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Introducing Information Technologies in a hospital Informācijas Tehnoloģiju ieviešana Jēkabpils rajona centrālajā slimnīcā Dr. Ruta Miķelsone SIA “Jēkabpils rajona centrālā slimnīca” 19.04.2007. About the presentation Contents Pilot project in Jēkabpils hospital Stages of implementing HIS “Ārsta Birojs” in the hospital Gains and challenges from users’ viewpoint About author: Dr. Ruta Miķelsone 2 Daudzprofilu neatliekamās medicīniskās palīdzības slimnīca 3 Attracting funds Creation of IT department Purchase of software Distribution of responsibilties Purchase of hardware Accountancy of materials and medications Tracking of financial flow Secured access to information Tracking of patient flow Assured evaluation of expense efficacy Creation of medical information database Shortened wait time Improved staff level of content Improved mutual communications Staff training and motivation Improved patient level of content Computerized creation of reports Alignment with 4 ecollective state health policies Pilot project Year 2004. Jēkabpils regional hospital was selected for a pilot project of implementing a hospital information system (HIS) For implementation in November 2004 was chosen HIS “Doctor`s Office”, developers – Meditec Ltd (Latvia) Year 2007. – implementation of cash register module 5 Project goal ...to improve hospital work by processing patient treatment data electronically and to improve the financial and statistical data exchange with governing bodies 6 Choosing HIS Technical solution Functional solution Adherence to standards Service and maintenance 7 Technical solution IS had to provide: Multiple concommitant use of computer network Data security Continuity of system functioning 8 Functional solution Recognized the functions the system must support Determined priorities, introduced the system gradually 9 Accordance to standards Compliance with the State defined classifiers Possible access to State registers (SKDR, ...) Data is exchanged using given standards (State defined standards,...) State language is used in the IS IS complies to the Data State Inspection requirements 10 Service and maintenance New IS versions reflecting change in legislation and other alteration requests (update) Maintenance - well organized service (help desk, ...) and fast reaction New versions with extended functionality (upgrade) 11 Implementation of HIS “Doctor`s Office” Emergency department – first point of stationary data entry Infection and therapy departments – patient illness history, documentation Ambulatory registry – first point of ambulatory data entry statistical department – data accumulation and analysis, data exchange with governmental institutions 12 13 Main challenges Implementation is resource challenging Implementation requires involvement of all level employees Real gain is only achieved if all IS users know and want to use possibilities given by IS The result of IS implementation is reorganization of the functioning of hospital 14 Benefits #1 Automated data exchange between hospital departments Reliable, convenient and faster data exchange with governmental bodies (HCISA (VOAVA),HSMTA (VSMTA)) Reliable and convenient information accumulation – information is entered at the place where it emerges, correct information, no duplication 15 Benefits #2 Reliable and convenient data processing – possibility to acquire financial and statistical information timely and in individually tailored formats Structured and transparent organization processes and financial flow – objective calculations for doctors payments 16 Benefits #3 Complete and precise information about previous patient treatment at doctors’ work place State of art organization of work – less paperwork, more time, better service for patients 17 Thank you! Questions 18 Contacts: Dr. Ruta Miķelsone SIA “Jēkabpils rajona centrālā slimnīca” A. Pormaļa 125, Jēkabpils, LV 5201 Ph.: +371 5237810 Email: [email protected] 19