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APPENDIX ONE SUPPLY AND MAINTENANCE OF SUMMER AND WINTER HANGING BASKETS, PLANTERS AND FLOWERBEDS SPECIFICATION Standard to be achieved To achieve and maintain an attractive, colourful display of seasonal flowers and perennial shrubs in defined areas, using appropriate healthy plants. Timing Following recommendations from the Harpenden in Bloom Working Party and the Environment Committee, the Supervising Officer shall provide the Contractor with specific plant requirements at least six months prior to planting time. Summer bedding, planters and hanging baskets Planting/hanging will not commence before 1 June and will be completed by 22 June unless otherwise notified and agreed with the Supervising Officer. Winter bedding, planters and hanging baskets Planting/hanging will not commence before 1 October and will be completed by 22 October unless otherwise notified and agreed with the Supervising Officer. Flowerbeds The contractor shall: Be responsible for the supply of plant material, setting out, planting and maintaining displays to a high standard Arrange for the collection and delivery of plants to site The Supervising Officer may require to inspect plant material prior to delivery Ensure that no more than ten working days elapse between removal of bedding and the completed planting of the subsequent season’s bedding unless the Supervising Officer has instructed an early removal of previous season’s bedding Strip flowerbeds of existing plant material (other than perennial shrubs) and prior to planting of next season’s bedding, spread all beds with an even depth of 50mm shredded leaf mould or other approved organic material and incorporate to a depth of 250mm by single digging. Lightly consolidate and rake bed to level. Fertiliser should be incorporated ahead of Winter planting Rotovate in a mushroom compost, or other suitable mulch in consultation with the Supervising Officer, prior to being raked, firmed and levelled ready for planting – Winter planting only (October). Tenderers are required to set out in detail their approach to the mulching of flowerbeds ahead of Winter planting Add top soil on areas where the soil level has depleted Reform all bed edges prior to planting, and edge each week during bedding season Position plants on the beds in accordance with the planting plans and schedules agreed with the Supervising Officer Maintain the intended shape and size of the bed throughout the Contract period Maintain the shrub and flower beds as indicated in a weed free condition. For clarification ‘weeds’ shall include annual weeds, perennial weeds, self-sown saplings, unwanted climbers and suckers. Weeds shall be controlled by manual cultivation, unless the Supervising Officer has approved the use of herbicides. Any herbicides must be used strictly in accordance with the manufacturer’s instructions and in accordance with the relevant regulations or subsequent amendments for the purposes of use, storage and disposal Remove all leaves, litter and other deleterious material at the time of each routine maintenance visit, and as required by the Supervising Officer Dead head as required Replace all stolen, dead, dying or otherwise unsatisfactory plants, at the Contractor’s own expense, with the same or a similar species as soon as possible to the same specification as all other plants in that bed Where ‘rogues’ appear in bedding once flowering starts, these must be removed and replaced with the correct species or type if the removal leaves a gap Remove ‘rogue’ tulips as necessary when flowering starts. When petals have fallen, the stems shall be cut down Where bulbs form part of the scheme, these will be planted to achieve an even height in the display during flowering Notify the Supervising Officer within 24 hours of any significant vandalism. (Minor vandalism is the responsibility of the Contractor and will not be subject to any extra charge). Hanging baskets and planters 120 summer hanging baskets 40 winter hanging baskets 7 window planters The contractor shall: Provide water efficient baskets, planted out with a full seasonal display in keeping with flowerbed colours and design, as advised by the Supervising Officer following recommendations from the Harpenden in Bloom Working Party and the Environment Committee Plant in an approved soil-less compost incorporating water retaining agents and compound fertiliser. (The use of non soil peat substitutes is encouraged where it can be proven that this will not be to the detriment of the quality of the floral display.) Test each hanging basket bracket prior to erection, checking and replacing hanging basket brackets and chains where required, in consultation with the Supervising Officer who will gain permission on the Contractor’s behalf from the property owner. Each basket should thereafter be given a visual inspection at each watering and copies of all check sheets supplied to the Supervising Officer Inspect baskets on a weekly basis to check for dead or dying blooms, which shall be replaced ASAP at the Contractor’s own expense (excluding stolen or vandalised plants) Apply a liquid feed on a weekly basis, as approved by the Supervising Officer. Additional responsibilities The contractor shall attend all Harpenden in Bloom Working Party meetings, offering professional advice regarding choice and location of proposed planting and solutions to planting problems. Meetings are held on a bi-annual basis, with one additional site visit per annum, usually held during office hours but evening attendance may be required on occasion The Supervising Officer may instruct the Contractor to plant shrubs in addition to scheduled works. Hose Pipe Ban/Water Restrictions: In the event of a hose-pipe ban, a reduction may be required in the number of hanging baskets. Any changes will be made in consultation with the Contractor. APPENDIX TWO WATERING OF SUMMER AND WINTER HANGING BASKETS, PLANTERS AND FLOWERBEDS SPECIFICATION Water and feed flowerbeds: Summer: All plants shall be ‘watered in’ thoroughly on each day of planting out, as set out in the schedule to be supplied by the Supervising Officer. Flowerbeds shall be watered thoroughly to root depth daily or more frequently if required, as requested by the Supervising Officer. This should be undertaken with due care such that the public are not inconvenienced and to avoid scorching foliage by direct sunlight. Winter: All plants shall be ‘watered in’ when planted out, as set out in the schedule to be supplied by the Supervising Officer Flowerbeds shall be watered as needed. Water and feed hanging baskets and planters: Summer and winter: as needed. Watering contract to commence 1 April 2014. Hope Pipe Ban/Water Restrictions: In the event of a hose-pipe ban, the provision of hanging baskets and plants for flowerbeds may be reduced and watering requirements affected. Any changes will be made in consultation with the contractor. APPENDIX THREE FLOWERBED FLOWERBED LOCATION NO. 1 Rothamsted Avenue 2 Rothamsted Avenue/Church Green 3 Church Green (Rotary) 4 High Street/Church Green (tree) 5 Church Green (Tete a Tete) 6 Church Green (tree) 7 Church Green (tree) 8 Church Green (tree) 9 Church Green (War Memorial) 10 High Street (WH Smiths) 11 High Street (WH Smiths) 12 High Street (WH Smiths) 13 High Street (WH Smiths) 14 High Street (WH Smiths) 15 High Street (Methodist) 16 High Street (Methodist) 17 Leyton Road (tree) 18 Leyton Road (tree) 19 (High Street (tree – between banks) 20 Leyton Green/Leyton Road 21 High Street (Brownie bed) 22 Leyton Road (triangle) 23 Bull Road roundabout 24 High Street (fountain) 25 Bowers Parade, Sensory Garden SQ. M 10.7 10.4 19.6 2.5 29.4 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.8 2.8 2.8 12.5 7.8 20.4 28.8 8 38.3 Supply Planting Watering Maintenance 26 27 28 29 High Street, Town Shrub beds Southdown Road/Walkers Road (star) Kinsbourne Green, Luton Road Batford Green, Lower Luton Road 159 42.2 23.7 9.6