Download ministry description for parish administrator

MINISTRY DESCRIPTION FOR FINANCE/BUSINESS MANAGER
PEACE LUTHERAN CHURCH, SIOUX FALLS, SOUTH DAKOTA
I. GENERAL
The Finance/Business Manager at Peace Lutheran Church will support the ministry of
Peace Lutheran Church by overseeing its finances and business operation. The work of the
Finance/Business Manager will be overseen by the Senior Pastor and will work in
conjunction with the Office Manager. The Finance/Business Manager will have
supervision over the finance staff, including conducting annual reviews.
II. REQUIREMENTS
The Finance/Business Manager will have excellent organizational and record keeping
skills; will be able to plan, prioritize and manage multiple tasks; will be self-motivated,
able to follow through; will be able to work cooperatively in a team environment; will have
excellent computer skills; will maintain confidentiality; will maintain a positive attitude;
will act professionally; will support the ministry of Peace Lutheran; will support the
Ministry Teams and Church Council; will minister to and assist the people who come into
the office.
III. SPECIFIC
Finance
• Process incoming bills, including preparation of checks and payments.
• Prepare and process payroll information. Maintain all HR payroll records.
• Communicate with and assist treasurer and offering counters. Oversight for the First
Fruits program with accounting staff.
• Communicate with treasurer and church council in recommending adjustments to yearly
budget.
• Copy and distribute financial reports to Church Council; attend Council Meetings as
requested. Attend Annual meeting for Church Council.
• Prepare the end-of-the-year Financial Reports.
• Oversee office budget, including general supplies, paper, and postage.
• Oversee and record all contributions, including memorials.
• Purchase or lease office equipment and service contracts. Project replacement needs,
including budget requests. Maintain equipment records and service contracts. Provide
training to employees and volunteers as needed.
• Schedule regular and long-term maintenance tasks for the facility. Budget appropriately
for large maintenance projects in coordination with Facilities Manager.
• Oversee insurance coverage for building and property.
• Supervise all finance office staff and perform performance annual reviews.
• Work in coordination with the Office Manager in regard to coverage of staff, hiring,
recruitment, overall office management. Key contact for staff for all Portico benefits
enrollment, questions and support to staff.
• Assist Office Manager with all staff coordination of Workman’s Compensation claims
and submissions.
• Prepare and maintain all Facilities Usage contracts in coordination with Office Manager
and Facilities Manager.
• Prepare all financial reporting to the State for non-profit and State status requirements.
• Super user/trainer of church software. Trainer of support staff on church software in
coordination with Office Manager.
IV. This ministry description includes but is not limited to the above duties. It is reasonable
to expect that this ministry description may change from time to time.
Revised March 2015