Download Groot Drakenstein Games Club

Page 1 of 3
founded 1895
Groot Drakenstein Games Club
PO Box 84, Groot Drakenstein 7680
Tel/Fax: 021-8741906 or 0786398749
FORM A
HIRING OF FACILITIES
With regard to your proposed hire of Groot Drakenstein Games Club on ……………...
……………………………….. would you please take note of the following:
1. Hire Charges: are as listed on the attached sheet, Form B
2. Deposit: 50% of the hire fee for the Clubhouse and the fields is payable 30 days
prior to the date of the function, or immediately if booked within 30 days. The
deposit serves as confirmation of the hire. This deposit is held until one week
after the function. The cost of any damages, shortages of crockery, cutlery,
glassware, table linen will be deducted from this deposit. Cancellation within 30
days of the date of hire, or no show, forfeits the total deposit paid.
3. Liquor regulations: In terms of the liquor act, no liquor may be brought onto the
premises. A fully licensed bar is available. Should prior arrangements be made,
a corkage levy will be charged. Should liquor be brought onto the premises
without written permission being given by the Manager, a minimum of R700-00
fine will be imposed.
4. The Groot Drakenstein Games Club is a private club and as such, the Members
have the right to use the facilities at all times (i.e. Bar, swimming pool,
cloakrooms) except for the specific facility hired
5. Hire of the Groot Drakenstein Games Club is at your own risk.
6. Vehicles are not allowed onto the playing fields unless previously arranged with
management. An access fee of R20.00 per vehicle will be charged.
7. The following clause should be completed, signed and dated and this letter
returned to the Club Manager a.s.a.p. with your deposit. If you require a qoute
beforehand, please return form C to club management, asap.
Bank details: STANDARD BANK,
PAARL BRANCH – 050210
ACCOUNT NUMBER : 072177411
FORM B
Page 2 of 3
founded 1895
Groot Drakenstein Games Club
PO Box 84
www.grootdrak.co.za
Groot Drakenstein 7680
HIRE TARIFFS
1. CLUB HOUSE (including kitchen, tables, chairs and large kitchen items)
2. FIELD (a) Turf Wicket
(b) Flix Mat or other sports
Tel/Fax 021-8741906
Mobile 0786398749
R 1200.00
2500.00
1200.00
3. CRICKET KIT
500.00
4. SOUND EQUIPMENT able to play tape, cd, mp3, iPod & laptop
(own music must be provided)
300.00
5. SWIMMING POOL/Tennis Court (a) 0 to 50 people
(b) 50+ people
300.00
350.00
6. CROCKERY/CUTLERY per item
1.00
7. TABLE CLOTHS per item
30. 00
8. BARMAN (per group of 60 guests)
350.00
9. CORKAGE—per bottle of wine
30.00
10. CLEANING STAFF ( per cleaner per 60 people )
200.00
11. OCCUPATION EXCEEDING 24H 00 -- per hour or part there of
220.00
12. FLOOD LIGHTS – per hour or part there of
100.00
13. LARGE GROUPS FOR PICNICS (non sport’s hire)
40 p/p
NB Braai Drums are available with all hires; however wood, braai grids and tongs must be provided
by the hirer.
I, ………………………………………….(name), on behalf of
.……………………………………………(company/organization) hereby agree that
we will abide by the rules as set out above, and that we will accept liability for any
damages, latent or consequential, caused as a result of our hire, and to make good
such damages
Signature:……………………………………. Date: …………………………
Yours sincerely, (pp Club Management)
FORM C
Page 3 of 3
founded 1895
Groot Drakenstein Games Club
PO Box 84
Groot Drakenstein 7680
Tel/Fax 021-8741906
HIRE INFORMATION
Mobile 0786398749
Date of Function :…………………………………………………………………….
Name for Account :……………………………………………………………………
Contact Person(s) :……………………………………………………………………
Tel:………………………. Fax:……………………………. Cell:…………………...
e-mail:…………………………………………………………………………………...
Type of Function :…………………………………………………………………….
Start time :……………………………… Finish time:……………………………….
Number of (1) Adults :……………… (2) Children [<18 years] :…………………
Requirements (√):
Hall
( )
Crockery
( )
Field - Pitch
( )
Cutlery
( )
- Flicx Mat ( )
Table cloths
( )
- Other
( )
Braai Facilities ( )
Cricket Kit
( )
Cleaning Staff
( )
Swimming Pool ( )
Barmen ……… ( )
Kitchen
( )
Corkage
( )
Tables……………( )
Flood Lights
( )
Chairs………..
( )
Security Guard ( )
Other
( )
Sound equipment ( )
Give a short description of what you plan:___________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
SIGNED BY -------------------------------------------------------------DATE--------------------CLUB MANAGEMENT-----------------------------------------------DATE-------------------Please Note: This form (C) must be returned for a qoutation, if required. To
confirm the booking forms A ,B & C must all be signed and together with the
required deposit, returned to management as soon as possible.