Download 440 E. Congress Job Title: Administrative Assistant

440 EAST CONGRESS STREET
DETROIT, MICHIGAN 48226
PHONE (313) 876-0674
FAX (313) 664-5505
TTY NUMBER (800) 649-3777
A Michigan Works! Agency
Job Description Form
Department:
Location:
Job Title:
Report to:
Program and Service Innovation
440 E. Congress
Administrative Assistant (GYDT)
Program and Service Innovation Director
Type of position:
☐ Full-time
☐ Part-time
☒ Temporary (Estimated assignment 7
months)
☐ Intern
Hours ________/ week
☐ Exempt
☒ Nonexempt
Summary:
Under the general direction of Grow Detroit’s Young Talent Project Manager, this position provides a
wide range of administrative and office support activities. Must be knowledgeable of general office
protocol, required equipment and technology, clerical/administrative procedures and systems such as
filing and recordkeeping, as well as the principles of basic office management and practices.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
















Provide excellent customer service.
Receive and direct in-person visitors, customers, and contractors.
Executive general clerical including photocopying, fax and mailing.
Manage and maintain electronic and hard copy filing systems.
Open, sort, and distribute incoming correspondence.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Record, compile, transcribe and distribute minutes of meetings.
Prepare written responses to routine inquiries.
Schedule and coordinate meetings, appointments and make travel arrangements.
Prepare agendas for meetings and prepare schedules.
Retrieve documents for filing system.
Handle requests for information and data.
Cross-train with administrative support clerical staff to cover duties during absences, as well as
support a corporate workflow pool process.
Must have the ability to discern highly confidential materials and documents.
Attend meetings and trainings as required.
Other duties as assigned.
1|P a g e
Minimum Qualifications include the following.
 Must have a high school diploma or GED and three (3) to five (5) years` progressive work
experience in lieu of an Associate’s Degree (AA). Previous or current experience
 Must demonstrate an ability to perform complex administrative or executive level administrative
work.
JOB REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum
education, training, experience, and/or ability required. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.
COMPUTER SKILLS: knowledge of relevant software; i.e., MS Office Suites
COMMUNICATION SKILLS: must have basic communication skills - written and verbal.
Must demonstrate the ability to pay attention to detail and accuracy, be able to gather information,
problem solve and assess situations, plan and organize.
PHYSICAL DEMANDS: Standing, sitting, walking, talking
WORK ENVIROMNENT: Office environment. Moderate noise.
LICENSES: Valid State of Michigan Driver’s License – if position requires field work.
OTHER: Background check and drug screen required.
2|P a g e