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Chancery SMS® Version 6.5 or higher Gradebook Installation Guide for Teachers July 2006 CSL - 12698 The Chancery SMS Documentation Team: Sarah Hewson, Karin Jensen, Linda MacShane, Sharon Russell © 2006 Chancery Software Ltd. Information in this document is subject to change and does not represent a commitment on the part of Chancery Software Ltd. For up-to-date information, call Customer Service at 1-800-999-9931. Win School, Mac School, eClass, Open District, Chancery SMS, and Chancery Student Management Solutions are registered trademarks of Chancery Software Ltd. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. SQL Server and .NET are trademarks of Microsoft Corporation. Oracle is a registered trademark of Oracle Corporation. Apple, Mac, and Macintosh are registered trademarks of Apple Computer, Inc. Crystal Reports is a registered trademark of Business Objects SA. SETS is a trademark of 4GL School Solutions, Inc. T ABLE OF C ONTENTS Welcome to Chancery SMS Gradeboo k .... . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . 1 System Requirements ............................................................................................................ 1 Permissions to Install Gradebook .......................................................................................... 2 Installing Chancery SMS Gradebook on a Personal Computer ............................................. 2 Installing Gradebook using the Quick Link ....................................................................... 2 Installing Gradebook from the Network or an External Storage Device ........................... 6 Logging On to Chancery SMS Gradebook ............................................................................ 7 Contents i ii Contents Chancery SMS Gradebook Installation Guide for Teachers W ELCOME TO C HANCERY SMS G RADEBOOK Chancery SMS Gradebook is a smart client application that works in conjunction with Chancery SMS to help you organize and work with student grades. While Chancery SMS is the central information repository where all student information is stored, the Gradebook enables you to create and organize assignments, record scores for homework and exams, and create individualized notes for each student you teach. Once your gradebook is created on your computer, you can use Chancery SMS Gradebook when your computer is not connected to Chancery SMS; however, you must periodically log on to Chancery SMS to synchronize your gradebook. This guide explains how to install Chancery SMS 6.5 Gradebook on your personal computer. For information about using the Gradebook, see the Chancery SMS Gradebook User Guide. System Requirements The Chancery SMS Gradebook can be installed in both Windows or Macintosh environments. The following table shows the hardware and software requirement for each operating system: Gradebook operating system Requirements Windows • • • • • Windows 98, Windows 2000, Windows XP Minimum Ram: 128MB, Recommended Ram: 256 Java 1.4.2.x (Java 1.5 is not supported) Internet Explorer 6.0, SP1 Java Webstart 1.2 Macintosh • • • • Mac OS X 10.3 or higher Minimum Ram: 128MB, Recommended Ram: 256 Java 1.4.2.x (Java 1.5 is not supported) Java Webstart 1.2 Note If Gradebook won’t run on your Mac, make sure you are running the correct version of Java: 1 From the Apple menu, click About This Mac, then click More Info. 2 On the Apple System Profiler tab, click Applications. Scroll down until you see Java Plugin Settings and select Java Web Start. 3 Make sure you have Java Web Start 1.2, and Java RunTime 1.4.2_x. Welcome to Chancery SMS Gradebook System Requirements 1 Chancery SMS Gradebook Installation Guide for Teachers Note You can download the Java 1.4.2.x Runtime Engine from http://java.sun.com/j2se/1.4.2/download.html. The Java Web Start is included in the Runtime Engine or can be downloaded separately from http://java.sun.com/products/javawebstart/downloads/index.html#1.4.2 Permissions to Install Gradebook To install the Chancery SMS Gradebook, you need the following permissions in Chancery SMS: To You need this permission Set to Add the Gradebook Quick Link to your home page Gradebook > Gradebook 6.2.1 or Higher Quick Link Yes Install the Gradebook using the Gradebook Quick Link Gradebook > Gradebook 6.2.1 or Higher Quick Link Yes Gradebook > Use Gradebook Yes By default, all Gradebook permissions are set to “No”. To change your Gradebook permissions, contact your system administrator. Installing Chancery SMS Gradebook on a Personal Computer Depending on how your district has set up the Gradebook installation, you may be able to install Chancery SMS Gradebook on your personal computer using one of the following methods: • Gradebook Quick Link • Installer located on a shared network drive or CD Installing Gradebook using the Quick Link If your district allows remote access to Chancery SMS, you can use the Gradebook Quick Link to install the Gradebook on your personal computer. Using the Gradebook Quick Link ensures you always install the most up-to-date Gradebook version for the current version of Chancery SMS. For information about using the Gradebook Quick Link, see “Using the Gradebook Quick Link” on page 3. 2 Welcome to Chancery SMS Gradebook Permissions to Install Gradebook Chancery SMS Gradebook Installation Guide for Teachers Before you can use the Gradebook Quick Link, you must add the link to your home page. For more information, see “Adding the Gradebook Quick Link to Your Home Page” on page 3. Adding the Gradebook Quick Link to Your Home Page 1 Log on to Chancery SMS from your personal computer. 2 On your home page, from the Actions menu, click Customize Home Page. 3 On the Customize Home Page page, from the Available Quick Links list, select Gradebook 6.2.1 or Higher and move it to the Quick Links on Home Page list. If the Gradebook Quick Link is not available, contact your system administrator. 4 Click OK. Using the Gradebook Quick Link 1 Log on to Chancery SMS from your personal computer. 2 On your home page, click the Gradebook Quick Link. Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook on a Personal Computer 3 Chancery SMS Gradebook Installation Guide for Teachers Note If your computer does not have the Java Runtime Engine, a security warning might appear before your computer downloads it. If so, click Yes and follow the onscreen instructions to download and install the Java Runtime Engine. If the Gradebook Quick Link is not available, add it to your home page. See “Adding the Gradebook Quick Link to Your Home Page” on page 3. 3 The Java Web Start splash screen opens. 4 In the security warning dialog, click Start. On the PC: On the Mac: 4 Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook on a Personal Computer Chancery SMS Gradebook Installation Guide for Teachers The Progress dialog shows the status of the installation. 5 In the SMS Gradebook - Desktop Integration dialog, specify whether you want to create shortcuts on the Desktop and Start menu: To Do this Create both a Gradebook shortcut on your desktop and a shortcut on the Start menu (PC only). • Click Yes Complete the installation without creating shortcuts. • Click No Continue with the Gradebook installation and be prompted to configure the desktop settings the next time you log on to Gradebook. • Click Ask Later Configure the default java application integration settings. 1 2 Click Configure. Select one of the following options and click OK: • Always integrate java applications into the desktop. • Never integrate java applications into the desktop. • Ask before integrating java applications into the desktop. This is the default. When the installation is complete, the Log On window opens. When you use the Gradebook Quick Link, the Server field is automatically filled in and does not appear on the log on page by default. To view the Server field, click the Options button. Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook on a Personal Computer 5 Chancery SMS Gradebook Installation Guide for Teachers Installing Gradebook from the Network or an External Storage Device If your district has made the Gradebook installer available from the network, you can either log on to the network from your personal computer and install the Gradebook, or you can copy the installer to an external storage device, such as a CD or portable hard drive, and use the device to install the Gradebook on your personal computer. Note When you install Gradebook from the storage device or through a network installer, Desktop shortcuts are automatically created. TO INSTALL THE GRADEBOOK USING THE INSTALLER ON A NETWORK OR CD: 1 On the network, locate and double-click “SMS Gradebook Installer For Win” or “SMS Gradebook Installer For Mac”. OR Insert the Installation CD in your drive. If the installer doesn’t start automatically, locate and double-click “SMS Gradebook Installer For Win” or “SMS Gradebook Installer For Mac”. 2 The InstallShield Wizard starts the installation process. If your computer does not have the Java Runtime Engine, it is automatically installed. On the PC: On the Mac: 6 Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook on a Personal Computer Chancery SMS Gradebook Installation Guide for Teachers When installation is complete, shortcuts for Chancery SMS Gradebook and Java Web Start appear on the desktop. 3 To start the Gradebook, on the desktop, double-click the Chancery SMS Gradebook icon ( ). A progress bar shows the status of the Gradebook installation. When the installation is complete, the Log On window opens. Logging On to Chancery SMS Gradebook The first time you log on after installing Gradebook, the Gradebook must have access to a gradebook file. If your computer is connected to Chancery SMS, Gradebook will have access to your gradebook file. If you are working offline, you can copy your gradebook file from another computer, e.g., you can copy your gradebook file from your school computer to your personal computer. For more information about saving and retrieving gradebooks as files, see the Chancery SMS Gradebook User Guide. Note The first time you log on to Chancery SMS Gradebook, Chancery SMS creates a gradebook file on your computer. It might take a few minutes for your gradebook file to open. After the first time you log on using that computer, when you subsequently log on, the gradebook displays the data you last worked on. Welcome to Chancery SMS Gradebook Logging On to Chancery SMS Gradebook 7 Chancery SMS Gradebook Installation Guide for Teachers To log on, you must enter your Password and User ID, both assigned by your Chancery SMS administrator. if Chancery SMS has a record of the server used for a previous log on, it automatically enters the Server field and the field does not appear on the log on page by default. To view or change the server path, click the Options button. TO LOG ON: 1 In the User ID field, enter your Chancery SMS user name. 2 In the Password field, enter your Chancery SMS Password. 3 If necessary, in the Server field, enter the server address for the Gradebook. Note To show or hide the Server field, click Options. 4 8 Click Log On. Welcome to Chancery SMS Gradebook Logging On to Chancery SMS Gradebook