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BSBPMG516A Manage Project Information and Communication Blended Delivery Delivery and Assessment Guide Northern Sydney Institute School of Business and Finance St Leonards Campus Delivery and Assessment Guide Table of Contents Facilitator and Head Teacher Contact Details ..................................................................................... 3 Unit of Competency: BSBPMG516A Manage Project Information and Communication .................... 3 Elements....................................................................................................................................... 3 Resources ............................................................................................................................................. 4 Delivery Schedule ................................................................................................................................. 4 Assessment .......................................................................................................................................... 5 Assessment Task 1: Individual Assignment.................................................................................. 5 Assessment Task 2: Knowledge Test............................................................................................ 8 Assessment Task 3: Classwork ..................................................................................................... 9 Additional Assessment Information .......................................................................................... 10 Appendix A – Assessment Task 1 - Workbook for Manage Project Information and Communication ............................................................................................................................................................ 12 Element 1: Plan information and communication processes .................................................... 12 Element 2: Implement project information and communication processes ............................ 13 Element 3: Assess information and communication outcomes ................................................ 13 Appendix B – Assessment Task 3 – Classwork – Manage Project Information and Communication 15 Document1 Page 2 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Facilitator and Head Teacher Contact Details Facilitator Name: Alison Roberts Email Address: [email protected] Other contact details: 9942 0234 Head Teacher Name: Len Koles Email Address: [email protected] Phone Number: 9942 0095 Unit of Competency: BSBPMG516A Manage Project Information and Communication Elements Element Performance Criteria 1. Plan information and communication processes 1.1 Identify, analyse and document information requirements, with input from stakeholders, as the basis for communication planning 1.2 Develop, within delegated authority, an agreed communication management plan to support the achievement of project objectives 1.3 Establish and maintain designated project-management information system to ensure the quality, validity, timeliness and integrity of information and communication 2. Implement project information and communication processes 2.1 Manage the generation, gathering, storage, retrieval, analysis and dissemination of information by project staff and stakeholders 2.2 Implement, modify, monitor and control designated information-validation processes to optimise quality and accuracy of data 2.3 Implement and maintain appropriate communication networks 2.4 Identify and resolve communication and informationmanagement system issues 3. Assess information and communication outcomes 3.1 Finalise and archive records according to agreed project information ownership and control requirements 3.2 Review project outcomes to determine the effectiveness of management information and communication processes and procedures 3.3 Identify and document lessons learned and recommended improvements for application to future projects The complete unit of competency is available on the Training.Gov.Au website. Document1 Page 3 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Resources The following resources are required for this unit: Resource Additional Information A Guide to the Project Management Body of Knowledge 5th Edition A Guide to the Project Management Body of Knowledge (PMBOK® Guide), Newtown Square PA, Project Management Institute, 2013, 5th edition ISBN13: 978-1-935589-67-9 Optional: Project Management in Practice Project Management in Practice by Pearson, Larson and Gray, McGraw-Hill, 2013, ISBN13: 9781743077238 studEspace (Learning Management System) Manage Project Information and Communication Site at: http://nsfsakai.nthsydney.tafensw.edu.au/library/skin/nsi/home.html Delivery Schedule Session Number Date Content 12 Refer to the Course Outline Prior to class (self-study): studEspace: Manage Project Information and Communication Site Home page – Getting Started Home page – Delivery and Assessment Guide Home page - Learning Program - Apply Project Information Management and Communication Techniques In class: Information Management and Communication Introduction 10.1 Plan Communications Management 10.2 Manage Communications 10.3 Control Communications Activities: As a class, create a Communications Plan for a Case Study. Document1 Page 4 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Session Number Date Content Assessment Task 3: Classwork. Assessment Task Overview Due Date Weighting Unit of Competency 1. Individual Assignment Refer to the Course Outline Satisfactory/ Not Satisfactory BSBPMG516A Manage Project Information and Communication 2. Knowledge Test – 10 short answer questions Refer to the Course Outline Satisfactory/ Not Satisfactory BSBPMG516A Manage Project Information and Communication 3. Classwork Refer to the Course Outline Satisfactory/ Not Satisfactory BSBPMG516A Manage Project Information and Communication Assessment Task 1: Individual Assignment Student Instructions Project Choice Your selected project must be agreed between you and your facilitator so that its methodology, tools and techniques conform to the performance requirements of each Unit of Competency before you start work on the unit. You may use the same project for all units in this Course, unless your selected project changes during the Course or cannot conform to the performance requirements of any of the Units of Competency. If either or both of these events occur during your course, you must contact your facilitator to find out what you need to do to continue to satisfy the Course performance requirements and achieve competency. The project must be within an organisation, business or you are operating as a consultant. Your selected project must have: a comprehensive, detailed and integrated project management plan a formal communications plan a dedicated and project-based budget formal and planned engagement with a wide range of stakeholders Document1 Page 5 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide a documented risk, issues and change-management methodology a quality plan with assurance and control processes a project team-based environment. Workbook Use the Workbook provided in Appendix A to answer the questions. If you have workplace documents you wish to submit instead of using the all or part of the Workbook: You must be the author of these document You need to map the workplace documents to the Assessment criteria. This mapping demonstrates your understanding of the assessment criteria. Your facilitator can provide you will details on the documentation you need to provide to do this. All questions in this assignment must be applied to your project (unless otherwise stated) and specific answers (not just theory) are required to show you can apply what you have learnt to your project – even if you do not currently undertake all aspects in your workplace. Your answers must be satisfactory for all questions. Submission Note: It is important for project management to show you can meet deadlines. Assignments will be submitted by uploading documents to the Assignments area in studEspace – electronic copies are required for audit purposes. More than three attachments for a submission will not be accepted. Accepted file types are: MS Word, MS Excel, MS PowerPoint, MS Project, MS Publisher and PDF. Versions accepted are 2003 onwards. Feedback and Resubmission You will receive your feedback within two weeks - you will be notified by email by your facilitator when results are available. You will need to visit this Assignments area in studEspace and down load your feedback. Where students answers are deemed not satisfactory after the first attempt a resubmission may be requested. If a student has demonstrated consistent effort in the learning of a module then, at the teacher’s professional discretion, the student may be awarded a resubmission. This resubmission must be made as soon after the initial assessment as possible. Environmental Sustainability: You may wish to consider including environmental sustainability principles in the information management and communications by including reporting of project environmental impacts – positive and negative. Environmental sustainability could include: Document1 Page 6 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Avoid or reducing the use of a resource including water, electricity, transport etc. Reuse and recycling of a resource Buying green Reduction in packaging and other waste. Criteria for competency To achieve competency in this Unit, you must demonstrate knowledge, skills and experience to: Identify, analyse and document information requirements, with input from stakeholders as the basis for communication planning develop within delegated authority an agreed communication management plan to support the achievement of project objectives establish and maintain designated project management information system to ensure the quality, validity, timeliness and integrity of information and communication manage the generation, gathering, storage, retrieval, analysis and dissemination of information by project staff and stakeholders implement, modify, monitor and control designated information validation processes to optimise quality and accuracy of data implement and maintain appropriate communication networks identify and resolve communication and information management system issues finalise and archive records according to agreed project information ownership and control requirements review project outcomes to determine the effectiveness of management information and communication processes and procedures identify and document lessons learned and recommended improvements for application in future projects. Assessor Instructions Assessment Task 1 requires the student to submit evidence in a work-based project to demonstrate that student has the knowledge, skills and experience to manage project information and communication. The assessor: checks that each student’s proposed project satisfies the course requirements for the project choice according to the criteria listed in the Project Choice section above advises each student that their project satisfies the course requirements according to the student’s course timetable assesses each student’s work to ensure that their work satisfies the performance criteria for competency listed above in Assessment Task 1 completes each student’s assessment within 2 weeks of submission provides feedback as required about the student’s work overall and/or individual task elements in writing requests each student to resubmit their work or components of their work to satisfy the performance criteria for competency as soon as possible after each assessment notifies each student that they are Satisfactory/ Not Satisfactory in writing record each student’s results in CLAMS. Document1 Page 7 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Assessment Task 2: Knowledge Test Student Instructions The Knowledge Test is comprised of 10 short answer questions and is administered by studEspace in the Tests and Tasks area of the Manage Project Information and Communication Site. The questions are drawn from the Project Management Body of Knowledge (PMBoK) and from the Learning Program. For your result to be satisfactory for the Knowledge Test you must receive 16/20. All knowledge tests are untimed and are conducted as an open book revision exercise. It should be undertaken as an individual assessment with no student interaction or teacher interaction. If you leave the Tests for a long period of time the session may timeout. You need to be careful to save or complete the Test before timeouts. It is strongly recommended, as these answers can be lengthy, that you type your answers into Word and then paste these into the Test. If you leave studEspace half way through a test it will time out or the connection could be lost and you will lose your work. This is a common problem mentioned by students. Feedback and Resubmission: You will receive your feedback within two weeks - you will be notified by your facilitator when results are available. You will need to go back into the Test to view any comments and a breakdown of marks received per question. Where students answers are deemed not satisfactory after the first attempt a resubmission may be requested. If a student has demonstrated consistent effort in the learning of a module then, at the teacher’s professional discretion, the student may be awarded a resubmission. This resubmission must be made as soon after the initial assessment as possible. Assessor Instructions Assessment Task 2 requires the student to answer questions about project scope and submit their answers on the studEspace Manage Project Information and Communications site. Answers must demonstrate the student’s application of their information and communication management knowledge to their project management skills and experience. The assessor: assesses each student’s answers in accordance with the performance criteria for competency listed in Assessment task 1 should not accept theoretical answers or answers copied directly from texts without acknowledgement of the text assess each student’s answers and provide feedback within 2 weeks of submission notifies each student that they are Satisfactory/ Not Satisfactory in writing record each student’s results in CLAMS. Document1 Page 8 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Assessment Task 3: Classwork Student Instructions Short Classwork exercises demonstrate your knowledge, skills and experience in project management practice including your employability skills, such as teamwork and communication. This assessment task is generally completed as group exercises. You will need to attend a minimum of 6 units’ classwork exercises and complete the remaining 5 units’ classwork exercise in your own time to satisfy the course performance requirements to achieve competency. The five units that you complete in personal time must be submitted and assessed by the facilitator as satisfactory prior to the course completion date. Details of the Classwork Exercises are in Appendix B. Assessment Criteria The classwork or individual exercises must satisfy the performance criteria listed above. Submission: Discuss your ideas with your group in the class. You write your answers on a piece of paper, clearly identifying each contributor in class and hand this to your teacher on completion. If you complete your classwork exercise individually at home, write your answer on a sheet of paper with your name and date and submit to your teacher according to your course program. Assessment and Feedback: You will receive assessment results and feedback from your teacher within two weeks of your submission. Your classwork activities must be complete and assessed as satisfactory by the completion of your course to achieve competency in the overall course. Assessor Instructions Assessment Task 3 requires the student to participate individually and/or in groups to complete the required information and communication management activities. Answers must include the names of any group participants. The assessor: must inform the students that their answers must satisfy the performance criteria for competency listed in Assessment Task 1 above must inform the students that participation in group work is mandatory to assess each student’s capacity to communicate and work with project team members assess each student’s answers and provide feedback within 2 weeks of submission notifies each student that they are Satisfactory/ Not Satisfactory in writing Document1 Page 9 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide record each student’s results in CLAMS. Additional Assessment Information Finding out results Other than from your teacher, unit results may also be accessed using your log-on to Student e-Services. You should have received information about how to register for Student e-Services when you enrolled. Dispute of Mark/grade If you do not agree with the mark/grade given for your assessment, you may appeal the assessment decision. You should first discuss the assessment result with your teacher. If you are not satisfied with the outcome of that discussion you can access the appeal process through the staff in the campus administration office. Reasonable Adjustment If you have a permanent or temporary condition that may prevent you successfully completing the assessment task(s) you should immediately talk with your teacher about ‘reasonable adjustment’. This is the adjustment of the way you are assessed to take into account your condition and may include providing a support person or extra time. The assessment criteria cannot be altered. Recognition of Prior Learning (RPL) All TAFE students are eligible to apply for credit for previous formal, informal and non-formal learning. Refer to the Training and Education Support website for information about Credit pathways (Articulation, Credit transfer and Recognition of Prior Learning (RPL). There is also a brochure widely available throughout the campus on RPL. Each case of student absence from an assessment event, or late submission of an assessment event, will be considered by the teacher on an individual basis. Students should endeavour to notify their teacher in advance where an absence will prevent them from attending, or submitting, a planned assessment event (e.g. class test, presentation, project, report, portfolio or assignment). Unexpected absence and/or late submission due to illness, work commitments and/or other unforeseen misadventure MUST be supported by documented evidence (e.g. medical certificate, statements from employers etc.). If you fail to adequately notify and/or explain your absence/late submission penalties may apply as follows: 1. If a student is late handing in an assessment event the following penalties may apply: a. Penalty A – if the assessment event is up to 7 days late the total mark is reduced by 15% OR the grade is reduced by one level, for example reducing a Distinction to a Credit or a submission may be eligible for a Pass grade only. Note: In Pass/Fail (or Ungraded Competency) units, penalty A will not apply. b. Penalty B – if the assessment event is more than 7 days late the mark is reduced to a zero OR the grade is reduced to a Fail/Not Competent for this event. 2. No penalty will apply if the student has an acceptable reason and negotiates a new date with the teacher before the original due date, or if it is not possible, at the first attendance after the event or within 7 days (whichever is the sooner). The negotiated or revised date will become the due date and Penalties A or B (see above) will apply if the assessment event Policy on Late Assessment Document1 Page 10 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide is not submitted by the revised due date. If extension is not accepted the original due date applies and the penalties will be as outlined. 3. If the student does not attend a class test, presentation or other classroombased assessment event on a negotiated date, Penalty B may apply. 4. Failure in one particular assessment event may not necessarily mean a Fail in the unit. Is there a penalty for late submission of assessment tasks? What is the procedure if a student is absent on the day of an assessment event? For information about assessment in TAFE please see "Every Student's Guide to Assessment in TAFE NSW" which was offered at enrolment and is available on the TAFE internet site at: https://www.tafensw.edu.au/courses/expectations/assets/pdf/assessment _guide.pdf Policy on Plagiarism Definition: Plagiarism involves using the work of another person and presenting it as your own. A STUDENT WILL BE GUILTY OF PLAGIARISM if they do any of the following in an assignment, or in any piece of work which is to be assessed, without clearly acknowledging their source(s) for each quotation or piece of borrowed material: a) copying out part (s) of any document or audio-visual material, including computer–based material; b) using or extracting another person’s concepts, experimental results, or conclusions; c) summarising another person’s work; d) in an assignment where there was collaborative preparatory work, submitting substantially the same final version of any material as another student. Document1 Page 11 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Appendix A – Assessment Task 1 - Workbook for Manage Project Information and Communication Element 1: Plan information and communication processes 1. You are required to provide a communications management plan for the project – use the template below. Communications Management Plan Communications Matrix: Target Audience Communication needs Messenger Vehicle (How?) Frequency <Person or groups who will receive the information> <Information/communication requirements including language, format, content and level of detail> <Person responsible for communicating the information> <How will it be sent? Format and delivery method including any technology being used> <Timeframes and how often?> Document1 Page 12 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Communication Management Procedures: <Insert Communication Management Procedures which may include: including standards, escalation processes, version control, process to update the Communications Management Plan, glossary, flow charts for communications, communication constraints and policies, roles and responsibilities, communication review, timelines > Project Management information system: <Describe a systematic approach to the storing, searching and retrieval of information relevant to the project (manual systems or computer based). This could include access authority levels, ownership considerations, privacy considerations, roles and responsibilities, version control, templates .> ______________________________________________________________________________ Element 2: Implement project information and communication processes 1. Provide an example of a project communication about the status of the project including scope, time and cost. This may be via status report, meeting (depending on your choice of meeting you can use the one from the unit Manage Meetings) or newsletter or any other appropriate communication method. <<<< INSERT ANSWER HERE >>>>> 2. Describe the validation process that you used to ensure quality and accuracy of data reported. <<<< INSERT ANSWER HERE >>>>> Element 3: Assess information and communication outcomes 1. How would you finalise and archive records? How would this reflect ownership of the information and control requirements? <<<< INSERT ANSWER HERE >>>>> 2. Review your project performance in terms of information and communication management. Would your information and communication management processes and procedures be considered effective? Why/why not? <<<< INSERT ANSWER HERE >>>>> 3. List all information and communication issues you may have experienced on the project (in the table below) including a recommendation for future projects. Document1 Page 13 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Date Description of problem/opportunity Recommended Action for next time/project Lesson Learnt Raised By Document1 Page 14 of 15 Revision Date: 17/07/2013 Delivery and Assessment Guide Appendix B – Assessment Task 3 – Classwork – Manage Project Information and Communication The following classwork may be completed in class in small groups or individually or at home individually. 20 minutes will be allowed to complete this task. The answer will be assessed as Satisfactory/ Not Satisfactory. Criteria for competency The classwork or individual exercises must satisfy the performance criteria listed in Assessment Task 1. Instructions Based on your experience, provide an Issue Log of information and communication issues – provide a resolution for these. Write your answers on a piece of paper, clearly writing the contributors and hand this to your facilitator on completion. Document1 Page 15 of 15 Revision Date: 17/07/2013