Download Information Circulars

Welcome to the Human Resources Handbook
Notice and disclaimer
What's new?
Structure of the Human Resources Handbook
Focal points and technical assistance
How to search
Links which work only within the UNHQ Intranet (e.g., to forms website and to IMIS desk procedures)
Your comments and suggestions
Training
Information circular ST/IC/2010/19 on the Human Resources Handbook
NB: The Handbook contains only documents related to Human Resources. It is not a
complete compilation of all administrative issuances and information circulars. Further
information is provided under "Administrative issuances" and "Information circulars".
The initial focus was on making available, and streamlining, where possible, the rules
(Charter, Staff Regulations, Staff Rules, Secretary-General's bulletins, Administrative
Instructions) pertaining to Human Resources. In addition, Information Circulars and links or
references to already existing "Task Tools", such as forms and IMIS desk procedures, are
included. Additional "Task Tools" are being placed on-line as they become available.
Notice and disclaimer
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What's new?
We are pleased to inform our users about the new design/features that have been introduced to enhance
navigation throughout the site. Left side navigation is always available whenever you open a document.
Below is an overview of what's new in this update of the Handbook.
Updates as at 20 March 2015
Staff Rules/Regulations and Appendices
Staff Rules full text, Annex I, and Appendix A [Revised base salary scales for staff in the
Professional and higher categories and staff in the Field Service category effective 1
January 2015]]
New
Deleted
X
Archived
Salary scales of
1 January 2014
as contained in
ST/IC/2014/8
Secretary-General’s Bulletins
New
Action
Administrative Instructions
New
Action
ST/AI/2015/1 – [Excess baggage, shipments and insurance
X
Information Circulars
New
ST/IC/2015/5/Amend.1 – [Designation of duty stations for purposes of rest and
Archived
Archived
ST/AI/2006/5
Deleted
Archived
X
recuperation]
Task Tools
New
Consolidated list of R&R duty stations, 1 January 2015
Forms
Updated
22 Jan.
2015
Action
Deleted
Archived
Consolidated list of
R&R, 1 July 2014
Remarks
Structure of the Handbook
The SUBJECT INDEX
contains an alphabetical list of keywords. Each black keyword links to one of about 90 blue
subject or topic pages. Where there are only blue entries, without further reference, it
means that this keyword is the main topic ("subject page") itself.
The SUBJECT PAGES (MAIN TOPICS)
give an overview and organize the information in one place. You will find either the keyword
which led to this particular page or its synonym (e.g., car, automobile, vehicle), with the
relevant references. The references are linked to the (source) document to which they refer,
so that you can easily access these documents.
Where applicable, you will find further references under RELATED at
the bottom of the page.
For a few larger main topics, namely "Appointment, placement and promotion",
"Dependency status and benefits", "Insurance", "Leave", "Salaries and related allowances",
"Transportation" and "Travel" several tables were created in order to reflect all the relevant
information. In those instances, you will be first led to an "overview" table which does not
contain any references to specific source documents, but which gives you the titles and
contents of, and links to, all the tables created under a particular main topic.
SOURCE DOCUMENTS
You can also use the Handbook as a LIBRARY, by clicking "SOURCE DOCUMENTS" on
the homepage of the Handbook. This will open the self-explanatory folder tree in which the
source documents are stored, like on a shelf. If you click on, for example, "Administrative
Instructions", you will see subfolders organized by year, containing the respective
administrative instructions. Open them by clicking on them.
ARCHIVES
On the date of its official release, 2 January 2001, the Handbook contained only rules and
information circulars in force at that time. However, as documents are superseded or expire
after 1 January 2001, those which may apply to "transitional" cases, or would be useful for
continued reference, will be placed in the ARCHIVES.
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Focal points and technical assistance
In order to facilitate the maximum use of the Handbook, the following officials have been
designated to serve as focal points for questions that users may have:
- for staff serving at Headquarters: Ms. Mary Dellar
- for staff serving in Peacekeeping Missions: Ms. Mercedes Gervilla
- for staff serving at Geneva: Ms. Jean Marie O’Connell
- for staff serving at Nairobi: Mr. Suleiman Elmi
- for staff serving at Vienna: Ms. Linda Starodub
- for ECA staff: Ms. Susan Mokonyana
- for ECLAC staff: Ms. Gisella Yaksetig
- for ESCAP staff: Mr. James Bradley
- for ESCWA staff:
- for ICTR staff: Mr. Sergey Cherepko
- for ICTY staff: Mr. Anthony Duncker
- for UNCTAD staff: Ms. Juliette Sunthorn
- for UNU staff: Mr. Francois D’Artagnan
The focal points work with the Office of Information and Communications Technology (OICT)
and other technical experts at their duty station to ensure optimal use of the Handbook.
Technical experts at duty stations away from Headquarters should address their questions
to the following:
For connectivity problem -
[email protected]
For application problem -
[email protected]
[email protected]
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How to search
Note: The search function is temporarily not working. Please use TOPICS and
SUBJECT INDEX folders when searching.
Your main search feature will probably be the "SUBJECT INDEX":
Once you find the keyword you are looking for in the alphabetically organized index, you are
guided by the links to the relevant documents.
You can also use this handbook as a LIBRARY, if you are looking for a particular document.
For this purpose, click on SOURCE DOCUMENTS on the homepage of the Handbook:
You will see the self-explanatory folder tree in which the source documents are stored. If you
click, e.g., on "Administrative Instructions, you will see sub-folders, organized by year,
containing the respective administrative instructions. You can open any document by
clicking on it.
Other search features:
If you click on "Other search features" at the bottom of the home page or on the second
screen of the Handbook, you will find an Internet search feature where you can type in
search words or phrases. This page also provides further explanations on how to use this
feature. This feature is not available at this time for users who do not have access to the
UNHQ Intranet.
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Links which work only within the UNHQ Intranet
For those accessing the handbook through the password protected area on the Intranet, the
links to sites on the UNHQ Intranet will not work, because of the "firewall" protection. These
are mainly the links to the forms on the forms website and the links to the IMIS desk
procedures. Once all staff have access to the UNHQ Intranet, all links will work. In the
meantime, we are reviewing alternative ways to make these links work for everyone,
including staff who do not have access to the UNHQ Intranet.
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Comments and suggestions
Any comments and suggestions you may have are greatly appreciated.
We would be especially grateful if you would take the time to inform us should you,
despite our best efforts, find any links not working or misdirected.
Please send your comments by e-mail to the following:
Mary Dellar
Maria Baccay
Maria Aguilera
[email protected]
[email protected]
[email protected]
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Training
Use of the Handbook is easier for staff familiar with the basics of using Intranet or Internet.
Staff members are encouraged to avail themselves of the possibilities existing at their duty
station for developing their skills in this area.
The courses provided by OHRM are listed in the “2015 Staff Development Programme
Catalog”.
Headquarters staff may also contact the Dag Hammarskjold Library for Internet research
courses and training in United Nations online databases. The current schedule and
description of courses maybe consulted at https://hr.un.org/learning-catalogue or by
contacting the Library at extension 3.5321 or through e-mail at [email protected].
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