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Laredo Independent School District Information Technology Department Board Member’s Workshop Presentation January 7, 2003 1 Information Technology Workshop Agenda Where are we? What are the State Standards = LISD Standards TEKS and Technology Plan Instructional Training Program Understanding the Network Where do we need to go? A moving target…. How do we get there? Needs Assessment Resources: monetary, human, hardware, time 2 Information Technology Board Member’s Workshop What is Information Technology? It consists of the 8 Integrated Areas. In order to automate each of these areas, a Sub-system module must be implemented. All these areas must work and function as one and be able to communicate with one another. 3 What are the eight areas? 1. 2. 3. 4. 5. 6. 7. 8. The Information Technology Dept. provides the services for the following areas: Student System Instructional Training and Integration Finance System a) Finance b) Operations E-mail services Web Page Design & Hosting Distance Learning System Network Administration Instructional & Administrative Hardware & Software Maintenance & Installation 4 Information Technology Organizational Chart 5 Information Technology LISD Wide Area Network Layout NIXON HIGH HEALTH SCIENCE MAGNET BUILDIN G CIGARROA HIGH MARTIN HIGH T-1 T-1 CHRISTEN MIDDLE LAMAR MIDDLE T-1 MEMORIAL MIDDLE T-1 CIGARROA MIDDLE T-1 T-1 T-1 T-1 T-1 F.S. LARA ACADEMY DS-3 line LAREDO COMMUNITY COLLEGE ( DISTANCE LEARNING) T-1 T-1 SWB NRS LISD MAIN OFFICE (direct connect) Firewal l T-1 21 ELEMENTARY SCHOOLS T-1 T-1 ALL DEPARTMENTS VMT MAGNET SCHOOL INTERNET CLOUD ALLEN I.S.D. 6 Area 1: Student System PEIMS – Student Coding Modules Attendance Registrar Leaver Records Responsibility (staff) Data Discipline Course Completion Special Programs Extended Year (Summer Submission) Grade Book Module Scheduling Process Module (secondary schools) Report Card Module Special Programs Module State Testing Module Counselor’s Inquiry Module (Transcripts) Report Development (Continuous) In order to RUN this Student system LISD needs to have the following: Wiring at all schools and departments Computers Printers Software IT equipment Internet Training Personnel 7 Information Technology Personnel Allocated to Student Area: TIES Programming Staff for New Protocol changes (1) LISD Programming Staff (5) Shared Technicians (15) 8 Area 3a: The Finance PEIMS – Finance Module Tax Software Help Desk –Software and Hardware work orders System IDI -Electronic Requisitioning Module IDI -Accts Payable Module IDI -Budgeting Module IDI -Cash Module IDI -Payroll Module IDI -Human Resources Module IDI -Fixed Assets Module In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 9 Information Technology Staff Allocated to work on all Finance Area: IDI Programming Staff for New Protocol (1) changes LISD Programming Staff (3) Shared Technicians (15) 10 Area 3b: Operations Edu-log SoftwareTransportation Dept Work Order Software–For Maintenance Dept Bid Items System Module -Warehouse Dept Security Cameras Software/Hardware Food Services Dept Construction Dept In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 11 Information Technology Staff Allocated to Operations Area: LISD Programming Staff (0) Shared Technicians (15) Note: The Same staff that works on Finance System works on the operations software systems. 12 Area 4: E-Mail E-Mail I-GEAR software E-Mail Monitoring Software E-Mail Security Module In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 13 Information Technology Staff Allocated to E-mail Area: E-Mail Web Services Specialist (1) Network Administrator (1) Shared Technicians (15) 14 Area 5: Web Page Web Page Software Design Deployment Web page hosting equipment Web page updates In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 15 Information Technology Staff Allocated to Web Area: Web Services Specialist (1) Shared Technicians (15) 16 Area 6: Distance Learning Software Equipment In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 17 Information Technology Staff Allocated to Distance Learning Area: Manager of Operations (1) Shared Technicians (15) 18 Area 7: Network Administration Network server operating system Network equipment Network software management software distribution software performance software Anti-virus security system Network communication lines (ISDN, DSL, T-1, T-3, 6 mb internet line and Giga-man lines) In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 19 Information Technology Staff Allocated to Network Infrastructure Area: Network Administrator (1) Shared Technicians (15) 20 Area 8: Instructional & Administrative (Maintenance & Installation of Hardware & Software) TNG Distribution software Installation Hardware Software * Infrastructure Maintenance Hardware Software * Infrastructure * 50+ different pieces of software In order for this system to RUN: LISD needs wiring at all schools and departments. School Computers Software Personnel IT equipment Internet 21 Information Technology Staff Allocated to Instructional & Administrative Hardware & Software Maintenance & Installation Area: Network Administrator (1) Shared Technicians (15) 22 Information Technology Cost of Wiring a Campus The general cost of wiring a campus is: From $231,000 to $472,000 depending on the size of campus and student population. Erate-5 LISD portion is 10% of the cost of each project. E-Rate’s portion is 90% of the cost of each project. Sanchez/Ochoa Elementary $303,796 Farias Elementary $280,877 Santa Maria Elementary $275,951 23 FINANCE Pending Projects Full implementation of Electronic Requisition Module Depends on new staff for elementary schools [ February 2003 ] Full Implementation of Budgeting Module [February 2003 ] Procurement and implementation of New Tax Software [ July 2003] 24 Operations -FINANCE Pending Projects Implementation of Bus Routing System and Boundaries Realignment System on Edulog [ February 2003] Implementation of Security Cameras [ Depends on Security Dept and Construction Dept. Activity May 2003] Implementation of PEIMS Module Changes [ Four time per year. District funding is determined from all PEIMS data collection.] 25 Student Pending Projects Implementation of New Grade Book Software [ July 2003] Implementation of New Library Elementary Software (20 campuses) [ July 2003] Implementation of New PEIMS Module Changes [Four times per year. ] 26 Other Pending Projects January 2003 - Installation of Microsoft outlook at all admin locations and campuses January 2003 February 2003 - Installation of New Equipment to speed up internet services & - Application of E-Rate round 6 (Hardware and Infrastructure) network services. March 2003 - Implementation and pilot of IP Telephony at the JC Penny complex (telephone system over the network) 27 Other Pending Projects April 2003 - Installation of GIGAMAN Line to speed up internet services which will be done in phases through April April 2003 - Implementation of Network Security Software/Hardware Controls August 2003 - Implementation of On-Line Curriculum (Middle Schools) September 2003 - Implementation of E-Rate round 5 (Hardware and Infrastructure) 28 Admin Web Design Pending Projects December 2002 - Installation of web based video for all board meetings and ITV shows March 2003 - Implementation of TAX inquiry on the web and credit card payments July 2003 - Implementation of web based access to all systems 29 Instructional Technology Proposed Project Stipend – for Technology Trainers with Tech Application Certification (Tech Allotment) Desktops/Laptops - for educators to meet state recommended ratio New Career & Applied Technology courses / requirements (grants, Carl Perkins funds) Virtual Finance class Microsoft Authorized Training Program Certification 30 Instructional Technology Proposed Project Additional distance learning equipment (E-rate) Update equipment for streaming video (E-rate) Technology Center – for staff and community use Technology Integrated Curriculum – for Middle Dell Tech Know classes – Christen Middle School will schools (TARGET grant) have at-risk students learning how to put computer together. They get to keep computer built. Additional staff – more district trainers to be made available for “just in time” support 31 Facility Needs For Pending Projects Technology Dept. Building $1,500,000 Land for Building $350,000 Equipment for Tech Building $200,000 Furniture for Tech Building $75,000 Infrastructure Equipment $350,000 Wiring for New Tech Building $200,000 Upgrade Central Switch $165,000 Pilot I/P Telephony Network Telephone system $80,000 Subtotal $2,920,000 Available funding as of Today $2,245,000 Projected New funding in 03-04 $575,000 Projected donations/equipment-wiring $100,000 32 Other Needs For Pending Projects Software for Tax System Hardware for New Tax System Web Based Admin Software Upgrade servers Upgrade Core Switch Network Security Hardware/Software Distance Learning Bridge Data Warehousing Hardware/Software Training (Recurring) Subtotal Available Funding in General Fund $100,000 $100,000 $50,000 $100,000 $160,000 $250,000 $200,000 $350,000 $70,000 $1,380,000 $760,000 33 Staff Needs For Pending Projects 1 Programmers 1 Webmaster (Reclassification) 1 Web Specialist 2 Help Desk Techs 1 Network Security Spec. 1 Telecom Specialist 2 Operator Clerks 2 Software Trainers 4 Network Technicians 8 Technicians (Hard/Soft) 1 PEIMS Specialist (Reclassification) 1 Technology Specialist/Analyst (grants) Subtotal Available Funding: @ @ @ @ @ @ @ @ @ @ $45,000 $20,000 $43,000 $25,000 $45,000 $45,000 $15,000 $35,000 $30,000 $25,000 $45,000 $20,000 $43,000 $50,000 $45,000 $45,000 $30,000 $70,000 $120,000 $200,000 $5,000 $35,000 $708,000 $250,000 Amount needed for next year’s budget $470,000 depending on CH 41 contracts with other districts. Note: Programmers Analysts, Network Administrator, and Technicians reclassification request pending salary survey results. 34