Download Appendices 1 – 3 - Harpenden Town Council

APPENDIX ONE
SUPPLY AND MAINTENANCE OF SUMMER AND WINTER HANGING BASKETS,
PLANTERS AND FLOWERBEDS
SPECIFICATION
Standard to be achieved
To achieve and maintain an attractive, colourful display of seasonal flowers and
perennial shrubs in defined areas, using appropriate healthy plants.
Timing
Following recommendations from the Harpenden in Bloom Working Party and the
Environment Committee, the Supervising Officer shall provide the Contractor with
specific plant requirements at least six months prior to planting time.
Summer bedding, planters and hanging baskets
Planting/hanging will not commence before 1 June and will be completed by 22 June
unless otherwise notified and agreed with the Supervising Officer.
Winter bedding, planters and hanging baskets
Planting/hanging will not commence before 1 October and will be completed by 22
October unless otherwise notified and agreed with the Supervising Officer.
Flowerbeds
The contractor shall:
 Be responsible for the supply of plant material, setting out, planting and
maintaining displays to a high standard
 Arrange for the collection and delivery of plants to site
 The Supervising Officer may require to inspect plant material prior to delivery
 Ensure that no more than ten working days elapse between removal of
bedding and the completed planting of the subsequent season’s bedding
unless the Supervising Officer has instructed an early removal of previous
season’s bedding
 Strip flowerbeds of existing plant material (other than perennial shrubs) and
prior to planting of next season’s bedding, spread all beds with an even depth
of 50mm shredded leaf mould or other approved organic material and
incorporate to a depth of 250mm by single digging. Lightly consolidate and
rake bed to level. Fertiliser should be incorporated ahead of Winter planting
 Rotovate in a mushroom compost, or other suitable mulch in consultation with
the Supervising Officer, prior to being raked, firmed and levelled ready for
planting – Winter planting only (October). Tenderers are required to set out in
detail their approach to the mulching of flowerbeds ahead of Winter planting
 Add top soil on areas where the soil level has depleted
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Reform all bed edges prior to planting, and edge each week during bedding
season
Position plants on the beds in accordance with the planting plans and
schedules agreed with the Supervising Officer
Maintain the intended shape and size of the bed throughout the Contract
period
Maintain the shrub and flower beds as indicated in a weed free condition. For
clarification ‘weeds’ shall include annual weeds, perennial weeds, self-sown
saplings, unwanted climbers and suckers. Weeds shall be controlled by
manual cultivation, unless the Supervising Officer has approved the use of
herbicides. Any herbicides must be used strictly in accordance with the
manufacturer’s instructions and in accordance with the relevant regulations or
subsequent amendments for the purposes of use, storage and disposal
Remove all leaves, litter and other deleterious material at the time of each
routine maintenance visit, and as required by the Supervising Officer
Dead head as required
Replace all stolen, dead, dying or otherwise unsatisfactory plants, at the
Contractor’s own expense, with the same or a similar species as soon as
possible to the same specification as all other plants in that bed
Where ‘rogues’ appear in bedding once flowering starts, these must be
removed and replaced with the correct species or type if the removal leaves a
gap
Remove ‘rogue’ tulips as necessary when flowering starts. When petals have
fallen, the stems shall be cut down
Where bulbs form part of the scheme, these will be planted to achieve an
even height in the display during flowering
Notify the Supervising Officer within 24 hours of any significant vandalism.
(Minor vandalism is the responsibility of the Contractor and will not be subject
to any extra charge).
Hanging baskets and planters
120 summer hanging baskets
40 winter hanging baskets
7 window planters
The contractor shall:
 Provide water efficient baskets, planted out with a full seasonal display in
keeping with flowerbed colours and design, as advised by the Supervising
Officer following recommendations from the Harpenden in Bloom Working
Party and the Environment Committee
 Plant in an approved soil-less compost incorporating water retaining agents
and compound fertiliser. (The use of non soil peat substitutes is encouraged
where it can be proven that this will not be to the detriment of the quality of the
floral display.)
 Test each hanging basket bracket prior to erection, checking and replacing
hanging basket brackets and chains where required, in consultation with the
Supervising Officer who will gain permission on the Contractor’s behalf from
the property owner. Each basket should thereafter be given a visual
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inspection at each watering and copies of all check sheets supplied to the
Supervising Officer
Inspect baskets on a weekly basis to check for dead or dying blooms, which
shall be replaced ASAP at the Contractor’s own expense (excluding stolen or
vandalised plants)
Apply a liquid feed on a weekly basis, as approved by the Supervising Officer.
Additional responsibilities
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The contractor shall attend all Harpenden in Bloom Working Party meetings,
offering professional advice regarding choice and location of proposed
planting and solutions to planting problems. Meetings are held on a bi-annual
basis, with one additional site visit per annum, usually held during office hours
but evening attendance may be required on occasion
The Supervising Officer may instruct the Contractor to plant shrubs in addition
to scheduled works.
Hose Pipe Ban/Water Restrictions: In the event of a hose-pipe ban, a reduction
may be required in the number of hanging baskets. Any changes will be made in
consultation with the Contractor.
APPENDIX TWO
WATERING OF SUMMER AND WINTER HANGING BASKETS, PLANTERS AND
FLOWERBEDS
SPECIFICATION
Water and feed flowerbeds:
Summer:
 All plants shall be ‘watered in’ thoroughly on each day of planting out, as set
out in the schedule to be supplied by the Supervising Officer.
 Flowerbeds shall be watered thoroughly to root depth daily or more frequently
if required, as requested by the Supervising Officer. This should be
undertaken with due care such that the public are not inconvenienced and to
avoid scorching foliage by direct sunlight.
Winter:
 All plants shall be ‘watered in’ when planted out, as set out in the schedule to
be supplied by the Supervising Officer
 Flowerbeds shall be watered as needed.
Water and feed hanging baskets and planters:
 Summer and winter: as needed.
Watering contract to commence 1 April 2014.
Hope Pipe Ban/Water Restrictions: In the event of a hose-pipe ban, the provision
of hanging baskets and plants for flowerbeds may be reduced and watering
requirements affected. Any changes will be made in consultation with the contractor.
APPENDIX THREE
FLOWERBED FLOWERBED LOCATION
NO.
1
Rothamsted Avenue
2
Rothamsted
Avenue/Church Green
3
Church Green (Rotary)
4
High Street/Church Green
(tree)
5
Church Green (Tete a Tete)
6
Church Green (tree)
7
Church Green (tree)
8
Church Green (tree)
9
Church Green (War
Memorial)
10
High Street (WH Smiths)
11
High Street (WH Smiths)
12
High Street (WH Smiths)
13
High Street (WH Smiths)
14
High Street (WH Smiths)
15
High Street (Methodist)
16
High Street (Methodist)
17
Leyton Road (tree)
18
Leyton Road (tree)
19
(High Street (tree –
between banks)
20
Leyton Green/Leyton Road
21
High Street (Brownie bed)
22
Leyton Road (triangle)
23
Bull Road roundabout
24
High Street (fountain)
25
Bowers Parade, Sensory
Garden
SQ. M
10.7
10.4
19.6
2.5
29.4
2.5
2.5
2.5
2.5
2.5
2.5
2.5
2.5
2.5
2.5
2.8
2.8
2.8
12.5
7.8
20.4
28.8
8
38.3
Supply
Planting
Watering
Maintenance
26
27
28
29
High Street, Town Shrub
beds
Southdown Road/Walkers
Road (star)
Kinsbourne Green, Luton
Road
Batford Green, Lower Luton
Road
159
42.2
23.7
9.6