Download Disaster Prevention and Recovery Planning Steps

Disaster Prevention and Recovery
Your High-Level Overview of the Components
Provided by ESP Solutions Group
Developing a Disaster Prevention and Recovery Plan
First:
Decide how much help you need to develop your
DPRP.
Second: Find out how ready you are to recover from a
disaster and how much work you have to do to
develop your DPRP.
Third:
Develop, adopt, test, maintain and implement
your DPRP.
Process Map for Disaster Prevention & Recovery Planning
Read White
Paper:
DPRP for
School System
Technology
Complete OnLine Survey
Select
Readiness
Assessment
and/or
Planning
Toolkit
Download
Documents
1. Download
Toolkit
2. Create
Planning Team
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
7. Adopt DPR
Policy
8. Identify
Applications
and Processes
10. Design
DPRP Testing
Plan
11. Review
and Edit Plan
Sections
3. Review
Readiness
Report
6. Assemble
DPR
Implementation
Team
Charter
Project Plan
Print
Readiness
Report
Edit Readiness
Report
Develop and
Adopt Plan
Using Local
Project
Management
Processes
Glossary
Publish
Planning
Document
Using DPR
Toolkit?
No
Yes
9. Document
Application &
Process
Details
12.
Adopt and
Implement
DPR Plan
How much help you need to develop your Plan?
Read White Paper
Disaster Prevention
and Recovery for
School System
Technology
Select
Readiness
Assessment
Place Order
and/or
Download
Documents
DPR Planning
Toolkit
How Ready are you to Recover from a Disaster?
Download
Documents
Charter
Project Plan
Glossary
Edit
Print
Disaster
Readiness
Report and
Planning
Guide
Complete
On-Line
Survey
Disaster
Readiness
Report and
Planning
Guide
Publish
Planning
Document
Using DPR
Toolkit?
Develop and Adopt Plan
Using Local Project
Management Processes
No
Yes
Use the DPR Planning
Toolkit including
28 templates to complete
the 12 steps that will guide
you to a successful
adoption of a DPR Plan
Disaster Prevention and Recovery for School System Technology
Planning Toolkit
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
6. Assemble
DPR
Implementation
Team
7. Adopt
DPR Policy
8. Identify
Applications and
Processes
11. Review and
Edit Plan
Sections
12.
Adopt and
Implement
DPR Plan
9. Document
Application &
Process Details
10. Design
DPRP Testing
Plan
Read the White Paper
Read White Paper
Disaster Prevention
and Recovery for
School System
Technology
Select
Readiness
Assessment
Place Order
and/or
Download
Documents
DPR Planning
Toolkit
This white paper provides the specific education context for
disaster prevention and recovery. Unlike processes developed
for other industries, ESP’s has been highly customized to
account for the governance, administrative, instructional, and
public nature of the education arena.
Provide this white paper to key decision makers as part of the
leadership awareness and support building processes. Having
the same vocabulary and focus for disaster prevention and
recovery will be a tremendous help when aligning resources.
Select Readiness Assessment and/or
DPR Planning Toolkit
Read White Paper
Disaster Prevention
and Recovery for
School System
Technology
Select
Readiness
Assessment
Place Order
and/or
Download
Documents
DPR Planning
Toolkit
 The Readiness Assessment will produce a Readiness
Assessment Report and Planning Guide.
 The DPR Planning Toolkit provides you with templates
and documents designed exclusively for school systems
and pre-populated with school system-specific
information to make sure you cover all the aspects of
your technology that you want to protect by including in
your DPR Plan.
Download Readiness Assessment Documents
Download
Documents
Charter
Project Plan
Glossary
Complete
On-Line
Survey
Print
Disaster
Readiness
Report and
Planning
Guide
Edit
Disaster
Readiness
Report and
Planning
Guide
The following documents have been drafted as
Using DPR
templates for your customization.
 Project Charter Toolkit?
 Project Management Plan (Timeline)
 Glossary
Publish
Planning
Document
Complete Online Survey
Download
Documents
Charter
Project Plan
Glossary
Complete
On-Line
Survey
Print
Disaster
Readiness
Report and
Planning
Guide
Edit
Disaster
Readiness
Report and
Planning
Guide
Publish
Planning
Document
The on-line survey allows you to document characteristics of
Using DPR
your agency, current processes,
and key personnel.
Toolkit?
As you enter your responses to the on-line survey, they will
be interpreted and incorporated into the output report entitled
“Disaster Readiness Report and Planning Guide.”
You may return to the survey at any time to add to or edit
your responses. Then you may generate an updated output
report on demand.
Print Report and Planning Guide
Download
Documents
Charter
Project Plan
Glossary
Complete
On-Line
Survey
Print
Disaster
Readiness
Report and
Planning
Guide
Edit
Disaster
Readiness
Report and
Planning
Guide
 The on-line survey provides a button for
Using DPRthe output
printing or downloading
Toolkit?
document.
 This document is generated in MS Word
for easy editing, printing, and saving.
Publish
Planning
Document
Edit Report and Planning Guide
Download
Documents
Charter
Project Plan
Glossary
Complete
On-Line
Survey
Print
Disaster
Readiness
Report and
Planning
Guide
Edit
Disaster
Readiness
Report and
Planning
Guide
 You may return to the survey at any time to
add to or edit your
responses.
Then you may
Using
DPR
Toolkit?
generate an updated
output report on
demand.
 If you prefer, you may make final edits
directly into the output document.
 Keep in mind that changes made to the
output document will not be reflected in future
output documents unless you make those
changes on-line.
Publish
Planning
Document
Prepare to Plan
Download
Documents
Charter
Project Plan
Glossary
Edit
Print
Disaster
Disaster
Complete
If you purchasedReadiness
only the planning
Readiness
On-Line
Report
and
Report
components,
then
this
is the time
to and
Survey
Planning
Planning
consider adding the
full
DPR
Planning
Guide
Guide
Toolkit to your project.
Go to www.disasterfreeschools.com to
see the details describing the toolkit.
Publish
Planning
Document
Using DPR
Toolkit?
Using DPR
Toolkit?
Develop and Adopt Plan
Using Local Project
Management Processes
No
Yes
Step 1. Download Toolkit
1. Download
Toolkit
5. Increase
Leadership
Awareness
9. Document
Application &
Process Details
2. Create
Planning Team
3. Review
Readiness
Report
 The DPR Planning Toolkit
includes 25 separate templates
6. Assemble
to help
DPRyou develop your
7. Adopt
Disaster Recovery Plan.
Implementation
DPR Policy
 TheTeam
templates guide you
through all the steps of the of
the planning process.
 Once completed, the Word,
10. Design
11. Review and
Excel,
PowerPoint,
and
MS
DPRP Testing
Edit Plan
Project
and
Plan files are printed
Sections
published as your DPR Plan.
4. Publish
Planning
Document
8. Identify
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
Step 2. Create Planning Team
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
The Planning Team is different than the DPR Implementation
Team. This team must include members representing all
6. Assemble
5. Increase in the school system.
8. Identify
departments
DPR
7. Adopt
Leadership
Applications and
Implementation
DPR Policyprovides the scope
Awareness
The DPR Planning
Project Charter template
Processes
Team
of work and timelines
for the planning team
 The Planning Team template guides you in including all
stakeholders
12.

The
Planning
Team
meetings
template
provides
you
with
9. Document
10. Design
11. Review and
Adopt and
agendas
for
the
Planning
Team
meetings
Application &
DPRP Testing
Edit Plan
Implement
Process
Plan
Sections
 TheDetails
PowerPoint presentation,
Disaster
Prevention and DPR Plan
Recovery Planning is a good introduction to the Planning Team.
Step 3. Review Readiness Report
1. Download
Toolkit
5. Increase
Leadership
Awareness
9. Document
Application &
Process Details
2. Create
Planning Team
3. Review
Readiness
Report
If you took advantage of the
Disaster Readiness Assessment,
6. Assemble
reviewDPR
the Disaster Readiness
7. Adopt
Report
and Planning Guide.
Implementation
DPR Policy
Team
10. Design
DPRP Testing
Plan
11. Review and
Edit Plan
Sections
4. Publish
Planning
Document
8. Identify
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
Step 4. Publish Planning Document
1. Download
Toolkit
5. Increase
Leadership
Awareness
9. Document
Application &
Process Details
2. Create
Planning Team
3. Review
Readiness
Report
A project management
document helps your planning
6. Assemble
activities
DPRstay on course
7.and
Adopt
complete
within the time
Implementation
DPR Policy
Team
allotted.
 The Microsoft DPR Planning
template can be used to
guide the Planning Team
10. Design
11. Review and
activities.
DPRP Testing
Plan
Edit Plan
Sections
4. Publish
Planning
Document
8. Identify
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
Step 5. Increase Leadership Awareness
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
6. Assemble
DPR
Implementation
Team
7. Adopt
DPR Policy
8. Identify
Applications and
Processes
It is imperative to have leadership support for a DPR Plan to be
developed, adopted, and implemented.
12.
 Use
the Planning Document
resulting from
Stepand
4 to increase
9. Document
10. Design
11. Review
Adopt and
leadership
andTesting
commitment toEdit
support
Application &awareness
DPRP
Plan the project.
Implement
Process Details
Plan
Sections
 Use
the DPR Leadership
Awareness PowerPoint
presentation
DPRincluded
Plan
in the toolkit.
 Share the DPR White Paper with the school district leadership.
Step 6. Assemble DPR Implementation Team
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
6. Assemble
DPR
Implementation
Team
7. Adopt
DPR Policy
8. Identify
Applications and
Processes
The DPR Implementation Team is different than the
Planning Team. These are the people who will
12.
execute the plan during tests, drills, and actual
9. Document
10. Design
11. Review and
Adopt and
emergencies.
Application &
DPRP Testing
Edit Plan
Implement
Process Details
Sections
 A templatePlan
including the roles
and
DPR Plan
responsibilities of potential members is provided
to assist you in recruiting the people with the
necessary skills to execute the DPR Plan.
Step 7. Adopt DPR Policy
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
6. Assemble
DPR
Implementation
Team
7. Adopt
DPR Policy
8. Identify
Applications and
Processes
9. Document
Application &
Process Details
A sample policy has been
drafted.
 Use this policy as the
10. Design
11. Review and
starting point to determine
DPRP Testing
Edit Plan
what
your
school
system
Plan
Sections
needs.
12.
Adopt and
Implement
DPR Plan
Step 8. Identify Applications and Processes
1. Download
Toolkit
2. Create
Planning Team
3. Review
Readiness
Report
4. Publish
Planning
Document
5. Increase
Leadership
Awareness
6. Assemble
DPR
Implementation
Team
7. Adopt
DPR Policy
8. Identify
Applications and
Processes
A list of 132 processes and sub-processes
commonly used in school systems has
been provided to help you:
9. Document
10. Design
11. Review and
allTesting
the applications
forPlan
which
Application &  Identify
DPRP
Edit
Process Details
Sections
you will Plan
have recovery strategies.
 Identify all the school system business
processes for which you will document
business continuation strategies.
12.
Adopt and
Implement
DPR Plan
Step 9: Document Application and Process Details
1. Download
Toolkit
5. Increase
Leadership
Awareness
This step represents the3.most
time consuming
part of the
4. Publish
Review
2. Create
planning
process. The templates
this step
Planning
Readiness provided for
Planning Team
Document
Report of all stakeholders.
will guide you during interviews
 Four templates are pre-populated with 68 processes
and 64 sub-processes commonly used in school
6. Assemble
8. Identify
systems
areas:
DPR in the following
7. Adopt
Implementation
DPR Policy
• School System Business
Team
• Technology
and Information
• Student Information
• Curriculum and Instruction
9. Document
Application &
Process Details

10. Design
11. Review and
In
the Testing
templates you will
DPRP
Edit document:
Plan
Plan
• Application
recovery Sections
details
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
• Process continuation details
• Contact information
• Recovery priority for each week of the school year
Step 10: Design DPRP Testing Plan
The test plan is one of the most crucial components
of your4. Publish
3. Review
1. Download
2. Create
Planning
Readiness
agency’s
overall strategy.
Toolkit
Planning Team
Document
Report
To ensure that all your processes and infrastructure are backed up
and will come back on-line after an event, this plan must be tested
in realistic conditions.
The DPR Planning Team
and the DPR Implementation Team
6. Assemble
5. Increase
8. Identify
should
work together toDPR
design and schedule
drills to test your
7. Adopt
Leadership
Applications and
Implementation
DPR Policy
DPR
Plan.
Awareness
Processes
Team
 Edit the template provided to design tests for each of the core
processes.
9. Document
Application &
Process Details
10. Design
DPRP Testing
Plan
11. Review and
Edit Plan
Sections
12.
Adopt and
Implement
DPR Plan
Step 11: Review and Edit DPR Plan Sections
1. Download
Your
Toolkit
2. Create
DPR
Plan
will consist
Planning Team
3. Review
ofReadiness
the documents
Report
steps.
You will
resulting from the previous
need additional sections, which are provided
in the toolkit for you to edit:
5. Increase
Leadership
Awareness
9. Document
Application &
Process Details
•
•
•
•
•
Cover Page
6. Assemble
Foreword
DPR
7. Adopt
Overview
Implementation
DPR Policy
Team
Purpose
and Rationale
Glossary
10. Design
DPRP Testing
Plan
11. Review and
Edit Plan
Sections
4. Publish
Planning
Document
8. Identify
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
Step 12. Adopt and Implement DPR Plan
1. Download
Toolkit
5. Increase
Leadership
Awareness
9. Document
Application &
Process Details
3. Review
2. Create
Congratulations!
You have
Readiness
Planning
Team
completed the process. Report
Publish the DPR Plan and place
copies in selected (secure) places
6. Assemble
throughout
the school system.
DPR
Implementation
Team
Update
your plan
10. Design
DPRP Testing
Plan
7. Adopt
DPR Policy
periodically.
11. Review and
Edit Plan
Sections
4. Publish
Planning
Document
8. Identify
Applications and
Processes
12.
Adopt and
Implement
DPR Plan
Do you need additional help or information?
www.disasterfreeschools.com