Download Stone Interiors, LLC

Administrative Assistant
Department:
Reports To:
Prepared Date:
Office
Vice-President
May 2005
GENERAL PURPOSE OF JOB
Responsible for general clerical duties and maintaining office supplies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
 Type all correspondence.
 Type sales quotes for assigned sales team as needed.
 Copy and distribute incoming faxes.
 Backup the phone operator for lunch and breaks.
 Purchase office supplies.
 Maintain employee phone list and birthday list monthly.
 Post outgoing mail.
 Type and distribute contract invoices.
 Type and distribute sales meeting minutes.
SUPERVISORY RESPONSIBILITIES
This position will supervise the receptionist.
EDUCATION/EXPERIENCE
Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six
months to one year related experience and/or training; or equivalent combination of
education and experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions and procedure manuals. Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of the organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference and volume. Ability to apply concepts of
basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in
written, oral or diagram form. Ability to deal with problems involving several concrete
variables in standardized situations.
CERTIFICATE, LICENSES, REGISTRATIONS
None.
6-13
PHYSICAL DEMANDS
The position will required the following physical activities on a regular basis; Standing,
sitting, walking, talking, hearing and handling.
The maximum amount of weight required to be lifted will be less than 25 pounds.
There are no special vision requirements.
WORK ENVIRONMENT
Indoors in a temperature-controlled environment.
The typical noise level for this job is moderate.
ADDITIONAL INFORMATION
None
6-13