
Step 6: Health Information Technology - Develop process to
demonstrate MU and DURSA certification at
Engaged/Contracted safety net practices
Task
Step 7: Health Information Technology - Create a planned rollout of IT EHR support that correlates with the results of the
baseline gap analysis of engaged/contracted partners
Task
Step 8: Obtain Meaningful Use Stage 2 certification from CMS or
NYS Medicaid, List of Participating NCQA-certified practices with
Certification Documentation
Task
Step 9: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 189 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #6
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, for all participating safety net providers.
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
Task
Step 1: Engage the Population Health Management Operating
workgroup and Project 2ai Project Stakeholders to design a
Suffolk PPS Care Management structure/clinical
leadership/framework to be monitored and overseen by the
Clinical Governance Committee
Task
Step 2: Health Information Technology: Develop plan for registry
function/tool to track management of patient population (including
actively engaged patients).Following initial completion continual
updates and maintenance will be needed throughout life of
project and beyond.
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Hire vendor for early stage implementation and
management of CM Information Technology infrastructure
Task
Step 5: Initiate Program Management strategy with engaged
Population Health Management Operating workgroup and
Project 2ai Project Stakeholders to manage the SCC Care
Management Program Development & Implementation Plan (to
include building reporting structure, metrics, how CM program
interfaces w/ day to day operations, patient registries) who shall
report to the Clinical Governance Committee
Task
Step 6: Develop process for CM's to communicate and
collaborate across the Suffolk County Health System framework,
and Health Homes and MCOs.
Task
Step 7: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Hubs.
Task
Step 8: Begin to collect and integrate into CM workflow project
specific clinical protocols and requirements. (includes multiple
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 190 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
IDS project work plan subtasks)
Task
Step 9: Develop a list of standard "requirements" for case
management services that entities doing CM need to meet
(outreach processes, required documentation in CM platform,
required data/measures)
Task
Step 10: Health Information Technology: Implement SCC CM
PHASE 1 solution
Task
Step 11: Identify and prioritize safety net partners to be
Engaged/Contracted in "high risk" areas - Work with Health
Homes and Suffolk PPS TOC program to identify high risk
patients and those most in need of immediate CM services
Task
Step 12: Initiate project implementation with
Engaged/Contracted safety net partners
Task
Step 13: Health Information Technology: Train
Engaged/Contracted CMs, PCPs and other appropriate providers
on use of registry function(PPS ability to target patients through
patient registries and is able to track actively engaged patients
for project milestone reporting)
Task
Step 14: Close project implementation with Engaged/Contracted
safety net partners (demonstration of population health
management by actively using EHRs, EHR Completeness
Reports, including use of targeted patient registries)
Milestone #7
Achieve 2014 Level 3 PCMH primary care certification and/or
meet state-determined criteria for Advanced Primary Care
Models for all participating PCPs, expand access to primary care
providers, and meet EHR Meaningful Use standards by the end
of DY 3.
Task
Primary care capacity increases improved access for patients
seeking services - particularly in high-need areas.
Task
All practices meet 2014 NCQA Level 3 PCMH and/or APCM
standards.
0
0
0
0
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria.)
NYS Confidentiality – High
0
0
0
0
250
250
Page 191 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 1: Engage PCMH Certification Workgroup within the IDS
Project Stakeholders to be engaged in milestone infrastructure
(hiring, mission/vision/values, goals).
Task
Step 2: Hire vendor or establish local resource base for PCMH
certification support process
Task
Step 3: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information Technology
PCP interoperability and integration assessment)
Task
Step 4: Develop process to track progress towards PCMH Level
3 status within PPS and be able to provide documentation to
DOH on progress.
Task
Step 5: Develop process to promote and ensure compliance and
sustainability of PCMH standards (Develop communication
channels with EHR team to address Meaningful Use compliance,
etc.)
Task
Step 6: Current State Assessment - Begin Evaluation of current
state of Engaged/Contracted Primary Care Practices within the
PPS. Assessment to be performed by PCMH Certification
Workgroup and PCMH Project Lead, and possible vendor.
Assessment to evaluate things such as PCMH certification
readiness assessment, IT Interoperability, Meaningful Use
Readiness and Resource allocation readiness.
Task
Step 9: Merge all unit level provider type "PCP practice" tasks
from the 11 DSRIP project plans and create a global provider
outreach and engagement work plan to effectively implement
provider interventions with uniformity of message and no
duplication of effort. Individual project teams will provide subject
matter expertise (for example, patient engagement definitions
and specifications) and organizational work stream project leads
to provide additional support (for example, IT interoperability
needs for all PCP practices).
Task
Step 10: Develop schedule for Engaged/Contracted PCP partner
alignment to PCP project requirements (PCMH Certification,
Expanding Access and Meeting EMR Meaningful Use standards
by the end of DY3). Align planned sequencing/targeting with "hot
spot" suggestions rolled up from individual DSRIP project
stakeholders
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 192 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 11: Initiate IDS Project plans with Engaged/Contracted
partners (PCMH Certification, Expanding Access and Meeting
EMR Meaningful Use Stage 2 standards by the end of DY3).
Task
Step 12: Initiate Care Management training of selected
engaged/contracted PCP practices and integration into existing
practice workflows (including EHRs and connecting patients back
into PCP network after IP, BH, or other Non-PCP visit)
throughout Suffolk County (Implemented by PPS network
development and care management plan staff with support from
care management leadership)
Task
Step 13: Access - Begin Evaluation of current state Primary Care
Practice Redesign efforts within the PPS. Assessment to be
performed by PCMH Certification Workgroup and PCMH Project
Lead and efforts are designed to help overcome largest barriers
to care in Suffolk County (included in PCMH interventions
referenced herein) - Assessment to evaluate things such as
centralized scheduling, expanded office hours, etc.
Task
Step 14: Access - Evaluate results of Primary Care Practice
Redesign Current State Assessment and develop plan to support
Engaged/Contracted PCPs to increase access (ex. leveraging
care managers to increase capacity, after hours care options,
PCP practices that already have extended hours). Utilize
Community Needs assessment data to define high-need areas.
Task
Step 15: Access - Collaborate with Providers and Project
Stakeholders on creating a PPS new provider capacity plan
which records current plans, creates new plans based on need
and then tracks all plans for physician and mid-level recruitment
by PPS primary care practices. Also roll-up all individual project
tasks that relate to new capacity or beds to ensure uniform effort
and tracking across the PPS
Task
Step 17: Obtain Meaningful Use Stage 2 certification from CMS
or NYS Medicaid, List of Participating NCQA-certified practices
with Certification Documentation, and status reporting of
recruitment of PCP's particular in high need areas, demonstrating
improved access via CAHPS measurement.
Task
Step 18: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 193 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 7: PCMH Certification Workgroup (in collaboration with
vendor) will develop strategy for achieving NCQA Level 3 and/or
APCM for Engaged/Contracted PCP partners
Task
Step 8: Based on current state assessment results, PCMH
vendor and PPS will initiate a phased transformation approach
for Engaged/Contracted practices (i.e., onsite, virtual, groups,
etc.) to be ongoing
Task
Step 16: Support submission of NCQA PCMH and/or APCM
application for Engaged/Contracted Primary Care Practices
Milestone #8
Contract with Medicaid Managed Care Organizations and other
payers, as appropriate, as an integrated system and establish
value-based payment arrangements.
Task
Medicaid Managed Care contract(s) are in place that include
value-based payments.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
with exploratory discussions of a future state value-based
payment arrangement opportunities (may include bundled
payment arrangements), this will include educating potential
partner relationships on the SCC Care Management Program
framework, infrastructure and Health Information
Technology/Data Analytics platform undergoing development
Task
Step 4: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
Organizational Work Stream Financial Sustainability "Milestone
4: Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
payments across network by year 5 of the waiver at the latest.")
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 194 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 5: Evaluate existing MCO P4P opportunities and provide
input on messaging to engaged/contracted PPS partners to be
distributed by the Network Development and Practitioner
Engagement staff of the SCC
Task
Step 6: Create additional provider incentives to support success
in DSRIP P4P measures (Overall goal set by DSRIP "High
Performance" measure, results based on reducing gap to goal by
10% within practice for current year, previous YR sets baseline
for upcoming year, etc.)
Task
Step 7: Using the SCC Clinically Interoperable Care
Management system the SCC Performance Reporting program
to organize "MCO report" to support demonstrating outcomes for
active value based payment arrangements
Task
Step 8: Report ongoing progress "SCC MCO Relations Report"
to PPS governance (including reports demonstrating percentage
of total provider Medicaid reimbursement using value-based
payments). Submit documentation of executed Medicaid
Managed Care Contracts as necessary to the NYS DOH.
Milestone #9
Establish monthly meetings with Medicaid MCOs to discuss
utilization trends, performance issues, and payment reform.
Task
PPS holds monthly meetings with Medicaid Managed Care plans
to evaluate utilization trends and performance issues and ensure
payment reforms are instituted.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Begin meetings with internal stakeholders to establish
internal goals and action items for MCO meetings (e.g.
incorporate current state of readiness and capacity to support
change across PPS)
Task
Step 3: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 4: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 195 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
meeting)
Task
Step 5: Coordinate with MCO's to develop scorecards criteria
that demonstrates utilization trends, performance measures,
performance outcomes, performance issues of attributed
populations
Task
Step 6: Initiate "SCC MCO Relations Scorecard" for ongoing
progress to PPS governance
Milestone #10
Re-enforce the transition towards value-based payment reform
by aligning provider compensation to patient outcomes.
Task
PPS submitted a growth plan outlining the strategy to evolve
provider compensation model to incentive-based compensation
Task
Providers receive incentive-based compensation consistent with
DSRIP goals and objectives.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
meeting)
Task
Step 4: Baseline assessment of revenue linked to value-based
payment, preferred compensation modalities for different
provider-types and functions, and MCO strategy Completed
(Data Source called "VBP Plan")
Task
Step 5: Begin meetings with internal and external Project 2ai
Stakeholders to establish internal goals, timeline and program
objectives for evolving provider compensation modeling to
incentive based compensation (to include the Value-based
Payment roadmap) and action items for MCO meetings
Task
Step 6: Evaluate MCO value-based payment opportunities for
PPS Engaged/Contracted PCPs and other unit level provider
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 196 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
types
Task
Step 7: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
Organizational Work Stream Financial Sustability "Milestone 4:
Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
payments across network by year 5 of the waiver at the latest.")
Task
Step 8: Create process and ownership roles to maintain
documentation of current compensation models
Task
Step 9: Report ongoing progress on developing compensation
modeling and implementation plan via a "SCC MCO Relations
Report" to PPS governance (including status of provider
compensation modeling to incentive based compensation,
implementation plan modeling and consultant and provider
recommendations/feedback)
Task
Step 10: Collaborate with engaged MCOs to create/propose
value-based payment methodology pilots (including
compensation modeling, implementation plans and PPS network
recommendations)
Task
Step 11: Report Transitional payment model pilots with selected
engaged/contracted partners (collect sources demonstration
implementation of the compensation and performance
management system, may include contract, reports, payment
vouchers, other)
Milestone #11
Engage patients in the integrated delivery system through
outreach and navigation activities, leveraging community health
workers, peers, and culturally competent community-based
organizations, as appropriate.
Task
Community health workers and community-based organizations
utilized in IDS for outreach and navigation activities.
Task
Step 1: Engage Project 2ai Stakeholders, PPS project
management office and Project Leads to identify the Patient
Engagement, Community Based Organization engagement
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 197 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
opportunities and care management navigation requirements
across DSRIP portfolio. (Team includes input from clinicians as
well as community based orgs, individuals with
communications/marketing backgrounds and experience with
cultural sensitivity, diversity needs and training, and individuals
with lived behavioral health experience to be part of the project
management team for 2ai to ensure appropriate attention to
engagement strategies.)
Task
Step 2: Host directory of PPS partner Community Based
Organizations of Suffolk Care Collaborative website for the public
Task
Step 3: Cultural Competency & Health Literacy Strategy
Finalized
Task
Step 4: Begin Initiating contracts with PPS partner Community
Based Organizations to support outreach and navigation
activities for DSRIP projects.
Task
Step 5: PPS to identify roles, competencies and necessary
resources for outreach and navigation activities. (e.g., assessing
number of navigators to hire, defining roles of relevant
stakeholder teams, training programs and resources, regional
coordination strategy, etc.) across DSRIP portfolio
Task
Step 6: Create a quality control process with
engaged/contracted community health workers to review and
contribute to individual project team patient interventions or
outreach activities to ensure that they are culturally sensitive and
address the population's needs.
Task
Step 7: Education & Promotion: Include engaged/contracted
Community Based Organizations in key Project Stakeholder
meetings & engagements with external partners throughout
DSRIP portfolio to educate on program and PPS on
engagement/outcomes/lessoned learned
Task
Step 8: Form a Community Consumer Advisory Board to
manage the quality control and effectiveness of Patient
engagement efforts across the DSRIP portfolio (leveraging
community health workers, peers, and culturally competent
community-based organizations). This group will be supported by
Project Stakeholders engaged in the patient engagement efforts.
Recommendations to operations, materials, etc. will go back to
their respective project workgroup/committee. Ongoing
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 198 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
monitoring and management will reside within the Community
Needs Assessment, Outreach and Cultural Competency &
Health Literacy Governance Committee, who will report to the
Board of Directors on all patient communication and outreach
activities to ensure that they are appropriate.
Task
Step 9: Patient portal into PPS site and/or EHR. Initial phase of
functionality expected earlier than full scope of portal, plus
continual updates and maintenance will be needed throughout
life of project and beyond
Task
Step 10: Collect documentation of partnerships with CBOs,
evidence of community health worker hiring, co-location
agreements from DSRIP project portfolio, and report on how
many patients engaged with community health workers
Project Requirements
(Milestone/Task Name)
Milestone #1
All PPS providers must be included in the Integrated Delivery
System. The IDS should include all medical, behavioral, postacute, long-term care, and community-based service providers
within the PPS network; additionally, the IDS structure must
include payers and social service organizations, as necessary to
support its strategy.
Task
PPS includes continuum of providers in IDS, including medical,
behavioral health, post-acute, long-term care, and communitybased providers.
Task
Step 1: Complete full provider list of all Suffolk County PPS
participants, defined by Provider type, with NPI, with Practice
Site name
Task
Step 2: Develop list of elements that will need to be part of each
provider agreement/contract, create final contract
Task
Step 3: Post PPS provider network directory on web site;
maintain periodic audit trail report of log of changes to network
list
Task
Step 4: Create a process to track all executed Provider
contractual agreements
Task
Step 5: Initiate Outreach & Contracting Strategy to engage PPS
NYS Confidentiality – High
Page 199 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
partners in formal Participation Agreements (this shall include all
medical, behavioral, post-acute, long-term care, and communitybased service providers within the PPS network; additionally,
including payers/MCO and social service organizations, as
necessary to support strategy)
Task
Step 6: Engage in participation agreements with key initial tiered
engaged/contracted participating partners
Task
Step 7: Create a process that tracks provider performance
compared to contract terms/requirements, including corrective
actions
Task
Step 8: Engage key unit level PPS partners to participate in IDS
project (includes continuum of providers in IDS)
Task
Step 9: Plan established to monitor PPS provider performance
periodically and report to the PPS governance, with correction
action and performance improvement initiatives as needed
Task
Step 10: Collect provider network lists, periodic reports
demonstrating changes to the network list and contractual
agreements with engaged unit level partners
Task
Step 4a: Develop process to strategize tiering of partners to
priortize outreach and contracting
Milestone #2
Utilize partnering HH and ACO population health management
systems and capabilities to implement the PPS' strategy towards
evolving into an IDS.
Task
PPS produces a list of participating HHs and ACOs.
Task
Participating HHs and ACOs demonstrate real service integration
which incorporates a population management strategy towards
evolving into an IDS.
Task
Regularly scheduled formal meetings are held to develop
collaborative care practices and integrated service delivery.
Task
Step 1: Complete provider list of Suffolk County PPS
participants, as in Requirement #1, to include Health Homes,
CBOs, ACOs and payers, operating in Suffolk County
Task
Step 2: Ensure partnering HH and ACO populations are included
in PPS provider network directory on web site; maintain periodic
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 200 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
audit trail report of log of changes to network list
Task
Step 3: Ensure that signed agreements or attestations are in
place with each Health Home
Task
Step 4: Set up a scheduled meeting with each Health Home to
create a collaborative structure around care management and
care coordination. PPS Care management and Medical
leadership will represent the PPS
Task
Step 5: Create template for progress report to demonstrate
implementation progress toward evolving Health Homes into an
Integrated Delivery System- share template with SCC PPS Care
Management leadership and project stakeholders
Task
Step 6: Schedule recurring IDS program integration meetings
with engaged/contracted Health Homes
Task
Step 7: Develop a communication process with Health Homes
that includes access to PPS IT platforms. Roll-up all tasks from
PPS project teams related to Health Homes into content for
process development. Task led by PPS leadership with support
from CM leadership/vendor
Milestone #3
Ensure patients receive appropriate health care and community
support, including medical and behavioral health, post-acute
care, long term care and public health services.
Task
Clinically Interoperable System is in place for all participating
providers.
Task
PPS has protocols in place for care coordination and has
identified process flow changes required to successfully
implement IDS.
Task
PPS has process for tracking care outside of hospitals to ensure
that all critical follow-up services and appointment reminders are
followed.
Task
PPS trains staff on IDS protocols and processes.
Task
Step 1: Engage the IDS Project Stakeholders and the Population
Health Management Operating workgroup to discuss the
approach to ensuring patients receive appropriate health care
and community support, including medical and behavioral health,
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 201 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
post-acute care, long term care and public health services within
the PPS/IDS infrastructure (hiring, mission/vision/values, goals).
Identification of vision and modeling of future state care
management program.
Task
Step 2: Health Information Technology - Develop plan for
Clinically Interoperable system - CM platform/tool for a final PPS
solution, as well as the planning for the development of SCC CM
Program Phase 1 tool. Start-up of CM planning activities will
commence as close to the start date of 6/1/2015 as possible .
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Health Information Technology - Implement SCC CM
Program Phase 1 platform/tool solution (tool operational)
Task
Step 5: Development and Dissemination of SCC CM Program
structure/clinical leadership/processes (handoffs, reporting
structure, how CM program interfaces w/ day to day operations)to yield successful implementation at engaged/contracted sites
Task
Step 6: Create graphics/diagrams of all SCC CM process flows
and diagrams, as well as protocols and P&Ps that cover all
planned PPS CM activity (demonstrating IDS
processes).Circulate drafts with key project stakeholders and
collaborate on model. Assure to align model to the various
baseline and needs assessment taking place across various
provider types engaged in the project.
Task
Step 7: PPS Care Management program leadership to
collaborate with DSRIP Project Managers and Project leads
across the DSRIP project portfolio to identify provider network
gaps in the community support network
Task
Step 8: Launch, Educate, Promote Communicate all CM process
flows, protocols and polices to Engaged/Contracted PPS
stakeholders involved (e.g. medical and behavioral health, postacute care, long term care and public health entities)
Task
Step 9: Develop staffing model to meet anticipated program
requirements for both "high risk" and "complex" patient
populations. Develop hiring timeline to scale to other sites after
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 202 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
immediate needs are met
Task
Step 10: Develop process for CM's to communicate and
collaborate across the PPS Health System framework, with
Health Homes and MCOs. Initiate and monitor effectiveness of
communication across multiple key stakeholders.
Task
Step 11: Health Information Technology - Clinically Interoperable
System is in place for Engaged/Contracted participating
providers. PPS CM platform/tool is implemented - Development
by SCC IT Task Force - to include HIE Systems support, if
applicable, process work flows, documentation of process and
workflow including responsible resources and other sources
demonstrating implementation of the system.
Task
Step 12: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Health Systems.(to include PPS
process for tracking care outside of hospitals to ensure that all
critical follow up services and appointment reminders are
followed).
Task
Step 13: Collect and integrate into CM workflow project specific
clinical protocols and requirements. (includes multiple IDS
project work plan subtasks)
Task
Step 14: Develop and Document the written materials that will be
used for SCC CM Program (IDS) training and develop system to
track all training dates and the number of staff trained.
Task
Step 15: Health Information Technology - Create a reporting
process from the CM tool that outlines key CM metrics including
the % of discharged patients with a 30 day transition plan
documented
Task
Step 16: Create a process for quarterly review of the care
management system to ensure all requirements are met at
engaged/contracted sites
Task
Step 17: Provide communications and training for
Engaged/Contracted PPS staff and providers on IDS CM
protocols and processes(which ensures that patients are
receiving appropriate health care and community support)
Task
Step 18: Schedule recurring evaluation to monitor performance
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 203 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
with reporting up to Clinical PPS Governance
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including directed exchange (secure
messaging), alerts and patient record look up, by the end of
Demonstration Year (DY) 3.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
92
92
92
92
92
92
92
92
92
92
162
162
162
162
162
162
162
162
162
162
9
9
9
9
9
9
9
9
9
9
30
50
50
50
50
50
50
50
50
50
38
38
38
38
38
38
38
38
38
38
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
PPS uses alerts and secure messaging functionality.
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
NYS Confidentiality – High
Page 204 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing Provider
concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
Task
Step 7: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 11: Develop written training materials on secure messaging
Task
Step 12: Formation of DURSA (Data Use and Reciprocal Service
Agreement) if identified it is required (pending final resolution)
Task
Step 13: Obtain DURSA from Engaged/Contracted appropriate
PPS Providers
Task
Step 14: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 15: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 205 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 16: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 17: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 18: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 19: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #5
Ensure that EHR systems used by participating safety net
providers meet Meaningful Use and PCMH Level 3 standards
and/or APCM by the end of Demonstration Year 3.
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria).
Task
PPS has achieved NCQA 2014 Level 3 PCMH standards and/or
APCM.
42
92
92
92
Task
Step 1: Engage PPS Health Information Technology Project
Leadership and the Project 2ai Stakeholders to collaborate on
approach to initiate and design a program to support
engaged/contracted safety net providers to ensure Electronic
Health Record systems used by engaged/contracted partners
meet Meaningful Use and PCMH level 3 standards.
Task
Step 2: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information Technology
NYS Confidentiality – High
92
92
92
92
92
92
Page 206 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
PCP interoperability and integration assessment)
Task
Step 3: Current State Assessment/Health Information
Technology - Begin Baseline Assessment of
Engaged/Contracted Primary Care Practices (current state)
within the PPS. Assessment to evaluate IT/EHR status and
capabilities system requirements under Project 2ai. Results
include gap analysis by contracted partner and scope of work
needed to achieve meeting Meaningful Use and PCMH Level 3
Standards
Task
Step 4: Align planned sequencing of Project 2ai Implementation
with "hot spot" suggestions rolled up from individual project
teams to support project engagement requirements
Task
Step 5: Develop process to ensure compliance and sustainability
of EHR requirements within PCMH & Meaningful Use standards
(Develop communication channels to PPS IT Task Force to
address Meaningful Use compliance, etc.)
Task
Step 6: Health Information Technology - Develop process to
demonstrate MU and DURSA certification at
Engaged/Contracted safety net practices
Task
Step 7: Health Information Technology - Create a planned rollout of IT EHR support that correlates with the results of the
baseline gap analysis of engaged/contracted partners
Task
Step 8: Obtain Meaningful Use Stage 2 certification from CMS or
NYS Medicaid, List of Participating NCQA-certified practices with
Certification Documentation
Task
Step 9: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
Milestone #6
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, for all participating safety net providers.
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
Task
Step 1: Engage the Population Health Management Operating
workgroup and Project 2ai Project Stakeholders to design a
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 207 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Suffolk PPS Care Management structure/clinical
leadership/framework to be monitored and overseen by the
Clinical Governance Committee
Task
Step 2: Health Information Technology: Develop plan for registry
function/tool to track management of patient population (including
actively engaged patients).Following initial completion continual
updates and maintenance will be needed throughout life of
project and beyond.
Task
Step 3: SCC leadership to hire vendor for early stage
implementation and build of Suffolk Care Collaborative (SCC)
Care Management (CM) Program
Task
Step 4: Hire vendor for early stage implementation and
management of CM Information Technology infrastructure
Task
Step 5: Initiate Program Management strategy with engaged
Population Health Management Operating workgroup and
Project 2ai Project Stakeholders to manage the SCC Care
Management Program Development & Implementation Plan (to
include building reporting structure, metrics, how CM program
interfaces w/ day to day operations, patient registries) who shall
report to the Clinical Governance Committee
Task
Step 6: Develop process for CM's to communicate and
collaborate across the Suffolk County Health System framework,
and Health Homes and MCOs.
Task
Step 7: CM vendor to provide training of Engaged/Contracted
CM staff, including outreach/training as needed for CM partners
such as Health Homes and Hubs.
Task
Step 8: Begin to collect and integrate into CM workflow project
specific clinical protocols and requirements. (includes multiple
IDS project work plan subtasks)
Task
Step 9: Develop a list of standard "requirements" for case
management services that entities doing CM need to meet
(outreach processes, required documentation in CM platform,
required data/measures)
Task
Step 10: Health Information Technology: Implement SCC CM
PHASE 1 solution
Task
Step 11: Identify and prioritize safety net partners to be
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 208 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Engaged/Contracted in "high risk" areas - Work with Health
Homes and Suffolk PPS TOC program to identify high risk
patients and those most in need of immediate CM services
Task
Step 12: Initiate project implementation with
Engaged/Contracted safety net partners
Task
Step 13: Health Information Technology: Train
Engaged/Contracted CMs, PCPs and other appropriate providers
on use of registry function(PPS ability to target patients through
patient registries and is able to track actively engaged patients
for project milestone reporting)
Task
Step 14: Close project implementation with Engaged/Contracted
safety net partners (demonstration of population health
management by actively using EHRs, EHR Completeness
Reports, including use of targeted patient registries)
Milestone #7
Achieve 2014 Level 3 PCMH primary care certification and/or
meet state-determined criteria for Advanced Primary Care
Models for all participating PCPs, expand access to primary care
providers, and meet EHR Meaningful Use standards by the end
of DY 3.
Task
Primary care capacity increases improved access for patients
seeking services - particularly in high-need areas.
Task
All practices meet 2014 NCQA Level 3 PCMH and/or APCM
standards.
250
538
538
538
Task
EHR meets Meaningful Use Stage 2 CMS requirements (Note:
any/all MU requirements adjusted by CMS will be incorporated
into the assessment criteria.)
Task
Step 1: Engage PCMH Certification Workgroup within the IDS
Project Stakeholders to be engaged in milestone infrastructure
(hiring, mission/vision/values, goals).
Task
Step 2: Hire vendor or establish local resource base for PCMH
certification support process
Task
Step 3: Draft Current State Assessment Questionnaire for PCP
sites (including practice operations/readiness towards achieving
project requirements and a robust Health Information Technology
PCP interoperability and integration assessment)
NYS Confidentiality – High
538
538
538
538
538
538
Page 209 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 4: Develop process to track progress towards PCMH Level
3 status within PPS and be able to provide documentation to
DOH on progress.
Task
Step 5: Develop process to promote and ensure compliance and
sustainability of PCMH standards (Develop communication
channels with EHR team to address Meaningful Use compliance,
etc.)
Task
Step 6: Current State Assessment - Begin Evaluation of current
state of Engaged/Contracted Primary Care Practices within the
PPS. Assessment to be performed by PCMH Certification
Workgroup and PCMH Project Lead, and possible vendor.
Assessment to evaluate things such as PCMH certification
readiness assessment, IT Interoperability, Meaningful Use
Readiness and Resource allocation readiness.
Task
Step 9: Merge all unit level provider type "PCP practice" tasks
from the 11 DSRIP project plans and create a global provider
outreach and engagement work plan to effectively implement
provider interventions with uniformity of message and no
duplication of effort. Individual project teams will provide subject
matter expertise (for example, patient engagement definitions
and specifications) and organizational work stream project leads
to provide additional support (for example, IT interoperability
needs for all PCP practices).
Task
Step 10: Develop schedule for Engaged/Contracted PCP partner
alignment to PCP project requirements (PCMH Certification,
Expanding Access and Meeting EMR Meaningful Use standards
by the end of DY3). Align planned sequencing/targeting with "hot
spot" suggestions rolled up from individual DSRIP project
stakeholders
Task
Step 11: Initiate IDS Project plans with Engaged/Contracted
partners (PCMH Certification, Expanding Access and Meeting
EMR Meaningful Use Stage 2 standards by the end of DY3).
Task
Step 12: Initiate Care Management training of selected
engaged/contracted PCP practices and integration into existing
practice workflows (including EHRs and connecting patients back
into PCP network after IP, BH, or other Non-PCP visit)
throughout Suffolk County (Implemented by PPS network
development and care management plan staff with support from
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 210 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
care management leadership)
Task
Step 13: Access - Begin Evaluation of current state Primary Care
Practice Redesign efforts within the PPS. Assessment to be
performed by PCMH Certification Workgroup and PCMH Project
Lead and efforts are designed to help overcome largest barriers
to care in Suffolk County (included in PCMH interventions
referenced herein) - Assessment to evaluate things such as
centralized scheduling, expanded office hours, etc.
Task
Step 14: Access - Evaluate results of Primary Care Practice
Redesign Current State Assessment and develop plan to support
Engaged/Contracted PCPs to increase access (ex. leveraging
care managers to increase capacity, after hours care options,
PCP practices that already have extended hours). Utilize
Community Needs assessment data to define high-need areas.
Task
Step 15: Access - Collaborate with Providers and Project
Stakeholders on creating a PPS new provider capacity plan
which records current plans, creates new plans based on need
and then tracks all plans for physician and mid-level recruitment
by PPS primary care practices. Also roll-up all individual project
tasks that relate to new capacity or beds to ensure uniform effort
and tracking across the PPS
Task
Step 17: Obtain Meaningful Use Stage 2 certification from CMS
or NYS Medicaid, List of Participating NCQA-certified practices
with Certification Documentation, and status reporting of
recruitment of PCP's particular in high need areas, demonstrating
improved access via CAHPS measurement.
Task
Step 18: Maintain Integrated Delivery System PCP practice
support process for Engaged/Contracted PCMH providers
Task
Step 7: PCMH Certification Workgroup (in collaboration with
vendor) will develop strategy for achieving NCQA Level 3 and/or
APCM for Engaged/Contracted PCP partners
Task
Step 8: Based on current state assessment results, PCMH
vendor and PPS will initiate a phased transformation approach
for Engaged/Contracted practices (i.e., onsite, virtual, groups,
etc.) to be ongoing
Task
Step 16: Support submission of NCQA PCMH and/or APCM
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 211 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
application for Engaged/Contracted Primary Care Practices
Milestone #8
Contract with Medicaid Managed Care Organizations and other
payers, as appropriate, as an integrated system and establish
value-based payment arrangements.
Task
Medicaid Managed Care contract(s) are in place that include
value-based payments.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
with exploratory discussions of a future state value-based
payment arrangement opportunities (may include bundled
payment arrangements), this will include educating potential
partner relationships on the SCC Care Management Program
framework, infrastructure and Health Information
Technology/Data Analytics platform undergoing development
Task
Step 4: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
Organizational Work Stream Financial Sustainability "Milestone
4: Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
payments across network by year 5 of the waiver at the latest.")
Task
Step 5: Evaluate existing MCO P4P opportunities and provide
input on messaging to engaged/contracted PPS partners to be
distributed by the Network Development and Practitioner
Engagement staff of the SCC
Task
Step 6: Create additional provider incentives to support success
in DSRIP P4P measures (Overall goal set by DSRIP "High
Performance" measure, results based on reducing gap to goal by
10% within practice for current year, previous YR sets baseline
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 212 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
for upcoming year, etc.)
Task
Step 7: Using the SCC Clinically Interoperable Care
Management system the SCC Performance Reporting program
to organize "MCO report" to support demonstrating outcomes for
active value based payment arrangements
Task
Step 8: Report ongoing progress "SCC MCO Relations Report"
to PPS governance (including reports demonstrating percentage
of total provider Medicaid reimbursement using value-based
payments). Submit documentation of executed Medicaid
Managed Care Contracts as necessary to the NYS DOH.
Milestone #9
Establish monthly meetings with Medicaid MCOs to discuss
utilization trends, performance issues, and payment reform.
Task
PPS holds monthly meetings with Medicaid Managed Care plans
to evaluate utilization trends and performance issues and ensure
payment reforms are instituted.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Begin meetings with internal stakeholders to establish
internal goals and action items for MCO meetings (e.g.
incorporate current state of readiness and capacity to support
change across PPS)
Task
Step 3: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 4: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
meeting)
Task
Step 5: Coordinate with MCO's to develop scorecards criteria
that demonstrates utilization trends, performance measures,
performance outcomes, performance issues of attributed
populations
Task
Step 6: Initiate "SCC MCO Relations Scorecard" for ongoing
progress to PPS governance
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 213 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Milestone #10
Re-enforce the transition towards value-based payment reform
by aligning provider compensation to patient outcomes.
Task
PPS submitted a growth plan outlining the strategy to evolve
provider compensation model to incentive-based compensation
Task
Providers receive incentive-based compensation consistent with
DSRIP goals and objectives.
Task
Step 1: Establish MCO/VBP Workgroup to act as liaison
between PPS and MCOS
Task
Step 2: Host Introductory meetings with engaged MCO's to
discuss schedule for future meetings and objectives for future
collaboration
Task
Step 3: Initiate meetings monthly with selected Engaged MCOs
(agenda to include development of scorecards and monitoring,
evaluation of utilization trends and performance management,
SCC monthly meeting may include a rotation of MCO at each
meeting)
Task
Step 4: Baseline assessment of revenue linked to value-based
payment, preferred compensation modalities for different
provider-types and functions, and MCO strategy Completed
(Data Source called "VBP Plan")
Task
Step 5: Begin meetings with internal and external Project 2ai
Stakeholders to establish internal goals, timeline and program
objectives for evolving provider compensation modeling to
incentive based compensation (to include the Value-based
Payment roadmap) and action items for MCO meetings
Task
Step 6: Evaluate MCO value-based payment opportunities for
PPS Engaged/Contracted PCPs and other unit level provider
types
Task
Step 7: Value-based payment plan completed and signed off by
the SCC Board. (The work break down structure which defines
the Value-based payment plan can be found in the SCC
Organizational Work Stream Financial Sustability "Milestone 4:
Develop detailed baseline assessment of revenue linked to
value-based payment, preferred compensation modalities for
different provider-types and functions, and MCO strategy.
Milestone 5: Finalize a plan towards achieving 90% value-based
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 214 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
payments across network by year 5 of the waiver at the latest.")
Task
Step 8: Create process and ownership roles to maintain
documentation of current compensation models
Task
Step 9: Report ongoing progress on developing compensation
modeling and implementation plan via a "SCC MCO Relations
Report" to PPS governance (including status of provider
compensation modeling to incentive based compensation,
implementation plan modeling and consultant and provider
recommendations/feedback)
Task
Step 10: Collaborate with engaged MCOs to create/propose
value-based payment methodology pilots (including
compensation modeling, implementation plans and PPS network
recommendations)
Task
Step 11: Report Transitional payment model pilots with selected
engaged/contracted partners (collect sources demonstration
implementation of the compensation and performance
management system, may include contract, reports, payment
vouchers, other)
Milestone #11
Engage patients in the integrated delivery system through
outreach and navigation activities, leveraging community health
workers, peers, and culturally competent community-based
organizations, as appropriate.
Task
Community health workers and community-based organizations
utilized in IDS for outreach and navigation activities.
Task
Step 1: Engage Project 2ai Stakeholders, PPS project
management office and Project Leads to identify the Patient
Engagement, Community Based Organization engagement
opportunities and care management navigation requirements
across DSRIP portfolio. (Team includes input from clinicians as
well as community based orgs, individuals with
communications/marketing backgrounds and experience with
cultural sensitivity, diversity needs and training, and individuals
with lived behavioral health experience to be part of the project
management team for 2ai to ensure appropriate attention to
engagement strategies.)
Task
Step 2: Host directory of PPS partner Community Based
Organizations of Suffolk Care Collaborative website for the public
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 215 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 3: Cultural Competency & Health Literacy Strategy
Finalized
Task
Step 4: Begin Initiating contracts with PPS partner Community
Based Organizations to support outreach and navigation
activities for DSRIP projects.
Task
Step 5: PPS to identify roles, competencies and necessary
resources for outreach and navigation activities. (e.g., assessing
number of navigators to hire, defining roles of relevant
stakeholder teams, training programs and resources, regional
coordination strategy, etc.) across DSRIP portfolio
Task
Step 6: Create a quality control process with
engaged/contracted community health workers to review and
contribute to individual project team patient interventions or
outreach activities to ensure that they are culturally sensitive and
address the population's needs.
Task
Step 7: Education & Promotion: Include engaged/contracted
Community Based Organizations in key Project Stakeholder
meetings & engagements with external partners throughout
DSRIP portfolio to educate on program and PPS on
engagement/outcomes/lessoned learned
Task
Step 8: Form a Community Consumer Advisory Board to
manage the quality control and effectiveness of Patient
engagement efforts across the DSRIP portfolio (leveraging
community health workers, peers, and culturally competent
community-based organizations). This group will be supported by
Project Stakeholders engaged in the patient engagement efforts.
Recommendations to operations, materials, etc. will go back to
their respective project workgroup/committee. Ongoing
monitoring and management will reside within the Community
Needs Assessment, Outreach and Cultural Competency &
Health Literacy Governance Committee, who will report to the
Board of Directors on all patient communication and outreach
activities to ensure that they are appropriate.
Task
Step 9: Patient portal into PPS site and/or EHR. Initial phase of
functionality expected earlier than full scope of portal, plus
continual updates and maintenance will be needed throughout
life of project and beyond
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 216 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 10: Collect documentation of partnerships with CBOs,
evidence of community health worker hiring, co-location
agreements from DSRIP project portfolio, and report on how
many patients engaged with community health workers
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
All PPS providers must be included in the Integrated Delivery
System. The IDS should include all medical, behavioral, post-acute,
long-term care, and community-based service providers within the
PPS network; additionally, the IDS structure must include payers
and social service organizations, as necessary to support its
strategy.
Narrative Text
General Program Narrative:
Suffolk Care Collaborative (SCC) has selected its IT Vendor and draft IT project plans have been created for the HealteIntent platform. The HealtheIntent
platform includes HealtheRegistries, HealtheCare, HealtheAnalytics and HealtheRecord applications. Project plans are currently under review by project
stakeholders with additional feedback and updates forthcoming. The SCC IT team has published support and governance models which will be used for the
initial production launch of the HealtheCare application. HealtheCare user training has been completed and the application is currently in its system
integration testing phase.
Utilize partnering HH and ACO population health management
systems and capabilities to implement the PPS' strategy towards
evolving into an IDS.
Ensure patients receive appropriate health care and community
support, including medical and behavioral health, post-acute care,
long term care and public health services.
Ensure that all PPS safety net providers are actively sharing EHR
systems with local health information exchange/RHIO/SHIN-NY
and sharing health information among clinical partners, including
directed exchange (secure messaging), alerts and patient record
look up, by the end of Demonstration Year (DY) 3.
Ensure that EHR systems used by participating safety net providers
meet Meaningful Use and PCMH Level 3 standards and/or APCM
by the end of Demonstration Year 3.
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient registries,
for all participating safety net providers.
Draft IT project plans have been created for HealteIntent platform which includes HealtheRegistries, HealtheCare, HealtheAnalytics and HealtheRecord
applications. Project plans are currently under review by IT project stakeholders with additional updates forthcoming. In addition the SBM IT team has
published the support and governance models which will be used for the initial production launch of the HealtheCare application. HealtheCare user training
has been completed and the application is currently in the system integration testing phase.
Our IT Vendor has been contracted and we are now in the process of completing Care Management System Integration tests.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Achieve 2014 Level 3 PCMH primary care certification and/or meet
state-determined criteria for Advanced Primary Care Models for all
participating PCPs, expand access to primary care providers, and
meet EHR Meaningful Use standards by the end of DY 3.
Contract with Medicaid Managed Care Organizations and other
payers, as appropriate, as an integrated system and establish
value-based payment arrangements.
Establish monthly meetings with Medicaid MCOs to discuss
utilization trends, performance issues, and payment reform.
Re-enforce the transition towards value-based payment reform by
aligning provider compensation to patient outcomes.
Engage patients in the integrated delivery system through outreach
and navigation activities, leveraging community health workers,
peers, and culturally competent community-based organizations, as
appropriate.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
Milestone #8
Pass & Ongoing
Milestone #9
Pass & Ongoing
Milestone #10
Pass & Ongoing
Milestone #11
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 217 of 670
Run Date : 01/06/2016
Page 218 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.a.i.3 - PPS Defined Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.a.i.4 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 219 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 2.b.iv – Care transitions intervention model to reduce 30 day readmissions for chronic health conditions
IPQR Module 2.b.iv.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
PATIENT CHALLENGES 1) Lack of transportation results in missed follow-up appointments post hospital discharge. 2) Many patients need to be
discharged to a SNF, however a number of long-term care facilities are reluctant to take Medicaid patients which delays the patient's disposition. 3)
Homelessness places patients at risk of readmission due to increased difficulty of providing care management services to this population..
PATIENT REMEDIES: 1) Expansion of Suffolk County Accessible Transportation (SCAT) program; the PPS will work to streamline the process to
make transportation services more accessible to the patient. 2) The PPS will forge collaborative relationships with all participating SNFs and
ensure that the payment model creates alignment of the SNFs with the purpose of the PPS. 3) A Multi-disciplinary teaming process that includes a
Social Worker from the time of admission will be built to address these potential issues. The social worker will work closely with PPS CBO's to
reach patients in their communities in an effort to educate and engage them in their own health and monitor their progress towards adequate selfmanagement of disease.
PROVIDER CHALLENGES: 1) Lack of available PCP or BH appointments for post-discharge visits. 2) Coordination of handoffs between multiple
entities can be difficult and the patient may receive conflicting messages. 3) Providers might be at different stages of readiness for meeting project
requirements
PROVIDER REMEDIES: 1) As relevant PPS providers move towards NCQA PCMH Level 3 status, additional appointments will be available as
practices become more efficient. PCP recruiting efforts will occur and the collaborative with BH providers will ensure improved access. 2) Protocols
will be established to ensure early notification of discharge and avoid duplication of effort. This will be accomplished in the following ways:
a)Hospital must alert PCP office, Health Homes and CM b) Discharge summaries transmitted electronically within 24 hours c) The PCP –
Hospitalist communication exceeds simply the discharge summary. 3) PPS will develop provider prioritization plan to provide the appropriate
training to providers and develop plan for a staged roll-out project implementation
INFRASTRUCTURE CHALLENGES: 1) Difficulty redeploying or hiring the CMs required for the program 2) Lack of interconnectivity and use
between existing EHRs and the RHIO.
INFRASTRUCTURE REMEDIES: 1) The PPS will leverage existing Health Homes capability/capacity and then work together as a PPS to identify
sources of CM's to redeploy and to hire. Training resources will be made available through the creation of a Provider Engagement team to engage
the redeployed staff in appropriate training programs (e.g., online, in person, etc.). Additionally, The PPS is actively searching, through
collaboration with a vendor, for enough CM's to be effective in providing CM services across Suffolk County. Overarching management structure
will ensure appropriate risk stratification and effective use of CM resources. 2) Effective implementation of the PPS's IDS IT strategy, and an
emphasis on continual improvement, will enable the PPS to create this route for information sharing and communication.
NYS Confidentiality – High
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Page 221 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.iv.2 - Patient Engagement Speed
Instructions :
Enter the number of patients actively engaged through the current quarter. The number entered into the "Patient Update" area needs to reflect the cumulative method of counting within a DSRIP year. For example, the number
reported in this field for DY1 Q3 should include patients previously reported in DY1 Q2 plus new patients engaged in DY1 Q3. Any explanations regarding altered or missed patient commitments must be included within the
narrative box, not as text within uploaded documentation.
Benchmarks
100% Actively Engaged By
Expected Patient
Engagement
DY2,Q4
25,326
Patient Update
DY1, Q1
% of Semi-Annual
Commitment To-Date
DY1,Q2
8,338
16,696
Semi-Annual Variance of
Projected to Actual
262.76%
% of Total Actively Engaged
Patients To-Date
-10,342
65.92%
Current File Uploads
File Type
User ID
jhajagos
Rosters
File Name
16_null_1_2_20151030115508_SCC TOC (2.b.iv) D1Q2.xlsx
File Description
Roster for engaged members for (2.b.iv) TOC
Narrative Text :
The Suffolk Care Collaborative began preparing for the collection of PHI data in July of 2015. To start, we engaged legal counsel to draft template
BAA's to support HIPAA for our PPS network (including HUB BAA's for our Health System partners CHS and NSLIJ). Our Project Managers also
began circulating the SCC Domain 1 Project Patient Engagement definitions, patient engagement data request specification document and a
template excel report with key internal project stakeholders for education and approvals (i.e. Project Workgroups and PMO leadership).
In August the PMO hosted a Domain 1 Patient Engagement Data Request webinar for our PPS partners to begin to capture forecasting data. Using
our forecasting data we received, we prioritized our partners for BAA's, where we had the month of September to collect BAA's. At this time we
identified about 20 partners who we confirmed met our patient engagement expectations.
On October 5th the SCC held it's second data request webinar, at this time we invited partners of whom we've extended BAA's to join, the recorded
webinar was posted to our website at this link: http://www.suffolkcare.org/forpartners/datarequest. The Domain 1 Data Request webinar Learning
Objectives included, (1) Describe the DSRIP Domain 1 Patient Engagement reporting requirements and commitments made to the Department of
Health, (2) Identify the SCC data request timeline and DOH reporting schedule, (3) Explain the patient engagement data specs needed by DSRIP
project, (4) Discuss the temporary strategy for transmitting Protected Health Information (PHI) to the Suffolk Care Collaborative to meet DY1 Q2
Patient Engagement Quarterly Reporting Requirements. Following the webinar we surveyed the participants for their perception of effectiveness of
NYS Confidentiality – High
Upload Date
10/30/2015 11:55 AM
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
the Data Request webinar.
During the month of October, our program licensed the BOX Software tool (https://www.box.com/home/b/), which was evaluated by our SCC
Security Officer and IT Leadership to host secure PHI. Each of our partners who signed a BAA, also identified a BOX user for the software product.
This user also received BOX training. Following the 10/5/2015 Data Request webinar, the deadline for returning data reports through BOX was
October 16th. In partnership with our Biomedical Informatics team, we collected, quality controlled and monitored the data, aggregated each Data
Request and de-duped the data to adhere to the NYS DOH Patient Engagement Counting Rules. The final metric is presented herein, coupled with
the patient engagement registry requested.
To date, here is the list of SCC Coalition Partners of whom we've received a BAA:
1.North Shore LIJ Health System ("HUB")
2.CHS Health System ("HUB")
3.Stony Brook University Hospital Network
4.John T. Mather Memorial Hospital
5.Brookhaven Memorial Hospital Medical Center
6.Eastern Long Island Hospital
7.Southampton Hospital
8.Peconic Bay Medical Center
9.HRHcare Inc
10.Peconic Pediatrics (Allied)
11.Family Service League
12.Huntington Hills Center
13.Gurwin Jewish Nursing & Rehabilitation Center
14.Long Island State Veterans home
15.Smithtown Center for Rehab and Nursing Care
16.Riverhead Care Center
17.Suffolk Center for Rehabilitation and Nursing
18.Island Nursing and Rehab Center
19.Our Lady of Consolation
20.St. Catherine of Siena Nursing and Rehab Care Center
21.Good Samaritan Nursing Home
22.East Neck Nursing and Rehab Center
23.St. James Rehab and Healthcare Center
24.Stony Brook Clinical Practice Management Plan, Inc.
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 222 of 670
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Page 223 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.iv.3 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Milestone #1
Develop standardized protocols for a Care Transitions
Intervention Model with all participating hospitals, partnering with
a home care service or other appropriate community agency.
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Standardized protocols are in place to manage overall
population health and perform as an integrated clinical team are
in place.
Task
Step 1: Identify Project 2.b.iv Committee and Project 2.b.iv
Hospital Workgroup Participants in concert with Project 2.b.ix
Task
Step 2: Initiate Baseline Survey Questionnaire for Projects 2.b.ix
and 2.b.iv for all hospital partners
Task
Step 3: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 4: Assess each partner's capabilities and
development/resource needs to meet project requirements and
milestones by doing a needs assessment on project scope
against available resources
Task
Step 5: Identify PPS partners including participating hospitals,
partnering with a home care service or other appropriate
community agency to evaluate current strengths and resources
that can be leveraged as best practices for the project
Task
Step 6: Develop Care Transitions Intervention Model (CTIM)
which will standardize protocols with Project Lead & present to
Project Committee
Task
NYS Confidentiality – High
Page 224 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 7: Engage partners, including health homes, to promote
project understanding and partner alignment
Task
Step 8: Convene Project Committee to aid in the development of
the written training materials and workflow including responsible
resource at each stage
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 9: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established & include
care record transitions with timely updates provided to the
members' providers especially, PCPs
Task
Step 10: CTIM is finalized by Project 2.b.ix Committee and
incorporated into the CTIM
Task
Step 11: Clinical Committee review and approval of CTIM, then
PPS Board review and approval
Task
Step 12: Engage Workforce Project Lead in training strategy
Task
Step 13: Develop training documents with key project
stakeholders
Task
Step 14: Communicate and distribute CTIM to PPS Partners in
preparation for implementation of the project
Task
Step 16: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of process and
workflow including responsible resources at each stage of the
workflow; written training materials; training documentation
Task
Step 15: Engage Project Workgroup to monitor implementation
and ongoing development to assure schedule and metrics are
met
Milestone #2
Engage with the Medicaid Managed Care Organizations and
Health Homes to develop transition of care protocols that will
ensure appropriate post-discharge protocols are followed.
Task
A payment strategy for the transition of care services is
Project
Project
N/A
NYS Confidentiality – High
Page 225 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
developed in concert with Medicaid Managed Care Plans and
Health Homes.
Task
Coordination of care strategies focused on care transition are in
place, in concert with Medicaid Managed Care groups and
Health Homes.
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Task
PPS has protocol and process in place to identify Health-Home
eligible patients and link them to services as required under
ACA.
Task
Step 1: Develop MCO and Health Home (MCO/HH) Roster to be
engaged in the project
Task
Step 2: Include MCO/HH Stakeholders to Project 2.b.vii
Committee Meetings for CTIM development and review
Task
Step 3: Contract with PPS Partners(written attestation) and
stakeholders ensuring coordination of care transition strategies
with HH and supportive housing sites & implement protocols as
applicable
Task
Step 4: Develop a process to continually assess audit reports
and recommendations adopted by partners engaged in the
project
Task
Step 5: Monitor MCO/HH adoption of CTIM to continually
assess partner performance
Task
Step 6: Develop a payment strategy with key stakeholders for
the transition of care services developed in concert with
Medicaid Managed Care Plans and Health Homes
Task
Step 7: Engage MCO Team to develop TOC payment strategy
for TOC services and incorporate the 30 day care transition
period into payer agreements
Task
Step 8: Meet with MCOs during the planning phase to identify
triggers and processes for payer care coordination and chronic
care services to ensure coordination and gaps in care and
NYS Confidentiality – High
Page 226 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
redundant services within Suffolk County
Task
Step 9: Execute payment agreements or MOU with MCO for
TOC services and ensure payers provide coverage and
coordination of service benefits
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 10: Collect and maintain, in a centralized location, all
pertinent project artifacts such as Payment Agreements or
MOUs with Managed
Care Plans, Documentation of methodology and strategies
including identification of responsible resources at each stage of
the workflow; Periodic self-audit reports and recommendations;
Written attestation or evidence of coordination of care transition
strategies with Health Homes and the supportive housing site,
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written training
materials; List of training dates along with number of staff
trained"
Task
Step 1a: Prioritize HARP-eligible members for Health Home and
MCO referral contingent on obtaining HARP-eligible member list
from HH and MCOs
Milestone #3
Ensure required social services participate in the project.
Project
N/A
Task
Required network social services, including medically tailored
home food services, are provided in care transitions.
Task
Step 1: With the support of the Project Lead and Project 2.b.iv
Committee determine and identify necessary social services to
be engaged in the project including network medically tailored
home food services
Task
Step 2: Develop Support Services (Social Services) Lists in
concert with Project 2.d.i Community Navigation Program
Task
Step 3: Develop Communication Plan & Communication
Documents for Support Services
Task
Step 4: Engage Hospital Partner Workgroup via baseline survey
NYS Confidentiality – High
Page 227 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
results and leverage key services in their TOC implementation
Task
Step 5: Obtain participation agreements with Social Services
Partners (Participation Agreements)
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 6: Add Social Services Partnerships to Performance
Reporting Program throughout the life of the project
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including Support Services Lists;
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written attestation or
evidence of agreement; Periodic self-audit reports and
recommendations
Milestone #4
Transition of care protocols will include early notification of
planned discharges and the ability of the transition care manager
to visit the patient in the hospital to develop the transition of care
services.
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Practitioner - Primary
Care Provider (PCP)
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Practitioner - Non-Primary
Care Provider (PCP)
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Hospital
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Step 2: Evaluate hospitals current TOC care management
visitation procedures and engagements and determine gaps
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
PPS has program in place that allows care managers access to
visit patients in the hospital and provide care transition services
and advisement.
Task
Step 1: Develop workflow to operationalize CTIM with respect to
early notification of planned discharges and ability of the
transition care manager to visit the patient in the hospital
Task
NYS Confidentiality – High
Page 228 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 3: Organize System to document early notification of
planned discharge and implement
Task
Step 4: Develop training plan and engage Workforce Lead in
development
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 5: Approval of training, education and written training
materials by the Project 2.b.iv Committee and Workforce Lead
Task
Step 6: Endorse and recommend for approval by the Clinical
Committee to the PPS Board
Task
Step 7: Review and approval by the PPS Board
Task
Step 8: Ensure training materials include cultural competency
and health literacy content
Task
Step 9: Determine necessary frequency of staff training,
establish training dates, keep record of dates as well as number
of staff trained at each session
Task
Step 10: Develop a system to monitor programs in conjunction
with the Performance Evaluation and Management Workgroup
Task
Step 11: Collect and maintain, in a centralized location, all
pertinent project artifacts that include documentation of early
notification of planned discharge process and workflow including
responsible resources at each stage; Written training materials;
List of training dates; Number of staff trained; Contract; Vendor
System Documentation; Documentation demonstrating that the
care manager has access to visit their patients in the hospital
Milestone #5
Protocols will include care record transitions with timely updates
provided to the members' providers, particularly primary care
provider.
Project
N/A
Task
Policies and procedures are in place for including care transition
plans in patient medical record and ensuring medical record is
updated in interoperable EHR or updated in primary care
provider record.
Project
NYS Confidentiality – High
Page 229 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 1: Engage PCPs in communication plan for CTIM as well
as Project 2.b.iv Committee and Project 2.b.iv Workgroup
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
12/31/2016
09/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 2: Schedule meetings with Project Leads and recurring
standing meetings with Project Committee
Task
Step 3: Assess PCPs, non-PCPs, and hospitals capabilities and
development/resources needs to meet project requirements and
milestones
Task
Step 4: Identify PCP, non-PCP, and hospital current strengths
and resources that can be leveraged as best practices for the
project
Task
Step 5: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 6: Add scope of work into CTIM & engage physicians and
other stakeholders to review
Task
Step 7: Develop workflow including responsible resources at
each stage
Task
Step 8: Work with Population Health IT to develop EMR is
interoperable at all PPS partner sites so the care transition plan
is in the patient's medical record
Task
Step 9: Incorporate written training materials in reference to this
project requirement into TOC training & education program
Task
Step 10: Schedule training dates and keep a record of number of
staff trained
Task
Step11: Work with IT and the Performance Reporting and
Evaluation Workgroup to develop strategy for periodic self audit
reports and recommendations
Task
Step 12: Collect and maintain, in a centralized location, all
pertinent project artifacts including documentation of care record
NYS Confidentiality – High
Page 230 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
transition process and workflow including responsible resources
at each stage; Written training materials; List of training dates;
Number of staff trained; Periodic self-audit reports and
recommendations
Task
Step 4a: Ensure providers from different care settings are
members of the Project Committee and define clinical data that
needs to be exchanged in the care transition record as one
patient transfers from one care setting to another
Milestone #6
Ensure that a 30-day transition of care period is established.
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
N/A
Task
Policies and procedures reflect the requirement that 30 day
transition of care period is implemented and utilized.
Task
Step 1: Engage Project 2.b.iv Committee Participants and
Project Lead
Task
Step 2: Develop policies and procedures that reflect the
requirement that 30 day transition of care period is implemented
and utilized
Task
Step 3: Engage Hospital Partner Workgroup and other key
stakeholders to develop implementation plan for 30 day
transition period
Task
Step 4: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established and
included in CTIM
Task
Step 5: Implement policies and procedures in concert with
policies and procedures referenced in Milestone 1
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including polices and procedures
Task
Step 6: Engage Project Workgroup to monitor implementation of
policies and procedures on an ongoing basis
Milestone #7
Use EHRs and other technical platforms to track all patients
Project
N/A
NYS Confidentiality – High
Page 231 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/01/2016
03/31/2017
11/01/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is followed
as providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports reports using tactical solution as needed for
quarterly report submission to the DOH (This task will transition
into the longer term strategic reporting solution when it becomes
available.)
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
NYS Confidentiality – High
Page 232 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: End date is shown for this task only for the purpose of
IDS project milestone completion. However, data acquisition
and maintenance will continue for the life of the Population
Health Platform.
Project
In Progress
11/01/2016
03/31/2017
11/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
DY2,Q1
DY2,Q2
Task
Step 11: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 12: Strategic reporting system is finalized, patient
identification, tracking, and matching algorithms are tested and
fully deployed into production.
Task
Step 13: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #1
Develop standardized protocols for a Care Transitions
Intervention Model with all participating hospitals, partnering with
a home care service or other appropriate community agency.
Task
Standardized protocols are in place to manage overall population
health and perform as an integrated clinical team are in place.
Task
Step 1: Identify Project 2.b.iv Committee and Project 2.b.iv
Hospital Workgroup Participants in concert with Project 2.b.ix
Task
Step 2: Initiate Baseline Survey Questionnaire for Projects 2.b.ix
and 2.b.iv for all hospital partners
Task
Step 3: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 4: Assess each partner's capabilities and
NYS Confidentiality – High
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 233 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
development/resource needs to meet project requirements and
milestones by doing a needs assessment on project scope
against available resources
Task
Step 5: Identify PPS partners including participating hospitals,
partnering with a home care service or other appropriate
community agency to evaluate current strengths and resources
that can be leveraged as best practices for the project
Task
Step 6: Develop Care Transitions Intervention Model (CTIM)
which will standardize protocols with Project Lead & present to
Project Committee
Task
Step 7: Engage partners, including health homes, to promote
project understanding and partner alignment
Task
Step 8: Convene Project Committee to aid in the development of
the written training materials and workflow including responsible
resource at each stage
Task
Step 9: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established & include
care record transitions with timely updates provided to the
members' providers especially, PCPs
Task
Step 10: CTIM is finalized by Project 2.b.ix Committee and
incorporated into the CTIM
Task
Step 11: Clinical Committee review and approval of CTIM, then
PPS Board review and approval
Task
Step 12: Engage Workforce Project Lead in training strategy
Task
Step 13: Develop training documents with key project
stakeholders
Task
Step 14: Communicate and distribute CTIM to PPS Partners in
preparation for implementation of the project
Task
Step 16: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of process and
workflow including responsible resources at each stage of the
workflow; written training materials; training documentation
Task
Step 15: Engage Project Workgroup to monitor implementation
and ongoing development to assure schedule and metrics are
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 234 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
met
Milestone #2
Engage with the Medicaid Managed Care Organizations and
Health Homes to develop transition of care protocols that will
ensure appropriate post-discharge protocols are followed.
Task
A payment strategy for the transition of care services is
developed in concert with Medicaid Managed Care Plans and
Health Homes.
Task
Coordination of care strategies focused on care transition are in
place, in concert with Medicaid Managed Care groups and
Health Homes.
Task
PPS has protocol and process in place to identify Health-Home
eligible patients and link them to services as required under ACA.
Task
Step 1: Develop MCO and Health Home (MCO/HH) Roster to be
engaged in the project
Task
Step 2: Include MCO/HH Stakeholders to Project 2.b.vii
Committee Meetings for CTIM development and review
Task
Step 3: Contract with PPS Partners(written attestation) and
stakeholders ensuring coordination of care transition strategies
with HH and supportive housing sites & implement protocols as
applicable
Task
Step 4: Develop a process to continually assess audit reports
and recommendations adopted by partners engaged in the
project
Task
Step 5: Monitor MCO/HH adoption of CTIM to continually
assess partner performance
Task
Step 6: Develop a payment strategy with key stakeholders for the
transition of care services developed in concert with Medicaid
Managed Care Plans and Health Homes
Task
Step 7: Engage MCO Team to develop TOC payment strategy
for TOC services and incorporate the 30 day care transition
period into payer agreements
Task
Step 8: Meet with MCOs during the planning phase to identify
triggers and processes for payer care coordination and chronic
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 235 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
care services to ensure coordination and gaps in care and
redundant services within Suffolk County
Task
Step 9: Execute payment agreements or MOU with MCO for
TOC services and ensure payers provide coverage and
coordination of service benefits
Task
Step 10: Collect and maintain, in a centralized location, all
pertinent project artifacts such as Payment Agreements or MOUs
with Managed
Care Plans, Documentation of methodology and strategies
including identification of responsible resources at each stage of
the workflow; Periodic self-audit reports and recommendations;
Written attestation or evidence of coordination of care transition
strategies with Health Homes and the supportive housing site,
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written training
materials; List of training dates along with number of staff
trained"
Task
Step 1a: Prioritize HARP-eligible members for Health Home and
MCO referral contingent on obtaining HARP-eligible member list
from HH and MCOs
Milestone #3
Ensure required social services participate in the project.
Task
Required network social services, including medically tailored
home food services, are provided in care transitions.
Task
Step 1: With the support of the Project Lead and Project 2.b.iv
Committee determine and identify necessary social services to
be engaged in the project including network medically tailored
home food services
Task
Step 2: Develop Support Services (Social Services) Lists in
concert with Project 2.d.i Community Navigation Program
Task
Step 3: Develop Communication Plan & Communication
Documents for Support Services
Task
Step 4: Engage Hospital Partner Workgroup via baseline survey
results and leverage key services in their TOC implementation
Task
Step 5: Obtain participation agreements with Social Services
Partners (Participation Agreements)
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 236 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Task
Step 6: Add Social Services Partnerships to Performance
Reporting Program throughout the life of the project
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including Support Services Lists;
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written attestation or
evidence of agreement; Periodic self-audit reports and
recommendations
Milestone #4
Transition of care protocols will include early notification of
planned discharges and the ability of the transition care manager
to visit the patient in the hospital to develop the transition of care
services.
Task
Policies and procedures are in place for early notification of
planned discharges.
0
0
0
0
107
214
321
430
430
430
0
0
0
0
465
930
1,395
1,862
1,862
1,862
0
0
0
0
3
6
9
12
12
12
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
PPS has program in place that allows care managers access to
visit patients in the hospital and provide care transition services
and advisement.
Task
Step 1: Develop workflow to operationalize CTIM with respect to
early notification of planned discharges and ability of the
transition care manager to visit the patient in the hospital
Task
Step 2: Evaluate hospitals current TOC care management
visitation procedures and engagements and determine gaps
Task
Step 3: Organize System to document early notification of
planned discharge and implement
Task
Step 4: Develop training plan and engage Workforce Lead in
development
Task
Step 5: Approval of training, education and written training
materials by the Project 2.b.iv Committee and Workforce Lead
Task
Step 6: Endorse and recommend for approval by the Clinical
NYS Confidentiality – High
Page 237 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Committee to the PPS Board
Task
Step 7: Review and approval by the PPS Board
Task
Step 8: Ensure training materials include cultural competency
and health literacy content
Task
Step 9: Determine necessary frequency of staff training, establish
training dates, keep record of dates as well as number of staff
trained at each session
Task
Step 10: Develop a system to monitor programs in conjunction
with the Performance Evaluation and Management Workgroup
Task
Step 11: Collect and maintain, in a centralized location, all
pertinent project artifacts that include documentation of early
notification of planned discharge process and workflow including
responsible resources at each stage; Written training materials;
List of training dates; Number of staff trained; Contract; Vendor
System Documentation; Documentation demonstrating that the
care manager has access to visit their patients in the hospital
Milestone #5
Protocols will include care record transitions with timely updates
provided to the members' providers, particularly primary care
provider.
Task
Policies and procedures are in place for including care transition
plans in patient medical record and ensuring medical record is
updated in interoperable EHR or updated in primary care
provider record.
Task
Step 1: Engage PCPs in communication plan for CTIM as well
as Project 2.b.iv Committee and Project 2.b.iv Workgroup
Task
Step 2: Schedule meetings with Project Leads and recurring
standing meetings with Project Committee
Task
Step 3: Assess PCPs, non-PCPs, and hospitals capabilities and
development/resources needs to meet project requirements and
milestones
Task
Step 4: Identify PCP, non-PCP, and hospital current strengths
and resources that can be leveraged as best practices for the
project
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 238 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 5: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 6: Add scope of work into CTIM & engage physicians and
other stakeholders to review
Task
Step 7: Develop workflow including responsible resources at
each stage
Task
Step 8: Work with Population Health IT to develop EMR is
interoperable at all PPS partner sites so the care transition plan
is in the patient's medical record
Task
Step 9: Incorporate written training materials in reference to this
project requirement into TOC training & education program
Task
Step 10: Schedule training dates and keep a record of number of
staff trained
Task
Step11: Work with IT and the Performance Reporting and
Evaluation Workgroup to develop strategy for periodic self audit
reports and recommendations
Task
Step 12: Collect and maintain, in a centralized location, all
pertinent project artifacts including documentation of care record
transition process and workflow including responsible resources
at each stage; Written training materials; List of training dates;
Number of staff trained; Periodic self-audit reports and
recommendations
Task
Step 4a: Ensure providers from different care settings are
members of the Project Committee and define clinical data that
needs to be exchanged in the care transition record as one
patient transfers from one care setting to another
Milestone #6
Ensure that a 30-day transition of care period is established.
Task
Policies and procedures reflect the requirement that 30 day
transition of care period is implemented and utilized.
Task
Step 1: Engage Project 2.b.iv Committee Participants and Project
Lead
Task
Step 2: Develop policies and procedures that reflect the
requirement that 30 day transition of care period is implemented
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 239 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
and utilized
Task
Step 3: Engage Hospital Partner Workgroup and other key
stakeholders to develop implementation plan for 30 day transition
period
Task
Step 4: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established and
included in CTIM
Task
Step 5: Implement policies and procedures in concert with
policies and procedures referenced in Milestone 1
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including polices and procedures
Task
Step 6: Engage Project Workgroup to monitor implementation of
policies and procedures on an ongoing basis
Milestone #7
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is followed
as providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports reports using tactical solution as needed for
quarterly report submission to the DOH (This task will transition
into the longer term strategic reporting solution when it becomes
available.)
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 240 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: End date is shown for this task only for the purpose of
IDS project milestone completion. However, data acquisition and
maintenance will continue for the life of the Population Health
Platform.
Task
Step 11: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 12: Strategic reporting system is finalized, patient
identification, tracking, and matching algorithms are tested and
fully deployed into production.
Task
Step 13: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Project Requirements
(Milestone/Task Name)
Milestone #1
Develop standardized protocols for a Care Transitions
Intervention Model with all participating hospitals, partnering with
a home care service or other appropriate community agency.
Task
Standardized protocols are in place to manage overall population
health and perform as an integrated clinical team are in place.
NYS Confidentiality – High
Page 241 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 1: Identify Project 2.b.iv Committee and Project 2.b.iv
Hospital Workgroup Participants in concert with Project 2.b.ix
Task
Step 2: Initiate Baseline Survey Questionnaire for Projects 2.b.ix
and 2.b.iv for all hospital partners
Task
Step 3: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 4: Assess each partner's capabilities and
development/resource needs to meet project requirements and
milestones by doing a needs assessment on project scope
against available resources
Task
Step 5: Identify PPS partners including participating hospitals,
partnering with a home care service or other appropriate
community agency to evaluate current strengths and resources
that can be leveraged as best practices for the project
Task
Step 6: Develop Care Transitions Intervention Model (CTIM)
which will standardize protocols with Project Lead & present to
Project Committee
Task
Step 7: Engage partners, including health homes, to promote
project understanding and partner alignment
Task
Step 8: Convene Project Committee to aid in the development of
the written training materials and workflow including responsible
resource at each stage
Task
Step 9: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established & include
care record transitions with timely updates provided to the
members' providers especially, PCPs
Task
Step 10: CTIM is finalized by Project 2.b.ix Committee and
incorporated into the CTIM
Task
Step 11: Clinical Committee review and approval of CTIM, then
PPS Board review and approval
Task
Step 12: Engage Workforce Project Lead in training strategy
Task
Step 13: Develop training documents with key project
stakeholders
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 242 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 14: Communicate and distribute CTIM to PPS Partners in
preparation for implementation of the project
Task
Step 16: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of process and
workflow including responsible resources at each stage of the
workflow; written training materials; training documentation
Task
Step 15: Engage Project Workgroup to monitor implementation
and ongoing development to assure schedule and metrics are
met
Milestone #2
Engage with the Medicaid Managed Care Organizations and
Health Homes to develop transition of care protocols that will
ensure appropriate post-discharge protocols are followed.
Task
A payment strategy for the transition of care services is
developed in concert with Medicaid Managed Care Plans and
Health Homes.
Task
Coordination of care strategies focused on care transition are in
place, in concert with Medicaid Managed Care groups and
Health Homes.
Task
PPS has protocol and process in place to identify Health-Home
eligible patients and link them to services as required under ACA.
Task
Step 1: Develop MCO and Health Home (MCO/HH) Roster to be
engaged in the project
Task
Step 2: Include MCO/HH Stakeholders to Project 2.b.vii
Committee Meetings for CTIM development and review
Task
Step 3: Contract with PPS Partners(written attestation) and
stakeholders ensuring coordination of care transition strategies
with HH and supportive housing sites & implement protocols as
applicable
Task
Step 4: Develop a process to continually assess audit reports
and recommendations adopted by partners engaged in the
project
Task
Step 5: Monitor MCO/HH adoption of CTIM to continually
assess partner performance
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 243 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 6: Develop a payment strategy with key stakeholders for the
transition of care services developed in concert with Medicaid
Managed Care Plans and Health Homes
Task
Step 7: Engage MCO Team to develop TOC payment strategy
for TOC services and incorporate the 30 day care transition
period into payer agreements
Task
Step 8: Meet with MCOs during the planning phase to identify
triggers and processes for payer care coordination and chronic
care services to ensure coordination and gaps in care and
redundant services within Suffolk County
Task
Step 9: Execute payment agreements or MOU with MCO for
TOC services and ensure payers provide coverage and
coordination of service benefits
Task
Step 10: Collect and maintain, in a centralized location, all
pertinent project artifacts such as Payment Agreements or MOUs
with Managed
Care Plans, Documentation of methodology and strategies
including identification of responsible resources at each stage of
the workflow; Periodic self-audit reports and recommendations;
Written attestation or evidence of coordination of care transition
strategies with Health Homes and the supportive housing site,
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written training
materials; List of training dates along with number of staff
trained"
Task
Step 1a: Prioritize HARP-eligible members for Health Home and
MCO referral contingent on obtaining HARP-eligible member list
from HH and MCOs
Milestone #3
Ensure required social services participate in the project.
Task
Required network social services, including medically tailored
home food services, are provided in care transitions.
Task
Step 1: With the support of the Project Lead and Project 2.b.iv
Committee determine and identify necessary social services to
be engaged in the project including network medically tailored
home food services
Task
Step 2: Develop Support Services (Social Services) Lists in
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 244 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
concert with Project 2.d.i Community Navigation Program
Task
Step 3: Develop Communication Plan & Communication
Documents for Support Services
Task
Step 4: Engage Hospital Partner Workgroup via baseline survey
results and leverage key services in their TOC implementation
Task
Step 5: Obtain participation agreements with Social Services
Partners (Participation Agreements)
Task
Step 6: Add Social Services Partnerships to Performance
Reporting Program throughout the life of the project
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including Support Services Lists;
Documentation of process and workflow including responsible
resources at each stage of the workflow; Written attestation or
evidence of agreement; Periodic self-audit reports and
recommendations
Milestone #4
Transition of care protocols will include early notification of
planned discharges and the ability of the transition care manager
to visit the patient in the hospital to develop the transition of care
services.
Task
Policies and procedures are in place for early notification of
planned discharges.
430
430
430
430
430
430
430
430
430
430
1,862
1,862
1,862
1,862
1,862
1,862
1,862
1,862
1,862
1,862
12
12
12
12
12
12
12
12
12
12
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
Policies and procedures are in place for early notification of
planned discharges.
Task
PPS has program in place that allows care managers access to
visit patients in the hospital and provide care transition services
and advisement.
Task
Step 1: Develop workflow to operationalize CTIM with respect to
early notification of planned discharges and ability of the
transition care manager to visit the patient in the hospital
Task
Step 2: Evaluate hospitals current TOC care management
visitation procedures and engagements and determine gaps
NYS Confidentiality – High
Page 245 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 3: Organize System to document early notification of
planned discharge and implement
Task
Step 4: Develop training plan and engage Workforce Lead in
development
Task
Step 5: Approval of training, education and written training
materials by the Project 2.b.iv Committee and Workforce Lead
Task
Step 6: Endorse and recommend for approval by the Clinical
Committee to the PPS Board
Task
Step 7: Review and approval by the PPS Board
Task
Step 8: Ensure training materials include cultural competency
and health literacy content
Task
Step 9: Determine necessary frequency of staff training, establish
training dates, keep record of dates as well as number of staff
trained at each session
Task
Step 10: Develop a system to monitor programs in conjunction
with the Performance Evaluation and Management Workgroup
Task
Step 11: Collect and maintain, in a centralized location, all
pertinent project artifacts that include documentation of early
notification of planned discharge process and workflow including
responsible resources at each stage; Written training materials;
List of training dates; Number of staff trained; Contract; Vendor
System Documentation; Documentation demonstrating that the
care manager has access to visit their patients in the hospital
Milestone #5
Protocols will include care record transitions with timely updates
provided to the members' providers, particularly primary care
provider.
Task
Policies and procedures are in place for including care transition
plans in patient medical record and ensuring medical record is
updated in interoperable EHR or updated in primary care
provider record.
Task
Step 1: Engage PCPs in communication plan for CTIM as well
as Project 2.b.iv Committee and Project 2.b.iv Workgroup
Task
Step 2: Schedule meetings with Project Leads and recurring
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 246 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
standing meetings with Project Committee
Task
Step 3: Assess PCPs, non-PCPs, and hospitals capabilities and
development/resources needs to meet project requirements and
milestones
Task
Step 4: Identify PCP, non-PCP, and hospital current strengths
and resources that can be leveraged as best practices for the
project
Task
Step 5: Develop Project Charter in conjunction with the Project
Leads and Project Committee
Task
Step 6: Add scope of work into CTIM & engage physicians and
other stakeholders to review
Task
Step 7: Develop workflow including responsible resources at
each stage
Task
Step 8: Work with Population Health IT to develop EMR is
interoperable at all PPS partner sites so the care transition plan
is in the patient's medical record
Task
Step 9: Incorporate written training materials in reference to this
project requirement into TOC training & education program
Task
Step 10: Schedule training dates and keep a record of number of
staff trained
Task
Step11: Work with IT and the Performance Reporting and
Evaluation Workgroup to develop strategy for periodic self audit
reports and recommendations
Task
Step 12: Collect and maintain, in a centralized location, all
pertinent project artifacts including documentation of care record
transition process and workflow including responsible resources
at each stage; Written training materials; List of training dates;
Number of staff trained; Periodic self-audit reports and
recommendations
Task
Step 4a: Ensure providers from different care settings are
members of the Project Committee and define clinical data that
needs to be exchanged in the care transition record as one
patient transfers from one care setting to another
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 247 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Milestone #6
Ensure that a 30-day transition of care period is established.
Task
Policies and procedures reflect the requirement that 30 day
transition of care period is implemented and utilized.
Task
Step 1: Engage Project 2.b.iv Committee Participants and Project
Lead
Task
Step 2: Develop policies and procedures that reflect the
requirement that 30 day transition of care period is implemented
and utilized
Task
Step 3: Engage Hospital Partner Workgroup and other key
stakeholders to develop implementation plan for 30 day transition
period
Task
Step 4: Ensure protocols and procedures are in place that
include a 30 day transition of care period is established and
included in CTIM
Task
Step 5: Implement policies and procedures in concert with
policies and procedures referenced in Milestone 1
Task
Step 7: Collect and maintain, in a centralized location, all
pertinent project artifacts including polices and procedures
Task
Step 6: Engage Project Workgroup to monitor implementation of
policies and procedures on an ongoing basis
Milestone #7
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 248 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 4: Iterative development and testing approach is followed
as providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports reports using tactical solution as needed for
quarterly report submission to the DOH (This task will transition
into the longer term strategic reporting solution when it becomes
available.)
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: End date is shown for this task only for the purpose of
IDS project milestone completion. However, data acquisition and
maintenance will continue for the life of the Population Health
Platform.
Task
Step 11: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 12: Strategic reporting system is finalized, patient
identification, tracking, and matching algorithms are tested and
fully deployed into production.
Task
Step 13: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 249 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Develop standardized protocols for a Care Transitions Intervention
Model with all participating hospitals, partnering with a home care
service or other appropriate community agency.
In August, the Suffolk Care Collaborative started working closely with xG Health Solutions as the Care Management organizational consultant to offer best
practice models from the Geisinger Health System to develop the framework to the TOC Project. xG has been providing extensive patient education
resources, especially for high risk populations, which will be reviewed and approved by the Project Committee and Project Workgroup. In the beginning of
September, the PMO and xG started meeting with each hospital within the SCC Health System to learn more about their existing TOC program, care
management structure, health home, and social service partners as well as review results from web-based survey initiated in May. These meetings continue
to give us a greater understanding on the current state of Transitions of Care within Suffolk County.
Engage with the Medicaid Managed Care Organizations and Health
Homes to develop transition of care protocols that will ensure
appropriate post-discharge protocols are followed.
Ensure required social services participate in the project.
Transition of care protocols will include early notification of planned
discharges and the ability of the transition care manager to visit the
patient in the hospital to develop the transition of care services.
Protocols will include care record transitions with timely updates
provided to the members' providers, particularly primary care
provider.
Ensure that a 30-day transition of care period is established.
Use EHRs and other technical platforms to track all patients
engaged in the project.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone Review Status
Milestone #
Review Status
Milestone #5
Pass & Ongoing
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 250 of 670
Run Date : 01/06/2016
Page 251 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.iv.4 - PPS Defined Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.iv.5 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 252 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 2.b.vii – Implementing the INTERACT project (inpatient transfer avoidance program for SNF)
IPQR Module 2.b.vii.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
The PPS conducted several surveys of the SNFs to inform project development. According to the survey results, 74% of the partner SNFs have
some experience using the INTERACT program. Of these, however, not surprisingly, regular use of program tools varies greatly, and during
project planning it became clear that most – if not all – of the SNFs that have experience with INTERACT tools have not thoroughly embedded the
tools consistently within their operations to maximize impact. For example, some SNFs complete the SBAR only when a hospital transfer occurs,
diluting its impact to avoid a hospital transfer. In summary, every SNF will benefit from a more thorough and robust training and monitoring protocol
on the use of the various INTERACT tools. The following risks to the successful implementation of this project have been identified:
Issue: Of those who currently utilize INTERACT, most do so on paper. Additionally, wide variation in EMR systems exists among the PPS partners
that have them. Among these facilities, many different EHR platforms are utilized.
Risk Mitigation: The PPS will develop a simple interface (e.g., using Direct Messaging, etc.) to link SNFs to hospital partners in the short term and
this will be built upon as full connectivity becomes more or a reality. Consistent with PPS goals, electronic connectivity with hospital partners will be
completed over the project lifetime. The SNFs will work with the local RHIO to ensure useful electronic communication. As INTERACT tools are
embedded in EHR products, SNFs will move from paper to electronic use of these tools.
Issue: Efforts to engage the multiple staffing agencies relied upon by SNFs for weekend coverage to ensure that these weekend staff learn to
properly use INTERACT tools may prove cumbersome
Risk Mitigation: The PPS will create and implement a Provider Engagement to train weekend staff in proper use of INTERACT tools and
documentation through the PPS wide IT infrastructure.
Issue: Patients/families may be skeptical, or unaware, of the benefits from avoiding readmission
Risk Mitigation: All SNFs will provide orientation materials at facility admission outlining the policies and benefits of transfer avoidance, as well as
materials on advance care planning.
NYS Confidentiality – High
Page 253 of 670
Run Date : 01/06/2016
Page 254 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.vii.2 - Patient Engagement Speed
Instructions :
Enter the number of patients actively engaged through the current quarter. The number entered into the "Patient Update" area needs to reflect the cumulative method of counting within a DSRIP year. For example, the number
reported in this field for DY1 Q3 should include patients previously reported in DY1 Q2 plus new patients engaged in DY1 Q3. Any explanations regarding altered or missed patient commitments must be included within the
narrative box, not as text within uploaded documentation.
Benchmarks
100% Actively Engaged By
Expected Patient
Engagement
DY2,Q4
1,914
Patient Update
DY1, Q1
% of Semi-Annual
Commitment To-Date
DY1,Q2
836
910
Semi-Annual Variance of
Projected to Actual
190.38%
% of Total Actively Engaged
Patients To-Date
-432
47.54%
Current File Uploads
File Type
User ID
jhajagos
Rosters
File Name
16_null_1_2_20151030102601_SCC Interact (2.b.vii) D1Q2.xlsx
File Description
Roster for engaged members for (2.b.vii) Interact
Narrative Text :
The Suffolk Care Collaborative began preparing for the collection of PHI data in July of 2015. To start, we engaged legal counsel to draft template
BAA's to support HIPAA for our PPS network (including HUB BAA's for our Health System partners CHS and NSLIJ). Our Project Managers also
began circulating the SCC Domain 1 Project Patient Engagement definitions, patient engagement data request specification document and a
template excel report with key internal project stakeholders for education and approvals (i.e. Project Workgroups and PMO leadership).
In August the PMO hosted a Domain 1 Patient Engagement Data Request webinar for our PPS partners to begin to capture forecasting data. Using
our forecasting data we received, we prioritized our partners for BAA's, where we had the month of September to collect BAA's. At this time we
identified about 20 partners who we confirmed met our patient engagement expectations.
On October 5th the SCC held it's second data request webinar, at this time we invited partners of whom we've extended BAA's to join, the recorded
webinar was posted to our website at this link: http://www.suffolkcare.org/forpartners/datarequest. The Domain 1 Data Request webinar Learning
Objectives included, (1) Describe the DSRIP Domain 1 Patient Engagement reporting requirements and commitments made to the Department of
Health, (2) Identify the SCC data request timeline and DOH reporting schedule, (3) Explain the patient engagement data specs needed by DSRIP
project, (4) Discuss the temporary strategy for transmitting Protected Health Information (PHI) to the Suffolk Care Collaborative to meet DY1 Q2
Patient Engagement Quarterly Reporting Requirements. Following the webinar we surveyed the participants for their perception of effectiveness of
NYS Confidentiality – High
Upload Date
10/30/2015 10:26 AM
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
the Data Request webinar.
During the month of October, our program licensed the BOX Software tool (https://www.box.com/home/b/), which was evaluated by our SCC
Security Officer and IT Leadership to host secure PHI. Each of our partners who signed a BAA, also identified a BOX user for the software product.
This user also received BOX training. Following the 10/5/2015 Data Request webinar, the deadline for returning data reports through BOX was
October 16th. In partnership with our Biomedical Informatics team, we collected, quality controlled and monitored the data, aggregated each Data
Request and de-duped the data to adhere to the NYS DOH Patient Engagement Counting Rules. The final metric is presented herein, coupled with
the patient engagement registry requested.
To date, here is the list of SCC Coalition Partners of whom we've received a BAA:
1.North Shore LIJ Health System ("HUB")
2.CHS Health System ("HUB")
3.Stony Brook University Hospital Network
4.John T. Mather Memorial Hospital
5.Brookhaven Memorial Hospital Medical Center
6.Eastern Long Island Hospital
7.Southampton Hospital
8.Peconic Bay Medical Center
9.HRHcare Inc
10.Peconic Pediatrics (Allied)
11.Family Service League
12.Huntington Hills Center
13.Gurwin Jewish Nursing & Rehabilitation Center
14.Long Island State Veterans home
15.Smithtown Center for Rehab and Nursing Care
16.Riverhead Care Center
17.Suffolk Center for Rehabilitation and Nursing
18.Island Nursing and Rehab Center
19.Our Lady of Consolation
20.St. Catherine of Siena Nursing and Rehab Care Center
21.Good Samaritan Nursing Home
22.East Neck Nursing and Rehab Center
23.St. James Rehab and Healthcare Center
24.Stony Brook Clinical Practice Management Plan, Inc.
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 255 of 670
Run Date : 01/06/2016
Page 256 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.vii.3 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Milestone #1
Implement INTERACT at each participating SNF, demonstrated
by active use of the INTERACT 3.0 toolkit and other resources
available at http://interact2.net.
Task
INTERACT principles implemented at each participating SNF.
Task
Nursing home to hospital transfers reduced.
Task
INTERACT 3.0 Toolkit used at each SNF.
Project
N/A
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Nursing Home
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Nursing Home
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
05/20/2015
04/01/2015
05/20/2015
06/30/2015
DY1 Q1
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 1: Administer baseline assessment to SNFs to determine
gap toward INTERACT implementation
Task
Step 2: Determine implementation schedule to roll out program
starting with SNF's at highest degree of readiness
Task
Step 3: Execute the PPS participation agreements
Task
Step 4: Develop training and communication plan
Task
Step 5: Develop monitoring procedures and schedule
Task
Step 6: Identify INTERACT 4.0 Toolkit principles and
implementation plan
Task
Step 7: Create process for quarterly report narrative
demonstrating successfully implementation of project
requirements
Task
Step 8: Formalize INTERACT principles and implementation
plan
NYS Confidentiality – High
Page 257 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 9: Clinical Governance Committee approval of INTERACT
principles and implementation plan
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 10: 2.b.vii Education & Training program and
communication plan implemented at each PPS SNF
Task
Step 11: Establish a system to monitor nursing home to hospital
transfer rate
Task
Step 12: Initiate data collection, aggregate data from partners
and review gaps in data collection
Task
Step 13: Analyze data against commitments in accordance with
monitoring procedures and schedule
Task
Step 14: Report baseline data from the partner SNFs to
determine current nursing home to hospital transfer volume to
key project stakeholders
Task
Step 15: Analyze data to determine baseline transfer rate
Task
Step 16: Collect monthly reports in transfers from the SNF
Task
Step 17: Create Quarterly Report Narrative to be submitted to
the DOH on a quarterly basis
Task
Step 18: Engage Director of Nursing Project Workgroup to
monitor implementation and ongoing development to assure
schedule and metrics are met
Task
Step 19: Collect and maintain, in a centralized location, all
pertinent project artifacts such as the quarterly report narrative
demonstrating successful implementation of project
requirements
Milestone #2
Identify a facility champion who will engage other staff and serve
as a coach and leader of INTERACT program.
Task
Facility champion identified for each SNF.
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Nursing Home
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
NYS Confidentiality – High
Page 258 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Task
Step 1: Identify SNF Facility Champion Role Description
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 2; Role description defined, standardized, and approved by
Project Committee, Project Leads and Workforce
Task
Step 3: Contract with SNF Partners within our PPS
Task
Step 4: Role description of facility champion communicated to
each PPS SNF
Task
Step 5; Facility champion identified by each SNF and provided
to SCC, including CV outlining experience with INTERACT
principles
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as role description of the facility
champion, CV (explaining experience with INTERACT
principles), contract, individual trained INTERACT principles
identified
Milestone #3
Implement care pathways and other clinical tools for monitoring
chronically ill patients, with the goal of early identification of
potential instability and intervention to avoid hospital transfer.
Project
N/A
Task
Care pathways and clinical tool(s) created to monitor chronicallyill patients.
Task
PPS has developed and implemented interventions aimed at
avoiding eventual hospital transfer and has trained staff on use
of interventions in alignment with the PPS strategic plan to
monitor critically ill patients and avoid hospital readmission.
Task
Step 1: Engage key project stakeholders in developing a plan to
identify care pathways, clinical tool (s) to monitor chronically ill
patients, and a tool to identify patients at highest risk for
readmission leveraging INTERACT principles
Task
Step 2: Evaluate the use of care pathways and clinical tools at
participating SNFs
NYS Confidentiality – High
Page 259 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 3: Engage the Workforce Project Lead, Project Leads, and
Project Committee to incorporate care pathways and clinical
tools into the education and training program for INTERACT
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 4: Develop interventions aimed at avoiding hospital transfer
including the development of escalation strategies, strategic plan
for monitoring of chronically ill patients, and implementation plan
with the Project Committee.
Task
Step 5: Standardize training materials, including written training
materials, and have them approved by Project Committee
Task
Step 6: Schedule training sessions with PPS
contracted/engaged SNF staff
Task
Step 7: Engage Director of Nursing Project Workgroup to
monitor implementation and ongoing development to assure
schedule and metrics are met
Task
Step 8: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of care
pathway and clinical tool methodology, documented strategic
plan for monitoring of chronically ill patients and hospital
avoidance, implementation plan, written training materials, list of
training dates along with number of staff trained
Milestone #4
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
Nursing Home
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Step 2: Include written training materials and define INTERACT
trainer's scope of work and role definition
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Educate all staff on care pathways and INTERACT principles.
Task
Training program for all SNF staff established encompassing
care pathways and INTERACT principles.
Task
Step 1: Develop a training program for SNF staff, including the
SNF Medical Director, encompassing care pathways and
INTERACT principles with Project Leads, Project Committee and
Workforce Lead
Task
NYS Confidentiality – High
Page 260 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 3: Engage the Cultural Competency and Health Literacy
Workgroup to include these components in the training and
education program
Task
Step 4: Finalize and approve training, education and written
training materials by the Project Committee and hire INTERACT
trainers
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
09/30/2016
04/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 5: Determine necessary frequency of staff training,
establish training dates, host training sessions and keep record
of training dates with number of staff trained at each SNF, and
monitoring and reporting program to key stakeholders
Milestone #5
Implement Advance Care Planning tools to assist residents and
families in expressing and documenting their wishes for near end
of life and end of life care.
Project
N/A
Task
Advance Care Planning tools incorporated into program (as
evidenced by policies and procedures).
Task
Step 1: Incorporate Advance Care Planning tools into the project
using MOLST (as evidenced by policies and procedures)
Task
Step 2: Identify and standardize Advance Care Planning tool
using MOLST
Task
Step 3: Formalize principles and obtain approval of MOLST by
the Project Committee and Clinical Committee
Task
Step 4: Incorporate MOLST into the education and training
program to implement at SNFs
Task
Step 5: Engage Director of Nursing Project Workgroup to
monitor implementation and ongoing development to assure
schedule and metrics are met
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of tool(s)/toolkit
materials
Milestone #6
Project
N/A
NYS Confidentiality – High
Page 261 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Create coaching program to facilitate and support
implementation.
Task
INTERACT coaching program established at each SNF.
Provider
Nursing Home
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
12/01/2016
09/01/2015
12/01/2016
12/31/2016
DY2 Q3
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2017
09/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 1: Create INTERACT coaching program in concert with
INTERACT training program, ensure written training materials
are developed
Task
Step 2: Incorporate and develop written training materials into
the education & training program with the Project Leads, Project
Committee and Workforce Lead
Task
Step 3: Identify, recruit, and train coaches from engaged SNFs
within the PPS
Task
Step 4: Finalize and approve training, education, and written
training materials by the Project Committee
Task
Step 5: Determine necessary frequency of staff training,
establish training dates, host training sessions and keep record
of training dates with number of staff trained at each SNF
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of written training
materials, list of training dates, along with number of staff trained
Milestone #7
Educate patient and family/caretakers, to facilitate participation
in planning of care.
Project
N/A
Task
Patients and families educated and involved in planning of care
using INTERACT principles.
Task
Step 1: Engage the Directors of Nursing Workgroup to create
INTERACT handout/pamphlet for patients, families, and
caretakers with the assistance of the Project Leads and Project
Committee
Task
Step 2: Incorporate into INTERACT training program and
schedule ways to educate the families and caretakers from the
NYS Confidentiality – High
Page 262 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
provider perspective
Task
Step 3: Collect and maintain education materials that include
formats that address health literacy and language concerns
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
05/01/2016
03/31/2016
05/01/2016
06/30/2016
DY2 Q1
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 4: Engage Cultural Competency and Health Literacy
Workgroup Advisory Board to review and approve materials
Task
Step 5: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of patient/family
education methodology, and patient/family education materials
Milestone #8
Establish enhanced communication with acute care hospitals,
preferably with EHR and HIE connectivity.
Project
N/A
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Project
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider
Safety Net Hospital
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Safety Net Nursing Home
In Progress
06/01/2015
03/31/2018
06/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
Step 1: Practitioner Engagement Team to support development
and communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Engage in discussions with RHIO partners to organize
an enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 3: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 4: Conduct assessment of Engaged/Contracted partners'
NYS Confidentiality – High
Page 263 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
EMR for Meaningful Use and RHIO connectivity (e.g.
assessment can include analysis of data sharing readiness,
interoperable IT platforms, etc.).
Task
Step 5: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained.
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2016
03/31/2017
10/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
12/31/2017
01/01/2016
12/31/2017
12/31/2017
DY3 Q3
Project
In Progress
01/01/2017
03/30/2017
01/01/2017
03/30/2017
03/31/2017
DY2 Q4
Project
In Progress
10/01/2017
03/31/2018
10/01/2017
03/31/2018
03/31/2018
DY3 Q4
Task
Step 6: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 7: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 8: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and
number of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 9: Develop written training materials on secure messaging,
Task
Step 10: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 11: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 12: Initiate roll-out to Contracted partners to be engaged in
milestone to include training (to include, actively sharing EHR
systems with local health information exchange/RHIO/SHIN-NY
and sharing health information among clinical partners, including
direct exchange, secure messaging, alerts and patient record
look up).
Task
Step 13: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
NYS Confidentiality – High
Page 264 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 14: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #9
Measure outcomes (including quality assessment/root cause
analysis of transfer) in order to identify additional interventions.
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Step 4: Create quality improvement action plans and evaluate
results of quality improvement initiatives as necessary
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Membership of quality committee is representative of PPS staff
involved in quality improvement processes and other
stakeholders.
Task
Quality committee identifies opportunities for quality
improvement and use of rapid cycle improvement
methodologies, develops implementation plans, and evaluates
results of quality improvement initiatives.
Task
PPS evaluates and creates action plans based on key quality
metrics, to include applicable metrics in Attachment J.
Task
Service and quality outcome measures are reported to all
stakeholders.
Task
Step 1: Engage Clinical Committee to participate and act as the
Quality Improvement Committee and ensure that is
representative of the PPS staff involved in quality improvement
processes and other stakeholders, especially the Director's of
Nursing
Task
Step 2: Document attendees from respective organization and
staff title in the directory
Task
Step 3: Clinical Committee identifies opportunities for quality
improvement using rapid cycle and root cause analysis
improvement methodologies
Task
NYS Confidentiality – High
Page 265 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 5: Develop implementation reports from quality
improvement results and present them at recurring Project 2.b.vii
Committee & Clinical Committee Meetings
Task
Step 6: Record meeting minutes from Clinical Committee
Meetings
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/01/2016
03/31/2017
03/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Task
Step 7: Evaluate and create action plans based on key quality
metrics, to include applicable metrics in Attachment J
Task
Step 8: Report service and quality outcome measures to all
stakeholders via newsletters, website URLs
Task
Step 9: Collect and maintain, in a centralized location, all
pertinent project artifacts including quality committee
membership list with indication of organization represented and
staff category, if applicable, Quality improvement plans; Root
cause analysis; Implementation Reports; Implementation results;
Meeting minutes, Meeting minutes; Clinical quality improvement
action plan; Follow-up evaluation of action plans, Website URLs
with published reports; Newsletters; Documentation
demonstrating quality outcomes
Milestone #10
Use EHRs and other technical platforms to track all patients
engaged in the project.
Project
N/A
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly
NYS Confidentiality – High
Page 266 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
reports.
Task
Step 3: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/01/2016
03/31/2017
11/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
DY2,Q1
DY2,Q2
Task
Step 4: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 5: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 6: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
(Note: Roster and DOH claims data subject to the completion of
the DOH Opt Out Process.)
Task
Step 7: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 8: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #1
Implement INTERACT at each participating SNF, demonstrated
NYS Confidentiality – High
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 267 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
by active use of the INTERACT 3.0 toolkit and other resources
available at http://interact2.net.
Task
INTERACT principles implemented at each participating SNF.
Task
Nursing home to hospital transfers reduced.
Task
INTERACT 3.0 Toolkit used at each SNF.
0
0
0
0
0
10
25
46
46
46
0
0
0
0
0
10
25
46
46
46
Task
Step 1: Administer baseline assessment to SNFs to determine
gap toward INTERACT implementation
Task
Step 2: Determine implementation schedule to roll out program
starting with SNF's at highest degree of readiness
Task
Step 3: Execute the PPS participation agreements
Task
Step 4: Develop training and communication plan
Task
Step 5: Develop monitoring procedures and schedule
Task
Step 6: Identify INTERACT 4.0 Toolkit principles and
implementation plan
Task
Step 7: Create process for quarterly report narrative
demonstrating successfully implementation of project
requirements
Task
Step 8: Formalize INTERACT principles and implementation
plan
Task
Step 9: Clinical Governance Committee approval of INTERACT
principles and implementation plan
Task
Step 10: 2.b.vii Education & Training program and
communication plan implemented at each PPS SNF
Task
Step 11: Establish a system to monitor nursing home to hospital
transfer rate
Task
Step 12: Initiate data collection, aggregate data from partners
and review gaps in data collection
Task
Step 13: Analyze data against commitments in accordance with
monitoring procedures and schedule
NYS Confidentiality – High
Page 268 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Task
Step 14: Report baseline data from the partner SNFs to
determine current nursing home to hospital transfer volume to
key project stakeholders
Task
Step 15: Analyze data to determine baseline transfer rate
Task
Step 16: Collect monthly reports in transfers from the SNF
Task
Step 17: Create Quarterly Report Narrative to be submitted to the
DOH on a quarterly basis
Task
Step 18: Engage Director of Nursing Project Workgroup to
monitor implementation and ongoing development to assure
schedule and metrics are met
Task
Step 19: Collect and maintain, in a centralized location, all
pertinent project artifacts such as the quarterly report narrative
demonstrating successful implementation of project requirements
Milestone #2
Identify a facility champion who will engage other staff and serve
as a coach and leader of INTERACT program.
Task
Facility champion identified for each SNF.
0
0
0
0
Task
Step 1: Identify SNF Facility Champion Role Description
Task
Step 2; Role description defined, standardized, and approved by
Project Committee, Project Leads and Workforce
Task
Step 3: Contract with SNF Partners within our PPS
Task
Step 4: Role description of facility champion communicated to
each PPS SNF
Task
Step 5; Facility champion identified by each SNF and provided
to SCC, including CV outlining experience with INTERACT
principles
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as role description of the facility
champion, CV (explaining experience with INTERACT
principles), contract, individual trained INTERACT principles
identified
Milestone #3
Implement care pathways and other clinical tools for monitoring
NYS Confidentiality – High
0
10
25
46
46
46
Page 269 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
chronically ill patients, with the goal of early identification of
potential instability and intervention to avoid hospital transfer.
Task
Care pathways and clinical tool(s) created to monitor chronicallyill patients.
Task
PPS has developed and implemented interventions aimed at
avoiding eventual hospital transfer and has trained staff on use of
interventions in alignment with the PPS strategic plan to monitor
critically ill patients and avoid hospital readmission.
Task
Step 1: Engage key project stakeholders in developing a plan to
identify care pathways, clinical tool (s) to monitor chronically ill
patients, and a tool to identify patients at highest risk for
readmission leveraging INTERACT principles
Task
Step 2: Evaluate the use of care pathways and clinical tools at
participating SNFs
Task
Step 3: Engage the Workforce Project Lead, Project Leads, and
Project Committee to incorporate care pathways and clinical
tools into the education and training program for INTERACT
Task
Step 4: Develop interventions aimed at avoiding hospital transfer
including the development of escalation strategies, strategic plan
for monitoring of chronically ill patients, and implementation plan
with the Project Committee.
Task
Step 5: Standardize training materials, including written training
materials, and have them approved by Project Committee
Task
Step 6: Schedule training sessions with PPS
contracted/engaged SNF staff
Task
Step 7: Engage Director of Nursing Project Workgroup to monitor
implementation and ongoing development to assure schedule
and metrics are met
Task
Step 8: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of care pathway
and clinical tool methodology, documented strategic plan for
monitoring of chronically ill patients and hospital avoidance,
implementation plan, written training materials, list of training
dates along with number of staff trained
Milestone #4
Educate all staff on care pathways and INTERACT principles.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 270 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Task
Training program for all SNF staff established encompassing
care pathways and INTERACT principles.
0
0
0
0
Task
Step 1: Develop a training program for SNF staff, including the
SNF Medical Director, encompassing care pathways and
INTERACT principles with Project Leads, Project Committee and
Workforce Lead
Task
Step 2: Include written training materials and define INTERACT
trainer's scope of work and role definition
Task
Step 3: Engage the Cultural Competency and Health Literacy
Workgroup to include these components in the training and
education program
Task
Step 4: Finalize and approve training, education and written
training materials by the Project Committee and hire INTERACT
trainers
Task
Step 5: Determine necessary frequency of staff training, establish
training dates, host training sessions and keep record of training
dates with number of staff trained at each SNF, and monitoring
and reporting program to key stakeholders
Milestone #5
Implement Advance Care Planning tools to assist residents and
families in expressing and documenting their wishes for near end
of life and end of life care.
Task
Advance Care Planning tools incorporated into program (as
evidenced by policies and procedures).
Task
Step 1: Incorporate Advance Care Planning tools into the project
using MOLST (as evidenced by policies and procedures)
Task
Step 2: Identify and standardize Advance Care Planning tool
using MOLST
Task
Step 3: Formalize principles and obtain approval of MOLST by
the Project Committee and Clinical Committee
Task
Step 4: Incorporate MOLST into the education and training
program to implement at SNFs
Task
Step 5: Engage Director of Nursing Project Workgroup to monitor
implementation and ongoing development to assure schedule
NYS Confidentiality – High
0
10
25
46
46
46
Page 271 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
and metrics are met
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of tool(s)/toolkit
materials
Milestone #6
Create coaching program to facilitate and support
implementation.
Task
INTERACT coaching program established at each SNF.
0
0
0
0
Task
Step 1: Create INTERACT coaching program in concert with
INTERACT training program, ensure written training materials
are developed
Task
Step 2: Incorporate and develop written training materials into the
education & training program with the Project Leads, Project
Committee and Workforce Lead
Task
Step 3: Identify, recruit, and train coaches from engaged SNFs
within the PPS
Task
Step 4: Finalize and approve training, education, and written
training materials by the Project Committee
Task
Step 5: Determine necessary frequency of staff training, establish
training dates, host training sessions and keep record of training
dates with number of staff trained at each SNF
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of written training
materials, list of training dates, along with number of staff trained
Milestone #7
Educate patient and family/caretakers, to facilitate participation in
planning of care.
Task
Patients and families educated and involved in planning of care
using INTERACT principles.
Task
Step 1: Engage the Directors of Nursing Workgroup to create
INTERACT handout/pamphlet for patients, families, and
caretakers with the assistance of the Project Leads and Project
Committee
Task
Step 2: Incorporate into INTERACT training program and
NYS Confidentiality – High
0
10
25
46
46
46
Page 272 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
schedule ways to educate the families and caretakers from the
provider perspective
Task
Step 3: Collect and maintain education materials that include
formats that address health literacy and language concerns
Task
Step 4: Engage Cultural Competency and Health Literacy
Workgroup Advisory Board to review and approve materials
Task
Step 5: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of patient/family
education methodology, and patient/family education materials
Milestone #8
Establish enhanced communication with acute care hospitals,
preferably with EHR and HIE connectivity.
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
0
0
0
0
0
0
0
7
7
7
0
0
0
0
0
0
0
38
38
38
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
Step 1: Practitioner Engagement Team to support development
and communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 3: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 4: Conduct assessment of Engaged/Contracted partners'
EMR for Meaningful Use and RHIO connectivity (e.g.
assessment can include analysis of data sharing readiness,
interoperable IT platforms, etc.).
Task
Step 5: Create best practice examples around advantages of
NYS Confidentiality – High
Page 273 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained.
Task
Step 6: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 7: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 8: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 9: Develop written training materials on secure messaging,
Task
Step 10: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 11: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 12: Initiate roll-out to Contracted partners to be engaged in
milestone to include training (to include, actively sharing EHR
systems with local health information exchange/RHIO/SHIN-NY
and sharing health information among clinical partners, including
direct exchange, secure messaging, alerts and patient record
look up).
Task
Step 13: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 14: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #9
Measure outcomes (including quality assessment/root cause
analysis of transfer) in order to identify additional interventions.
Task
Membership of quality committee is representative of PPS staff
involved in quality improvement processes and other
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 274 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
stakeholders.
Task
Quality committee identifies opportunities for quality improvement
and use of rapid cycle improvement methodologies, develops
implementation plans, and evaluates results of quality
improvement initiatives.
Task
PPS evaluates and creates action plans based on key quality
metrics, to include applicable metrics in Attachment J.
Task
Service and quality outcome measures are reported to all
stakeholders.
Task
Step 1: Engage Clinical Committee to participate and act as the
Quality Improvement Committee and ensure that is
representative of the PPS staff involved in quality improvement
processes and other stakeholders, especially the Director's of
Nursing
Task
Step 2: Document attendees from respective organization and
staff title in the directory
Task
Step 3: Clinical Committee identifies opportunities for quality
improvement using rapid cycle and root cause analysis
improvement methodologies
Task
Step 4: Create quality improvement action plans and evaluate
results of quality improvement initiatives as necessary
Task
Step 5: Develop implementation reports from quality
improvement results and present them at recurring Project 2.b.vii
Committee & Clinical Committee Meetings
Task
Step 6: Record meeting minutes from Clinical Committee
Meetings
Task
Step 7: Evaluate and create action plans based on key quality
metrics, to include applicable metrics in Attachment J
Task
Step 8: Report service and quality outcome measures to all
stakeholders via newsletters, website URLs
Task
Step 9: Collect and maintain, in a centralized location, all
pertinent project artifacts including quality committee
membership list with indication of organization represented and
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 275 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
staff category, if applicable, Quality improvement plans; Root
cause analysis; Implementation Reports; Implementation results;
Meeting minutes, Meeting minutes; Clinical quality improvement
action plan; Follow-up evaluation of action plans, Website URLs
with published reports; Newsletters; Documentation
demonstrating quality outcomes
Milestone #10
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly reports.
Task
Step 3: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 4: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 5: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 6: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
NYS Confidentiality – High
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DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 276 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
applications.
(Note: Roster and DOH claims data subject to the completion of
the DOH Opt Out Process.)
Task
Step 7: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 8: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Project Requirements
(Milestone/Task Name)
Milestone #1
Implement INTERACT at each participating SNF, demonstrated
by active use of the INTERACT 3.0 toolkit and other resources
available at http://interact2.net.
Task
INTERACT principles implemented at each participating SNF.
Task
Nursing home to hospital transfers reduced.
Task
INTERACT 3.0 Toolkit used at each SNF.
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Task
Step 1: Administer baseline assessment to SNFs to determine
gap toward INTERACT implementation
Task
Step 2: Determine implementation schedule to roll out program
starting with SNF's at highest degree of readiness
Task
Step 3: Execute the PPS participation agreements
Task
Step 4: Develop training and communication plan
Task
Step 5: Develop monitoring procedures and schedule
Task
Step 6: Identify INTERACT 4.0 Toolkit principles and
implementation plan
Task
Step 7: Create process for quarterly report narrative
demonstrating successfully implementation of project
requirements
NYS Confidentiality – High
Page 277 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 8: Formalize INTERACT principles and implementation
plan
Task
Step 9: Clinical Governance Committee approval of INTERACT
principles and implementation plan
Task
Step 10: 2.b.vii Education & Training program and
communication plan implemented at each PPS SNF
Task
Step 11: Establish a system to monitor nursing home to hospital
transfer rate
Task
Step 12: Initiate data collection, aggregate data from partners
and review gaps in data collection
Task
Step 13: Analyze data against commitments in accordance with
monitoring procedures and schedule
Task
Step 14: Report baseline data from the partner SNFs to
determine current nursing home to hospital transfer volume to
key project stakeholders
Task
Step 15: Analyze data to determine baseline transfer rate
Task
Step 16: Collect monthly reports in transfers from the SNF
Task
Step 17: Create Quarterly Report Narrative to be submitted to the
DOH on a quarterly basis
Task
Step 18: Engage Director of Nursing Project Workgroup to
monitor implementation and ongoing development to assure
schedule and metrics are met
Task
Step 19: Collect and maintain, in a centralized location, all
pertinent project artifacts such as the quarterly report narrative
demonstrating successful implementation of project requirements
Milestone #2
Identify a facility champion who will engage other staff and serve
as a coach and leader of INTERACT program.
Task
Facility champion identified for each SNF.
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Task
Step 1: Identify SNF Facility Champion Role Description
Task
Step 2; Role description defined, standardized, and approved by
NYS Confidentiality – High
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Page 278 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Project Committee, Project Leads and Workforce
Task
Step 3: Contract with SNF Partners within our PPS
Task
Step 4: Role description of facility champion communicated to
each PPS SNF
Task
Step 5; Facility champion identified by each SNF and provided
to SCC, including CV outlining experience with INTERACT
principles
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as role description of the facility
champion, CV (explaining experience with INTERACT
principles), contract, individual trained INTERACT principles
identified
Milestone #3
Implement care pathways and other clinical tools for monitoring
chronically ill patients, with the goal of early identification of
potential instability and intervention to avoid hospital transfer.
Task
Care pathways and clinical tool(s) created to monitor chronicallyill patients.
Task
PPS has developed and implemented interventions aimed at
avoiding eventual hospital transfer and has trained staff on use of
interventions in alignment with the PPS strategic plan to monitor
critically ill patients and avoid hospital readmission.
Task
Step 1: Engage key project stakeholders in developing a plan to
identify care pathways, clinical tool (s) to monitor chronically ill
patients, and a tool to identify patients at highest risk for
readmission leveraging INTERACT principles
Task
Step 2: Evaluate the use of care pathways and clinical tools at
participating SNFs
Task
Step 3: Engage the Workforce Project Lead, Project Leads, and
Project Committee to incorporate care pathways and clinical
tools into the education and training program for INTERACT
Task
Step 4: Develop interventions aimed at avoiding hospital transfer
including the development of escalation strategies, strategic plan
for monitoring of chronically ill patients, and implementation plan
with the Project Committee.
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 279 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 5: Standardize training materials, including written training
materials, and have them approved by Project Committee
Task
Step 6: Schedule training sessions with PPS
contracted/engaged SNF staff
Task
Step 7: Engage Director of Nursing Project Workgroup to monitor
implementation and ongoing development to assure schedule
and metrics are met
Task
Step 8: Collect and maintain, in a centralized location, all
pertinent project artifacts such as documentation of care pathway
and clinical tool methodology, documented strategic plan for
monitoring of chronically ill patients and hospital avoidance,
implementation plan, written training materials, list of training
dates along with number of staff trained
Milestone #4
Educate all staff on care pathways and INTERACT principles.
Task
Training program for all SNF staff established encompassing
care pathways and INTERACT principles.
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Task
Step 1: Develop a training program for SNF staff, including the
SNF Medical Director, encompassing care pathways and
INTERACT principles with Project Leads, Project Committee and
Workforce Lead
Task
Step 2: Include written training materials and define INTERACT
trainer's scope of work and role definition
Task
Step 3: Engage the Cultural Competency and Health Literacy
Workgroup to include these components in the training and
education program
Task
Step 4: Finalize and approve training, education and written
training materials by the Project Committee and hire INTERACT
trainers
Task
Step 5: Determine necessary frequency of staff training, establish
training dates, host training sessions and keep record of training
dates with number of staff trained at each SNF, and monitoring
and reporting program to key stakeholders
Milestone #5
Implement Advance Care Planning tools to assist residents and
families in expressing and documenting their wishes for near end
NYS Confidentiality – High
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Page 280 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
of life and end of life care.
Task
Advance Care Planning tools incorporated into program (as
evidenced by policies and procedures).
Task
Step 1: Incorporate Advance Care Planning tools into the project
using MOLST (as evidenced by policies and procedures)
Task
Step 2: Identify and standardize Advance Care Planning tool
using MOLST
Task
Step 3: Formalize principles and obtain approval of MOLST by
the Project Committee and Clinical Committee
Task
Step 4: Incorporate MOLST into the education and training
program to implement at SNFs
Task
Step 5: Engage Director of Nursing Project Workgroup to monitor
implementation and ongoing development to assure schedule
and metrics are met
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of tool(s)/toolkit
materials
Milestone #6
Create coaching program to facilitate and support
implementation.
Task
INTERACT coaching program established at each SNF.
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Task
Step 1: Create INTERACT coaching program in concert with
INTERACT training program, ensure written training materials
are developed
Task
Step 2: Incorporate and develop written training materials into the
education & training program with the Project Leads, Project
Committee and Workforce Lead
Task
Step 3: Identify, recruit, and train coaches from engaged SNFs
within the PPS
Task
Step 4: Finalize and approve training, education, and written
training materials by the Project Committee
Task
Step 5: Determine necessary frequency of staff training, establish
NYS Confidentiality – High
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Page 281 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
training dates, host training sessions and keep record of training
dates with number of staff trained at each SNF
Task
Step 6: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of written training
materials, list of training dates, along with number of staff trained
Milestone #7
Educate patient and family/caretakers, to facilitate participation in
planning of care.
Task
Patients and families educated and involved in planning of care
using INTERACT principles.
Task
Step 1: Engage the Directors of Nursing Workgroup to create
INTERACT handout/pamphlet for patients, families, and
caretakers with the assistance of the Project Leads and Project
Committee
Task
Step 2: Incorporate into INTERACT training program and
schedule ways to educate the families and caretakers from the
provider perspective
Task
Step 3: Collect and maintain education materials that include
formats that address health literacy and language concerns
Task
Step 4: Engage Cultural Competency and Health Literacy
Workgroup Advisory Board to review and approve materials
Task
Step 5: Collect and maintain, in a centralized location, all
pertinent project artifacts such as evidence of patient/family
education methodology, and patient/family education materials
Milestone #8
Establish enhanced communication with acute care hospitals,
preferably with EHR and HIE connectivity.
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
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7
7
7
7
7
7
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38
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
Step 1: Practitioner Engagement Team to support development
NYS Confidentiality – High
Page 282 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
and communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 3: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 4: Conduct assessment of Engaged/Contracted partners'
EMR for Meaningful Use and RHIO connectivity (e.g.
assessment can include analysis of data sharing readiness,
interoperable IT platforms, etc.).
Task
Step 5: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained.
Task
Step 6: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 7: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 8: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging (if
applicable).
Task
Step 9: Develop written training materials on secure messaging,
Task
Step 10: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 11: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 12: Initiate roll-out to Contracted partners to be engaged in
milestone to include training (to include, actively sharing EHR
systems with local health information exchange/RHIO/SHIN-NY
and sharing health information among clinical partners, including
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 283 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
direct exchange, secure messaging, alerts and patient record
look up).
Task
Step 13: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 14: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #9
Measure outcomes (including quality assessment/root cause
analysis of transfer) in order to identify additional interventions.
Task
Membership of quality committee is representative of PPS staff
involved in quality improvement processes and other
stakeholders.
Task
Quality committee identifies opportunities for quality improvement
and use of rapid cycle improvement methodologies, develops
implementation plans, and evaluates results of quality
improvement initiatives.
Task
PPS evaluates and creates action plans based on key quality
metrics, to include applicable metrics in Attachment J.
Task
Service and quality outcome measures are reported to all
stakeholders.
Task
Step 1: Engage Clinical Committee to participate and act as the
Quality Improvement Committee and ensure that is
representative of the PPS staff involved in quality improvement
processes and other stakeholders, especially the Director's of
Nursing
Task
Step 2: Document attendees from respective organization and
staff title in the directory
Task
Step 3: Clinical Committee identifies opportunities for quality
improvement using rapid cycle and root cause analysis
improvement methodologies
Task
Step 4: Create quality improvement action plans and evaluate
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 284 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
results of quality improvement initiatives as necessary
Task
Step 5: Develop implementation reports from quality
improvement results and present them at recurring Project 2.b.vii
Committee & Clinical Committee Meetings
Task
Step 6: Record meeting minutes from Clinical Committee
Meetings
Task
Step 7: Evaluate and create action plans based on key quality
metrics, to include applicable metrics in Attachment J
Task
Step 8: Report service and quality outcome measures to all
stakeholders via newsletters, website URLs
Task
Step 9: Collect and maintain, in a centralized location, all
pertinent project artifacts including quality committee
membership list with indication of organization represented and
staff category, if applicable, Quality improvement plans; Root
cause analysis; Implementation Reports; Implementation results;
Meeting minutes, Meeting minutes; Clinical quality improvement
action plan; Follow-up evaluation of action plans, Website URLs
with published reports; Newsletters; Documentation
demonstrating quality outcomes
Milestone #10
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly reports.
Task
Step 3: Iteratively develop, test and deploy Enterprise Data
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 285 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 4: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Note: This task
is dependent on BAA and data use agreements being signed by
engaged providers).
Task
Step 5: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 6: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
(Note: Roster and DOH claims data subject to the completion of
the DOH Opt Out Process.)
Task
Step 7: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 8: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Implement INTERACT at each participating SNF, demonstrated by
active use of the INTERACT 3.0 toolkit and other resources
Narrative Text
General Program Narrative:
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 286 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
The Suffolk Care Collaborative currently represents 42 engaged Skilled-Nursing facilities (SNF) partnerships who've identified facility champions to engage
INTERACT program implementations across the county. The patient engagement metrics and definition was a major focus area for the INTERACT Project
throughout the months of July and August. We initiated a data request from key SNF stakeholders who've already implemented INTERACT to forecast
patient engagement metrics for the quarterly report due October 31st, 2015. On August 14th, the Suffolk Care Collaborative hosted a webinar outlining
Domain 1 Patient Engagement data requests for PPS partners. The Project 2.b.vii Workgroup, comprised of engaged SNF Directors of Nursing continued to
meet on a monthly basis, planning for the INTERACT training program. The Suffolk Care Collaborative engaged INTERACT T.E.A.M Strategies, LLC, an
organization with a history of successful high-quality training to the long-term care industry using the INTERACT™ quality improvement program.
available at http://interact2.net.
Identify a facility champion who will engage other staff and serve as
a coach and leader of INTERACT program.
Implement care pathways and other clinical tools for monitoring
chronically ill patients, with the goal of early identification of
potential instability and intervention to avoid hospital transfer.
Educate all staff on care pathways and INTERACT principles.
Implement Advance Care Planning tools to assist residents and
families in expressing and documenting their wishes for near end of
life and end of life care.
Create coaching program to facilitate and support implementation.
Educate patient and family/caretakers, to facilitate participation in
planning of care.
Establish enhanced communication with acute care hospitals,
preferably with EHR and HIE connectivity.
Measure outcomes (including quality assessment/root cause
analysis of transfer) in order to identify additional interventions.
Use EHRs and other technical platforms to track all patients
engaged in the project.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone Review Status
Milestone #
Review Status
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
Milestone #8
Pass & Ongoing
Milestone #9
Pass & Ongoing
Milestone #10
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 287 of 670
Run Date : 01/06/2016
Page 288 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.vii.4 - PPS Defined Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.vii.5 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 289 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 2.b.ix – Implementation of observational programs in hospitals
IPQR Module 2.b.ix.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
INFRASTRUCTURE CHALLENGES: 1) Ability to implement best practices across the PPS. 2) Limited communication across diverse providers.
INFRASTRUCTURE REMEDIES: 1) The PPS will leverage existing processes that have proven to be effective as well as focusing on
staff/physician training to ensure best practices are being utilized. Additionally, a performance management process within the Quality Assurance
program will be developed to monitor the admitting process and look for ways to improve. 2) Through it's IT strategy, the PPS will optimize use of
EHR and the RHIO to provide for better communication between hospital and PCP or SNF or Intermediate Care Facility will create better
communication linkages across the PPS. To mitigate any potential risks with the development of the IT infrastructure, the PPS will work closely
and continuously with the IT vendor as well as develop short-term contingency strategies for project implementation should the overall
development be delayed.
PROVIDER CHALLENGES: 1) Significant variation between hospitals for definition of OBS status 2) Facilities where even a "virtual" OBS unit can
create issues with staffing and economies of scale due to their low volume of admissions. 3) Limited access to primary care visits, particularly in
underserved areas. 4) The need for effective communication with a population with limited health literacy. 5) Overall provider participation.
PROVIDER REMEDIES: 1) The PPS will establish protocols for identifying patients who qualify as OBS utilizing an IT system for decision-making
for OBS status admission. To manage resources participating PPS providers will 2) Share best practices in the effective use of existing resources,
including redeployed staff from other functions and 3) Increase primary care capacity through support by safety net PPS PCPs such as Hudson
River Health. Additional PCP access will be available as practices become more efficient through implementation of PCMH/Advanced Medical
Home. 4) The PPS will emphasize staff training on cultural competency, translate patient education materials and ensure 5th grade reading level.
The PPS will emphasize a transition to value-based provider payments to more properly align financial incentives with the clinical goals of the
DSRIP program. Finally, the Provider Engagement Team will also work with the PPS provider network to identify alternative solutions for
incentivizing providers to increase participation.
PATIENT CHALLENGES: 1) Challenging socio-economic barriers and disparities in care. 2) Potential patient "no-shows" for post discharge
appointments. 3) Issues with transportation that may delay an effective discharge.
PATIENT REMEDIES: 1) Multidisciplinary teaming that includes a Social Worker from the time of admission can address these issues. 2) Link into
an effective PPS 30-day TOC process. The PPS will leverage the relationship with Health Homes and with FQHCs who care for a significant
volume of these patients. 3) Expansion of Suffolk County Accessible Transportation, help streamline the process to arrange transportation
assistance to make it more accessible to the patients.
NYS Confidentiality – High
Page 290 of 670
Run Date : 01/06/2016
Page 291 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.ix.2 - Patient Engagement Speed
Instructions :
Enter the number of patients actively engaged through the current quarter. The number entered into the "Patient Update" area needs to reflect the cumulative method of counting within a DSRIP year. For example, the number
reported in this field for DY1 Q3 should include patients previously reported in DY1 Q2 plus new patients engaged in DY1 Q3. Any explanations regarding altered or missed patient commitments must be included within the
narrative box, not as text within uploaded documentation.
Benchmarks
100% Actively Engaged By
Expected Patient
Engagement
DY3,Q4
8,866
Patient Update
DY1, Q1
% of Semi-Annual
Commitment To-Date
DY1,Q2
703
1,370
Semi-Annual Variance of
Projected to Actual
154.63%
% of Total Actively Engaged
Patients To-Date
-484
15.45%
Current File Uploads
File Type
User ID
jhajagos
Rosters
File Name
16_null_1_2_20151030105152_SCC Observation (2.b.ix) D1Q2.xlsx
File Description
Roster for engaged members for (2.b.ix) Observation
Narrative Text :
The Suffolk Care Collaborative began preparing for the collection of PHI data in July of 2015. To start, we engaged legal counsel to draft template
BAA's to support HIPAA for our PPS network (including HUB BAA's for our Health System partners CHS and NSLIJ). Our Project Managers also
began circulating the SCC Domain 1 Project Patient Engagement definitions, patient engagement data request specification document and a
template excel report with key internal project stakeholders for education and approvals (i.e. Project Workgroups and PMO leadership).
In August the PMO hosted a Domain 1 Patient Engagement Data Request webinar for our PPS partners to begin to capture forecasting data. Using
our forecasting data we received, we prioritized our partners for BAA's, where we had the month of September to collect BAA's. At this time we
identified about 20 partners who we confirmed met our patient engagement expectations.
On October 5th the SCC held it's second data request webinar, at this time we invited partners of whom we've extended BAA's to join, the recorded
webinar was posted to our website at this link: http://www.suffolkcare.org/forpartners/datarequest. The Domain 1 Data Request webinar Learning
Objectives included, (1) Describe the DSRIP Domain 1 Patient Engagement reporting requirements and commitments made to the Department of
Health, (2) Identify the SCC data request timeline and DOH reporting schedule, (3) Explain the patient engagement data specs needed by DSRIP
project, (4) Discuss the temporary strategy for transmitting Protected Health Information (PHI) to the Suffolk Care Collaborative to meet DY1 Q2
Patient Engagement Quarterly Reporting Requirements. Following the webinar we surveyed the participants for their perception of effectiveness of
NYS Confidentiality – High
Upload Date
10/30/2015 10:52 AM
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
the Data Request webinar.
During the month of October, our program licensed the BOX Software tool (https://www.box.com/home/b/), which was evaluated by our SCC
Security Officer and IT Leadership to host secure PHI. Each of our partners who signed a BAA, also identified a BOX user for the software product.
This user also received BOX training. Following the 10/5/2015 Data Request webinar, the deadline for returning data reports through BOX was
October 16th. In partnership with our Biomedical Informatics team, we collected, quality controlled and monitored the data, aggregated each Data
Request and de-duped the data to adhere to the NYS DOH Patient Engagement Counting Rules. The final metric is presented herein, coupled with
the patient engagement registry requested.
To date, here is the list of SCC Coalition Partners of whom we've received a BAA:
1.North Shore LIJ Health System ("HUB")
2.CHS Health System ("HUB")
3.Stony Brook University Hospital Network
4.John T. Mather Memorial Hospital
5.Brookhaven Memorial Hospital Medical Center
6.Eastern Long Island Hospital
7.Southampton Hospital
8.Peconic Bay Medical Center
9.HRHcare Inc
10.Peconic Pediatrics (Allied)
11.Family Service League
12.Huntington Hills Center
13.Gurwin Jewish Nursing & Rehabilitation Center
14.Long Island State Veterans home
15.Smithtown Center for Rehab and Nursing Care
16.Riverhead Care Center
17.Suffolk Center for Rehabilitation and Nursing
18.Island Nursing and Rehab Center
19.Our Lady of Consolation
20.St. Catherine of Siena Nursing and Rehab Care Center
21.Good Samaritan Nursing Home
22.East Neck Nursing and Rehab Center
23.St. James Rehab and Healthcare Center
24.Stony Brook Clinical Practice Management Plan, Inc.
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 292 of 670
Run Date : 01/06/2016
Page 293 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.ix.3 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Milestone #1
Establish appropriately sized and staffed observation (OBS)
units in close proximity to ED services, unless the services
required are better provided in another unit. When the latter
occurs, care coordination must still be provided.
Project
N/A
In Progress
04/01/2015
09/30/2017
04/01/2015
09/30/2017
09/30/2017
DY3 Q2
Provider
Hospital
In Progress
04/01/2015
09/30/2017
04/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
04/01/2015
09/30/2017
04/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
Completed
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/01/2015
04/01/2015
04/01/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/01/2015
04/01/2015
04/01/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
04/01/2015
04/01/2015
04/01/2015
06/30/2015
DY1 Q1
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Step 7: Identify external key stakeholders for engagement in
Project 2bix Committee
Project
Completed
08/01/2015
09/30/2015
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Project
Completed
08/01/2015
09/30/2015
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
Task
Observation units established in proximity to PPS' ED
departments.
Task
Care coordination is in place for patients routed outside of ED or
OBS services.
Task
Step 1: Formation of the Project 2bix Hospital Partner
Workgroup
Task
Step 2: Project Manager assigned to DSRIP project
Task
Step 3: Project Lead assigned to DSRIP Project
Task
Step 4: Hospital and Article 31 participating partners staff
Hospital Partner Workgroup
Task
Step 5: Hospital Participating Partner Leadership invited to first
Hospital Partner Workgroup
Task
Step 6: Identify support staff for each Hospital/Article 31 Partner
representative in project for a direct communication line to
DSRIP Project Manager
Task
NYS Confidentiality – High
Page 294 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 8: Schedule recurring monthly Hospital Partner Workgroup
meetings in concert with Project 2biv TOC
Task
Step 9: Engage legal counsel on waiver requests necessary for
project implementation at partner hospitals
Project
Completed
07/01/2015
09/15/2015
07/01/2015
09/15/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
08/01/2015
09/30/2015
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
08/01/2015
09/30/2015
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Project
Completed
08/01/2015
09/30/2015
08/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Step 10: Educate Hospital Partner Workgroup on project
requirements and schedule
Task
Step 11: Hospital Partner Workgroup to establish standard
definition of OBS status
Task
Step 12: Engage Medical Director, Executive Director and
Finance Manager in financial and business planning for Hospital
Observation Project requirements
Task
Step 13: Current assets and resources are identified and
referenced as tools to be mobilized to support project
Task
Step 14: Initiate Baseline Survey Questionnaire for Projects 2bix
and 2biv for all Hospital Partners
Task
Step 15: Gap analysis completed for Hospital Partners
achievement towards DSRIP project requirements & Hospital
representatives engaged in results (Opportunity assessment for
OBS units)
Task
Step 16: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in hospitals
Task
Step 17: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in participating Article 31 facilities
Task
Step 18: Develop a methodology or set of criteria of identifying
ED patients who need further care but whose anticipated stay
makes the patient a candidate for observation. This methodology
will include an electronic tool to identify these patients based
upon validated criteria such as the Emory Model and Milliman
NYS Confidentiality – High
Page 295 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
criteria.
Task
Step 19: Engage Hospital Partner Workgroup in implementation
plan design, budget and schedule (scope of work in line with
proposed plans outlined in the Suffolk PPS Project Plan
Application)
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Task
Step 21: Finalize Implementation Schedule at Partner Hospitals
(dependent on executed contract for funds flow)
Task
Step 22: Hospital Partners determination if any current
Observation Programs meet DSRIP requirements: Are
appropriately sized and staffed observation (OBS) units and in
close proximity to ED services, unless the services required are
better provided in another unit. When the latter occurs, care
coordination must be added to Hospital Partner scope of work
Task
Step 23: Scope of work at each Hospital Partner determined
Task
Step 24: Hospital Partners initiate detailed work on
implementation plan scope of work (Care Coordination Programs
& Implementation plan for OBS units) with the goal of reducing
inpatient admissions via the creation of dedicated observation
(OBS) units for patients presenting to emergency departments
(EDs) whose need for inpatient services is not clearly defined or
who need limited extended services for stabilization and
discharge.
Task
Step 26: Hospital Partner representatives manage
implementation plan in Performance Logic (SCC PMO Project
Management Software Tool)
Task
Step 27: Hospital Partner Workgroup engaged to monitor risks
register, change control and project output during
implementation phase
Task
Step 28: Care coordination is in place for patients routed outside
of ED or OBS services at participating Hospital Partners
Task
Step 29: Observation units established in proximity to PPS' ED
NYS Confidentiality – High
Page 296 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
departments.
Task
Step 30: Project Committee to determine metrics to monitor the
effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
09/30/2017
09/30/2017
09/30/2017
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
01/01/2016
09/30/2016
01/01/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
03/31/2016
09/30/2017
03/31/2016
09/30/2017
09/30/2017
DY3 Q2
Task
Step 31: Collect Opportunity assessment for OBS units;
Implementation plan for OBS units; Quarterly report narrative
demonstrating successful implementation of project
requirements; Care Coordination Methodology and submit to
NYS DOH
Task
Step 20: Identify areas where incentives or contracts support
PPS in ensuring milestones are achieved on time, scope and
budget. Project manager to montior compliacne in concert with
key project stakeholders throughout the life cycle of the
agreements with engaged/contracted Hospitals.
Task
Step 25: PPS support hospital partners in the recruitment and
appropriate staffing of Observation Units
Milestone #2
Create clinical and financial model to support the need for the
unit.
Project
N/A
In Progress
04/01/2015
09/30/2017
04/01/2015
09/30/2017
09/30/2017
DY3 Q2
Provider
Hospital
In Progress
04/01/2015
09/30/2017
04/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
09/30/2015
11/30/2015
09/30/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
11/30/2015
02/28/2016
11/30/2015
02/28/2016
03/31/2016
DY1 Q4
Task
PPS has clinical and financial model, detailing:
- number of beds
- staffing requirements
- services definition
- admission protocols
- discharge protocols
- inpatient transfer protocols
Task
Step 1: Engage Hospital Partner Workgroup to develop
specifications for the clinical and financial modeling
Task
Step 2: Submit request to Hospital Partner Workgroup for the
clinical and financial modeling of their respective observation unit
NYS Confidentiality – High
Page 297 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 3: Collect clinical and financial model for all
engaged/contracted Hospitals participating in project
Project
In Progress
02/28/2016
06/30/2016
02/28/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
02/28/2016
06/30/2016
02/28/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/30/2016
09/30/2017
06/30/2016
09/30/2017
09/30/2017
DY3 Q2
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 4: Evaluate valuable data sources such as the Suffolk PPS
CNA 2014 data which indicates the need for additional medical
observation units.
Task
Step 5: Project Manager to engage Hospitals on recurring basis
for periodic updates demonstrating gap to clinical and financial
goals of Observation Program at all participating hospitals
Milestone #3
Utilize care coordination services to ensure safe discharge either
to the community or a step down level of service, such as
behavioral health or assisted living/SNF.
Project
N/A
Task
Standard 30-day care coordination services for safe discharge to
community or step-down level are implemented and specifically
fitted to short-stay situations.
Task
Step 1: Key project stakeholders are informed on DSRIP
requirement, patient population demographics, and engaged to
develop a Care Coordination Model for all participating Hospitals
observation program.
Task
Step 2: Baseline assessment results of all participating Hospitals
reveal trends in current state Care Coordination Models. Results
leveraged and integrated into design of the scope of work.
Task
Step 3: Educate key project stakeholders engaged in project on
the methodologies addressed in the Suffolk PPS DSRIP
application to address identified gaps. (Eg. promote best
practices, standardized processes such as screening tools, risk
assessments, and standard workflows, centralized bed
admission process with level of care screening criteria).
Task
Step 4: Engage Hospital Partner Workgroup to develop
specifications for the future state Care Coordination Model to
NYS Confidentiality – High
Page 298 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
include standard 30-day care coordination services for safe
discharge to community or step-down level are implemented and
specifically fitted to short-stays
Task
Step 5: Hospital Partner Workgroup collect data analytics on
short stay hospitalizations and the top ambulatory-sensitive
diagnoses. Coordination program consideration of these
admissions, which can be avoided with improved access to
primary care and behavioral health services, as well as with
compliance to evidence-based clinical guidelines by the
practitioner and patient.
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
06/30/2016
09/30/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
05/01/2016
03/31/2016
05/01/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Step 6: Hospital Partner Workgroup is concurrently developing
the Care Transition Model for Project 2biv TOC and project
integration exercises are performed
Task
Step 7: Each Hospital to engage key behavioral health and
assisted living/SNF providers to discuss future state Care
Coordination Model
Task
Step 8: Key project stakeholders and subject matter experts are
engaged in developing appropriate communication
methodologies are design to assist with removing barriers.
(Health literacy, community values, and language are
considerable barriers to connectivity of the patient with
necessary health care services.)
Task
Step 9: A methodology is designed to address managing
patients that do not have a PCP. To assure we minimize the
gaps that will be identified through the model. Key project
stakeholders will look into directing unassigned patients to
aligned high performing providers and have care coordinators
follow these patients. A care coordination service is considered
by the SCC Care Management program key stakeholders.
Task
Step 10: Project 2bix Care Coordination Model is presented to
the Project 2bix Committee and SCC Clinical Committee for
review and approval
Task
NYS Confidentiality – High
Page 299 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 11: PPS partners (PCP, SNF, Home Care, Health Homes,
Behavioral Health, etc.) identified at each Hospital to be
engaged in the Care Coordination Model
Task
Step 12: Communication materials are developed to support
training and education of model for all engaged PPS provider
types
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 13: PPS to evaluate the engagement of key social services,
care management, health home agencies to be engaged in
Model
Task
Step 14: Communication Plan organized for the Project 2bix
Care Coordination Model & Initiated
Task
Step 15: Implementation Schedule for each Hospital finalized
Task
Step 16: Training initiated at each Hospital for the Care
Coordination Model
Task
Step 17: Care Coordination Model implemented at Partner
Hospital's engaged in Project
Task
Step 18: Project Committee to determine measures to monitor
the effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including Direct exchange (secure messaging),
alerts and patient record look up by the end of Demonstration
Year (DY) 3.
Project
N/A
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Task
Project
Provider
Safety Net Practitioner -
NYS Confidentiality – High
Page 300 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Primary Care Provider
(PCP)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Provider
Safety Net Hospital
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
Completed
06/01/2015
10/01/2015
06/01/2015
10/01/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize
an enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing
Provider concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
Task
Step 7: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
NYS Confidentiality – High
Page 301 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/01/2016
12/31/2016
03/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
03/01/2016
06/30/2016
03/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
10/01/2016
03/31/2017
10/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
12/31/2016
01/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
01/01/2017
09/30/2017
01/01/2017
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
10/01/2017
03/31/2018
10/01/2017
03/31/2018
03/31/2018
DY3 Q4
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and
number of staff trained in use of alerts and secure messaging.
Task
Step 11: Develop written training materials on secure messaging
Task
Step 12: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 13: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 14: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 15: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 16: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 17: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
NYS Confidentiality – High
Page 302 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
DIRECT secure email transactions).
Milestone #5
Use EHRs and other technical platforms to track all patients
engaged in the project.
Project
N/A
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
06/01/2015
07/01/2015
06/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Identify methodology for SCC Patient Engagement
definition
Task
Step 2: Identify options to collect SCC Patient Engagement
Metric Data (immediate requirements for 2015 quarterly report &
future state requirements of tracking system and interoperability)
Task
Step 3: Engage key Project 2bix Stakeholders to finalize Patient
Engagement Definition & Data Specifications
Task
Step 4: Hospital-partner-level timeline organized to engage in
data collection for patient engagement metrics tracking system
Task
Step 5: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 6: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly reports.
Task
Step 7: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
NYS Confidentiality – High
Page 303 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/15/2015
03/31/2017
11/15/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
DY2,Q1
DY2,Q2
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Task
Step 13: Patient scorecards are available for
authorized/permissioned users.
Task
Step 14: PPS identifies targeted patients and is able to track
actively engaged patients for project milestone reporting. The
active engagement definition for project 2.b.ix is defined as the
number of participating patients who are utilizing the OBS
services that meet project requirements.
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #1
Establish appropriately sized and staffed observation (OBS) units
in close proximity to ED services, unless the services required
are better provided in another unit. When the latter occurs, care
NYS Confidentiality – High
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 304 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
coordination must still be provided.
Task
Observation units established in proximity to PPS' ED
departments.
0
0
0
0
Task
Care coordination is in place for patients routed outside of ED or
OBS services.
Task
Step 1: Formation of the Project 2bix Hospital Partner Workgroup
Task
Step 2: Project Manager assigned to DSRIP project
Task
Step 3: Project Lead assigned to DSRIP Project
Task
Step 4: Hospital and Article 31 participating partners staff
Hospital Partner Workgroup
Task
Step 5: Hospital Participating Partner Leadership invited to first
Hospital Partner Workgroup
Task
Step 6: Identify support staff for each Hospital/Article 31 Partner
representative in project for a direct communication line to
DSRIP Project Manager
Task
Step 7: Identify external key stakeholders for engagement in
Project 2bix Committee
Task
Step 8: Schedule recurring monthly Hospital Partner Workgroup
meetings in concert with Project 2biv TOC
Task
Step 9: Engage legal counsel on waiver requests necessary for
project implementation at partner hospitals
Task
Step 10: Educate Hospital Partner Workgroup on project
requirements and schedule
Task
Step 11: Hospital Partner Workgroup to establish standard
definition of OBS status
Task
Step 12: Engage Medical Director, Executive Director and
Finance Manager in financial and business planning for Hospital
Observation Project requirements
Task
Step 13: Current assets and resources are identified and
referenced as tools to be mobilized to support project
NYS Confidentiality – High
0
0
0
2
5
12
Page 305 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 14: Initiate Baseline Survey Questionnaire for Projects 2bix
and 2biv for all Hospital Partners
Task
Step 15: Gap analysis completed for Hospital Partners
achievement towards DSRIP project requirements & Hospital
representatives engaged in results (Opportunity assessment for
OBS units)
Task
Step 16: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in hospitals
Task
Step 17: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in participating Article 31 facilities
Task
Step 18: Develop a methodology or set of criteria of identifying
ED patients who need further care but whose anticipated stay
makes the patient a candidate for observation. This methodology
will include an electronic tool to identify these patients based
upon validated criteria such as the Emory Model and Milliman
criteria.
Task
Step 19: Engage Hospital Partner Workgroup in implementation
plan design, budget and schedule (scope of work in line with
proposed plans outlined in the Suffolk PPS Project Plan
Application)
Task
Step 21: Finalize Implementation Schedule at Partner Hospitals
(dependent on executed contract for funds flow)
Task
Step 22: Hospital Partners determination if any current
Observation Programs meet DSRIP requirements: Are
appropriately sized and staffed observation (OBS) units and in
close proximity to ED services, unless the services required are
better provided in another unit. When the latter occurs, care
coordination must be added to Hospital Partner scope of work
Task
Step 23: Scope of work at each Hospital Partner determined
Task
Step 24: Hospital Partners initiate detailed work on
implementation plan scope of work (Care Coordination Programs
& Implementation plan for OBS units) with the goal of reducing
inpatient admissions via the creation of dedicated observation
(OBS) units for patients presenting to emergency departments
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 306 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
(EDs) whose need for inpatient services is not clearly defined or
who need limited extended services for stabilization and
discharge.
Task
Step 26: Hospital Partner representatives manage
implementation plan in Performance Logic (SCC PMO Project
Management Software Tool)
Task
Step 27: Hospital Partner Workgroup engaged to monitor risks
register, change control and project output during implementation
phase
Task
Step 28: Care coordination is in place for patients routed outside
of ED or OBS services at participating Hospital Partners
Task
Step 29: Observation units established in proximity to PPS' ED
departments.
Task
Step 30: Project Committee to determine metrics to monitor the
effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Task
Step 31: Collect Opportunity assessment for OBS units;
Implementation plan for OBS units; Quarterly report narrative
demonstrating successful implementation of project
requirements; Care Coordination Methodology and submit to
NYS DOH
Task
Step 20: Identify areas where incentives or contracts support
PPS in ensuring milestones are achieved on time, scope and
budget. Project manager to montior compliacne in concert with
key project stakeholders throughout the life cycle of the
agreements with engaged/contracted Hospitals.
Task
Step 25: PPS support hospital partners in the recruitment and
appropriate staffing of Observation Units
Milestone #2
Create clinical and financial model to support the need for the
unit.
Task
PPS has clinical and financial model, detailing:
- number of beds
- staffing requirements
0
0
0
0
NYS Confidentiality – High
0
2
5
12
12
12
Page 307 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
- services definition
- admission protocols
- discharge protocols
- inpatient transfer protocols
Task
Step 1: Engage Hospital Partner Workgroup to develop
specifications for the clinical and financial modeling
Task
Step 2: Submit request to Hospital Partner Workgroup for the
clinical and financial modeling of their respective observation unit
Task
Step 3: Collect clinical and financial model for all
engaged/contracted Hospitals participating in project
Task
Step 4: Evaluate valuable data sources such as the Suffolk PPS
CNA 2014 data which indicates the need for additional medical
observation units.
Task
Step 5: Project Manager to engage Hospitals on recurring basis
for periodic updates demonstrating gap to clinical and financial
goals of Observation Program at all participating hospitals
Milestone #3
Utilize care coordination services to ensure safe discharge either
to the community or a step down level of service, such as
behavioral health or assisted living/SNF.
Task
Standard 30-day care coordination services for safe discharge to
community or step-down level are implemented and specifically
fitted to short-stay situations.
Task
Step 1: Key project stakeholders are informed on DSRIP
requirement, patient population demographics, and engaged to
develop a Care Coordination Model for all participating Hospitals
observation program.
Task
Step 2: Baseline assessment results of all participating Hospitals
reveal trends in current state Care Coordination Models. Results
leveraged and integrated into design of the scope of work.
Task
Step 3: Educate key project stakeholders engaged in project on
the methodologies addressed in the Suffolk PPS DSRIP
application to address identified gaps. (Eg. promote best
practices, standardized processes such as screening tools, risk
assessments, and standard workflows, centralized bed
admission process with level of care screening criteria).
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 308 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 4: Engage Hospital Partner Workgroup to develop
specifications for the future state Care Coordination Model to
include standard 30-day care coordination services for safe
discharge to community or step-down level are implemented and
specifically fitted to short-stays
Task
Step 5: Hospital Partner Workgroup collect data analytics on
short stay hospitalizations and the top ambulatory-sensitive
diagnoses. Coordination program consideration of these
admissions, which can be avoided with improved access to
primary care and behavioral health services, as well as with
compliance to evidence-based clinical guidelines by the
practitioner and patient.
Task
Step 6: Hospital Partner Workgroup is concurrently developing
the Care Transition Model for Project 2biv TOC and project
integration exercises are performed
Task
Step 7: Each Hospital to engage key behavioral health and
assisted living/SNF providers to discuss future state Care
Coordination Model
Task
Step 8: Key project stakeholders and subject matter experts are
engaged in developing appropriate communication
methodologies are design to assist with removing barriers.
(Health literacy, community values, and language are
considerable barriers to connectivity of the patient with necessary
health care services.)
Task
Step 9: A methodology is designed to address managing patients
that do not have a PCP. To assure we minimize the gaps that will
be identified through the model. Key project stakeholders will
look into directing unassigned patients to aligned high performing
providers and have care coordinators follow these patients. A
care coordination service is considered by the SCC Care
Management program key stakeholders.
Task
Step 10: Project 2bix Care Coordination Model is presented to
the Project 2bix Committee and SCC Clinical Committee for
review and approval
Task
Step 11: PPS partners (PCP, SNF, Home Care, Health Homes,
Behavioral Health, etc.) identified at each Hospital to be engaged
in the Care Coordination Model
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 309 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Task
Step 12: Communication materials are developed to support
training and education of model for all engaged PPS provider
types
Task
Step 13: PPS to evaluate the engagement of key social services,
care management, health home agencies to be engaged in
Model
Task
Step 14: Communication Plan organized for the Project 2bix
Care Coordination Model & Initiated
Task
Step 15: Implementation Schedule for each Hospital finalized
Task
Step 16: Training initiated at each Hospital for the Care
Coordination Model
Task
Step 17: Care Coordination Model implemented at Partner
Hospital's engaged in Project
Task
Step 18: Project Committee to determine measures to monitor
the effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including Direct exchange (secure messaging),
alerts and patient record look up by the end of Demonstration
Year (DY) 3.
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
0
0
0
0
0
0
0
92
92
92
0
0
0
0
0
0
0
7
8
9
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
NYS Confidentiality – High
Page 310 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing Provider
concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
Task
Step 7: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging.
Task
Step 11: Develop written training materials on secure messaging
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 311 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 12: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 13: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 14: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 15: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 16: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 17: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
Milestone #5
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Identify methodology for SCC Patient Engagement
definition
Task
Step 2: Identify options to collect SCC Patient Engagement
Metric Data (immediate requirements for 2015 quarterly report &
future state requirements of tracking system and interoperability)
Task
Step 3: Engage key Project 2bix Stakeholders to finalize Patient
Engagement Definition & Data Specifications
Task
Step 4: Hospital-partner-level timeline organized to engage in
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 312 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
data collection for patient engagement metrics tracking system
Task
Step 5: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 6: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly reports.
Task
Step 7: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 313 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 13: Patient scorecards are available for
authorized/permissioned users.
Task
Step 14: PPS identifies targeted patients and is able to track
actively engaged patients for project milestone reporting. The
active engagement definition for project 2.b.ix is defined as the
number of participating patients who are utilizing the OBS
services that meet project requirements.
Project Requirements
(Milestone/Task Name)
Milestone #1
Establish appropriately sized and staffed observation (OBS) units
in close proximity to ED services, unless the services required
are better provided in another unit. When the latter occurs, care
coordination must still be provided.
Task
Observation units established in proximity to PPS' ED
departments.
12
12
12
12
Task
Care coordination is in place for patients routed outside of ED or
OBS services.
Task
Step 1: Formation of the Project 2bix Hospital Partner Workgroup
Task
Step 2: Project Manager assigned to DSRIP project
Task
Step 3: Project Lead assigned to DSRIP Project
Task
Step 4: Hospital and Article 31 participating partners staff
Hospital Partner Workgroup
Task
Step 5: Hospital Participating Partner Leadership invited to first
Hospital Partner Workgroup
Task
Step 6: Identify support staff for each Hospital/Article 31 Partner
representative in project for a direct communication line to
DSRIP Project Manager
Task
Step 7: Identify external key stakeholders for engagement in
Project 2bix Committee
Task
Step 8: Schedule recurring monthly Hospital Partner Workgroup
meetings in concert with Project 2biv TOC
NYS Confidentiality – High
12
12
12
12
12
12
Page 314 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 9: Engage legal counsel on waiver requests necessary for
project implementation at partner hospitals
Task
Step 10: Educate Hospital Partner Workgroup on project
requirements and schedule
Task
Step 11: Hospital Partner Workgroup to establish standard
definition of OBS status
Task
Step 12: Engage Medical Director, Executive Director and
Finance Manager in financial and business planning for Hospital
Observation Project requirements
Task
Step 13: Current assets and resources are identified and
referenced as tools to be mobilized to support project
Task
Step 14: Initiate Baseline Survey Questionnaire for Projects 2bix
and 2biv for all Hospital Partners
Task
Step 15: Gap analysis completed for Hospital Partners
achievement towards DSRIP project requirements & Hospital
representatives engaged in results (Opportunity assessment for
OBS units)
Task
Step 16: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in hospitals
Task
Step 17: Develop key requirements and baseline implementation
specifications for Project 2bix Implementation of observational
program in participating Article 31 facilities
Task
Step 18: Develop a methodology or set of criteria of identifying
ED patients who need further care but whose anticipated stay
makes the patient a candidate for observation. This methodology
will include an electronic tool to identify these patients based
upon validated criteria such as the Emory Model and Milliman
criteria.
Task
Step 19: Engage Hospital Partner Workgroup in implementation
plan design, budget and schedule (scope of work in line with
proposed plans outlined in the Suffolk PPS Project Plan
Application)
Task
Step 21: Finalize Implementation Schedule at Partner Hospitals
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 315 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
(dependent on executed contract for funds flow)
Task
Step 22: Hospital Partners determination if any current
Observation Programs meet DSRIP requirements: Are
appropriately sized and staffed observation (OBS) units and in
close proximity to ED services, unless the services required are
better provided in another unit. When the latter occurs, care
coordination must be added to Hospital Partner scope of work
Task
Step 23: Scope of work at each Hospital Partner determined
Task
Step 24: Hospital Partners initiate detailed work on
implementation plan scope of work (Care Coordination Programs
& Implementation plan for OBS units) with the goal of reducing
inpatient admissions via the creation of dedicated observation
(OBS) units for patients presenting to emergency departments
(EDs) whose need for inpatient services is not clearly defined or
who need limited extended services for stabilization and
discharge.
Task
Step 26: Hospital Partner representatives manage
implementation plan in Performance Logic (SCC PMO Project
Management Software Tool)
Task
Step 27: Hospital Partner Workgroup engaged to monitor risks
register, change control and project output during implementation
phase
Task
Step 28: Care coordination is in place for patients routed outside
of ED or OBS services at participating Hospital Partners
Task
Step 29: Observation units established in proximity to PPS' ED
departments.
Task
Step 30: Project Committee to determine metrics to monitor the
effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Task
Step 31: Collect Opportunity assessment for OBS units;
Implementation plan for OBS units; Quarterly report narrative
demonstrating successful implementation of project
requirements; Care Coordination Methodology and submit to
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 316 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
NYS DOH
Task
Step 20: Identify areas where incentives or contracts support
PPS in ensuring milestones are achieved on time, scope and
budget. Project manager to montior compliacne in concert with
key project stakeholders throughout the life cycle of the
agreements with engaged/contracted Hospitals.
Task
Step 25: PPS support hospital partners in the recruitment and
appropriate staffing of Observation Units
Milestone #2
Create clinical and financial model to support the need for the
unit.
Task
PPS has clinical and financial model, detailing:
- number of beds
- staffing requirements
- services definition
- admission protocols
- discharge protocols
- inpatient transfer protocols
12
12
12
12
Task
Step 1: Engage Hospital Partner Workgroup to develop
specifications for the clinical and financial modeling
Task
Step 2: Submit request to Hospital Partner Workgroup for the
clinical and financial modeling of their respective observation unit
Task
Step 3: Collect clinical and financial model for all
engaged/contracted Hospitals participating in project
Task
Step 4: Evaluate valuable data sources such as the Suffolk PPS
CNA 2014 data which indicates the need for additional medical
observation units.
Task
Step 5: Project Manager to engage Hospitals on recurring basis
for periodic updates demonstrating gap to clinical and financial
goals of Observation Program at all participating hospitals
Milestone #3
Utilize care coordination services to ensure safe discharge either
to the community or a step down level of service, such as
behavioral health or assisted living/SNF.
Task
Standard 30-day care coordination services for safe discharge to
NYS Confidentiality – High
12
12
12
12
12
12
Page 317 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
community or step-down level are implemented and specifically
fitted to short-stay situations.
Task
Step 1: Key project stakeholders are informed on DSRIP
requirement, patient population demographics, and engaged to
develop a Care Coordination Model for all participating Hospitals
observation program.
Task
Step 2: Baseline assessment results of all participating Hospitals
reveal trends in current state Care Coordination Models. Results
leveraged and integrated into design of the scope of work.
Task
Step 3: Educate key project stakeholders engaged in project on
the methodologies addressed in the Suffolk PPS DSRIP
application to address identified gaps. (Eg. promote best
practices, standardized processes such as screening tools, risk
assessments, and standard workflows, centralized bed
admission process with level of care screening criteria).
Task
Step 4: Engage Hospital Partner Workgroup to develop
specifications for the future state Care Coordination Model to
include standard 30-day care coordination services for safe
discharge to community or step-down level are implemented and
specifically fitted to short-stays
Task
Step 5: Hospital Partner Workgroup collect data analytics on
short stay hospitalizations and the top ambulatory-sensitive
diagnoses. Coordination program consideration of these
admissions, which can be avoided with improved access to
primary care and behavioral health services, as well as with
compliance to evidence-based clinical guidelines by the
practitioner and patient.
Task
Step 6: Hospital Partner Workgroup is concurrently developing
the Care Transition Model for Project 2biv TOC and project
integration exercises are performed
Task
Step 7: Each Hospital to engage key behavioral health and
assisted living/SNF providers to discuss future state Care
Coordination Model
Task
Step 8: Key project stakeholders and subject matter experts are
engaged in developing appropriate communication
methodologies are design to assist with removing barriers.
(Health literacy, community values, and language are
considerable barriers to connectivity of the patient with necessary
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 318 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
health care services.)
Task
Step 9: A methodology is designed to address managing patients
that do not have a PCP. To assure we minimize the gaps that will
be identified through the model. Key project stakeholders will
look into directing unassigned patients to aligned high performing
providers and have care coordinators follow these patients. A
care coordination service is considered by the SCC Care
Management program key stakeholders.
Task
Step 10: Project 2bix Care Coordination Model is presented to
the Project 2bix Committee and SCC Clinical Committee for
review and approval
Task
Step 11: PPS partners (PCP, SNF, Home Care, Health Homes,
Behavioral Health, etc.) identified at each Hospital to be engaged
in the Care Coordination Model
Task
Step 12: Communication materials are developed to support
training and education of model for all engaged PPS provider
types
Task
Step 13: PPS to evaluate the engagement of key social services,
care management, health home agencies to be engaged in
Model
Task
Step 14: Communication Plan organized for the Project 2bix
Care Coordination Model & Initiated
Task
Step 15: Implementation Schedule for each Hospital finalized
Task
Step 16: Training initiated at each Hospital for the Care
Coordination Model
Task
Step 17: Care Coordination Model implemented at Partner
Hospital's engaged in Project
Task
Step 18: Project Committee to determine measures to monitor
the effectives of the programs in meeting the Domain 2 System
Transformation outcome measures, including rapid cycle
evaluation to enable review and adjustment of plan at regular
intervals.
Milestone #4
Ensure that all PPS safety net providers are actively sharing
EHR systems with local health information
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 319 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including Direct exchange (secure messaging),
alerts and patient record look up by the end of Demonstration
Year (DY) 3.
Task
EHR meets Meaningful Use Stage 2 CMS requirements
(Note: any/all MU requirements adjusted by CMS will be
incorporated into the assessment criteria.)
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
92
92
92
92
92
92
92
92
92
92
9
9
9
9
9
9
9
9
9
9
Task
EHR meets connectivity to RHIO's HIE and SHIN-NY
requirements.
Task
Step 1: Engage Practitioner Engagement Team within the
PPS/IDS infrastructure to support development and
communication plan to educate and support on-boarding of
engaged/contracted practices for this particular milestone.
Task
Step 2: Collect list of safety net PPS partners to engage in QE
participation agreement with RHIO. Assure that these partners
fall as a priority in the SCC Contracting schedule to meet RHIO
enrollment requirement schedule.
Task
Step 3: Engage in discussions with RHIO partners to organize an
enrollment process in partnership with the SCC. Identify
monitoring process for RHIO enrollments and two-way
communication between SCC PMO and RHIO outreach staff.
Task
Step 4: Incorporate RHIO enrollment into SCC Contracting
Enrollment scope of work. Which will include RHIO enrollment
directions, agreement, FAQ for all on-boarded safety net partner
who falls within the partner cohort for this project requirement.
Task
Step 5: Creation of PPS IT Governance team to develop data
access and security standards and protocols addressing Provider
concerns about data sharing.
Task
Step 6: Conduct assessment of Engaged/Contracted partners'
EMR (e.g., Medical Home and Meaningful Use) and RHIO
connectivity (e.g. assessment can include analysis of data
sharing readiness, interoperable IT platforms, etc.) - (in line with
PCMH assessment of engaged/contracted partners referenced
herein)
NYS Confidentiality – High
Page 320 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 7: Create best practice examples around advantages of
RHIO participation and how patient RHIO "agree" or "deny"
status can be obtained
Task
Step 8: Create global plan for how EHRs will meet the
connectivity to RHIO's HIE and SHIN-NY requirements.
Task
Step 9: Create plan for how the PPS uses alerts and secure
messaging functionality.
Task
Step 10: Create provider training materials/education required to
support IDS functions/processes developed to include training
schedule, engaged/contracted partners to be trained and number
of staff trained in use of alerts and secure messaging.
Task
Step 11: Develop written training materials on secure messaging
Task
Step 12: Develop and initiate work break-down structure (WBS)
to submit sample transactions to public health registries with
selected PPS partners
Task
Step 13: Develop and initiate WBS to demonstrate use of
DIRECT secure email transactions with selected PPS partners
Task
Step 14: Develop process to make RHIO consent form readily
available to all Engaged/Contracted provider offices/locations.
Task
Step 15: Initiate roll-out to Engaged/Contracted partners to be
engaged in milestone to include training (to include, actively
sharing EHR systems with local health information
exchange/RHIO/SHIN-NY and sharing health information among
clinical partners, including direct exchange, secure messaging,
alerts and patient record look up)
Task
Step 16: Initiate quality control of engaged/contracted partners to
be able to provide evidence of EHR Vendor Documentation and
show evidence of screenshots of use of alerts and secure
messaging
Task
Step 17: Complete roll-out to Engaged/Contracted partners
within the PPS. Includes documentation of training dates and
number of staff trained (to include participation agreements,
sample of transactions to public health registries, and use of
DIRECT secure email transactions).
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 321 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Milestone #5
Use EHRs and other technical platforms to track all patients
engaged in the project.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
Task
Step 1: Identify methodology for SCC Patient Engagement
definition
Task
Step 2: Identify options to collect SCC Patient Engagement
Metric Data (immediate requirements for 2015 quarterly report &
future state requirements of tracking system and interoperability)
Task
Step 3: Engage key Project 2bix Stakeholders to finalize Patient
Engagement Definition & Data Specifications
Task
Step 4: Hospital-partner-level timeline organized to engage in
data collection for patient engagement metrics tracking system
Task
Step 5: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 6: Define report format and extract frequency required to
satisfy the patient engagement metrics for project. Phase 1
tactical reporting bridge solution followed by longer term
programmatic strategic solution. Iterative development and
testing approach is followed as providers are on-boarded and
reporting feedback is received from project stakeholders and the
DOH. Run reports as needed for submission of quarterly reports.
Task
Step 7: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements. Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 322 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Task
Step 13: Patient scorecards are available for
authorized/permissioned users.
Task
Step 14: PPS identifies targeted patients and is able to track
actively engaged patients for project milestone reporting. The
active engagement definition for project 2.b.ix is defined as the
number of participating patients who are utilizing the OBS
services that meet project requirements.
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
Upload Date
No Records Found
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Establish appropriately sized and staffed observation (OBS) units in
close proximity to ED services, unless the services required are
better provided in another unit. When the latter occurs, care
coordination must still be provided.
All Suffolk County hospitals participated in a Project OBS & TOC Hospital Workgroup, meeting at North Shore LIJ Southside Hospital. The goal of the SCC
PMO was to educate the group on the roles of the PMO, key project stakeholders and stakeholder groups, outline and review the project objectives and
deliverables, provide a summary of the web-based baseline survey results, and link the survey results to the project requirements. The meeting also included
a think tank exercise with the following questions:
-How has your organization worked with specific social service or care management agencies within your Care Transitions processes?
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 323 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
-Who are the social service or care management agencies engaged in your TOC processes?
-How has your hospital used technology to support care coordination of Hospital Observation patients to ensure care coordination is in place?
-Has your hospital leveraged any evidence-based care transition interventions?
-Example: The Transitional Care Model (TCM), Project BOOST, Re-engineered Discharge (RED), Milliman Care Guidelines.
-If yes, what are any lessons learned in building such protocols/interventions?
-Hospitals must outline a clinical and financial model demonstrating the need for the Hospital Observation Unit. This may include: Number of beds, staffing
requirements, services definitions, admission protocols, discharge protocols and inpatient transfer protocols, are there any other elements to consider
modeling?
The PMO has collected a thorough set of information from each hospital. In the upcoming months, we'll be focusing on developing key implementation
specifications, to include implementation schedule. Initiation is currently dependent on executed participation agreements with each hospital.
Create clinical and financial model to support the need for the unit.
Utilize care coordination services to ensure safe discharge either to
the community or a step down level of service, such as behavioral
health or assisted living/SNF.
Ensure that all PPS safety net providers are actively sharing EHR
systems with local health information exchange/RHIO/SHIN-NY
and sharing health information among clinical partners, including
Direct exchange (secure messaging), alerts and patient record look
up by the end of Demonstration Year (DY) 3.
Use EHRs and other technical platforms to track all patients
engaged in the project.
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
Page 324 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.ix.4 - PPS Defined Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.b.ix.5 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 325 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 326 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 2.d.i – Implementation of Patient Activation Activities to Engage, Educate and Integrate the uninsured and low/non-utilizing Medicaid populations into
Community Based Care
IPQR Module 2.d.i.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
The difficulty of activating and engaging the UI, LU and NU populations cannot be underestimated. It will require extensive coordination and
communication across the system, dedication to all aspects of "case-finding", assessment, triage and case management, and ensuring that
financially accessible primary care is available across the county. The actions taken to mitigate these risks will be as follows:
Case-finding Issue: The targeted population is difficulty to locate and build relationships with, which could result in difficulty engaging them in PAM.
Case-finding Risk Mitigation: Navigator-coaches will be recruited from and deployed to sites in hot-spots. They will be trained in outreach and
PAM, and will have educational materials that are designed to address and improve health literacy. A special focus will be dedicated toward
navigator-coaches developing relationships with CBOs in order to connect with patients in a more timely and sustainable manner. Additionally, all
PPS partners will be engaged in identifying UI, LU and NU individuals, and linking them to navigators and/or case managers. Navigator-coaches,
case managers and primary care staff will be trained in the use of PAM and the appropriate follow-up for individuals based on their PAM score.
Case management Issue: Current case management is siloed at the hospitals, CBOs and other PPS partners.
Case Management Risk Mitigation: Creating an overarching case management infrastructure will better equip the PPS to ensure such services are
provided in an integrated fashion to individuals regardless of where they "touch" the system, and that resources are deployed to the venues where
they are most needed. The PPS IT infrastructure is being developed to include a care management documentation tool that will enable the CM
workforce to manage their patients in a timely and clinically appropriate fashion.
Provider Engagement Issue: Lack of participation and outreach from the necessary amount of providers
Provider Engagement Risk Mitigation: The PPS will need to engage PCPs across the county. Where gaps exist, the PPS will recruit practitioners
and place them in those communities with a special focus placed on appropriately staffing ""hotspot"" communities. This will be done
collaboratively with clinics, health centers and existing practices. To ensure that communication is maximized across the system, all partners will
be linked electronically. The PPS will work toward connecting all providers through the RHIO, but will also develop a robust provider
communication plan that allows the PPS provider network to provide input, insights and shared experiences to the appropriate stake holders
(peers, administration, etc.). Regular meetings among CBOs, PCPs and case management will occur. Finally, the formation of a PPS wide MCO
Relations team will utilize the provider feedback to better structure value-based provider payment methodologies to ensure that providers are
being financially compensated for DSRIP participation.
NYS Confidentiality – High
Page 327 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.d.i.2 - Patient Engagement Speed
Instructions :
Enter the number of patients actively engaged through the current quarter. The number entered into the "Patient Update" area needs to reflect the cumulative method of counting within a DSRIP year. For example, the number
reported in this field for DY1 Q3 should include patients previously reported in DY1 Q2 plus new patients engaged in DY1 Q3. Any explanations regarding altered or missed patient commitments must be included within the
narrative box, not as text within uploaded documentation.
Benchmarks
100% Actively Engaged By
Expected Patient
Engagement
DY4,Q4
45,426
Patient Update
DY1, Q1
% of Semi-Annual
Commitment To-Date
DY1,Q2
0
5,285
Semi-Annual Variance of
Projected to Actual
116.36%
% of Total Actively Engaged
Patients To-Date
-743
11.63%
Current File Uploads
File Type
User ID
slin2
PAM Documentation
File Name
16_null_1_2_20151022143101_SCC Project 2di Survey Data Report DY1Q2.xlsx
Narrative Text :
SOURCE "Insignia Flourish"
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
File Description
2di Survey Data Report
Upload Date
10/22/2015 02:31 PM
Page 328 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.d.i.3 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Milestone #1
Contract or partner with community-based organizations (CBOs)
to engage target populations using PAM(R) and other patient
activation techniques. The PPS must provide oversight and
ensure that engagement is sufficient and appropriate.
Project
N/A
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
Completed
04/01/2015
04/01/2015
04/01/2015
04/01/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/01/2015
04/01/2015
04/01/2015
06/30/2015
DY1 Q1
Project
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
Completed
04/01/2015
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/01/2015
04/01/2015
08/01/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
05/01/2015
04/01/2015
05/01/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
07/01/2015
04/01/2015
07/01/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Task
Partnerships with CBOs to assist in patient "hot-spotting" and
engagement efforts as evidenced by MOUs, contracts, letters of
agreement or other partnership documentation.
Task
Step 1: Project implementation plan design series calls
Task
Step 2: Suffolk PPS PMO assignment of project manager to
project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project stakeholder
groups for initial pilot program
Task
Step 5: Develop project 2D1 project plan
Task
Step 6: Organize weekly communications and meeting series
with key project stakeholders
Task
Step 7: Create baseline assessment for CBO to identify key
CBO partnerships to engage target populations using PAM® and
other patient activation techniques.
Task
Step 8: Initiate baseline assessment with key CBO partners
Task
Step 9: Aggregate baseline data and evaluation against project
NYS Confidentiality – High
Page 329 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
requirements
Task
Step 10: Identify CBO Partners to be engaged in project 2.d.i
pilot program
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
08/01/2015
08/31/2015
08/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
In Progress
08/01/2015
01/01/2018
08/01/2015
01/01/2018
03/31/2018
DY3 Q4
Task
Step 11: Schedule weekly project 2.d.i workgroup meetings to
plan day 1 of pilot program operations
Task
Step 12: Develop pilot program scope of work outline
Task
Step 13: Request and collect CBO partner budgets, surveys
targets and proposals
Task
Step 14: Aggregate CBO partner proposals and engage SCC
Executive Director, Project Lead, Director of PMO and Project
Analyst to determine CBO patient activation program addendum
to the SCC coalition partner participation agreement
Task
Step 15: Execute CBO agreement with CBO partners for project
to engage target populations using PAM, the Wellness Coaching
program, and initial community navigation program
Task
Step 16: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program Survey
Encounter Decision Tree and list of locations and CBO partners
in county to host Community Health Navigators to perform
surveys.
Task
Step 17: Collaborate with engaged/contracted CBO partners to
determine regional Suffolk County strategy and "hot spotting" for
engagement efforts.
Task
Step 18: Announce initial pilot program. Initiate reporting,
monitoring procedures by Project 2di Project Workgroup to
ensure that engagement is sufficient and appropriate.
Task
Step 19: Initiate collaboration with SCC project 2.d.i. workgroup
and committee to identify contract and development pilot
program by on-boarding additional "locations" and CBO
partnerships
NYS Confidentiality – High
Page 330 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 20: Update SCC CBO directory with newly on-boarded
program partners
Project
In Progress
08/01/2015
01/01/2018
08/01/2015
01/01/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
01/31/2018
08/01/2015
01/31/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
01/31/2018
08/01/2015
01/31/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
01/31/2018
08/01/2015
01/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
07/15/2015
04/01/2015
07/15/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Task
Step 21: Ongoing monitoring by Project 2di Project Workgroup of
program development on current and future engagement metrics
to ensure project requirements are continuously met and
oversight to ensure engagements are appropriate
Task
Step 22: Repeat steps 13-21 with each newly
contracted/engaged CBO partner
Task
Step 23: Estalish appropriate quarterly reporting template for 2di
for NYS DOH reporting. Including MOUs, contracts, letters of
agreement or other partnership documentation.
Milestone #2
Establish a PPS-wide training team, comprised of members with
training in PAM(R) and expertise in patient activation and
engagement.
Project
N/A
Task
Patient Activation Measure(R) (PAM(R)) training team
established.
Task
Step 1: Engage Insignia to execute license agreement for PAM
Task
Step 2: Identify initial set of staff from CBO engaged partner pilot
to establish PAM training team ("Trainers")
Task
Step 3: Engage PPS Workforce Project Lead in training design
Task
Step 4: Develop and engage Insignia representative to organize
PAM written training materials to be consolidated into Project
2.d.i education/training handbook
Task
Step 5: Engage Cultural Competency and Health Literacy
Project Lead for material review
Task
Step 6: Approval of training materials by Project 2di Workgroup
Task
Step 7: Determine necessary frequency of training, include
NYS Confidentiality – High
Page 331 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
training requirements and expectations in partnership
agreements with CBO
Task
Step 8: Develop PPS-wide Project 2di Training Attestation to
document training for monitoring by Project 2di Project
Workgroup
Project
Completed
04/01/2015
08/31/2015
04/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
01/01/2016
04/01/2015
01/01/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Step 9: Initiate training program and oversight, collect name and
roles of team staff who are trained in PAM (maintain in Project
2di Trained Staff Directory)
Task
Step 10: Engage Project 2di Project Workgroup to continuously
monitor training in accordance with SCC workforce objectives.
Collect names and roles of team staff trained in PAM® or other
patient activation methods; Copy of training materials and
trainers.
Milestone #3
Identify UI, NU, and LU "hot spot" areas (e.g., emergency
rooms). Contract or partner with CBOs to perform outreach
within the identified "hot spot" areas.
Project
N/A
Task
Analysis to identify "hot spot" areas completed and CBOs
performing outreach engaged.
Task
Step 1: Engage key project stakeholders to initiate "hot spot"
analytics and determine data sources available to support
Community Outreach/Navigation Program Development
Task
Step 2: Engage SCC biomedical informatics team to develop
hot-spot mapping to support strategy for contracted/engaged
CBO's and their respective trained Community Health Workers
for fieldwork. Consider output of "hot spot" analytics in the
"locations" strategy of CBO Community Health Worker's survey.
Task
Step 3: Share maps with engaged/contracted CBO to collaborate
on identify specific "locations" where our program can be
delivered with these "hot spot" areas (e.g.. Food pantries,
Shelters)
Task
Step 4: Create outreach plan for CBO strategy in each "hot spot"
NYS Confidentiality – High
Page 332 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
location. To include mechanism to track and quantify outreach at
these locations.
Task
Step 5: Contract with CBO's to perform outreach within the
identified "hot spot" areas
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2016
04/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
04/01/2015
12/31/2016
04/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
07/01/2015
09/01/2015
07/01/2015
09/01/2015
09/30/2015
DY1 Q2
Project
Completed
07/01/2015
09/01/2015
07/01/2015
09/01/2015
09/30/2015
DY1 Q2
Task
Step 6: Develop master Project 2di PAM outreach locations and
calendar for community engagement of targeted populations.
Task
Step 7: Assure "locations" which are identified for outreach are
incorporated into the "Appendix" of the Project 2di CBO
Participation Agreement for Project 2.d.i Patient Activation
Measures
Task
Step 8: Engage Community Engagement key stakeholders to
support grass-roots efforts in "hot spot" locations. To include
opportunities for PAM outreach at specific community events
and forums.
Task
Step 9: Initiate recurring strategy sessions of the Project 2di
Project Workgroup to continue to evaluate, determine new
locations and monitor programs based on "hot spot" mapping
strategy
Task
Step 10: Engage Project 2di Project Workgroup to monitor
outreach at designated locations, collect recurring reports
demonstrating strategy by engaged/contracted CBOs. Collect
"Hot spot" map delineated by UI, NU, LU types; Evidence of
CBO outreach within appropriate "hot spot" areas; Outreach lists
for UI, NU, and LU populations.
Milestone #4
Survey the targeted population about healthcare needs in the
PPS' region.
Project
N/A
Task
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 1: Identify a SCC Community Engagement Lead
Task
Step 2: Orient Community Engagement Project Lead to Project
NYS Confidentiality – High
Page 333 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
2di requirements, program objectives and all key internal and
external project stakeholders
Task
Step 3: Project 2di Community Engagement opportunities are
brainstormed. List of community events and CBO partners
engagement opportunities is developed
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
12/31/2016
09/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
09/01/2015
12/31/2016
09/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/01/2015
03/31/2016
09/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Task
Step 5: Community Engagement opportunities are added to the
outreach locations and calendar for Project 2di. Program
agenda, marketing and promotional plan, speakers options are
organized.
Task
Step 6: Other information-gathering mechanisms are
brainstormed with Project 2di Workgroup and Community
Engagement Project Stakeholders
Task
Step 4: Survey tool is developed to understand healthcare needs
in Suffolk County. Other ways to obtain data about the health
care needs of Suffolk County is considered.
Task
Step 7: Cultural Competency & Health Literacy Advisory Group
is engaged in milestone and review of survey tool
Task
Step 8: Initiate surveys (or other options to collect data) and
begin aggregating data and maintain data base of responses.
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 9: Present data to Project 2di Committee and other key
project stakeholders
Task
Step 10: Engage Project 2di Project Workgroup to collect and
monitor list of community forums held, detailing locations,
agenda, and presenters; Documentation surveys or other
information- gathering techniques
Milestone #5
Train providers located within "hot spots" on patient activation
techniques, such as shared decision-making, measurements of
health literacy, and cultural competency.
Task
Project
Project
N/A
NYS Confidentiality – High
Page 334 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
PPS Providers (located in "hot spot" areas) trained in patient
activation techniques by "PAM(R) trainers".
Task
Step 1: Engage Project 2di Workgroup, key internal project
stakeholders to coordinate plan to develop written training
materials and techniques
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
12/31/2015
08/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Task
Step 2: Engage Insignia representative to collect PAM Tool
training materials
Task
Step 3: Training Materials developed for PAM survey outrach
activities for community engagement, includes other training
components such as motivational interviewing and other social
work techniques, soft skills, PAM survey scripts/talking-points
and a PAM survey Decision Tree
Task
Step 4: Training Materials, Agenda and program designed is
shared with Cultural Competency & Health Literacy Advisory
Group, Project 2di Workgroup and Committee, Key internal and
external project stakeholders for review and comment.
Task
Step 5: Trainees identified in "hot spot" areas by Project
Manager, Project Lead and Contracted/Engaged CBO partners.
Task
Step 6: Identify Project 2di PAM Trainers from SCC CBO
engagement to support training of additional PAM providers.
Project Manager to support coordination of training sessions.
Task
Step 7: Train providers located within "hot spots" on patient
activation techniques, such as shared decision-making,
measurements of health literacy, and cultural competency. Use
Project 2di Training Attestation to document training.
Task
Step 8: Project Manager to engage with Trainers following
training sessions to collect lessons learned, risks, risk mitigation
strategies and additional feedback to continue to support
program developments.
Task
Step 9: Project Manager to collect and maintain list of PPS
providers trained in PAM®; Training dates; Written training
NYS Confidentiality – High
Page 335 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
materials
Milestone #6
Obtain list of PCPs assigned to NU and LU enrollees from
MCOs. Along with the member's MCO and assigned PCP,
reconnect beneficiaries to his/her designated PCP (see outcome
measurements in #10).
• This patient activation project should not be used as a
mechanism to inappropriately move members to different health
plans and PCPs, but rather, shall focus on establishing
connectivity to resources already available to the member.
• Work with respective MCOs and PCPs to ensure proactive
outreach to beneficiaries. Sufficient information must be
provided regarding insurance coverage, language resources,
and availability of primary and preventive care services. The
state must review and approve any educational materials, which
must comply with state marketing guidelines and federal
regulations as outlined in 42 CFR §438.104.
Project
N/A
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Procedures and protocols established to allow the PPS to work
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 1: Engage VBP Team to orient on Project 2di Project
Requirement and Objective to engage partnering MCO's within
the program. Purpose to engage MCO's into Project 2di
Community Navigation Program.
Task
Step 2: Develop scope of work for MCO integration into program
Task
Step 3: Partnership and arrangements organized with partnering
MCO's for Project 2di. This shall include procedures and
protocols established to allow the PPS to work with the
member's MCO and assigned PCP to help reconnect that
beneficiary to his/her designated PCP.
Task
Step 4: Obtain list of PCPs assigned to NU and LU enrollees
from engaged MCOs. Along with the member's MCO and
assigned PCP, reconnect beneficiaries to his/her designated
PCP.
NYS Confidentiality – High
Page 336 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 5: Initiate discussions with engaged MCOs and key PPS
PCPs partners to ensure proactive outreach to beneficiaries.
Sufficient information must be provided regarding insurance
coverage, language resources, and availability of primary and
preventive care services. The state must review and approve
any educational materials, which must comply with state
marketing guidelines and federal regulations as outlined in 42
CFR §438.104.
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Task
Step 6: Engaged CBO's engaged and oriented to new
procedures and protocols established to allow the PPS to work
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 7: Engage Practitioner Engagement Project Lead to review
procedures and design. PCP communication and engagement
plan for procedures are developed and promoted.
Task
Step 8: Appropriate consent is in place for new procedures.
Including Information-exchange agreements between PPS and
MCO
Task
Step 9: Collect documented procedures and protocols,
Information-exchange agreements between PPS and MCO for
SCC records
Milestone #7
Baseline each beneficiary cohort (per method developed by
state) to appropriately identify cohorts using PAM(R) during the
first year of the project and again, at set intervals. Baselines, as
well as intervals towards improvement, must be set for each
cohort at the beginning of each performance period.
Project
N/A
Task
For each PAM(R) activation level, baseline and set intervals
toward improvement determined at the beginning of each
performance period (defined by the state).
Task
Step 1: Operationalize process for setting baselines and
intervals towards improvement for each PAM activation level.
Baselines and intervals towards improvement set for each cohort
NYS Confidentiality – High
Page 337 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
at the beginning of each performance period.
Task
Step 2: Engage key project stakeholders to identify method
developed by state for baselining each beneficiary cohort
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 3: Agreement of method for data collection of baseline for
each cohort and appropriate intake intervals towards
improvement
Task
Step 4: Identify workflow and plan to set baseline for each
beneficiary cohort.
Task
Step 5: Prepare baseline, periodic and annual cohort reporting
calendar
Task
Step 6: Educate key project stakeholders for baseline metric
reporting
Task
Step 7: Project 2di Project Workgroup to monitor monthly
engaged stakeholders for baseline and interval metric reporting
for periodic and annual reports
Task
Step 8: Collect and maintian baseline, periodic and annual
PAM® cohort reports and communicate results via presentations
to key project stakeholders
Milestone #8
Include beneficiaries in development team to promote preventive
care.
Project
N/A
Task
Beneficiaries are utilized as a resource in program development
and awareness efforts of preventive care services.
Task
Step 1: Engage Project 2di workgroup to develop Community
Navagation Program for post-PAM operations to include the
promotion of preventive care and community-based resources.
Task
Step 2: identify beneficiaries in development team to organize
the Project 2di Community Navigation Program to promote
preventive care. Beneficiaries to be used as a resource in
program development and awareness efforts, communication
NYS Confidentiality – High
Page 338 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
efforts, health literacy efforts.
Task
Step 3: Document participation of beneficiaries in program
development. Utilize creative engagement opportunities such as
focus groups. Document participate of beneficiaries in
awareness efforts.
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
03/31/2016
03/31/2018
03/31/2016
03/31/2018
03/31/2018
DY3 Q4
In Progress
03/31/2016
03/31/2018
03/31/2016
03/31/2018
03/31/2018
DY3 Q4
Task
Step 4: Collect & Maintain list of contributing patient members
participating in program development and on-going awareness
efforts
Milestone #9
Measure PAM(R) components, including:
• Screen patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or
"hot spot" area for health service.
• If the beneficiary is UI, does not have a registered PCP, or is
attributed to a PCP in the PPS' network, assess patient using
PAM(R) survey and designate a PAM(R) score.
• Individual member's score must be averaged to calculate a
baseline measure for that year's cohort.
• The cohort must be followed for the entirety of the DSRIP
program.
• On an annual basis, assess individual members' and each
cohort's level of engagement, with the goal of moving
beneficiaries to a higher level of activation.
• If the beneficiary
is deemed to be LU & NU but has a designated PCP who is not
part of the PPS' network, counsel the beneficiary on better
utilizing his/her existing healthcare benefits, while also
encouraging the beneficiary to reconnect with his/her designated
PCP.
• The PPS will NOT be responsible for assessing the patient via
PAM(R) survey.
• PPS will be responsible for providing the most current contact
information to the beneficiary's MCO for outreach purposes.
• Provide member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis, as
well as to DOH on a quarterly basis.
Task
Project
Project
N/A
NYS Confidentiality – High
Page 339 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Performance measurement reports established, including but not
limited to:
- Number of patients screened, by engagement level
- Number of clinicians trained in PAM(R) survey implementation
- Number of patient: PCP bridges established
- Number of patients identified, linked by MCOs to which they
are associated
- Member engagement lists to relevant insurance companies (for
NU & LU populations) on a monthly basis
- Member engagement lists to DOH (for NU & LU populations)
on a monthly basis
- Annual report assessing individual member and the overall
cohort's level of engagement
Task
Step 1: Engage Project 2di Workgroup to organize the Project
2di PAM Tool Performance Measurement Program
Project
In Progress
03/31/2016
05/01/2016
03/31/2016
05/01/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Task
Step 2: Ensure Project 2di PAM Tool Performance Measurement
Program includes how to operationalize the PAM Tool. Including:
screening patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or
"hot spot" area for health service. If the beneficiary is UI, does
not have a registered PCP, or is attributed to a PCP in the PPS'
network, assess patient using PAM® survey and designate a
PAM® score.
Task
Step 3: Ensure Project 2di PAM Tool Performance Measurement
Program highlights how member's score must be averaged to
calculate a baseline measure for that year's cohort.
Task
Step 4: Identify a method with Insignia to follow cohorts for the
entirety of the DSRIP program. To include determining
specifications for unique identifiers.
Task
Step 5: Following the initiation of the PAM pilot program, initiate
a calendar to follow cohorts annually.
Task
Step 6: Develop program procedures for training whereby on an
annual basis, assess individual members' and each cohort's
NYS Confidentiality – High
Page 340 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
level of engagement, with the goal of moving beneficiaries to a
higher level of activation.
Task
Step 7: Engage partnering MCOs to develop procedures for
determining if the beneficiary is deemed to be LU & NU but has
a designated PCP who is not part of the PPS' network, counsel
the beneficiary on better utilizing his/her existing healthcare
benefits, while also encouraging the beneficiary to reconnect
with his/her designated PCP.
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/30/2016
09/30/2016
06/30/2016
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/30/2016
12/31/2016
09/30/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
01/01/2017
03/31/2018
01/01/2017
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
01/01/2017
03/31/2018
01/01/2017
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
09/30/2018
06/01/2015
09/30/2018
09/30/2018
DY4 Q2
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Task
Step 8: Project Manager to organize method to provide the
current contact information to the beneficiary's MCO for outreach
purposes.
Task
Step 9: Project Managers to provide member engagement lists
to engaged/relevant insurance companies (for NU & LU
populations) on a monthly basis, as well as to DOH on a
quarterly basis.
Task
Step 10: Performance measurement reports established,
including but not limited to: Number of patients screened, by
engagement level, Number of clinicians trained in PAM® survey
implementation, Number of patient: PCP bridges established,
Number of patients identified, linked by MCOs to which they are
associated, Member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis,
Member engagement lists to DOH (for NU & LU populations) on
a monthly basis, Annual report assessing individual member and
the overall cohort's level of engagement
Task
Step 11: Collect output of the Project 2di PAM Tool Performance
Measurement Program, to include, performance measurement
reports and presentations; Annual reports; Member engagement
lists, by PAM® cohort
Milestone #10
Increase the volume of non-emergent (primary, behavioral,
dental) care provided to UI, NU, and LU persons.
Task
Volume of non-emergent visits for UI, NU, and LU populations
Project
Project
N/A
NYS Confidentiality – High
Page 341 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
increased.
Task
Step 1: Engage Project 2di Workgroup to brainstorm the Project
2di Community Navigator Program
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
09/30/2018
08/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
08/01/2015
09/30/2018
08/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Task
Step 2: Engage key primary, behavioral and dental care
providers in Community Navigation Program, to include planning
the handoffs for individuals surveyed, through Wellness
Coaching then navigated to a community-based resource
Task
Step 3: Track the number of referrals made by PAM Providers
into the Community Navigation Program (as new PAM Providers
are on-boarded the number of referrals are expected to
increase)
Task
Step 4: Determine how SCC and Health Home care
management staff will be involved in the patient activation
process.
Task
Step 5: Engage Project 2di Workgroup to monitor the referrals
made across the County for individuals who receive the PAM
survey, receive Wellness Coaching though the CBO partnership
and then receive a handoff/referral into the Community
Navigation Program.
Task
Step 6: Engage SCC biomedical informatics key project
stakeholders to monitor the ED usage of these cohorts. Monitor
the usage of non-emergent care by the captive cohort.
Task
Step 7: Enage SCC biomedical informatics team to develop a
baseline of non-emergent volume. Develop in collaboration with
the Project 2di Workgroup a method of periodic reports to
demonstrating increase/trends in visits (specific to UI, NU, and
LU patients)
Task
Step 8: Project Manager to monitor, collect and report ongoing
data acquisition to enhance program design and development
Milestone #11
Contract or partner with CBOs to develop a group of community
navigators who are trained in connectivity to healthcare
Project
N/A
NYS Confidentiality – High
Page 342 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
coverage, community healthcare resources (including for primary
and preventive services) and patient education.
Task
Provider
PAM(R) Providers
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Provider
PAM(R) Providers
In Progress
04/01/2015
09/30/2018
04/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
Completed
07/01/2015
08/31/2015
07/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Step 7: Engage Cultural Competency & Health Literacy Project
Lead in program development
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Task
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Community navigators identified and contracted.
Task
Community navigators trained in connectivity to healthcare
coverage and community healthcare resources, (including
primary and preventive services), as well as patient education.
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners for project to engage target populations using
PAM, the Wellness Coaching program, and initial community
navigation program.
Task
Step 2: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program to include
a Community Navigator Program. This shall include FTE roles,
responsibilities and staffing guidelines based on the project scale
and speed schedule.
Task
Step 3: PPS to identify CBO's with an interest in partnering to
develop a group of community navigators (community health
workers, wellness coaches and navigators) who are trained in
connectivity to healthcare coverage, community healthcare
resources (including for primary and preventive services) and
patient education.
Task
Step 4: Project 2di Workgroup and key project stakeholders
reviews and provides feedback on the Project 2di Community
Navigator Program.
Task
Step 5: Orient potential CBO partners on the term and scope of
the Project 2di CBO partnership agreements, which defines roles
of Community navigators
Task
Step 6: Identify communication requirements for program
Task
NYS Confidentiality – High
Page 343 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 8: Engage SCC Workforce Project Lead in development
processes.
Task
Step 9: Project 2di Workgroup to develop training curriculum and
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
03/31/2016
09/30/2018
03/31/2016
09/30/2018
09/30/2018
DY4 Q2
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2017
01/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Task
Step 10: Determine necessary training program, including
frequency of training, re-training and competency evaluations,
training dates, schedule training sessions.
Task
Step 11: Community navigators trained in connectivity to
healthcare coverage and community healthcare resources,
(including primary and preventive services), as well as patient
education.
Task
Step 12: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated
area) detailing navigator names, location, and contact
information
Task
Step 13: PPS to collect list of training dates along with number of
staff trained; Written training materials, and Project 2di Training
Attestations
Milestone #12
Develop a process for Medicaid recipients and project
participants to report complaints and receive customer service.
Project
N/A
Task
Policies and procedures for customer service complaints and
appeals developed.
Task
Step 1: Engage key project stakeholders to develop process for
Medicaid recipients and project participants to report complaints
and receive customer service.
Task
Step 2: Draft protocols for customer service complaints and
appeals.
Task
Step 3: Determine staffing requirements and modes for customer
NYS Confidentiality – High
Page 344 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
service to be engaged to support project requirement
Task
Step 4: Engage Compliance Officer to review protocols for
complaints. Add protocols to SCC enterprise complaints
procedures.
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Step 5: Begin communicating protocols to key internal, external
project stakeholders including posting to the SCC website
Task
Step 6: Project Manager to initiate a method to monitor the
effectiveness of the protocols for customer service complaints
and appeals.
Milestone #13
Train community navigators in patient activation and education,
including how to appropriately assist project beneficiaries using
the PAM(R).
Project
N/A
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Provider
PAM(R) Providers
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
07/01/2015
08/31/2015
07/01/2015
08/31/2015
09/30/2015
DY1 Q2
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Step 5: Community navigators trained in including how to
appropriately assist project beneficiaries using the PAM®.
Project
In Progress
03/31/2016
03/31/2017
03/31/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Project
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
List of community navigators formally trained in the PAM(R).
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners contract includes Train the Trainer
responsibilities to educate future PAM providers in how to
appropriately assist project beneficiaries using PAM.
Task
Step 2: SCC to identify additional CBO partnerships and countybased resources to be engaged as Community Navigators and
trained in PAM
Task
Step 3: Project 2di Workgroup to develop training curriculum and
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Task
Step 4: PPS to organize a training strategy with
engaged/Contracted CBO partners, listing a schedule, logistics
and a trainer directory
Task
NYS Confidentiality – High
Page 345 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Step 6: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated
area) detailing navigator names, location, and contact
information
Task
Step 7: PPS to collect description including the following
components: the names and roles of team staff trained in PAM®,
by whom they were trained, copy of training agenda materials,
and team staff roles who will be engaged in patient activation
Project
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Milestone #14
Ensure direct hand-offs to navigators who are prominently
placed at "hot spots," partnered CBOs, emergency departments,
or community events, so as to facilitate education regarding
health insurance coverage, age-appropriate primary and
preventive healthcare services and resources.
Project
N/A
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Provider
PAM(R) Providers
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
12/31/2016
01/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
01/01/2016
12/31/2016
01/01/2016
12/31/2016
12/31/2016
DY2 Q3
Task
Community navigators prominently placed (with high visibility) at
appropriate locations within identified "hot spot" areas.
Task
Step 1: Project Manager engage key project stakeholders to
evaluate initial data collected with Project 2di Pilot CBO
partnerships to organize Community Navigator strategy needs
Task
Step 2: Community navigator needs and scope of work further
defined. To include education regarding health insurance
coverage, age-appropriate primary and preventive healthcare
services and resources.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage, age-appropriate primary
and preventive healthcare services and resources. Materials are
reviewed by the cultural competency & health literacy advisory
group.
Task
Step 4: Project 2di Workgroup to identify key partnerships with
CBO's whereby Community Navigators will be readily available
to assume direct hand-offs. Will include SCC and Health Home
Care managers in the partnerships.
Task
Step 5: Community Navigators trained
NYS Confidentiality – High
Page 346 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Step 6: Contracted CBO's place Community Navigators in key
locations (with high visibility) identified "hot spot" areas. Direct
handoffs are operationalized based on grass-roots relationships
within the contracted CBOs.
Project
In Progress
06/30/2016
12/31/2016
06/30/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
06/30/2016
09/30/2018
06/30/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
06/30/2016
09/30/2018
06/30/2016
09/30/2018
09/30/2018
DY4 Q2
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
09/30/2018
09/01/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/01/2015
12/31/2015
09/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
06/30/2016
01/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
01/01/2016
12/31/2016
01/01/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
06/30/2016
09/30/2018
06/30/2016
09/30/2018
09/30/2018
DY4 Q2
In Progress
09/30/2015
09/30/2018
09/30/2015
09/30/2018
09/30/2018
DY4 Q2
Task
Step 7: Project Manager maintain reports from CBO partners as
evidence of navigator placement by location
Task
Step 8: Project 2di Committee monitor program logistics and
data to ensure project requirements are met
Milestone #15
Inform and educate navigators about insurance options and
healthcare resources available to UI, NU, and LU populations.
Project
N/A
Task
Navigators educated about insurance options and healthcare
resources available to populations in this project.
Task
Step 1: Evaluation of PPS network yields development of
resource pool for populations engaged in this project.
Task
Step 2: Community navigator needs and scope of work further
defined. To include education about insurance options and
healthcare resources available to UI, NU, and LU populations.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage. Materials are reviewed by
the cultural competency & health literacy advisory group.
Task
Step 4: Engaged Community Navigators trained educate
navigators about insurance options and healthcare resources
available to UI, NU, and LU populations.
Task
Step 5: Project Manager maintain reports from CBO partners,
List of navigators trained by PPS; List of the PPS trainers;
Training dates; Written training materials
Milestone #16
Ensure appropriate and timely access for navigators when
attempting to establish primary and preventive services for a
community member.
Project
N/A
NYS Confidentiality – High
Page 347 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Task
Timely access for navigator when connecting members to
services.
Project
In Progress
09/30/2015
09/30/2018
09/30/2015
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
09/30/2015
12/31/2015
09/30/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
03/31/2016
06/30/2016
03/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/30/2016
12/31/2016
06/30/2016
12/31/2016
12/31/2016
DY2 Q3
Project
In Progress
06/30/2016
09/30/2018
06/30/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
06/30/2016
09/30/2018
06/30/2016
09/30/2018
09/30/2018
DY4 Q2
Project
In Progress
01/01/2016
03/31/2016
01/01/2016
03/31/2016
03/31/2016
DY1 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 1: Project 2di Workgroup to engage CBO's in a series of
planning discussions around Community Navigators access to
County-based resources. Objective to ensure appropriate and
timely access for navigators when attempting to establish
primary and preventive services for a community member.
Task
Step 2: Identify network of healthcare providers, and provide list
to Community Navigators as resource to connect members to
primary/preventive care services
Task
Step 3: Policies and procedures for intake and/or scheduling
staff to receive navigator calls
Task
Step 4: Identify initial set of Community Navigator staff to roll-out
strategy
Task
Step 6: Train Community Navigators, initial set will be used as
future "trainers"
Task
Step 7: Regional strategy organized for engaged/contracted
CBO's across the County
Task
Step 8: Strategy is rolled out across all engaged/contracted
CBO's and incorporated into on-boarding of all newly
engaged/contracted CBO's and PAM Providers
Task
Step 9: Project Manager manintain policies and procedures for
intake and/or scheduling staff to receive navigator calls; director
and list of provider intake staff trained by the PPS
Task
Step 5: Key Project Stakeholders engaged to develop program
strategy outlining how the PPS will monitor and ensure timely
access for navigators (eg. What data is being collected, who is
reviewing, log, reporting procedures) mange in relation to
contractual requirements for engaged/contracted partners
Milestone #17
Project
N/A
NYS Confidentiality – High
Page 348 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, to track all patients engaged in the project.
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/01/2015
03/31/2017
11/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project.
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is followed
as providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports as needed for submission of quarterly
reports.
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
NYS Confidentiality – High
Page 349 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting Year
and Quarter
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
DY2,Q1
DY2,Q2
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Task
Step 13: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #1
Contract or partner with community-based organizations (CBOs)
to engage target populations using PAM(R) and other patient
activation techniques. The PPS must provide oversight and
ensure that engagement is sufficient and appropriate.
Task
Partnerships with CBOs to assist in patient "hot-spotting" and
engagement efforts as evidenced by MOUs, contracts, letters of
agreement or other partnership documentation.
Task
Step 1: Project implementation plan design series calls
Task
Step 2: Suffolk PPS PMO assignment of project manager to
project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project stakeholder
NYS Confidentiality – High
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 350 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
groups for initial pilot program
Task
Step 5: Develop project 2D1 project plan
Task
Step 6: Organize weekly communications and meeting series
with key project stakeholders
Task
Step 7: Create baseline assessment for CBO to identify key CBO
partnerships to engage target populations using PAM® and other
patient activation techniques.
Task
Step 8: Initiate baseline assessment with key CBO partners
Task
Step 9: Aggregate baseline data and evaluation against project
requirements
Task
Step 10: Identify CBO Partners to be engaged in project 2.d.i
pilot program
Task
Step 11: Schedule weekly project 2.d.i workgroup meetings to
plan day 1 of pilot program operations
Task
Step 12: Develop pilot program scope of work outline
Task
Step 13: Request and collect CBO partner budgets, surveys
targets and proposals
Task
Step 14: Aggregate CBO partner proposals and engage SCC
Executive Director, Project Lead, Director of PMO and Project
Analyst to determine CBO patient activation program addendum
to the SCC coalition partner participation agreement
Task
Step 15: Execute CBO agreement with CBO partners for project
to engage target populations using PAM, the Wellness Coaching
program, and initial community navigation program
Task
Step 16: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program Survey
Encounter Decision Tree and list of locations and CBO partners
in county to host Community Health Navigators to perform
surveys.
Task
Step 17: Collaborate with engaged/contracted CBO partners to
determine regional Suffolk County strategy and "hot spotting" for
engagement efforts.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 351 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 18: Announce initial pilot program. Initiate reporting,
monitoring procedures by Project 2di Project Workgroup to
ensure that engagement is sufficient and appropriate.
Task
Step 19: Initiate collaboration with SCC project 2.d.i. workgroup
and committee to identify contract and development pilot
program by on-boarding additional "locations" and CBO
partnerships
Task
Step 20: Update SCC CBO directory with newly on-boarded
program partners
Task
Step 21: Ongoing monitoring by Project 2di Project Workgroup of
program development on current and future engagement metrics
to ensure project requirements are continuously met and
oversight to ensure engagements are appropriate
Task
Step 22: Repeat steps 13-21 with each newly
contracted/engaged CBO partner
Task
Step 23: Estalish appropriate quarterly reporting template for 2di
for NYS DOH reporting. Including MOUs, contracts, letters of
agreement or other partnership documentation.
Milestone #2
Establish a PPS-wide training team, comprised of members with
training in PAM(R) and expertise in patient activation and
engagement.
Task
Patient Activation Measure(R) (PAM(R)) training team
established.
Task
Step 1: Engage Insignia to execute license agreement for PAM
Task
Step 2: Identify initial set of staff from CBO engaged partner pilot
to establish PAM training team ("Trainers")
Task
Step 3: Engage PPS Workforce Project Lead in training design
Task
Step 4: Develop and engage Insignia representative to organize
PAM written training materials to be consolidated into Project
2.d.i education/training handbook
Task
Step 5: Engage Cultural Competency and Health Literacy Project
Lead for material review
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 352 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 6: Approval of training materials by Project 2di Workgroup
Task
Step 7: Determine necessary frequency of training, include
training requirements and expectations in partnership
agreements with CBO
Task
Step 8: Develop PPS-wide Project 2di Training Attestation to
document training for monitoring by Project 2di Project
Workgroup
Task
Step 9: Initiate training program and oversight, collect name and
roles of team staff who are trained in PAM (maintain in Project
2di Trained Staff Directory)
Task
Step 10: Engage Project 2di Project Workgroup to continuously
monitor training in accordance with SCC workforce objectives.
Collect names and roles of team staff trained in PAM® or other
patient activation methods; Copy of training materials and
trainers.
Milestone #3
Identify UI, NU, and LU "hot spot" areas (e.g., emergency
rooms). Contract or partner with CBOs to perform outreach
within the identified "hot spot" areas.
Task
Analysis to identify "hot spot" areas completed and CBOs
performing outreach engaged.
Task
Step 1: Engage key project stakeholders to initiate "hot spot"
analytics and determine data sources available to support
Community Outreach/Navigation Program Development
Task
Step 2: Engage SCC biomedical informatics team to develop hotspot mapping to support strategy for contracted/engaged CBO's
and their respective trained Community Health Workers for
fieldwork. Consider output of "hot spot" analytics in the
"locations" strategy of CBO Community Health Worker's survey.
Task
Step 3: Share maps with engaged/contracted CBO to collaborate
on identify specific "locations" where our program can be
delivered with these "hot spot" areas (e.g.. Food pantries,
Shelters)
Task
Step 4: Create outreach plan for CBO strategy in each "hot spot"
location. To include mechanism to track and quantify outreach at
these locations.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 353 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 5: Contract with CBO's to perform outreach within the
identified "hot spot" areas
Task
Step 6: Develop master Project 2di PAM outreach locations and
calendar for community engagement of targeted populations.
Task
Step 7: Assure "locations" which are identified for outreach are
incorporated into the "Appendix" of the Project 2di CBO
Participation Agreement for Project 2.d.i Patient Activation
Measures
Task
Step 8: Engage Community Engagement key stakeholders to
support grass-roots efforts in "hot spot" locations. To include
opportunities for PAM outreach at specific community events and
forums.
Task
Step 9: Initiate recurring strategy sessions of the Project 2di
Project Workgroup to continue to evaluate, determine new
locations and monitor programs based on "hot spot" mapping
strategy
Task
Step 10: Engage Project 2di Project Workgroup to monitor
outreach at designated locations, collect recurring reports
demonstrating strategy by engaged/contracted CBOs. Collect
"Hot spot" map delineated by UI, NU, LU types; Evidence of CBO
outreach within appropriate "hot spot" areas; Outreach lists for
UI, NU, and LU populations.
Milestone #4
Survey the targeted population about healthcare needs in the
PPS' region.
Task
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 1: Identify a SCC Community Engagement Lead
Task
Step 2: Orient Community Engagement Project Lead to Project
2di requirements, program objectives and all key internal and
external project stakeholders
Task
Step 3: Project 2di Community Engagement opportunities are
brainstormed. List of community events and CBO partners
engagement opportunities is developed
Task
Step 5: Community Engagement opportunities are added to the
NYS Confidentiality – High
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DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 354 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
outreach locations and calendar for Project 2di. Program agenda,
marketing and promotional plan, speakers options are organized.
Task
Step 6: Other information-gathering mechanisms are
brainstormed with Project 2di Workgroup and Community
Engagement Project Stakeholders
Task
Step 4: Survey tool is developed to understand healthcare needs
in Suffolk County. Other ways to obtain data about the health
care needs of Suffolk County is considered.
Task
Step 7: Cultural Competency & Health Literacy Advisory Group is
engaged in milestone and review of survey tool
Task
Step 8: Initiate surveys (or other options to collect data) and
begin aggregating data and maintain data base of responses.
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 9: Present data to Project 2di Committee and other key
project stakeholders
Task
Step 10: Engage Project 2di Project Workgroup to collect and
monitor list of community forums held, detailing locations,
agenda, and presenters; Documentation surveys or other
information- gathering techniques
Milestone #5
Train providers located within "hot spots" on patient activation
techniques, such as shared decision-making, measurements of
health literacy, and cultural competency.
Task
PPS Providers (located in "hot spot" areas) trained in patient
activation techniques by "PAM(R) trainers".
Task
Step 1: Engage Project 2di Workgroup, key internal project
stakeholders to coordinate plan to develop written training
materials and techniques
Task
Step 2: Engage Insignia representative to collect PAM Tool
training materials
Task
Step 3: Training Materials developed for PAM survey outrach
activities for community engagement, includes other training
components such as motivational interviewing and other social
work techniques, soft skills, PAM survey scripts/talking-points
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 355 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
and a PAM survey Decision Tree
Task
Step 4: Training Materials, Agenda and program designed is
shared with Cultural Competency & Health Literacy Advisory
Group, Project 2di Workgroup and Committee, Key internal and
external project stakeholders for review and comment.
Task
Step 5: Trainees identified in "hot spot" areas by Project
Manager, Project Lead and Contracted/Engaged CBO partners.
Task
Step 6: Identify Project 2di PAM Trainers from SCC CBO
engagement to support training of additional PAM providers.
Project Manager to support coordination of training sessions.
Task
Step 7: Train providers located within "hot spots" on patient
activation techniques, such as shared decision-making,
measurements of health literacy, and cultural competency. Use
Project 2di Training Attestation to document training.
Task
Step 8: Project Manager to engage with Trainers following
training sessions to collect lessons learned, risks, risk mitigation
strategies and additional feedback to continue to support
program developments.
Task
Step 9: Project Manager to collect and maintain list of PPS
providers trained in PAM®; Training dates; Written training
materials
Milestone #6
Obtain list of PCPs assigned to NU and LU enrollees from
MCOs. Along with the member's MCO and assigned PCP,
reconnect beneficiaries to his/her designated PCP (see outcome
measurements in #10).
• This patient activation project should not be used as a
mechanism to inappropriately move members to different health
plans and PCPs, but rather, shall focus on establishing
connectivity to resources already available to the member.
• Work with respective MCOs and PCPs to ensure proactive
outreach to beneficiaries. Sufficient information must be
provided regarding insurance coverage, language resources, and
availability of primary and preventive care services. The state
must review and approve any educational materials, which must
comply with state marketing guidelines and federal regulations as
outlined in 42 CFR §438.104.
Task
Procedures and protocols established to allow the PPS to work
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 356 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 1: Engage VBP Team to orient on Project 2di Project
Requirement and Objective to engage partnering MCO's within
the program. Purpose to engage MCO's into Project 2di
Community Navigation Program.
Task
Step 2: Develop scope of work for MCO integration into program
Task
Step 3: Partnership and arrangements organized with partnering
MCO's for Project 2di. This shall include procedures and
protocols established to allow the PPS to work with the member's
MCO and assigned PCP to help reconnect that beneficiary to
his/her designated PCP.
Task
Step 4: Obtain list of PCPs assigned to NU and LU enrollees
from engaged MCOs. Along with the member's MCO and
assigned PCP, reconnect beneficiaries to his/her designated
PCP.
Task
Step 5: Initiate discussions with engaged MCOs and key PPS
PCPs partners to ensure proactive outreach to beneficiaries.
Sufficient information must be provided regarding insurance
coverage, language resources, and availability of primary and
preventive care services. The state must review and approve any
educational materials, which must comply with state marketing
guidelines and federal regulations as outlined in 42 CFR
§438.104.
Task
Step 6: Engaged CBO's engaged and oriented to new
procedures and protocols established to allow the PPS to work
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 7: Engage Practitioner Engagement Project Lead to review
procedures and design. PCP communication and engagement
plan for procedures are developed and promoted.
Task
Step 8: Appropriate consent is in place for new procedures.
Including Information-exchange agreements between PPS and
MCO
Task
Step 9: Collect documented procedures and protocols,
Information-exchange agreements between PPS and MCO for
SCC records
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 357 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Milestone #7
Baseline each beneficiary cohort (per method developed by
state) to appropriately identify cohorts using PAM(R) during the
first year of the project and again, at set intervals. Baselines, as
well as intervals towards improvement, must be set for each
cohort at the beginning of each performance period.
Task
For each PAM(R) activation level, baseline and set intervals
toward improvement determined at the beginning of each
performance period (defined by the state).
Task
Step 1: Operationalize process for setting baselines and intervals
towards improvement for each PAM activation level. Baselines
and intervals towards improvement set for each cohort at the
beginning of each performance period.
Task
Step 2: Engage key project stakeholders to identify method
developed by state for baselining each beneficiary cohort
Task
Step 3: Agreement of method for data collection of baseline for
each cohort and appropriate intake intervals towards
improvement
Task
Step 4: Identify workflow and plan to set baseline for each
beneficiary cohort.
Task
Step 5: Prepare baseline, periodic and annual cohort reporting
calendar
Task
Step 6: Educate key project stakeholders for baseline metric
reporting
Task
Step 7: Project 2di Project Workgroup to monitor monthly
engaged stakeholders for baseline and interval metric reporting
for periodic and annual reports
Task
Step 8: Collect and maintian baseline, periodic and annual
PAM® cohort reports and communicate results via presentations
to key project stakeholders
Milestone #8
Include beneficiaries in development team to promote preventive
care.
Task
Beneficiaries are utilized as a resource in program development
and awareness efforts of preventive care services.
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 358 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 1: Engage Project 2di workgroup to develop Community
Navagation Program for post-PAM operations to include the
promotion of preventive care and community-based resources.
Task
Step 2: identify beneficiaries in development team to organize
the Project 2di Community Navigation Program to promote
preventive care. Beneficiaries to be used as a resource in
program development and awareness efforts, communication
efforts, health literacy efforts.
Task
Step 3: Document participation of beneficiaries in program
development. Utilize creative engagement opportunities such as
focus groups. Document participate of beneficiaries in awareness
efforts.
Task
Step 4: Collect & Maintain list of contributing patient members
participating in program development and on-going awareness
efforts
Milestone #9
Measure PAM(R) components, including:
• Screen patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or "hot
spot" area for health service.
• If the beneficiary is UI, does not have a registered PCP, or is
attributed to a PCP in the PPS' network, assess patient using
PAM(R) survey and designate a PAM(R) score.
• Individual member's score must be averaged to calculate a
baseline measure for that year's cohort.
• The cohort must be followed for the entirety of the DSRIP
program.
• On an annual basis, assess individual members' and each
cohort's level of engagement, with the goal of moving
beneficiaries to a higher level of activation.
• If the beneficiary
is deemed to be LU & NU but has a designated PCP who is not
part of the PPS' network, counsel the beneficiary on better
utilizing his/her existing healthcare benefits, while also
encouraging the beneficiary to reconnect with his/her designated
PCP.
• The PPS will NOT be responsible for assessing the patient via
PAM(R) survey.
• PPS will be responsible for providing the most current contact
information to the beneficiary's MCO for outreach purposes.
• Provide member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis, as well
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 359 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
as to DOH on a quarterly basis.
Task
Performance measurement reports established, including but not
limited to:
- Number of patients screened, by engagement level
- Number of clinicians trained in PAM(R) survey implementation
- Number of patient: PCP bridges established
- Number of patients identified, linked by MCOs to which they
are associated
- Member engagement lists to relevant insurance companies (for
NU & LU populations) on a monthly basis
- Member engagement lists to DOH (for NU & LU populations) on
a monthly basis
- Annual report assessing individual member and the overall
cohort's level of engagement
Task
Step 1: Engage Project 2di Workgroup to organize the Project
2di PAM Tool Performance Measurement Program
Task
Step 2: Ensure Project 2di PAM Tool Performance Measurement
Program includes how to operationalize the PAM Tool. Including:
screening patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or "hot
spot" area for health service. If the beneficiary is UI, does not
have a registered PCP, or is attributed to a PCP in the PPS'
network, assess patient using PAM® survey and designate a
PAM® score.
Task
Step 3: Ensure Project 2di PAM Tool Performance Measurement
Program highlights how member's score must be averaged to
calculate a baseline measure for that year's cohort.
Task
Step 4: Identify a method with Insignia to follow cohorts for the
entirety of the DSRIP program. To include determining
specifications for unique identifiers.
Task
Step 5: Following the initiation of the PAM pilot program, initiate a
calendar to follow cohorts annually.
Task
Step 6: Develop program procedures for training whereby on an
annual basis, assess individual members' and each cohort's
level of engagement, with the goal of moving beneficiaries to a
higher level of activation.
Task
Step 7: Engage partnering MCOs to develop procedures for
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 360 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
determining if the beneficiary is deemed to be LU & NU but has a
designated PCP who is not part of the PPS' network, counsel the
beneficiary on better utilizing his/her existing healthcare benefits,
while also encouraging the beneficiary to reconnect with his/her
designated PCP.
Task
Step 8: Project Manager to organize method to provide the
current contact information to the beneficiary's MCO for outreach
purposes.
Task
Step 9: Project Managers to provide member engagement lists to
engaged/relevant insurance companies (for NU & LU
populations) on a monthly basis, as well as to DOH on a
quarterly basis.
Task
Step 10: Performance measurement reports established,
including but not limited to: Number of patients screened, by
engagement level, Number of clinicians trained in PAM® survey
implementation, Number of patient: PCP bridges established,
Number of patients identified, linked by MCOs to which they are
associated, Member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis,
Member engagement lists to DOH (for NU & LU populations) on
a monthly basis, Annual report assessing individual member and
the overall cohort's level of engagement
Task
Step 11: Collect output of the Project 2di PAM Tool Performance
Measurement Program, to include, performance measurement
reports and presentations; Annual reports; Member engagement
lists, by PAM® cohort
Milestone #10
Increase the volume of non-emergent (primary, behavioral,
dental) care provided to UI, NU, and LU persons.
Task
Volume of non-emergent visits for UI, NU, and LU populations
increased.
Task
Step 1: Engage Project 2di Workgroup to brainstorm the Project
2di Community Navigator Program
Task
Step 2: Engage key primary, behavioral and dental care
providers in Community Navigation Program, to include planning
the handoffs for individuals surveyed, through Wellness
Coaching then navigated to a community-based resource
Task
Step 3: Track the number of referrals made by PAM Providers
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 361 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
into the Community Navigation Program (as new PAM Providers
are on-boarded the number of referrals are expected to increase)
Task
Step 4: Determine how SCC and Health Home care
management staff will be involved in the patient activation
process.
Task
Step 5: Engage Project 2di Workgroup to monitor the referrals
made across the County for individuals who receive the PAM
survey, receive Wellness Coaching though the CBO partnership
and then receive a handoff/referral into the Community
Navigation Program.
Task
Step 6: Engage SCC biomedical informatics key project
stakeholders to monitor the ED usage of these cohorts. Monitor
the usage of non-emergent care by the captive cohort.
Task
Step 7: Enage SCC biomedical informatics team to develop a
baseline of non-emergent volume. Develop in collaboration with
the Project 2di Workgroup a method of periodic reports to
demonstrating increase/trends in visits (specific to UI, NU, and
LU patients)
Task
Step 8: Project Manager to monitor, collect and report ongoing
data acquisition to enhance program design and development
Milestone #11
Contract or partner with CBOs to develop a group of community
navigators who are trained in connectivity to healthcare
coverage, community healthcare resources (including for primary
and preventive services) and patient education.
Task
Community navigators identified and contracted.
0
5
5
5
5
5
5
35
85
135
0
0
5
5
5
5
5
5
5
35
Task
Community navigators trained in connectivity to healthcare
coverage and community healthcare resources, (including
primary and preventive services), as well as patient education.
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners for project to engage target populations using
PAM, the Wellness Coaching program, and initial community
navigation program.
Task
Step 2: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program to include
a Community Navigator Program. This shall include FTE roles,
responsibilities and staffing guidelines based on the project scale
NYS Confidentiality – High
Page 362 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
and speed schedule.
Task
Step 3: PPS to identify CBO's with an interest in partnering to
develop a group of community navigators (community health
workers, wellness coaches and navigators) who are trained in
connectivity to healthcare coverage, community healthcare
resources (including for primary and preventive services) and
patient education.
Task
Step 4: Project 2di Workgroup and key project stakeholders
reviews and provides feedback on the Project 2di Community
Navigator Program.
Task
Step 5: Orient potential CBO partners on the term and scope of
the Project 2di CBO partnership agreements, which defines roles
of Community navigators
Task
Step 6: Identify communication requirements for program
Task
Step 7: Engage Cultural Competency & Health Literacy Project
Lead in program development
Task
Step 8: Engage SCC Workforce Project Lead in development
processes.
Task
Step 9: Project 2di Workgroup to develop training curriculum and
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Task
Step 10: Determine necessary training program, including
frequency of training, re-training and competency evaluations,
training dates, schedule training sessions.
Task
Step 11: Community navigators trained in connectivity to
healthcare coverage and community healthcare resources,
(including primary and preventive services), as well as patient
education.
Task
Step 12: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated area)
detailing navigator names, location, and contact information
Task
Step 13: PPS to collect list of training dates along with number of
staff trained; Written training materials, and Project 2di Training
NYS Confidentiality – High
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Page 363 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
Attestations
Milestone #12
Develop a process for Medicaid recipients and project
participants to report complaints and receive customer service.
Task
Policies and procedures for customer service complaints and
appeals developed.
Task
Step 1: Engage key project stakeholders to develop process for
Medicaid recipients and project participants to report complaints
and receive customer service.
Task
Step 2: Draft protocols for customer service complaints and
appeals.
Task
Step 3: Determine staffing requirements and modes for customer
service to be engaged to support project requirement
Task
Step 4: Engage Compliance Officer to review protocols for
complaints. Add protocols to SCC enterprise complaints
procedures.
Task
Step 5: Begin communicating protocols to key internal, external
project stakeholders including posting to the SCC website
Task
Step 6: Project Manager to initiate a method to monitor the
effectiveness of the protocols for customer service complaints
and appeals.
Milestone #13
Train community navigators in patient activation and education,
including how to appropriately assist project beneficiaries using
the PAM(R).
Task
List of community navigators formally trained in the PAM(R).
0
15
15
45
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners contract includes Train the Trainer
responsibilities to educate future PAM providers in how to
appropriately assist project beneficiaries using PAM.
Task
Step 2: SCC to identify additional CBO partnerships and countybased resources to be engaged as Community Navigators and
trained in PAM
Task
Step 3: Project 2di Workgroup to develop training curriculum and
NYS Confidentiality – High
95
165
250
350
350
350
Page 364 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Task
Step 4: PPS to organize a training strategy with
engaged/Contracted CBO partners, listing a schedule, logistics
and a trainer directory
Task
Step 5: Community navigators trained in including how to
appropriately assist project beneficiaries using the PAM®.
Task
Step 6: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated area)
detailing navigator names, location, and contact information
Task
Step 7: PPS to collect description including the following
components: the names and roles of team staff trained in PAM®,
by whom they were trained, copy of training agenda materials,
and team staff roles who will be engaged in patient activation
Milestone #14
Ensure direct hand-offs to navigators who are prominently placed
at "hot spots," partnered CBOs, emergency departments, or
community events, so as to facilitate education regarding health
insurance coverage, age-appropriate primary and preventive
healthcare services and resources.
Task
Community navigators prominently placed (with high visibility) at
appropriate locations within identified "hot spot" areas.
0
0
0
5
Task
Step 1: Project Manager engage key project stakeholders to
evaluate initial data collected with Project 2di Pilot CBO
partnerships to organize Community Navigator strategy needs
Task
Step 2: Community navigator needs and scope of work further
defined. To include education regarding health insurance
coverage, age-appropriate primary and preventive healthcare
services and resources.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage, age-appropriate primary
and preventive healthcare services and resources. Materials are
reviewed by the cultural competency & health literacy advisory
group.
Task
Step 4: Project 2di Workgroup to identify key partnerships with
CBO's whereby Community Navigators will be readily available to
NYS Confidentiality – High
5
5
5
5
5
35
Page 365 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
assume direct hand-offs. Will include SCC and Health Home
Care managers in the partnerships.
Task
Step 5: Community Navigators trained
Task
Step 6: Contracted CBO's place Community Navigators in key
locations (with high visibility) identified "hot spot" areas. Direct
handoffs are operationalized based on grass-roots relationships
within the contracted CBOs.
Task
Step 7: Project Manager maintain reports from CBO partners as
evidence of navigator placement by location
Task
Step 8: Project 2di Committee monitor program logistics and data
to ensure project requirements are met
Milestone #15
Inform and educate navigators about insurance options and
healthcare resources available to UI, NU, and LU populations.
Task
Navigators educated about insurance options and healthcare
resources available to populations in this project.
Task
Step 1: Evaluation of PPS network yields development of
resource pool for populations engaged in this project.
Task
Step 2: Community navigator needs and scope of work further
defined. To include education about insurance options and
healthcare resources available to UI, NU, and LU populations.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage. Materials are reviewed by
the cultural competency & health literacy advisory group.
Task
Step 4: Engaged Community Navigators trained educate
navigators about insurance options and healthcare resources
available to UI, NU, and LU populations.
Task
Step 5: Project Manager maintain reports from CBO partners,
List of navigators trained by PPS; List of the PPS trainers;
Training dates; Written training materials
Milestone #16
Ensure appropriate and timely access for navigators when
attempting to establish primary and preventive services for a
community member.
Task
Timely access for navigator when connecting members to
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Page 366 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
services.
Task
Step 1: Project 2di Workgroup to engage CBO's in a series of
planning discussions around Community Navigators access to
County-based resources. Objective to ensure appropriate and
timely access for navigators when attempting to establish primary
and preventive services for a community member.
Task
Step 2: Identify network of healthcare providers, and provide list
to Community Navigators as resource to connect members to
primary/preventive care services
Task
Step 3: Policies and procedures for intake and/or scheduling staff
to receive navigator calls
Task
Step 4: Identify initial set of Community Navigator staff to roll-out
strategy
Task
Step 6: Train Community Navigators, initial set will be used as
future "trainers"
Task
Step 7: Regional strategy organized for engaged/contracted
CBO's across the County
Task
Step 8: Strategy is rolled out across all engaged/contracted
CBO's and incorporated into on-boarding of all newly
engaged/contracted CBO's and PAM Providers
Task
Step 9: Project Manager manintain policies and procedures for
intake and/or scheduling staff to receive navigator calls; director
and list of provider intake staff trained by the PPS
Task
Step 5: Key Project Stakeholders engaged to develop program
strategy outlining how the PPS will monitor and ensure timely
access for navigators (eg. What data is being collected, who is
reviewing, log, reporting procedures) mange in relation to
contractual requirements for engaged/contracted partners
Milestone #17
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, to track all patients engaged in the project.
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
NYS Confidentiality – High
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DY2,Q2
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DY2,Q4
DY3,Q1
DY3,Q2
Page 367 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project.
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is followed as
providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports as needed for submission of quarterly
reports.
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
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DY2,Q2
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DY3,Q1
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Page 368 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY1,Q1
DY1,Q2
DY1,Q3
DY1,Q4
DY2,Q1
DY2,Q2
DY2,Q3
DY2,Q4
DY3,Q1
DY3,Q2
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Task
Step 13: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Project Requirements
(Milestone/Task Name)
Milestone #1
Contract or partner with community-based organizations (CBOs)
to engage target populations using PAM(R) and other patient
activation techniques. The PPS must provide oversight and
ensure that engagement is sufficient and appropriate.
Task
Partnerships with CBOs to assist in patient "hot-spotting" and
engagement efforts as evidenced by MOUs, contracts, letters of
agreement or other partnership documentation.
Task
Step 1: Project implementation plan design series calls
Task
Step 2: Suffolk PPS PMO assignment of project manager to
project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project stakeholder
groups for initial pilot program
Task
Step 5: Develop project 2D1 project plan
Task
Step 6: Organize weekly communications and meeting series
with key project stakeholders
Task
Step 7: Create baseline assessment for CBO to identify key CBO
partnerships to engage target populations using PAM® and other
patient activation techniques.
Task
Step 8: Initiate baseline assessment with key CBO partners
Task
Step 9: Aggregate baseline data and evaluation against project
requirements
NYS Confidentiality – High
Page 369 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 10: Identify CBO Partners to be engaged in project 2.d.i
pilot program
Task
Step 11: Schedule weekly project 2.d.i workgroup meetings to
plan day 1 of pilot program operations
Task
Step 12: Develop pilot program scope of work outline
Task
Step 13: Request and collect CBO partner budgets, surveys
targets and proposals
Task
Step 14: Aggregate CBO partner proposals and engage SCC
Executive Director, Project Lead, Director of PMO and Project
Analyst to determine CBO patient activation program addendum
to the SCC coalition partner participation agreement
Task
Step 15: Execute CBO agreement with CBO partners for project
to engage target populations using PAM, the Wellness Coaching
program, and initial community navigation program
Task
Step 16: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program Survey
Encounter Decision Tree and list of locations and CBO partners
in county to host Community Health Navigators to perform
surveys.
Task
Step 17: Collaborate with engaged/contracted CBO partners to
determine regional Suffolk County strategy and "hot spotting" for
engagement efforts.
Task
Step 18: Announce initial pilot program. Initiate reporting,
monitoring procedures by Project 2di Project Workgroup to
ensure that engagement is sufficient and appropriate.
Task
Step 19: Initiate collaboration with SCC project 2.d.i. workgroup
and committee to identify contract and development pilot
program by on-boarding additional "locations" and CBO
partnerships
Task
Step 20: Update SCC CBO directory with newly on-boarded
program partners
Task
Step 21: Ongoing monitoring by Project 2di Project Workgroup of
program development on current and future engagement metrics
to ensure project requirements are continuously met and
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
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Page 370 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
oversight to ensure engagements are appropriate
Task
Step 22: Repeat steps 13-21 with each newly
contracted/engaged CBO partner
Task
Step 23: Estalish appropriate quarterly reporting template for 2di
for NYS DOH reporting. Including MOUs, contracts, letters of
agreement or other partnership documentation.
Milestone #2
Establish a PPS-wide training team, comprised of members with
training in PAM(R) and expertise in patient activation and
engagement.
Task
Patient Activation Measure(R) (PAM(R)) training team
established.
Task
Step 1: Engage Insignia to execute license agreement for PAM
Task
Step 2: Identify initial set of staff from CBO engaged partner pilot
to establish PAM training team ("Trainers")
Task
Step 3: Engage PPS Workforce Project Lead in training design
Task
Step 4: Develop and engage Insignia representative to organize
PAM written training materials to be consolidated into Project
2.d.i education/training handbook
Task
Step 5: Engage Cultural Competency and Health Literacy Project
Lead for material review
Task
Step 6: Approval of training materials by Project 2di Workgroup
Task
Step 7: Determine necessary frequency of training, include
training requirements and expectations in partnership
agreements with CBO
Task
Step 8: Develop PPS-wide Project 2di Training Attestation to
document training for monitoring by Project 2di Project
Workgroup
Task
Step 9: Initiate training program and oversight, collect name and
roles of team staff who are trained in PAM (maintain in Project
2di Trained Staff Directory)
Task
Step 10: Engage Project 2di Project Workgroup to continuously
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Page 371 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
monitor training in accordance with SCC workforce objectives.
Collect names and roles of team staff trained in PAM® or other
patient activation methods; Copy of training materials and
trainers.
Milestone #3
Identify UI, NU, and LU "hot spot" areas (e.g., emergency
rooms). Contract or partner with CBOs to perform outreach
within the identified "hot spot" areas.
Task
Analysis to identify "hot spot" areas completed and CBOs
performing outreach engaged.
Task
Step 1: Engage key project stakeholders to initiate "hot spot"
analytics and determine data sources available to support
Community Outreach/Navigation Program Development
Task
Step 2: Engage SCC biomedical informatics team to develop hotspot mapping to support strategy for contracted/engaged CBO's
and their respective trained Community Health Workers for
fieldwork. Consider output of "hot spot" analytics in the
"locations" strategy of CBO Community Health Worker's survey.
Task
Step 3: Share maps with engaged/contracted CBO to collaborate
on identify specific "locations" where our program can be
delivered with these "hot spot" areas (e.g.. Food pantries,
Shelters)
Task
Step 4: Create outreach plan for CBO strategy in each "hot spot"
location. To include mechanism to track and quantify outreach at
these locations.
Task
Step 5: Contract with CBO's to perform outreach within the
identified "hot spot" areas
Task
Step 6: Develop master Project 2di PAM outreach locations and
calendar for community engagement of targeted populations.
Task
Step 7: Assure "locations" which are identified for outreach are
incorporated into the "Appendix" of the Project 2di CBO
Participation Agreement for Project 2.d.i Patient Activation
Measures
Task
Step 8: Engage Community Engagement key stakeholders to
support grass-roots efforts in "hot spot" locations. To include
opportunities for PAM outreach at specific community events and
forums.
NYS Confidentiality – High
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Page 372 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 9: Initiate recurring strategy sessions of the Project 2di
Project Workgroup to continue to evaluate, determine new
locations and monitor programs based on "hot spot" mapping
strategy
Task
Step 10: Engage Project 2di Project Workgroup to monitor
outreach at designated locations, collect recurring reports
demonstrating strategy by engaged/contracted CBOs. Collect
"Hot spot" map delineated by UI, NU, LU types; Evidence of CBO
outreach within appropriate "hot spot" areas; Outreach lists for
UI, NU, and LU populations.
Milestone #4
Survey the targeted population about healthcare needs in the
PPS' region.
Task
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 1: Identify a SCC Community Engagement Lead
Task
Step 2: Orient Community Engagement Project Lead to Project
2di requirements, program objectives and all key internal and
external project stakeholders
Task
Step 3: Project 2di Community Engagement opportunities are
brainstormed. List of community events and CBO partners
engagement opportunities is developed
Task
Step 5: Community Engagement opportunities are added to the
outreach locations and calendar for Project 2di. Program agenda,
marketing and promotional plan, speakers options are organized.
Task
Step 6: Other information-gathering mechanisms are
brainstormed with Project 2di Workgroup and Community
Engagement Project Stakeholders
Task
Step 4: Survey tool is developed to understand healthcare needs
in Suffolk County. Other ways to obtain data about the health
care needs of Suffolk County is considered.
Task
Step 7: Cultural Competency & Health Literacy Advisory Group is
engaged in milestone and review of survey tool
Task
Step 8: Initiate surveys (or other options to collect data) and
NYS Confidentiality – High
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DY5,Q3
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Page 373 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
begin aggregating data and maintain data base of responses.
Community engagement forums and other information-gathering
mechanisms established and performed.
Task
Step 9: Present data to Project 2di Committee and other key
project stakeholders
Task
Step 10: Engage Project 2di Project Workgroup to collect and
monitor list of community forums held, detailing locations,
agenda, and presenters; Documentation surveys or other
information- gathering techniques
Milestone #5
Train providers located within "hot spots" on patient activation
techniques, such as shared decision-making, measurements of
health literacy, and cultural competency.
Task
PPS Providers (located in "hot spot" areas) trained in patient
activation techniques by "PAM(R) trainers".
Task
Step 1: Engage Project 2di Workgroup, key internal project
stakeholders to coordinate plan to develop written training
materials and techniques
Task
Step 2: Engage Insignia representative to collect PAM Tool
training materials
Task
Step 3: Training Materials developed for PAM survey outrach
activities for community engagement, includes other training
components such as motivational interviewing and other social
work techniques, soft skills, PAM survey scripts/talking-points
and a PAM survey Decision Tree
Task
Step 4: Training Materials, Agenda and program designed is
shared with Cultural Competency & Health Literacy Advisory
Group, Project 2di Workgroup and Committee, Key internal and
external project stakeholders for review and comment.
Task
Step 5: Trainees identified in "hot spot" areas by Project
Manager, Project Lead and Contracted/Engaged CBO partners.
Task
Step 6: Identify Project 2di PAM Trainers from SCC CBO
engagement to support training of additional PAM providers.
Project Manager to support coordination of training sessions.
Task
Step 7: Train providers located within "hot spots" on patient
activation techniques, such as shared decision-making,
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 374 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
measurements of health literacy, and cultural competency. Use
Project 2di Training Attestation to document training.
Task
Step 8: Project Manager to engage with Trainers following
training sessions to collect lessons learned, risks, risk mitigation
strategies and additional feedback to continue to support
program developments.
Task
Step 9: Project Manager to collect and maintain list of PPS
providers trained in PAM®; Training dates; Written training
materials
Milestone #6
Obtain list of PCPs assigned to NU and LU enrollees from
MCOs. Along with the member's MCO and assigned PCP,
reconnect beneficiaries to his/her designated PCP (see outcome
measurements in #10).
• This patient activation project should not be used as a
mechanism to inappropriately move members to different health
plans and PCPs, but rather, shall focus on establishing
connectivity to resources already available to the member.
• Work with respective MCOs and PCPs to ensure proactive
outreach to beneficiaries. Sufficient information must be
provided regarding insurance coverage, language resources, and
availability of primary and preventive care services. The state
must review and approve any educational materials, which must
comply with state marketing guidelines and federal regulations as
outlined in 42 CFR §438.104.
Task
Procedures and protocols established to allow the PPS to work
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 1: Engage VBP Team to orient on Project 2di Project
Requirement and Objective to engage partnering MCO's within
the program. Purpose to engage MCO's into Project 2di
Community Navigation Program.
Task
Step 2: Develop scope of work for MCO integration into program
Task
Step 3: Partnership and arrangements organized with partnering
MCO's for Project 2di. This shall include procedures and
protocols established to allow the PPS to work with the member's
MCO and assigned PCP to help reconnect that beneficiary to
his/her designated PCP.
Task
Step 4: Obtain list of PCPs assigned to NU and LU enrollees
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 375 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
from engaged MCOs. Along with the member's MCO and
assigned PCP, reconnect beneficiaries to his/her designated
PCP.
Task
Step 5: Initiate discussions with engaged MCOs and key PPS
PCPs partners to ensure proactive outreach to beneficiaries.
Sufficient information must be provided regarding insurance
coverage, language resources, and availability of primary and
preventive care services. The state must review and approve any
educational materials, which must comply with state marketing
guidelines and federal regulations as outlined in 42 CFR
§438.104.
Task
Step 6: Engaged CBO's engaged and oriented to new
procedures and protocols established to allow the PPS to work
with the member's MCO and assigned PCP to help reconnect
that beneficiary to his/her designated PCP.
Task
Step 7: Engage Practitioner Engagement Project Lead to review
procedures and design. PCP communication and engagement
plan for procedures are developed and promoted.
Task
Step 8: Appropriate consent is in place for new procedures.
Including Information-exchange agreements between PPS and
MCO
Task
Step 9: Collect documented procedures and protocols,
Information-exchange agreements between PPS and MCO for
SCC records
Milestone #7
Baseline each beneficiary cohort (per method developed by
state) to appropriately identify cohorts using PAM(R) during the
first year of the project and again, at set intervals. Baselines, as
well as intervals towards improvement, must be set for each
cohort at the beginning of each performance period.
Task
For each PAM(R) activation level, baseline and set intervals
toward improvement determined at the beginning of each
performance period (defined by the state).
Task
Step 1: Operationalize process for setting baselines and intervals
towards improvement for each PAM activation level. Baselines
and intervals towards improvement set for each cohort at the
beginning of each performance period.
Task
Step 2: Engage key project stakeholders to identify method
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 376 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
developed by state for baselining each beneficiary cohort
Task
Step 3: Agreement of method for data collection of baseline for
each cohort and appropriate intake intervals towards
improvement
Task
Step 4: Identify workflow and plan to set baseline for each
beneficiary cohort.
Task
Step 5: Prepare baseline, periodic and annual cohort reporting
calendar
Task
Step 6: Educate key project stakeholders for baseline metric
reporting
Task
Step 7: Project 2di Project Workgroup to monitor monthly
engaged stakeholders for baseline and interval metric reporting
for periodic and annual reports
Task
Step 8: Collect and maintian baseline, periodic and annual
PAM® cohort reports and communicate results via presentations
to key project stakeholders
Milestone #8
Include beneficiaries in development team to promote preventive
care.
Task
Beneficiaries are utilized as a resource in program development
and awareness efforts of preventive care services.
Task
Step 1: Engage Project 2di workgroup to develop Community
Navagation Program for post-PAM operations to include the
promotion of preventive care and community-based resources.
Task
Step 2: identify beneficiaries in development team to organize
the Project 2di Community Navigation Program to promote
preventive care. Beneficiaries to be used as a resource in
program development and awareness efforts, communication
efforts, health literacy efforts.
Task
Step 3: Document participation of beneficiaries in program
development. Utilize creative engagement opportunities such as
focus groups. Document participate of beneficiaries in awareness
efforts.
Task
Step 4: Collect & Maintain list of contributing patient members
NYS Confidentiality – High
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 377 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
participating in program development and on-going awareness
efforts
Milestone #9
Measure PAM(R) components, including:
• Screen patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or "hot
spot" area for health service.
• If the beneficiary is UI, does not have a registered PCP, or is
attributed to a PCP in the PPS' network, assess patient using
PAM(R) survey and designate a PAM(R) score.
• Individual member's score must be averaged to calculate a
baseline measure for that year's cohort.
• The cohort must be followed for the entirety of the DSRIP
program.
• On an annual basis, assess individual members' and each
cohort's level of engagement, with the goal of moving
beneficiaries to a higher level of activation.
• If the beneficiary
is deemed to be LU & NU but has a designated PCP who is not
part of the PPS' network, counsel the beneficiary on better
utilizing his/her existing healthcare benefits, while also
encouraging the beneficiary to reconnect with his/her designated
PCP.
• The PPS will NOT be responsible for assessing the patient via
PAM(R) survey.
• PPS will be responsible for providing the most current contact
information to the beneficiary's MCO for outreach purposes.
• Provide member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis, as well
as to DOH on a quarterly basis.
Task
Performance measurement reports established, including but not
limited to:
- Number of patients screened, by engagement level
- Number of clinicians trained in PAM(R) survey implementation
- Number of patient: PCP bridges established
- Number of patients identified, linked by MCOs to which they
are associated
- Member engagement lists to relevant insurance companies (for
NU & LU populations) on a monthly basis
- Member engagement lists to DOH (for NU & LU populations) on
a monthly basis
- Annual report assessing individual member and the overall
cohort's level of engagement
Task
Step 1: Engage Project 2di Workgroup to organize the Project
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Page 378 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
2di PAM Tool Performance Measurement Program
Task
Step 2: Ensure Project 2di PAM Tool Performance Measurement
Program includes how to operationalize the PAM Tool. Including:
screening patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or "hot
spot" area for health service. If the beneficiary is UI, does not
have a registered PCP, or is attributed to a PCP in the PPS'
network, assess patient using PAM® survey and designate a
PAM® score.
Task
Step 3: Ensure Project 2di PAM Tool Performance Measurement
Program highlights how member's score must be averaged to
calculate a baseline measure for that year's cohort.
Task
Step 4: Identify a method with Insignia to follow cohorts for the
entirety of the DSRIP program. To include determining
specifications for unique identifiers.
Task
Step 5: Following the initiation of the PAM pilot program, initiate a
calendar to follow cohorts annually.
Task
Step 6: Develop program procedures for training whereby on an
annual basis, assess individual members' and each cohort's
level of engagement, with the goal of moving beneficiaries to a
higher level of activation.
Task
Step 7: Engage partnering MCOs to develop procedures for
determining if the beneficiary is deemed to be LU & NU but has a
designated PCP who is not part of the PPS' network, counsel the
beneficiary on better utilizing his/her existing healthcare benefits,
while also encouraging the beneficiary to reconnect with his/her
designated PCP.
Task
Step 8: Project Manager to organize method to provide the
current contact information to the beneficiary's MCO for outreach
purposes.
Task
Step 9: Project Managers to provide member engagement lists to
engaged/relevant insurance companies (for NU & LU
populations) on a monthly basis, as well as to DOH on a
quarterly basis.
Task
Step 10: Performance measurement reports established,
including but not limited to: Number of patients screened, by
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Page 379 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
engagement level, Number of clinicians trained in PAM® survey
implementation, Number of patient: PCP bridges established,
Number of patients identified, linked by MCOs to which they are
associated, Member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis,
Member engagement lists to DOH (for NU & LU populations) on
a monthly basis, Annual report assessing individual member and
the overall cohort's level of engagement
Task
Step 11: Collect output of the Project 2di PAM Tool Performance
Measurement Program, to include, performance measurement
reports and presentations; Annual reports; Member engagement
lists, by PAM® cohort
Milestone #10
Increase the volume of non-emergent (primary, behavioral,
dental) care provided to UI, NU, and LU persons.
Task
Volume of non-emergent visits for UI, NU, and LU populations
increased.
Task
Step 1: Engage Project 2di Workgroup to brainstorm the Project
2di Community Navigator Program
Task
Step 2: Engage key primary, behavioral and dental care
providers in Community Navigation Program, to include planning
the handoffs for individuals surveyed, through Wellness
Coaching then navigated to a community-based resource
Task
Step 3: Track the number of referrals made by PAM Providers
into the Community Navigation Program (as new PAM Providers
are on-boarded the number of referrals are expected to increase)
Task
Step 4: Determine how SCC and Health Home care
management staff will be involved in the patient activation
process.
Task
Step 5: Engage Project 2di Workgroup to monitor the referrals
made across the County for individuals who receive the PAM
survey, receive Wellness Coaching though the CBO partnership
and then receive a handoff/referral into the Community
Navigation Program.
Task
Step 6: Engage SCC biomedical informatics key project
stakeholders to monitor the ED usage of these cohorts. Monitor
the usage of non-emergent care by the captive cohort.
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Page 380 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 7: Enage SCC biomedical informatics team to develop a
baseline of non-emergent volume. Develop in collaboration with
the Project 2di Workgroup a method of periodic reports to
demonstrating increase/trends in visits (specific to UI, NU, and
LU patients)
Task
Step 8: Project Manager to monitor, collect and report ongoing
data acquisition to enhance program design and development
Milestone #11
Contract or partner with CBOs to develop a group of community
navigators who are trained in connectivity to healthcare
coverage, community healthcare resources (including for primary
and preventive services) and patient education.
Task
Community navigators identified and contracted.
185
235
285
350
350
350
350
350
350
350
85
135
220
350
350
350
350
350
350
350
Task
Community navigators trained in connectivity to healthcare
coverage and community healthcare resources, (including
primary and preventive services), as well as patient education.
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners for project to engage target populations using
PAM, the Wellness Coaching program, and initial community
navigation program.
Task
Step 2: Collaborate with engaged/contracted CBO partners to
build the SCC project 2.d.i Patient Activation Program to include
a Community Navigator Program. This shall include FTE roles,
responsibilities and staffing guidelines based on the project scale
and speed schedule.
Task
Step 3: PPS to identify CBO's with an interest in partnering to
develop a group of community navigators (community health
workers, wellness coaches and navigators) who are trained in
connectivity to healthcare coverage, community healthcare
resources (including for primary and preventive services) and
patient education.
Task
Step 4: Project 2di Workgroup and key project stakeholders
reviews and provides feedback on the Project 2di Community
Navigator Program.
Task
Step 5: Orient potential CBO partners on the term and scope of
the Project 2di CBO partnership agreements, which defines roles
of Community navigators
NYS Confidentiality – High
Page 381 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
Task
Step 6: Identify communication requirements for program
Task
Step 7: Engage Cultural Competency & Health Literacy Project
Lead in program development
Task
Step 8: Engage SCC Workforce Project Lead in development
processes.
Task
Step 9: Project 2di Workgroup to develop training curriculum and
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Task
Step 10: Determine necessary training program, including
frequency of training, re-training and competency evaluations,
training dates, schedule training sessions.
Task
Step 11: Community navigators trained in connectivity to
healthcare coverage and community healthcare resources,
(including primary and preventive services), as well as patient
education.
Task
Step 12: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated area)
detailing navigator names, location, and contact information
Task
Step 13: PPS to collect list of training dates along with number of
staff trained; Written training materials, and Project 2di Training
Attestations
Milestone #12
Develop a process for Medicaid recipients and project
participants to report complaints and receive customer service.
Task
Policies and procedures for customer service complaints and
appeals developed.
Task
Step 1: Engage key project stakeholders to develop process for
Medicaid recipients and project participants to report complaints
and receive customer service.
Task
Step 2: Draft protocols for customer service complaints and
appeals.
Task
Step 3: Determine staffing requirements and modes for customer
service to be engaged to support project requirement
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DY5,Q3
DY5,Q4
Page 382 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Task
Step 4: Engage Compliance Officer to review protocols for
complaints. Add protocols to SCC enterprise complaints
procedures.
Task
Step 5: Begin communicating protocols to key internal, external
project stakeholders including posting to the SCC website
Task
Step 6: Project Manager to initiate a method to monitor the
effectiveness of the protocols for customer service complaints
and appeals.
Milestone #13
Train community navigators in patient activation and education,
including how to appropriately assist project beneficiaries using
the PAM(R).
Task
List of community navigators formally trained in the PAM(R).
350
350
350
350
Task
Step 1: Begin Executing initial CBO agreements (pilot program)
with CBO partners contract includes Train the Trainer
responsibilities to educate future PAM providers in how to
appropriately assist project beneficiaries using PAM.
Task
Step 2: SCC to identify additional CBO partnerships and countybased resources to be engaged as Community Navigators and
trained in PAM
Task
Step 3: Project 2di Workgroup to develop training curriculum and
procedures for Community Navigation Program. Assure
participating members are subject matter experts in workgroup
with experience in community-based services in Suffolk County.
Task
Step 4: PPS to organize a training strategy with
engaged/Contracted CBO partners, listing a schedule, logistics
and a trainer directory
Task
Step 5: Community navigators trained in including how to
appropriately assist project beneficiaries using the PAM®.
Task
Step 6: PPS to collect and maintain lists of contracted/engaged
CBO's and community navigator credentials (by designated area)
detailing navigator names, location, and contact information
Task
Step 7: PPS to collect description including the following
components: the names and roles of team staff trained in PAM®,
by whom they were trained, copy of training agenda materials,
NYS Confidentiality – High
350
350
350
350
350
350
Page 383 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
and team staff roles who will be engaged in patient activation
Milestone #14
Ensure direct hand-offs to navigators who are prominently placed
at "hot spots," partnered CBOs, emergency departments, or
community events, so as to facilitate education regarding health
insurance coverage, age-appropriate primary and preventive
healthcare services and resources.
Task
Community navigators prominently placed (with high visibility) at
appropriate locations within identified "hot spot" areas.
85
155
240
350
Task
Step 1: Project Manager engage key project stakeholders to
evaluate initial data collected with Project 2di Pilot CBO
partnerships to organize Community Navigator strategy needs
Task
Step 2: Community navigator needs and scope of work further
defined. To include education regarding health insurance
coverage, age-appropriate primary and preventive healthcare
services and resources.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage, age-appropriate primary
and preventive healthcare services and resources. Materials are
reviewed by the cultural competency & health literacy advisory
group.
Task
Step 4: Project 2di Workgroup to identify key partnerships with
CBO's whereby Community Navigators will be readily available to
assume direct hand-offs. Will include SCC and Health Home
Care managers in the partnerships.
Task
Step 5: Community Navigators trained
Task
Step 6: Contracted CBO's place Community Navigators in key
locations (with high visibility) identified "hot spot" areas. Direct
handoffs are operationalized based on grass-roots relationships
within the contracted CBOs.
Task
Step 7: Project Manager maintain reports from CBO partners as
evidence of navigator placement by location
Task
Step 8: Project 2di Committee monitor program logistics and data
to ensure project requirements are met
Milestone #15
Inform and educate navigators about insurance options and
NYS Confidentiality – High
350
350
350
350
350
350
Page 384 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
healthcare resources available to UI, NU, and LU populations.
Task
Navigators educated about insurance options and healthcare
resources available to populations in this project.
Task
Step 1: Evaluation of PPS network yields development of
resource pool for populations engaged in this project.
Task
Step 2: Community navigator needs and scope of work further
defined. To include education about insurance options and
healthcare resources available to UI, NU, and LU populations.
Task
Step 3: Program materials developed to promote education
regarding health insurance coverage. Materials are reviewed by
the cultural competency & health literacy advisory group.
Task
Step 4: Engaged Community Navigators trained educate
navigators about insurance options and healthcare resources
available to UI, NU, and LU populations.
Task
Step 5: Project Manager maintain reports from CBO partners,
List of navigators trained by PPS; List of the PPS trainers;
Training dates; Written training materials
Milestone #16
Ensure appropriate and timely access for navigators when
attempting to establish primary and preventive services for a
community member.
Task
Timely access for navigator when connecting members to
services.
Task
Step 1: Project 2di Workgroup to engage CBO's in a series of
planning discussions around Community Navigators access to
County-based resources. Objective to ensure appropriate and
timely access for navigators when attempting to establish primary
and preventive services for a community member.
Task
Step 2: Identify network of healthcare providers, and provide list
to Community Navigators as resource to connect members to
primary/preventive care services
Task
Step 3: Policies and procedures for intake and/or scheduling staff
to receive navigator calls
Task
Step 4: Identify initial set of Community Navigator staff to roll-out
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DY5,Q3
DY5,Q4
Page 385 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
strategy
Task
Step 6: Train Community Navigators, initial set will be used as
future "trainers"
Task
Step 7: Regional strategy organized for engaged/contracted
CBO's across the County
Task
Step 8: Strategy is rolled out across all engaged/contracted
CBO's and incorporated into on-boarding of all newly
engaged/contracted CBO's and PAM Providers
Task
Step 9: Project Manager manintain policies and procedures for
intake and/or scheduling staff to receive navigator calls; director
and list of provider intake staff trained by the PPS
Task
Step 5: Key Project Stakeholders engaged to develop program
strategy outlining how the PPS will monitor and ensure timely
access for navigators (eg. What data is being collected, who is
reviewing, log, reporting procedures) mange in relation to
contractual requirements for engaged/contracted partners
Milestone #17
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient
registries, to track all patients engaged in the project.
Task
PPS identifies targeted patients through patient registries and is
able to track actively engaged patients for project milestone
reporting.
Task
Step 1: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Task
Step 2: Define report format and extract frequency required to
satisfy the patient engagement metrics for project.
Task
Step 3: Phase 1 tactical reporting bridge solution followed by
longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is followed as
providers are on-boarded and reporting feedback is received
from project stakeholders and the DOH.
Task
Step 5: Run reports as needed for submission of quarterly
NYS Confidentiality – High
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DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
Page 386 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
DY3,Q3
DY3,Q4
DY4,Q1
DY4,Q2
DY4,Q3
DY4,Q4
DY5,Q1
DY5,Q2
DY5,Q3
DY5,Q4
reports.
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for early
EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR integration
discussions, share technical message specifications, onboarding requirements and connectivity details. (Dependent on
BAA and data use agreements being signed by engaged
providers).
Task
Step 9: Test, validate, configure, integrate and Maintain EMR
data acquisition feeds from all relevant providers for usage within
the HealtheAnalytics, HealtheRegistries and HealtheIntent
applications.
Task
Step 10: Load Patient Roster into the HealtheEDW for usage
within HealtheAnalytics, HealtheRegistries and HealtheIntent
applications. (Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Reporting system is finalized, patient identification,
tracking, and matching algorithms are tested and fully deployed
into production.
Task
Step 12: Population Health Platform is capable of identifying
targeted patients and is able to track actively engaged patients
for project milestone reporting.
Task
Step 13: Meet with project stakeholders to iteratively define and
refine project specific patient identification and report filtering
requirements.
Prescribed Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
No Records Found
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Description
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Page 387 of 670
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
General Program Narrative:
Contract or partner with community-based organizations (CBOs) to
engage target populations using PAM(R) and other patient
activation techniques. The PPS must provide oversight and ensure
that engagement is sufficient and appropriate.
During July and August, the SCC developed and launched the Community Health Activation Program (CHAP). Combined, the CHWs averaged 568 surveys
per week for the 2nd Quarter (July-Sept).
To date, over 5,500 surveys have been administered, under the direction of our Community Based Organization (CBO) partners: the Association for Mental
Health & Wellness (on-boarded 8/4/15), the Economic Opportunity Council (on-boarded 8/6/15), and Hudson River HealthCare, Inc. (on-boarded 8/13/15)
In June, 20 individuals were trained by Insignia in on-site training in the Patient Activation Measures (PAM) and Coaching for Activation (CfA) tools. To date,
69 individuals have been trained in PAM, including 13 FTE Community Health Workers (CHWs) employed for the program.
Since August, CHWs have visited local neighborhoods and/or conducted in-reach within their organizations, in identified "hot-spot" locations, with the goal to
achieve the following objectives:
*Conduct the PAM Survey, to assess an individual's 'activation' level
*Implement the Community Navigation Program & Referral System
*Reconnect Medicaid recipients with their Primary Care Physician
*Track and assess patient activation and progress
Weekly workgroup meetings were initiated through July & August to further develop and fine-tune the Pilot Program. A pilot Community Navigation Program
was developed, which includes a list of resources in the PPS for primary, behavioral and economic services, and a Referral System was designed to
complement the Community Navigation Program to keep a record of where individuals were being referred. This will continue to be refined and finalized as
outlined in our Project plan.
In August the Project Workgroup voted to name the project the Suffolk Care Collaborative Community Health Activation Program (SCC CHAP).
Within the Project Management Office (PMO), the Project Work Plan was completed and later reviewed by the Project Workgroup. The Project Manager
developed partner agreements for the rollout of the project, which included:
•Scope of Work
oOutreach/In-reach
oScreening
oSurveying
•Survey Target
•Staffing Requirements
The SCC has initiated communications and collaboration with PPS colleagues around the state. The Project Manager has participated and presented in
State-wide PPS Workgroups organized by the Greater New York Hospital Association. She has also presented in a 2di Workgroup hosted by the Finger
Lakes PPS (FLPPS) on 9/10/15.
Establish a PPS-wide training team, comprised of members with
training in PAM(R) and expertise in patient activation and
engagement.
Identify UI, NU, and LU "hot spot" areas (e.g., emergency rooms).
Contract or partner with CBOs to perform outreach within the
identified "hot spot" areas.
Survey the targeted population about healthcare needs in the PPS'
region.
NYS Confidentiality – High
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
Train providers located within "hot spots" on patient activation
techniques, such as shared decision-making, measurements of
health literacy, and cultural competency.
Obtain list of PCPs assigned to NU and LU enrollees from MCOs.
Along with the member's MCO and assigned PCP, reconnect
beneficiaries to his/her designated PCP (see outcome
measurements in #10).
• This patient activation project should not be used as a mechanism
to inappropriately move members to different health plans and
PCPs, but rather, shall focus on establishing connectivity to
resources already available to the member.
• Work with respective MCOs and PCPs to ensure proactive
outreach to beneficiaries. Sufficient information must be provided
regarding insurance coverage, language resources, and availability
of primary and preventive care services. The state must review
and approve any educational materials, which must comply with
state marketing guidelines and federal regulations as outlined in 42
CFR §438.104.
Baseline each beneficiary cohort (per method developed by state)
to appropriately identify cohorts using PAM(R) during the first year
of the project and again, at set intervals. Baselines, as well as
intervals towards improvement, must be set for each cohort at the
beginning of each performance period.
Include beneficiaries in development team to promote preventive
care.
Measure PAM(R) components, including:
• Screen patient status (UI, NU and LU) and collect contact
information when he/she visits the PPS designated facility or "hot
spot" area for health service.
• If the beneficiary is UI, does not have a registered PCP, or is
attributed to a PCP in the PPS' network, assess patient using
PAM(R) survey and designate a PAM(R) score.
• Individual member's score must be averaged to calculate a
baseline measure for that year's cohort.
• The cohort must be followed for the entirety of the DSRIP
program.
• On an annual basis, assess individual members' and each
NYS Confidentiality – High
Page 388 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Prescribed Milestones Narrative Text
Milestone Name
Narrative Text
cohort's level of engagement, with the goal of moving beneficiaries
to a higher level of activation.
• If the beneficiary is deemed to
be LU & NU but has a designated PCP who is not part of the PPS'
network, counsel the beneficiary on better utilizing his/her existing
healthcare benefits, while also encouraging the beneficiary to
reconnect with his/her designated PCP.
• The PPS will NOT be responsible for assessing the patient via
PAM(R) survey.
• PPS will be responsible for providing the most current contact
information to the beneficiary's MCO for outreach purposes.
• Provide member engagement lists to relevant insurance
companies (for NU & LU populations) on a monthly basis, as well
as to DOH on a quarterly basis.
Increase the volume of non-emergent (primary, behavioral, dental)
care provided to UI, NU, and LU persons.
Contract or partner with CBOs to develop a group of community
navigators who are trained in connectivity to healthcare coverage,
community healthcare resources (including for primary and
preventive services) and patient education.
Develop a process for Medicaid recipients and project participants
to report complaints and receive customer service.
Train community navigators in patient activation and education,
including how to appropriately assist project beneficiaries using the
PAM(R).
Ensure direct hand-offs to navigators who are prominently placed
at "hot spots," partnered CBOs, emergency departments, or
community events, so as to facilitate education regarding health
insurance coverage, age-appropriate primary and preventive
healthcare services and resources.
Inform and educate navigators about insurance options and
healthcare resources available to UI, NU, and LU populations.
Ensure appropriate and timely access for navigators when
attempting to establish primary and preventive services for a
community member.
Perform population health management by actively using EHRs
and other IT platforms, including use of targeted patient registries,
to track all patients engaged in the project.
NYS Confidentiality – High
Page 389 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Milestone Review Status
Milestone #
Review Status
Milestone #1
Pass & Ongoing
Milestone #2
Pass & Ongoing
Milestone #3
Pass & Ongoing
Milestone #4
Pass & Ongoing
Milestone #5
Pass & Ongoing
Milestone #6
Pass & Ongoing
Milestone #7
Pass & Ongoing
Milestone #8
Pass & Ongoing
Milestone #9
Pass & Ongoing
Milestone #10
Pass & Ongoing
Milestone #11
Pass & Ongoing
Milestone #12
Pass & Ongoing
Milestone #13
Pass & Ongoing
Milestone #14
Pass & Ongoing
Milestone #15
Pass & Ongoing
Milestone #16
Pass & Ongoing
Milestone #17
Pass & Ongoing
IA Formal Comments
NYS Confidentiality – High
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Run Date : 01/06/2016
Page 391 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.d.i.4 - PPS Defined Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for PPS-defined milestones.
Milestone/Task Name
Status
Original
Start Date
Description
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
No Records Found
PPS Defined Milestones Current File Uploads
Milestone Name
User ID
File Type
File Name
Description
No Records Found
PPS Defined Milestones Narrative Text
Milestone Name
Narrative Text
No Records Found
NYS Confidentiality – High
Upload Date
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 2.d.i.5 - IA Monitoring
Instructions :
NYS Confidentiality – High
Page 392 of 670
Run Date : 01/06/2016
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project 3.a.i – Integration of primary care and behavioral health services
IPQR Module 3.a.i.1 - Major Risks to Implementation and Mitigation Strategies
Instructions :
Please describe what the major risks are for this project, as well as the actions you plan to take to mitigate them.
INFRASTRUCTURE CHALLENGES: 1) The PPS will need to properly manage workforce transitions, including the hiring of more BH staff and
retraining existing staff to adjust to new model. 2) Agencies may not be able to meet the demand as additional people in need are identified. 3)
Demand for CM outstrips supply.
INFRASTRUCTURE REMEDIES:1) Experienced current staff within the PPS will train providers and develop curricula for future workforce. Stony
Brook's Psychiatry Residency is developing a community-based Residency to expand the number of psychiatrists. The PPS will seek out
interested participating partners to identify opportunities for collaboration while developing this program. The PPS will actively pursue collaborative
relationships with labor unions 2) Address through workforce training and developing a web-based platform for disease self-management and
telepsychiatry as an alternative solution for providing care. 3) As a part of the 2.a.i project, the PPS is developing a CM staffing plan to increase
the care management capacity across Suffolk County to meet patient demand.
PROVIDER CHALLENGES: 1)Participating PCPs/FQHCs within the PPS may struggle with meeting and maintaining PCMH standards. 2) PCPs
lack understanding of antidepressant medication management (AMM), documentation and treatment of BH conditions. 3) Lack of overall provider
participation.
PROVIDER REMEDIES: 1) Leverage Current PCMH providers to provide technical assistance. Stony Brook practices have already achieved 2011
PCMH certification and will be relied upon to advise other practice partners on transitioning to Level 3. 2) Engage prescribing experts to provide
education and work with payers to improve AMM HEDIS measures. 3) The PPS will increase provider participation by emphasizing efforts to align
providers through pay for performance incentives. The Provider Engagement Team will also work with the PPS provider network to identify
alternative solutions for incentivizing providers to increase participation. Finally, the formation of a PPS wide MCO Relations team will utilize the
provider feedback to better structure value-based provider payment methodologies so that providers are being appropriately compensated for
DSRIP participation.
PATIENT CHALLENGES: 1) Language, health literacy, cultural competency barriers prevent patients from receiving the care that they need in a
timely manner 2) Food/housing issues for target population lead to increased likelihood of decreased health status 3) Transportation and health
care access challenges.
PATIENT REMEDIES: 1) The PPS will provide access to Spanish speaking providers, patient materials translated, and at 5th grade reading level.
The PPS will also emphasize staff training on cultural competency 2) The PPS will address food/housing issues through geographic collaborative
linking sites with CM, housing providers, food pantries. 3) CM Service Dollars for legacy providers available for medical/non-medical
transportation, but will build or expand additional resource.
NYS Confidentiality – High
Page 393 of 670
Run Date : 01/06/2016
Page 394 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.a.i.2 - Patient Engagement Speed
Instructions :
Enter the number of patients actively engaged through the current quarter. The number entered into the "Patient Update" area needs to reflect the cumulative method of counting within a DSRIP year. For example, the number
reported in this field for DY1 Q3 should include patients previously reported in DY1 Q2 plus new patients engaged in DY1 Q3. Any explanations regarding altered or missed patient commitments must be included within the
narrative box, not as text within uploaded documentation.
Benchmarks
100% Actively Engaged By
Expected Patient
Engagement
DY4,Q4
45,059
Patient Update
DY1, Q1
% of Semi-Annual
Commitment To-Date
DY1,Q2
2,545
8,430
Semi-Annual Variance of
Projected to Actual
375.50%
% of Total Actively Engaged
Patients To-Date
-6,185
18.71%
Current File Uploads
File Type
User ID
jhajagos
Rosters
File Name
16_null_1_2_20151030120243_SCC BH (3.a.i) D1Q2.xlsx
File Description
Roster for engaged members for (3.a.i) BH
Narrative Text :
The Suffolk Care Collaborative began preparing for the collection of PHI data in July of 2015. To start, we engaged legal counsel to draft template
BAA's to support HIPAA for our PPS network (including HUB BAA's for our Health System partners CHS and NSLIJ). Our Project Managers also
began circulating the SCC Domain 1 Project Patient Engagement definitions, patient engagement data request specification document and a
template excel report with key internal project stakeholders for education and approvals (i.e. Project Workgroups and PMO leadership).
In August the PMO hosted a Domain 1 Patient Engagement Data Request webinar for our PPS partners to begin to capture forecasting data. Using
our forecasting data we received, we prioritized our partners for BAA's, where we had the month of September to collect BAA's. At this time we
identified about 20 partners who we confirmed met our patient engagement expectations.
On October 5th the SCC held it's second data request webinar, at this time we invited partners of whom we've extended BAA's to join, the recorded
webinar was posted to our website at this link: http://www.suffolkcare.org/forpartners/datarequest. The Domain 1 Data Request webinar Learning
Objectives included, (1) Describe the DSRIP Domain 1 Patient Engagement reporting requirements and commitments made to the Department of
Health, (2) Identify the SCC data request timeline and DOH reporting schedule, (3) Explain the patient engagement data specs needed by DSRIP
project, (4) Discuss the temporary strategy for transmitting Protected Health Information (PHI) to the Suffolk Care Collaborative to meet DY1 Q2
Patient Engagement Quarterly Reporting Requirements. Following the webinar we surveyed the participants for their perception of effectiveness of
NYS Confidentiality – High
Upload Date
10/30/2015 12:03 PM
New York State Department Of Health
Delivery System Reform Incentive Payment Project
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
the Data Request webinar.
During the month of October, our program licensed the BOX Software tool (https://www.box.com/home/b/), which was evaluated by our SCC
Security Officer and IT Leadership to host secure PHI. Each of our partners who signed a BAA, also identified a BOX user for the software product.
This user also received BOX training. Following the 10/5/2015 Data Request webinar, the deadline for returning data reports through BOX was
October 16th. In partnership with our Biomedical Informatics team, we collected, quality controlled and monitored the data, aggregated each Data
Request and de-duped the data to adhere to the NYS DOH Patient Engagement Counting Rules. The final metric is presented herein, coupled with
the patient engagement registry requested.
To date, here is the list of SCC Coalition Partners of whom we've received a BAA:
1.North Shore LIJ Health System ("HUB")
2.CHS Health System ("HUB")
3.Stony Brook University Hospital Network
4.John T. Mather Memorial Hospital
5.Brookhaven Memorial Hospital Medical Center
6.Eastern Long Island Hospital
7.Southampton Hospital
8.Peconic Bay Medical Center
9.HRHcare Inc
10.Peconic Pediatrics (Allied)
11.Family Service League
12.Huntington Hills Center
13.Gurwin Jewish Nursing & Rehabilitation Center
14.Long Island State Veterans home
15.Smithtown Center for Rehab and Nursing Care
16.Riverhead Care Center
17.Suffolk Center for Rehabilitation and Nursing
18.Island Nursing and Rehab Center
19.Our Lady of Consolation
20.St. Catherine of Siena Nursing and Rehab Care Center
21.Good Samaritan Nursing Home
22.East Neck Nursing and Rehab Center
23.St. James Rehab and Healthcare Center
24.Stony Brook Clinical Practice Management Plan, Inc.
Module Review Status
Review Status
IA Formal Comments
Pass & Ongoing
NYS Confidentiality – High
Page 395 of 670
Run Date : 01/06/2016
Page 396 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
IPQR Module 3.a.i.3 - Prescribed Milestones
Instructions :
Please provide updates to baseline reporting on status, target dates, and work breakdown tasks for prescribed milestones. For milestones that are due and completed within the reporting period, documentation is required to
provide evidence of project requirement achievement.<br>Any explanations regarding altered or missed provider commitments should be included within the narrative box, not as text within uploaded documentation.
Project Requirements
(Milestone/Task Name)
DSRIP
Reporting
Year and
Quarter
Original
End Date
Start Date
End Date
Quarter
End Date
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
10/31/2015
07/01/2015
10/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
Completed
04/01/2015
09/30/2015
04/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Model Name
Reporting
Level
Model 1
Project
N/A
In Progress
Provider
Practitioner - Primary
Care Provider (PCP)
Provider
Mental Health
Provider Type
Status
Original
Start Date
Milestone #1
Co-locate behavioral health services at primary care
practice sites. All participating primary care practices must
meet 2014 NCQA level 3 PCMH or Advance Primary Care
Model standards by DY 3.
Task
All practices meet NCQA 2014 Level 3 PCMH and/or
APCM standards by the end of DY3.
Task
Behavioral health services are co-located within
PCMH/APC practices and are available.
Task
Step 1: Determine which practices will participate in Model
1 including co-location of a Behavioral Health Specialist
Task
Step 2: Develop plan and funds flow model to support
practice needs and scope of work for behavioral health
practitioner
Task
Step 3: Finalize contract template for contracting with BH
Providers and PCP practices participating in Model 1 contract on ongoing basis
Task
Step 4: Engage PCMH Lead and PCMH Certification
Workgroup within the IDS Project Stakeholders to be
engaged in milestone infrastructure (hiring,
mission/vision/values, goals). Workgroup to include
providers from all service categories including project
specific categories: behavioral health (substance use
disorder, mental health) and CBOs
NYS Confidentiality – High
Page 397 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 5: Hire vendor or establish local resource base for
PCMH certification support process
Project
In Progress
08/31/2015
12/31/2015
08/31/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
11/01/2015
09/30/2017
11/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
10/01/2016
09/30/2017
10/01/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
08/01/2015
06/30/2016
08/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
Step 6: Draft Current State Assessment Questionnaire for
PCP sites (including practice operations/readiness towards
achieving project requirements and a robust Health
Information Technology PCP interoperability and
integration assessment)
Task
Step 7: Current State Assessment - Begin Evaluation of
current state of Engaged/Contracted Primary Care
Practices within the PPS. Assessment to be performed by
PCMH Certification Workgroup and PCMH Project Lead,
and possible vendor. Assessment to evaluate things such
as PCMH certification readiness assessment, Current
Integrated BH and SUD practices, IT Interoperability,
Meaningful Use Readiness and Resource allocation
readiness.
Task
Step 8: PCMH Certification Workgroup (in collaboration
with vendor) will develop strategy for achieving NCQA
Level 3 and/or APCM for Engaged/Contracted PCP
partners
Task
Step 9: Based on current state assessment results PCMH
vendor and PPS will initiate a phased transformation
approach for Engaged/Contracted practices (i.e., onsite,
virtual, groups, etc.) to be ongoing
Task
Step 12: Support submission of NCQA PCMH and/or
APCM application for Engaged/Contracted Primary Care
Practices
Task
Step 13: Establish policies and procedures to achieve
project requirements including warm handoffs and
coordinated evidence-based care to incorporate into PCMH
NYS Confidentiality – High
Page 398 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
sites
Task
Step 14: Engage PCMH training team to train staff at
PCMH sites on workflow changes
Project
In Progress
08/01/2015
07/31/2016
08/01/2015
07/31/2016
09/30/2016
DY2 Q2
Project
In Progress
08/01/2015
03/31/2018
08/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
03/31/2018
08/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/01/2015
09/30/2017
08/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
04/01/2017
03/31/2018
04/01/2017
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 16: Collect and monitor current list of participating
NCQA-certified and/or APC-approved
physicians/practitioners (APC Model requirements as
determined by NY SHIP); Certification documentation
Task
Step 17: Collect and maintain current list of practitioners
and licensure performing services at PCMH sites and
Behavioral health and SUD practice schedules
Task
Step 10: Develop process to track progress towards PCMH
Level 3 status within PPS and be able to provide
documentation to DOH on progress
Task
Step 11: Develop process to promote and ensure
compliance and sustainability of PCMH standards (Develop
communication channels with EHR team to address
Meaningful Use compliance, etc.)
Task
Step 15: Engage PCMH Certification workgroup to ensure
requirements are being met
Task
Step 18: Obtain NCQA PCMH Level 3 and/or APCM
certification for all engaged/contracted primary care
practices
Milestone #2
Develop collaborative evidence-based standards of care
including medication management and care engagement
process.
Model 1
Project
N/A
Task
Regularly scheduled formal meetings are held to develop
collaborative care practices.
Task
Coordinated evidence-based care protocols are in place,
including medication management and care engagement
NYS Confidentiality – High
Page 399 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
processes.
Task
Step 1: Conduct project implementation plan design series
calls with large PPS group and consultants
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
In Progress
04/01/2015
10/31/2016
04/01/2015
10/31/2016
12/31/2016
DY2 Q3
Project
Completed
06/01/2015
08/30/2015
06/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
05/01/2015
06/30/2016
05/01/2015
06/30/2016
06/30/2016
DY2 Q1
Task
Step 2: Suffolk PPS PMO assignment of project manager
to project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project
stakeholder groups from provider community and CBOs
Task
Step 5: Develop project 3.a.i project plan
Task
Step 6: Organize weekly communications and meeting
series with key project stakeholders
Task
Step 7: Track meeting materials including Meeting
schedule, Meeting agenda, Meeting minutes, List of
attendees on an ongoing basis
Task
Step 8: Educate key project stakeholders engaged in
project on the methodologies addressed in the Suffolk PPS
DSRIP application to address identified gaps. (Eg. promote
best practices, standardized processes such as screening
tools, risk assessments, and standard workflows)
Task
Step 9: Create baseline survey for engaged Primary Care
Providers to assess readiness for project implementation
Task
Step 10: Aggregate baseline data and evaluate against
project requirements to begin project engagement
modeling
Task
Step 11: Develop tiered project schedule for
implementation based on findings from baseline data
Task
Step 12: Charge workgroup to develop, evaluate and
NYS Confidentiality – High
Page 400 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
approve collaborative care practices including evidencebased practice guidelines and Policies and procedures
regarding frequency of updates to guidelines and protocols
Task
Step 13: Develop Clinical Guidelines Summary and
Project 3ai Toolkit including Evidence-based practice
guidelines; Implementation plan; Policies and procedures
regarding frequency of updates to guidelines and protocols
to serve as guide for participating providers
Project
In Progress
05/01/2015
06/30/2016
05/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
11/30/2015
06/01/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
05/01/2015
07/31/2016
05/01/2015
07/31/2016
09/30/2016
DY2 Q2
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 14: Gain endorsement of Clinical Guidelines
Summary from Clinical Committee for submission to Board
of Directors for approval.
Task
Step 15: Gain endorsement of Project 3ai Toolkit including
Evidence-based practice guidelines; Implementation plan;
Policies and procedures regarding frequency of updates
from Clinical Committee for submission to Board of
Directors for approval.
Milestone #3
Conduct preventive care screenings, including behavioral
health screenings (PHQ-2 or 9 for those screening positive,
SBIRT) implemented for all patients to identify unmet
needs.
Model 1
Project
N/A
Task
Policies and procedures are in place to facilitate and
document completion of screenings.
Task
Screenings are documented in Electronic Health Record.
Task
At least 90% of patients receive screenings at the
established project sites (Screenings are defined as
industry standard questionnaires such as PHQ-2 or 9 for
those screening positive, SBIRT).
Task
Positive screenings result in "warm transfer" to behavioral
health provider as measured by documentation in
Electronic Health Record.
Provider
Practitioner - Primary
Care Provider (PCP)
NYS Confidentiality – High
Page 401 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 1: Engage Finance lead to determine how funds flow
will support the hiring and embedding of BH specialists.
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
09/30/2015
11/30/2015
09/30/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
11/30/2015
07/01/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 2: Announce project implementation schedule and
Initiate reporting, monitoring procedures to ensure that
engagement is sufficient and appropriate.
Task
Step 3: Begin contracting with providers and Behavioral
Health Practitioners using project requirements and clinical
guidelines as a guide for deliverables - repeat on ongoing
basis based on project schedule
Task
Step 4: Identify Waiver Needs for Article 28 clinics to allow
individual and group psychotherapy services by licensed
mental health practitioners, including clinical social workers
Task
Step 5: Determine waiver requirements and educate
stakeholders about their roles in obtaining waivers
Task
Step 6: Develop procedures to document screenings
Task
Step 7: Organize 3ai warm transfer procedures,
communication and measurement strategy
Task
Step 8: Primary Care Practices to submit applicable waiver
request(s) - repeat on ongoing basis based on project
schedule
Task
Step 9: Identify initial set of staff from identified PCP
practices who require training and determine training
schedule
Task
Step 10: Engage PPS Workforce Project Lead to assist in
development of training program
Task
Step 11: Engage project lead, project workgroup and
additional content experts to develop Project 3.a.i
NYS Confidentiality – High
Page 402 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
education/training handbook
Task
Step 12: Engage Cultural Competency and Health Literacy
Project Lead for material review
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
05/01/2016
06/30/2016
05/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 13: Gain approval of training materials by Project 3.a.i
Workgroup
Task
Step 14: Initiate training program and oversight, collect
name and roles of team staff who are trained
Task
Step 15: Participating Primary Care Practices are
implementing evidence based screening tools in workflow,
screening all patients
Task
Step 16: IT capabilities are in place to document
screenings Electronic Health Record.
Task
Step 17: Coordinated evidence-based care protocols are in
place including that warm transfers have occurred
Task
Step 18: Collect roster of patients screened; number of
screenings completed and sample EHR demonstrating
that warm transfers have occurred
Task
Step 19: Monitor data collected to ensure that at least 90%
of Individuals receive screenings at the established project
sites
Task
Step 20: Aggregate necessary data sources from
participating practices and report to state on quarterly basis
Milestone #4
Use EHRs or other technical platforms to track all patients
engaged in this project.
Model 1
Project
N/A
Task
EHR demonstrates integration of medical and behavioral
health record within individual patient records.
Task
PPS identifies targeted patients and is able to track actively
NYS Confidentiality – High
Page 403 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
engaged patients for project milestone reporting.
Task
Step 1: Meet with project stakeholders to iteratively define
and refine project specific patient identification and report
filtering requirements.
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/01/2015
03/31/2017
11/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 2: Define report format and extract frequency required
to satisfy the patient engagement metrics for project.
Task
Step 3: Phase 1 tactical reporting bridge solution followed
by longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is
followed as providers are on-boarded and reporting
feedback is received from project stakeholders and the
DOH.
Task
Step 5: Run reports using tactical solution as needed for
quarterly report submission to the DOH. (This task will
transition into the longer term strategic reporting solution
when it becomes available.)
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR
integration discussions, share technical message
specifications, on-boarding requirements and connectivity
details.
(NOTE: This task is dependent on BAA and Data use
Agreements being signed by engaged providers).
Task
Step 9: Test, validate, configure, integrate and maintain
NYS Confidentiality – High
Page 404 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
EMR data acquisition feeds from all relevant providers for
usage within the HealtheAnalytics, HealtheRegistries and
HealtheIntent applications. End date is shown for this task
only for the purpose of IDS project milestone completion.
However, data acquisition and maintenance will continue
for the life of the Population Health Platform.
Task
Step 10: Load Patient Roster into the HealtheEDW for
usage within HealtheAnalytics, HealtheRegistries and
HealtheIntent applications.
(NOTE: Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Task
Step 11: Strategic reporting system is finalized, patient
identification, tracking, and matching algorithms are tested
and fully deployed into production.
Task
Step 12: Population Health Platform is capable of
identifying targeted patients and is able to track actively
engaged patients for project milestone reporting.
Milestone #5
Co-locate primary care services at behavioral health sites.
Model 2
Project
N/A
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Practitioner - Primary
Care Provider (PCP)
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Practitioner - Primary
Care Provider (PCP)
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Mental Health
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
Completed
07/01/2015
09/01/2015
07/01/2015
09/01/2015
09/30/2015
DY1 Q2
Task
PPS has achieved NCQA 2014 Level 3 PCMH or
Advanced Primary Care Model Practices by the end of
DY3.
Task
Primary care services are co-located within behavioral
Health practices and are available.
Task
Primary care services are co-located within behavioral
Health practices and are available.
Task
Step 1: Determine which behavioral health practices will
participate in Model 2 including co-location of Primary Care
Services
Task
Step 2: Develop plan and funds flow model to support
NYS Confidentiality – High
Page 405 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
practice needs and scope of work for primary care
practitioner
Task
Step 3: Finalize contract template for contracting BH
Providers and PCP practices participating in Model 2 contract on ongoing basis
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
Completed
06/01/2015
09/30/2015
06/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
08/31/2015
12/31/2015
08/31/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
10/01/2015
03/31/2016
10/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
11/01/2015
09/30/2017
11/01/2015
09/30/2017
09/30/2017
DY3 Q2
Task
Step 4: Engage PCMH Lead and PCMH Certification
Workgroup within the IDS Project Stakeholders to be
engaged in milestone infrastructure (hiring,
mission/vision/values, goals).
Task
Step 5: Hire vendor or establish local resource base for
PCMH certification support process
Task
Step 6: Draft Current State Assessment Questionnaire for
PCP sites (including practice operations/readiness towards
achieving project requirements and a robust Health
Information Technology PCP interoperability and
integration assessment) and Behavioral Health sites to
determine what primary care services are currently
provided in the Behavioral Health Settings
Task
Step 7: Current State Assessment - Begin Evaluation of
current state of Engaged/Contracted Primary Care
Practices within the PPS. Assessment to be performed by
PCMH Certification Workgroup and PCMH Project Lead,
and possible vendor. Assessment to evaluate things such
as PCMH certification readiness assessment, IT
Interoperability, Meaningful Use Readiness and Resource
allocation readiness.
Task
Step 8: PCMH Certification Workgroup (in collaboration
with vendor) will develop strategy for achieving NCQA
Level 3 and/or APCM for Engaged/Contracted PCP
partners
Task
Step 9: Based on current state assessment results PCMH
NYS Confidentiality – High
Page 406 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
vendor and PPS will initiate a phased transformation
approach for Engaged/Contracted practices (i.e., onsite,
virtual, groups, etc.) to be ongoing
Task
Step 12: Support submission of NCQA PCMH and/or
APCM application for Engaged/Contracted Primary Care
Practices
Project
In Progress
10/01/2016
09/30/2017
10/01/2016
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
08/01/2015
06/30/2016
08/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
08/01/2015
07/30/2016
08/01/2015
07/30/2016
09/30/2016
DY2 Q2
Project
In Progress
08/01/2015
03/31/2018
08/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
08/01/2015
03/31/2018
08/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
09/30/2015
03/31/2016
09/30/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
08/01/2015
09/30/2017
08/01/2015
09/30/2017
09/30/2017
DY3 Q2
Project
In Progress
04/01/2017
03/31/2018
04/01/2017
03/31/2018
03/31/2018
DY3 Q4
Task
Step 13: Establish policies and procedures to achieve
project requirements including warm handoffs and
coordinated evidence-based care to incorporate into PCMH
sites
Task
Step 14: Engage PCMH training team to train staff at
PCMH sites on workflow changes
Task
Step 16: Collect and maintain current list of participating
NCQA-certified and/or APC-approved
physicians/practitioners (APC Model requirements as
determined by NY SHIP); Certification documentation
Task
Step 17: Collect and maintain current list of primary care
practitioners and services including licensure performing
services at behavioral health site and Behavioral health
practice schedules
Task
Step 10: Develop process to track progress towards PCMH
Level 3 status within PPS and be able to provide
documentation to DOH on progress
Task
Step 11: Develop process to promote and ensure
compliance and sustainability of PCMH standards (Develop
communication channels with EHR team to address
Meaningful Use compliance, etc.)
Task
Step 15: Engage PCMH Certification workgroup to ensure
requirements are being met
Task
Step 18: Obtain NCQA PCMH Level 3 and/or APCM
NYS Confidentiality – High
Page 407 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
certification for all engaged/contracted primary care
practices
Task
Step 6a: Create baseline survey for Behavioral Health
Providers to assess readiness for project implementation
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
08/31/2015
03/31/2016
08/31/2015
03/31/2016
03/31/2016
DY1 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Step 6: Organize weekly communications and meeting
series with key project stakeholders
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Task
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Task
Step 7a: Conduct assessment of Behavioral Health sites
to determine what primary care services are currently
provided in the Behavioral Health Settings
Milestone #6
Develop collaborative evidence-based standards of care
including medication management and care engagement
process.
Model 2
Project
N/A
Task
Regularly scheduled formal meetings are held to develop
collaborative care practices.
Task
Coordinated evidence-based care protocols are in place,
including a medication management and care engagement
process.
Task
Step 1: Conduct project implementation plan design series
calls with large PPS group and consultants
Task
Step 2: Suffolk PPS PMO assignment of project manager
to project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project
stakeholder groups from provider community and CBOs
representing all areas including physical health, mental
health and substance use disorder
Task
Step 5: Develop project 3.a.i project plan
Task
NYS Confidentiality – High
Page 408 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Step 7: Track meeting materials including Meeting
schedule, Meeting agenda, Meeting minutes, List of
attendees on an ongoing basis
Task
Step 8: Educate key project stakeholders engaged in
project on the methodologies addressed in the Suffolk PPS
DSRIP application to address identified gaps. (Eg. promote
best practices, standardized processes such as screening
tools, risk assessments, standard workflows)
Project
Completed
04/01/2015
06/30/2015
04/01/2015
06/30/2015
06/30/2015
DY1 Q1
Project
Completed
06/01/2015
07/31/2015
06/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
In Progress
08/01/2015
03/31/2016
08/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
11/30/2015
06/01/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
07/31/2016
06/01/2015
07/31/2016
09/30/2016
DY2 Q2
Task
Step 9: Create baseline survey for Behavioral Health
Providers to assess readiness for project implementation
Task
Step 10: Aggregate baseline data and evaluate against
project requirements to begin project engagement
modeling
Task
Step 11: Develop tiered project schedule for
implementation based on findings from baseline data
Task
Step 12: Charge workgroup to develop, evaluate and
approve collaborative care practices including evidencebased standards of care, medication management, care
engagement processes, practice guidelines and Policies
and procedures regarding frequency of updates to
guidelines and protocols
Task
Step 13: Develop Clinical Guidelines Summary and Project
3ai Toolkit including Evidence-based standards of care,
medication management and care engagement process,
and practice guidelines; Implementation plan; Policies and
procedures regarding frequency of updates to guidelines
and protocols to serve as guide for participating providers
Task
Step 14: Gain endorsement of Clinical Guidelines
Summary from Clinical Committee for submission to Board
of Directors for approval.
Task
NYS Confidentiality – High
Page 409 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Step 15: Gain endorsement of Project 3ai Toolkit including
Evidence-based standards of care, medication
management and care engagement process;
Implementation plan; Policies and procedures regarding
frequency of updates from Clinical Committee for
submission to Board of Directors for approval.
Task
Step 16: Implementation plan initiated with
engaged/contracted partners
Project
In Progress
06/01/2016
03/31/2017
06/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2016
03/31/2017
06/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
10/01/2015
03/31/2017
10/01/2015
03/31/2017
03/31/2017
DY2 Q4
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Task
Step 17: 3ai Workgroup engaged to monitor
implementation planning and ongoing development to
assure schedule and metrics are met
Task
Step 18: Collect necessary evidence to demonstrate
successful implementation of project requirements at
engaged/contracted partner sites and develop quarterly
reporting updates as necessary
Milestone #7
Conduct preventive care screenings, including behavioral
health screenings (PHQ-2 or 9 for those screening positive,
SBIRT) implemented for all patients to identify unmet
needs.
Model 2
Project
N/A
Task
Screenings are conducted for all patients. Process
workflows and operational protocols are in place to
implement and document screenings.
Task
Screenings are documented in Electronic Health Record.
Task
At least 90% of patients receive screenings at the
established project sites (Screenings are defined as
industry standard questionnaires such as PHQ-2 or 9 for
those screening positive, SBIRT).
Task
Positive screenings result in "warm transfer" to behavioral
health provider as measured by documentation in
Electronic Health Record.
Provider
Practitioner - Primary
Care Provider (PCP)
NYS Confidentiality – High
Page 410 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 1: Engage Finance lead to determine how funds flow
will support the hiring and embedding of Primary Care
services
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
Completed
07/01/2015
09/30/2015
07/01/2015
09/30/2015
09/30/2015
DY1 Q2
Project
In Progress
07/01/2015
10/31/2015
07/01/2015
10/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
11/30/2015
07/01/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
12/31/2015
07/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
06/30/2016
07/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 2: Announce project implementation schedule and
Initiate reporting, monitoring procedures to ensure that
engagement is sufficient and appropriate.
Task
Step 3: Begin contracting with BH providers and Primary
Care Practitioners using project requirements and clinical
guidelines as a guide for deliverables - repeat on ongoing
basis based on project schedule
Task
Step 4: Confirm authority or waivers that allow on-site
preventive and evaluation management services by Article
31 clinics
Task
Step 5: Determine waiver requirements and educate
stakeholders about their roles in obtaining waivers
Task
Step 6: Develop procedures to document screenings
Task
Step 7: Organize 3ai warm transfer procedures,
communication and measurement strategy
Task
Step 8: Behavioral Health sites to submit applicable waiver
request(s) - repeat on ongoing basis based on project
schedule
Task
Step 9: Identify initial set of staff from identified Behavioral
Health sites and PCP providers who require training
Task
Step 10: Engage PPS Workforce Project Lead to assist in
development of training program
Task
Step 11: Engage project lead, project workgroup and
additional content experts to develop Project 3.a.i
education/training handbook
NYS Confidentiality – High
Page 411 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 12: Engage Cultural Competency and Health Literacy
Project Lead for material review
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
04/30/2016
07/01/2015
04/30/2016
06/30/2016
DY2 Q1
Project
In Progress
05/01/2016
06/30/2016
05/01/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
07/01/2015
03/31/2018
07/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2015
03/31/2017
06/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 13: Gain approval of training materials by Project 3.a.i
Workgroup
Task
Step 14: Initiate training program and oversight, collect
name and roles of team staff who are trained
Task
Step 15: Participating Behavioral Health Sites are
implementing evidence based screening tools in workflow,
screening all patients
Task
Step 16: IT capabilities are in place to document
screenings Electronic Health Record.
Task
Step 17: Coordinated evidence-based care protocols are in
place including that warm transfers have occurred
Task
Step 18: Collect roster of patients screened; number of
screenings completed and sample EHR demonstrating
that warm transfers have occurred
Task
Step 19: Monitor data collected to ensure that at least 90%
of Individuals receive screenings at the established project
sites
Task
Step 20: Aggregate necessary data sources from
participating practices and report to state on quarterly basis
Milestone #8
Use EHRs or other technical platforms to track all patients
engaged in this project.
Model 2
Project
N/A
Task
EHR demonstrates integration of medical and behavioral
health record within individual patient records.
Task
PPS identifies targeted patients and is able to track actively
engaged patients for project milestone reporting.
NYS Confidentiality – High
Page 412 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 1: Meet with project stakeholders to iteratively define
and refine project specific patient identification and report
filtering requirements.
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
09/30/2016
06/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
09/01/2015
09/30/2016
09/01/2015
09/30/2016
09/30/2016
DY2 Q2
Project
In Progress
11/01/2015
03/31/2017
11/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 2: Define report format and extract frequency required
to satisfy the patient engagement metrics for project.
Task
Step 3: Phase 1 tactical reporting bridge solution followed
by longer term programmatic strategic solution.
Task
Step 4: Iterative development and testing approach is
followed as providers are on-boarded and reporting
feedback is received from project stakeholders and the
DOH.
Task
Step 5: Run reports using tactical solution as needed for
quarterly report submission to the DOH. (This task will
transition into the longer term strategic reporting solution
when it becomes available.)
Task
Step 6: Iteratively develop, test and deploy Enterprise Data
Warehouse (EDW) HealtheRegistries, HealtheAnalytics,
HealtheIntent in accordance with applicable DOH domain
requirements.
Task
Step 7: Assure iterative development strategy allows for
early EMR integration and testing with providers.
Task
Step 8: Engage with relevant providers to begin EMR
integration discussions, share technical message
specifications, on-boarding requirements and connectivity
details.
(NOTE: This task is dependent on BAA and Data use
Agreements being signed by engaged providers).
Task
Step 9: Test, validate, configure, integrate and maintain
EMR data acquisition feeds from all relevant providers for
NYS Confidentiality – High
Page 413 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
usage within the HealtheAnalytics, HealtheRegistries and
HealtheIntent applications. End date is shown for this task
only for the purpose of IDS project milestone completion.
However, data acquisition and maintenance will continue
for the life of the Population Health Platform.
Task
Step 10: Load Patient Roster into the HealtheEDW for
usage within HealtheAnalytics, HealtheRegistries and
HealtheIntent applications.
Project
In Progress
01/31/2016
06/30/2016
01/31/2016
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
09/30/2016
03/31/2017
09/30/2016
03/31/2017
03/31/2017
DY2 Q4
(NOTE: Roster and DOH claims data subject to the
completion of the DOH Opt Out Process.)
Task
Step 11: Strategic reporting system is finalized, patient
identification, tracking, and matching algorithms are tested
and fully deployed into production.
Task
Step 12: Population Health Platform is capable of
identifying targeted patients and is able to track actively
engaged patients for project milestone reporting.
Milestone #9
Implement IMPACT Model at Primary Care Sites.
Model 3
Project
N/A
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Provider
Practitioner - Primary
Care Provider (PCP)
In Progress
04/01/2015
03/31/2018
04/01/2015
03/31/2018
03/31/2018
DY3 Q4
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
In Progress
04/01/2015
12/31/2017
04/01/2015
12/31/2017
12/31/2017
DY3 Q3
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Task
PPS has implemented IMPACT Model at Primary Care
Sites.
Task
Step 1: Conduct project implementation plan design series
calls with large PPS group and consultants
Task
Step 2: Suffolk PPS PMO assignment of project manager
to project
Task
Step 3: Identify, engage and evolve project stakeholders
Task
Step 4: Confirm adequate representation on project
stakeholder groups from provider community and CBOs
Task
Step 5: Develop project 3.a.i project plan
NYS Confidentiality – High
Page 414 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 6: Organize weekly communications and meeting
series with key project stakeholders
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
06/01/2015
12/31/2015
06/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
04/30/2016
06/01/2015
04/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2015
06/30/2016
06/01/2015
06/30/2016
06/30/2016
DY2 Q1
Project
In Progress
06/01/2016
03/31/2017
06/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
06/01/2016
03/31/2017
06/01/2016
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
10/01/2015
03/31/2018
10/01/2015
03/31/2018
03/31/2018
DY3 Q4
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Task
Step 7: Track meeting materials including Meeting
schedule, Meeting agenda, Meeting minutes, List of
attendees on an ongoing basis
Task
Step 8: Educate key project stakeholders engaged in
project on the methodologies utilizing IMPACT Model
resources. (Eg. promote best practices, standardized
processes such as screening tools, risk assessments, and
standard workflows)
Task
Step 9: Create baseline survey for Primary Care Providers
to assess readiness for project implementation
Task
Step 10: Aggregate baseline data and evaluate against
project requirements to begin project engagement
modeling
Task
Step 11: Develop tiered project schedule for
implementation based on findings from baseline data
Task
Step 12: Implementation plan initiated with
engaged/contracted partners
Task
Step 13: 3ai Workgroup engaged to monitor
implementation planning and ongoing development to
assure schedule and metrics are met
Task
Step 14: Collect necessary evidence to demonstrate
successful implementation of project requirements at
engaged/contracted partner sites and develop quarterly
reporting updates as necessary
Milestone #10
Utilize IMPACT Model collaborative care standards,
including developing coordinated evidence-based care
standards and policies and procedures for care
Model 3
Project
N/A
NYS Confidentiality – High
Page 415 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
engagement.
Task
Coordinated evidence-based care protocols are in place,
including a medication management and care engagement
process to facilitate collaboration between primary care
physician and care manager.
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
03/31/2017
04/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
04/01/2015
12/31/2016
04/01/2015
12/31/2016
12/31/2016
DY2 Q3
Project
Completed
04/01/2015
04/30/2015
04/01/2015
04/30/2015
06/30/2015
DY1 Q1
Project
Completed
04/01/2015
07/31/2015
04/01/2015
07/31/2015
09/30/2015
DY1 Q2
Project
Completed
04/01/2015
08/30/2015
04/01/2015
08/30/2015
09/30/2015
DY1 Q2
Project
In Progress
04/01/2015
12/31/2015
04/01/2015
12/31/2015
12/31/2015
DY1 Q3
Project
In Progress
04/01/2015
03/31/2016
04/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Policies and procedures include process for consulting with
Psychiatrist.
Task
Step 1: Engage key project stakeholders in IMPACT Model
collaborative care standards, including developing
coordinated evidence-based care standards and policies
and procedures for care engagement.
Task
Step 2: Confirm adequate representation on project
stakeholder groups from provider community and CBOs
Task
Step 3: Develop project 3.a.i project plan
Task
Step 4: Organize weekly communications and meeting
series with key project stakeholders
Task
Step 5: Charge 3ai workgroup to develop and approve
collaborative care practices including: practice guidelines to
ensure evidence-based care protocols are in place,
including a medication management and care engagement
process to facilitate collaboration between primary care
physician & care manager and policies and procedures
regarding frequency of updates to guidelines and protocols
Task
Step 6: Utilize IMPACT model collaborative care standards
as a resource in designing evidence based policies and
procedures for consulting with Psychiatrist.
NYS Confidentiality – High
Page 416 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Task
Step 7: Develop Clinical Guidelines Summary, evidence
based practice guidelines to be included in IMPACT model
Implementation Plan to serve as guide for participating
providers
Project
In Progress
04/01/2015
05/31/2016
04/01/2015
05/31/2016
06/30/2016
DY2 Q1
Project
In Progress
04/01/2015
11/30/2015
04/01/2015
11/30/2015
12/31/2015
DY1 Q3
Project
In Progress
06/01/2015
07/31/2016
06/01/2015
07/31/2016
09/30/2016
DY2 Q2
Project
In Progress
06/01/2015
07/31/2016
06/01/2015
07/31/2016
09/30/2016
DY2 Q2
Project
In Progress
08/01/2016
03/31/2017
08/01/2016
03/31/2017
03/31/2017
DY2 Q4
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
07/01/2015
03/31/2017
07/01/2015
03/31/2017
03/31/2017
DY2 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Task
Step 8: Gain endorsement of Clinical Guidelines Summary
from Clinical Committee for submission to Board of
Directors for approval.
Task
Step 9: Gain endorsement of Project 3ai Toolkit including
Evidence-based practice guidelines; Implementation plan;
Policies and procedures regarding frequency of updates
from Clinical Committee for submission to Board of
Directors for approval.
Task
Step 10: Incorporate IMPACT Model strategies into 3ai
Model 3 Implementation training and schedule
Task
Step 11: 3ai Workgroup engaged to monitor
implementation of IMPACT Model strategies to assure
schedule and metrics are met
Milestone #11
Employ a trained Depression Care Manager meeting
requirements of the IMPACT model.
Model 3
Project
N/A
Task
PPS identifies qualified Depression Care Manager (can be
a nurse, social worker, or psychologist) as identified in
Electronic Health Records.
Task
Depression care manager meets requirements of IMPACT
model, including coaching patients in behavioral activation,
offering course in counseling, monitoring depression
symptoms for treatment response, and completing a
relapse prevention plan.
Task
NYS Confidentiality – High
Page 417 of 670
New York State Department Of Health
Delivery System Reform Incentive Payment Project
Run Date : 01/06/2016
DSRIP Implementation Plan Project
State University of New York at Stony Brook University Hospital (PPS ID:16)
Project Requirements
(Milestone/Task Name)
Project
Model Name
Reporting
Level
Provider Type
Status
Original
Start Date
Original
End Date
Start Date
End Date
Quarter
End Date
DSRIP
Reporting
Year and
Quarter
Step 1: Engage PPS care management key stakeholders
to determine how PPS Care managers will support
IMPACT model requirements including qualifications for
Depression Care Managers
Task
Step 2: Engage with IT PMO to develop options for how
PPS partners will identify Depression Care Manager via
Electronic Health Records
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
03/31/2016
07/01/2015
03/31/2016
03/31/2016
DY1 Q4
Project
In Progress
07/01/2015
04/30/2016
07/01/2015
04/30/2016
06/30/2016
DY2 Q1
Project
In Progress
05/01/2016
12/31/2016
05/01/2016
12/31/2016
12/31/2